HomeMy Public PortalAboutResolution 15101
RESOLUTION NO. 1510
A RESOLUTION ADOPTING THE FACADE IMPORVMENT PROGRAM REVISIONS
NOW, THEREFORE, be it resolved by the Village President and the Board of Trustees in the
Village of Plainfield, Will and Kendall Counties, Illinois, as follows:
I. That the attached Fagade Improvement Program Revisions are hereby adopted by the
President and the Board of Trustees of the Village of Plainfield.
ADOPTED this 18th day of September, 2006, pursuant to a roll call vote as follows:
AYES: Lamb, Manning, Collins, Racich, Dement, Fay
NAYS: 0
ABSENT: 0
APPROVED by the Village Preside;oeptember 18, 2006.
JWALDORF, VILLAGE PR ENT
ATTEST:
Village Cleric
l'u.L. tr;i or
PLAINFIELD
FACADE IMPROVEMENT
PROGRAM DESCRIPTION
V
PROGRAM PURPOSE
The Village of Plainfield Facade Improvement Program is designed to promote the continued use
and maintenance of commercial buildings in the downtown area by helping property owners and
tenants rehabilitate and restore eligible structures. Reimbursement grants are provided to owners
or tenants in recognition of the positive impact that individual building improvements can have
on the overall appearance, quality, and vitality of the downtown.
GRANT ELIGIBILITY
To be eligible for a Facade Improvement Program reimbursement grant, a building must be used
in whole or in part for commercial purposes and must be located within the target area. Retail
uses are preferred. The target area coincides with the Tax Increment Financing (TIF) district
located in the historic downtown.
Property owners or business tenants who will make at least $1,000 in qualifying improvements
are eligible to receive a matching grant. (A description of qualifying and ineligible
improvements is provided under the "Eligible Improvements" section of this document.) If
property owners or business tenants were to nominate their property for landmark status or
• create/join a historic district, this program and the Rehabilitation Grant Program could be applied
for simultaneously. See requirements for the Rehabilitation Grant Program for more
information. Both grant programs would be reviewed jointly, thus the review and approval
process would be determined by the more restrictive program.
FUNDING GUIDELINES
Grants are available to make certain improvements to a building's facade. A facade is defined as
any building or structural elevation fronting a public roadway or viewable from a right-of-way
(including alley and courtyard facades), for the purposes of this program. The grant reimburses
up to 50% of the total project cost, not to exceed $150,000 per project. Rebates and other forms
of economic incentives may be utilized as part of the grant reimbursement at the Village's
discretion. Funding amount can be influenced by the scope of the project, facade orientation,
building use, and other factors.
While architectural services by a licensed architect are encouraged, they are not required to
participate in the program. If the Village approves the project, the architect may provide bidding
and construction plans and documents, as well as construction supervision. Only architectural
services directly related to the approved facade improvements will be reimbursed.
Should the Facade Improvement and Rehabilitation Grants both be approved, the matching
requirement of the Rehabilitation Grant Program will be waived. The maximum grant available
from the Rehabilitation Grant Program will be the maximum reimbursable amount, unless
specified otherwise in the program and subject to Village Board approval.
Updated 9/12/2006
Facade Improvement Prol
Page #2 of 4
APPLICATION REVIEW PROCESS
Interested parties should schedule a pre -application meeting with staff at (81 5) 439-2824 prior to
preparing any materials for submittal. Following said meeting, the applicart may complete and
submit a grant application form, available on the Village's website or in the Planning Division
office. Submittal requirements are set forth on the application form. In addition, staff may
request material samples to gain a better understanding of the proposed colors. Information
provided by the applicant will be used as the basis for preparation of the staff report to the
Village Board.
The Village retains the right to approve an entire request, to approve portions of a request,
suggest and/or ask for changes/additions to a request before approving, or to deny any request or
portion thereof. Staff will prepare a report offering a brief introduction to the project, a review
of the various aspects of the proposal, and a suggested recommendation b ed on an evaluation
of the proposed work against the Village's Downtown Design Guidelines Village staff will
coordinate with Plainfield Economic Partnership staff to form a reco endation based on
project's contribution to the TIF district's goals. The report will then be presented to the Village
Board for approval.
