HomeMy Public PortalAbout2014.112 (07-01-14)RESOLUTION NO. 2014.112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE FISCAL YEAR 2013 -14 YEAR -END BUDGET ADJUSTMENTS TO AMEND THE
FISCAL YEAR 2013 -14 ADJUSTED BUDGET
WHEREAS, the City Council of the City of Lynwood (the "City Council ") adopted
the City of Lynwood's Fiscal Year 2013 -2014 (FY 14) Operating Budget on June 4,
2013; and
WHEREAS, the City's adopted budget is based on certain assumptions and
meeting expenditure and revenue projections at the time of budget adoption and year-
end revenue and expenditure performance are summarized at the subsequent fiscal
year's budget adoption meeting; and
WHEREAS, during the year, unanticipated services, significant fiscal issues, or
emergencies may arise that may impact the adopted budget and projected financial
forecasts; and
WHEREAS, beginning in November 2013, the City began recording all waste
hauling related revenues and expenditures in a new Refuse Fund, which have been
historically recorded in the General Fund and as such, will significantly . impact the
General Fund and year -end projections; and
WHEREAS, due to the creation of the new Refuse Fund, budget adjustments are
needed to transfer adopted waste hauling revenues and expenditures from the General
Fund to the Refuse Fund; and
WHEREAS, further, since vital revenue sources are no longer received in the
General Fund, to maintain sufficient funding levels in the General Fund and support
Citywide services provided to residents, staff recommends a Transfer In from the
Refuse Fund to the General Fund; and
WHEREAS, staff is also recommending the following proposed budget
adjustments, hereto attached as Exhibit A, which will amend the FY 14 Adjusted
Budget.
- NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. By adoption of this Resolution, the City Council approves the FY 14
Proposed Year -End Budget Adjustments, hereto attached as Schedule A, and hereby
amends the FY 14 Adjusted Budget. All actions covered by this Resolution shall be
carried out in the ordinary course of business consistent with the current ordinances,
Resolutions and Personnel Rules and Regulations of the City to the extent that the
same apply to the contemplated actions.
Section 2. The City Council authorizes the City Manager, or Designee, to
make the necessary budget adjustments to the City's financial system to reflect
appropriate changes to the FY 14 Adjusted Budget.
Section 3. This Resolution shall go into effect immediately upon its adoption.
Section 4. This City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 1St day of July 2014.
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
David A. barcia, City Attorney
Aide Castro, Mayor
APPROVED AS TO CONTENT:
Sarah M. Withers, City Manager
Amanda Roberson
Director of Finance
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 1st day of July, 2014.
AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN -BEAS, SOLACHE AND
HERNANDEZ
NOES: NONE
ABSENT: COUNCIL MEMBER CASTRO
ABSTAIN: NONE
Maria uinonez, City Clerk
STATE OF CALIFORNIA
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2014.1"12 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 1st day of July, 2014.
City of Lynwood
Exhibit A
FY 14 Proposed
Year -End Budget Adjustments
Budget Adjustment
Amount
(Account)
(Account)
Justification
1
Refuse Collection Franchise Fee
$ 620,000
General Fund
Refuse Fund
To properly account for the transfer of
Revenues - Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
2
Refuse Collection Franchise Fee
$ 195,890
General Fund
Refuse Fund
To properly account for the transfer of actual
Revenues - Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
3
Rubbish Administrative Revenues -
$ 300,000
General Fund
Refuse Fund
To properly account for the transfer of
Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
4
Rubbish Administrative Revenues -
$ 130,497
General Fund
Refuse Fund
To properly account for the transfer of actual
Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
5
Waste Collection Revenues -
$ 2,140,000
General Fund
Refuse Fund
To properly account for the transfer of
Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
6
Waste Collection Revenues -
$ 654,567
General Fund
Refuse Fund
To properly account for the transfer of actual
Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
7
Waste Hauler Contract &
$ 2,349,245
General Fund
Refuse Fund
To properly account for the transfer of