Every project will be evaluated for its preservation value, extent/scope of work proposed, and its
potential to contribute to the program purpose. The staff report will be presented and consider
various aspects in the following method:
1. Introduction to the project and proposal
2. Analysis of proposal
a. Preservation value
L Service of the building
ii. Historic significance
(While historic preservation is not the primary goal with the facade impr vement program, it is
important to consider the historic character of the building. Historic significance will be based
on the historic resources surveys available in the Planning Division.)
b. Extent/scope of work proposed
i. Discuss each aspect of the project
(Utilize photographs and descriptions submitted by the applicant to explaiE and evaluate the
project. Properties with historic designations may require a COA.)
ii. Evaluate adherence to the Downtown Design Guidelines (Ava lable for purchase at
the Village or on-line at www.plainfield-il.orel
c. Economic contribution to the program purpose
i. Building use following improvement project
a. Contribute to economic vitality of downtown (i.e. retail)
b. Historical character
ii. Impact on block/neighborhood
3. Summary
a. Highlight any aspects of the project that are desirable or unique
b. Funding proposal
4. Recommendation
Updated 9/12/2006
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Facade Improvement Program Description Page #3 of 4
PROCESSING TMELINES
Upon receipt of a complete application, with all required attachments, a petition will be
scheduled for the next available Village Board meeting. Typically scheduling occurs within 30
days. The Village Board meets in regular session the first and third Monday of each month.
Concurrent applications for the Facade Improvement and Rehabilitation Grant Programs require
a review by the Historic Preservation Commission (HPC) prior to the Village Board. Typically
scheduling for the HPC occurs within 30 days, upon receipt of completed submittals. The HPC
meets the second and fourth Thursday of each month.
Upon Village approval, the applicant and Village enter into a formal agreement, called a Facade
Improvement Agreement, establishing the scope of work and approved reimbursement amount.
The Agreement is signed by the Village and the applicant, after the Village Board has approved
the project. Grant project work may commence after the Facade Improvement Agreement is
signed and necessary building permits are obtained.
GRANT REMBURSEMENT
If costs exceed the original estimates, the property owner or tenant will be responsible for the full
amount of the excess. The Village cannot reimburse more than the total amount specified in the
Agreement. Any work commenced prior to Village Board approval and signing of the Facade
Improvement Agreement will not be eligible for reimbursement funding_ The applicant has one
year to complete the work from the date of approval. Owners or lessees may request a six month
extension provided there is a demonstrated hardship.
• Grant reimbursement will occur upon completion of the improvements and after proof of
payment has been received. If the applicant is doing his/her own labor, funding will be
reimbursed only for material costs.
•
Reimbursement grants are subject to Federal and State taxes, and are reported to the Internal
Revenue Service on Form 1099. Property owners and tenants should consult their tax advisor for
tax liability information.
Updated 9/12/2006
Facade Improvement Program Description Page #4 of 4
ELIGIBLE IMPROVEMENTS
• Exit doors (exterior)
Installation, repair, and replacement of exit doors and hardware to provide public access,
meet current building and fire codes, and/or improve the overall appearance of the
building.
• Painting
Painting of the exterior surface of the buildings.
• Shutters and Awnings
Repair, replacement, or addition of exterior shutters and awnings (ex eptions: mansard
roofs, backlit and/or plastic awnings are not eligible for funding).
• Signs
Repair and replacement.
• Stairs, Porches, Railings, Exits
Repair and replacement (including installation) of exterior stairs, po bes, railings, and
exit facilities.
• Walls
Repair and rebuilding of exterior walls, including cleaning, sealing, ck-pointing,
painting, etc.
• Windows
Repair of frames, sills, glazing, replacement of glass, and installatior of new windows.
• Cornices
Repair or construction of cornices in order to replicate building's original facade.
The following items are not eligible for reimbursement grants under the Village of Plainfield
Facade Improvement Program:
• Acquisition of land or buildings;
• Title reports and legal fees;
• Building permit fees and related costs;
• Repair or installation of sidewalks;
• Extermination of insects, rodents, vermin, and other pests;
• Air conditioning and heating facilities;
• Electrical wiring or service upgrade, except electrical work necessary o illuminate an
eligible sign;
• Elevator repair or installation;
• Plumbing;
• Interior floor or ceiling replacement and repair; and,
• Any work commenced prior to execution of a Facade Improvement Agreement.
Contact Planning Staff at (815) 439-2824 with inquiries or to schedule a pre-4pplication meeting.
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Updated 9/12/2nO6