Administration Expenditures-
1011
1052
budgeted waste hauling expenditures from
Budgeted
the General Fund to the Refuse Fund
8
Waste Hauler Contract &
$ 691,203
General Fund
Refuse Fund
To properly account for the transfer of actual
Administration Expenditures-
1011
1052
waste hauling expenditures recorded from
Actuals
the General Fund to the Refuse Fund
9
Sewer Services Revenues -
$ 1,400,000
Water Fund
Sewer Fund
To properly account for the transfer of
Budgeted
6051
6401
budgeted sewer services and sewer - related
capital outlay revenues from the Water Fund
to the new Sewer Fund
Budget Adjustment
Amount
(Account)
(Account)
Justification
10
Sewer Services Revenues - Actuals
$ 425,054
Water Fund
Sewer Fund
To properly account for the transfer of actual
6051
6401
sewer services and sewer - related capital
outlay revenues recorded from the Water
Fund to the new Sewer Fund
11
Sewer Services Expenditures -
$ 1,235,963
Water Fund
Sewer Fund
To properly account for the transfer of
Budgeted
6051
6401
budgeted sewer services and sewer - related
capital outlay expenditures from the Water
Fund to the new Sewer Fund
12
Sewer Services Expenditures -
$ 651,332
Water Fund
Sewer Fund
To properly account for the transfer of actual
Actuals
6051
6401
sewer services and sewer - related capital
outlay expenditures recorded from the Water
Fund to the new Sewer Fund
13
One -time Transfer In of sewer
$ 1,200,000
Water Fund
Sewer Fund
In order to give the new Sewer Fund a
revenues from the Water Fund
Reserves
6401
healthy reserve level to address increased
reserves to give the Sewer Fund a
6051
operating costs, sewer capital outlay, and
healthy reserve level to support
unanticipated costs that may arise during the
increased sewer services
fiscal year, staff is recommending a one -time
operations and sewer - related capital
transfer of $1.2 million from the Water Fund
outlay for FY 15
reserves to the Sewer Fund reserves in FY
14. $1.2 million represents approximately one
fiscal year of adopted sewer revenues, in
which one year of sewer revenues is
recommended to maintain a healthy fund
balance and not deplete reserves in the
Water Fund.
14
Transfer In from the Refuse Fund to
$ 919,751
Refuse Fund
General Fund
Redirect general purpose Franchise and
restore the General Fund and
Reserves
1011
Administrative Fee revenues to the General
support Citywide services provided
1052
Fund in order to maintain sufficient funding
to residents
levels in the General Fund and support
Citywide services provided to residents
15
Transfer In from the General Fund
$ 32,197
General Fund
Contingency Fund
To replenish the Contigency Fund to maintain
to replenish the Contigency Fund to
Reserves
1051
the required $500K minimum reserve level
maintain the required $500K
1011
minimum reserve level
16
Transfer In from General Fund to
$ 156
General Fund
JAG Fund
To eliminate structural deficit in JAG Fund
Justice Assistance Grant (JAG)
Reserves
3801
Fund to eliminate structural deficit in
1011
special grant fund
Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures
into two (2) new funds: Refuse Fund and Sewer Fund.
To
Budget Adjustment
Amount
(AccFrom
ount)
(Account)
Justification
17
AIIGGate Gammunity FV9Rtr Budget
$ 72,500
Refuse Fend-
defuse Fund
to the GFeatef-New-Wmwed-
RF-_';P..,w
4M
wi4Eassw4i&4I dlf2&t- Rh9Aageme.,iand
Chamber Of GeMFRBFGL (Pending.
rdpeGic'l Events- SubGemmittee-
4962
mule nee d savings iR staffing
GUn#r3et)-
Gbamber -to fURdr3FSe- 2fl�8fila2R6v2VentS-
fGF the - 68fFIMURlty
18
Shift anticipated year -end savings
$ 157,640
Fire Suppression
Law Enforcement
To utilize and transfer year -end savings from
from the Fire Suppression Services
Services Division
Division
Fire Suppression Services to pay for
Division to the Law Enforcement
(General Fund)
(General Fund)
anticpated year -end costs the City will incur
Division to pay for suplemental law
1011
1011
for supplemental law enforcement services
enforcement services (i.e.
helicopter, City Council meetings,
prisoner maintenance,
cruising /reckless driving, and loud
noise enforcement services).
19
Increase HOME Program budget
$ 185,000
HOME Fund
HOME Fund
To allocate Federal- funded HOME Program
(expenditures and revenues) to
Revenues
2961
revenues to support unanticipated, year -end
cover unanticipated year -end
2961
expenditures incurred by the City.
invoices
Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures
into two (2) new funds: Refuse Fund and Sewer Fund.
City of Lynwood
Exhibit A
FY 14 Proposed
Year -End Budget Adjustments
Budget Adjustment
Amount
(Account)
(Account)
Justification
1
Refuse Collection Franchise Fee
$ 620,000
General Fund
Refuse Fund
To properly account for the transfer of
Revenues - Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
2
Refuse Collection Franchise Fee
$ 195,890
General Fund
Refuse Fund
To properly account for the transfer of actual
Revenues - Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
3
Rubbish Administrative Revenues -
$ 300,000
General Fund
Refuse Fund
To properly account for the transfer of
Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
4
Rubbish Administrative Revenues -
$ 130,497
General Fund
Refuse Fund
To properly account for the transfer of actual
Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
5
Waste Collection Revenues -
$ 2,140,000
General Fund
Refuse Fund
To properly account for the transfer of
Budgeted
1011
1052
budgeted waste hauling revenues from the
General Fund to the Refuse Fund
6
Waste Collection Revenues -
$ 654,567
General Fund
Refuse Fund
To properly account for the transfer of actual
Actuals
1011
1052
waste hauling revenues recorded from the
General Fund to the Refuse Fund
7
Waste Hauler Contract &
$ 2,349,245
General Fund
Refuse Fund
To properly account for the transfer of
Administration Expenditures -
1011
1052
budgeted waste hauling expenditures from
Budgeted
the General Fund to the Refuse Fund
8
Waste Hauler Contract &
$ 691,203
General Fund
Refuse Fund
To properly account for the transfer of actual
Administration Expenditures-
1011
1052
waste hauling expenditures recorded from
Actuals
the General Fund to the Refuse Fund
9
Sewer Services Revenues -
$ 1,400,000
Water Fund
Sewer Fund
To properly account for the transfer of
Budgeted
6051
6401
budgeted sewer services and sewer - related
capital outlay revenues from the Water Fund
to the new Sewer Fund
Budget Adjustment
Amount
From
(Account)
(Account)
fi
Justification
10
Sewer Services Revenues - Actuals
$ 425,054
Water Fund
Sewer Fund
To properly account for the transfer of actual
6051
6401
sewer services and sewer - related capital
outlay revenues recorded from the Water
Fund to the new Sewer Fund
11
Sewer Services Expenditures -
$ 1,235,963
Water Fund
Sewer Fund
To properly account for the transfer of
Budgeted
6051
6401
budgeted sewer services and sewer - related
capital outlay expenditures from the Water
Fund to the new Sewer Fund
12
Sewer Services Expenditures -
$ 651,332
Water Fund
Sewer Fund
To properly account for the transfer of actual
Actuals
6051
6401
sewer services and sewer - related capital
outlay expenditures recorded from the Water
Fund to the new Sewer Fund
13
One -time Transfer In of sewer
$ 1,200,000
Water Fund
Sewer Fund
In order to give the new Sewer Fund a
revenues from the Water Fund
Reserves
6401
healthy reserve level to address increased
reserves to give the Sewer Fund a
6051
operating costs, sewer capital outlay, and
healthy reserve level to support
unanticipated costs that may arise during the
increased sewer services
fiscal year, staff is recommending a one -time
operations and sewer - related capital
transfer of $1.2 million from the Water Fund
outlay for FY 15
reserves to the Sewer Fund reserves in FY
14. $1.2 million represents approximately one
fiscal year of adopted sewer revenues, in
which one year of sewer revenues is
recommended to maintain a healthy fund
balance and not deplete reserves in the
Water Fund.
14
Transfer In from the Refuse Fund to
$ 919,751
Refuse Fund
General Fund
Redirect general purpose Franchise and
restore the General Fund and
Reserves
1011
Administrative Fee revenues to the General
support Citywide services provided
1052
Fund in order to maintain sufficient funding
to residents
levels in the General Fund and support
Citywide services provided to residents
15
Transfer In from the General Fund
$ 32,197
General Fund
Contingency Fund
To replenish the Contigency Fund to maintain
to replenish the Contigency Fund to
Reserves
1051
the required $500K minimum reserve level
maintain the required $500K
1011
minimum reserve level
16
Transfer In from General Fund to
$ 156
General Fund
JAG Fund
To eliminate structural deficit in JAG Fund
Justice Assistance Grant (JAG)
Reserves
3801
Fund to eliminate structural deficit in
1011
special grant fund
Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures
into two (2) new funds: Refuse Fund and Sewer Fund.
Budget Adjustment
Amount
From
(Account)
(Account)
fi
Justification
17
Shift anticipated year -end savings .
$ 157,640
Fire Suppression
Law Enforcement
To utilize and transfer year -end savings from
from the Fire Suppression Services
Services Division
Division
Fire Suppression Services to pay for
Division to the Law Enforcement
(General Fund)
(General Fund)
anticpated year -end costs the City will incur
Division to pay for suplemental law
1011
1011
for supplemental law enforcement services
enforcement services (i.e.
helicopter, City Council meetings,
prisoner maintenance,
cruising /reckless driving, and loud
noise enforcement services).
18
Increase HOME Program budget
$ 185,000
HOME Fund
HOME Fund
To allocate Federal- funded HOME Program
(expenditures and revenues) to
Revenues
2961
revenues to support unanticipated, year -end
cover unanticipated year -end
2961
expenditures incurred by the City.
invoices
Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures
into two (2) new funds: Refuse Fund and Sewer Fund.