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HomeMy Public PortalAbout2014.112 (07-01-14)RESOLUTION NO. 2014.112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE FISCAL YEAR 2013 -14 YEAR -END BUDGET ADJUSTMENTS TO AMEND THE FISCAL YEAR 2013 -14 ADJUSTED BUDGET WHEREAS, the City Council of the City of Lynwood (the "City Council ") adopted the City of Lynwood's Fiscal Year 2013 -2014 (FY 14) Operating Budget on June 4, 2013; and WHEREAS, the City's adopted budget is based on certain assumptions and meeting expenditure and revenue projections at the time of budget adoption and year- end revenue and expenditure performance are summarized at the subsequent fiscal year's budget adoption meeting; and WHEREAS, during the year, unanticipated services, significant fiscal issues, or emergencies may arise that may impact the adopted budget and projected financial forecasts; and WHEREAS, beginning in November 2013, the City began recording all waste hauling related revenues and expenditures in a new Refuse Fund, which have been historically recorded in the General Fund and as such, will significantly . impact the General Fund and year -end projections; and WHEREAS, due to the creation of the new Refuse Fund, budget adjustments are needed to transfer adopted waste hauling revenues and expenditures from the General Fund to the Refuse Fund; and WHEREAS, further, since vital revenue sources are no longer received in the General Fund, to maintain sufficient funding levels in the General Fund and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund; and WHEREAS, staff is also recommending the following proposed budget adjustments, hereto attached as Exhibit A, which will amend the FY 14 Adjusted Budget. - NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. By adoption of this Resolution, the City Council approves the FY 14 Proposed Year -End Budget Adjustments, hereto attached as Schedule A, and hereby amends the FY 14 Adjusted Budget. All actions covered by this Resolution shall be carried out in the ordinary course of business consistent with the current ordinances, Resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the contemplated actions. Section 2. The City Council authorizes the City Manager, or Designee, to make the necessary budget adjustments to the City's financial system to reflect appropriate changes to the FY 14 Adjusted Budget. Section 3. This Resolution shall go into effect immediately upon its adoption. Section 4. This City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. barcia, City Attorney Aide Castro, Mayor APPROVED AS TO CONTENT: Sarah M. Withers, City Manager Amanda Roberson Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1st day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN -BEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE Maria uinonez, City Clerk STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.1"12 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1st day of July, 2014. City of Lynwood Exhibit A FY 14 Proposed Year -End Budget Adjustments Budget Adjustment Amount (Account) (Account) Justification 1 Refuse Collection Franchise Fee $ 620,000 General Fund Refuse Fund To properly account for the transfer of Revenues - Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 2 Refuse Collection Franchise Fee $ 195,890 General Fund Refuse Fund To properly account for the transfer of actual Revenues - Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 3 Rubbish Administrative Revenues - $ 300,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 4 Rubbish Administrative Revenues - $ 130,497 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 5 Waste Collection Revenues - $ 2,140,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 6 Waste Collection Revenues - $ 654,567 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 7 Waste Hauler Contract & $ 2,349,245 General Fund Refuse Fund To properly account for the transfer of Administration Expenditures- 1011 1052 budgeted waste hauling expenditures from Budgeted the General Fund to the Refuse Fund 8 Waste Hauler Contract & $ 691,203 General Fund Refuse Fund To properly account for the transfer of actual Administration Expenditures- 1011 1052 waste hauling expenditures recorded from Actuals the General Fund to the Refuse Fund 9 Sewer Services Revenues - $ 1,400,000 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer - related capital outlay revenues from the Water Fund to the new Sewer Fund Budget Adjustment Amount (Account) (Account) Justification 10 Sewer Services Revenues - Actuals $ 425,054 Water Fund Sewer Fund To properly account for the transfer of actual 6051 6401 sewer services and sewer - related capital outlay revenues recorded from the Water Fund to the new Sewer Fund 11 Sewer Services Expenditures - $ 1,235,963 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer - related capital outlay expenditures from the Water Fund to the new Sewer Fund 12 Sewer Services Expenditures - $ 651,332 Water Fund Sewer Fund To properly account for the transfer of actual Actuals 6051 6401 sewer services and sewer - related capital outlay expenditures recorded from the Water Fund to the new Sewer Fund 13 One -time Transfer In of sewer $ 1,200,000 Water Fund Sewer Fund In order to give the new Sewer Fund a revenues from the Water Fund Reserves 6401 healthy reserve level to address increased reserves to give the Sewer Fund a 6051 operating costs, sewer capital outlay, and healthy reserve level to support unanticipated costs that may arise during the increased sewer services fiscal year, staff is recommending a one -time operations and sewer - related capital transfer of $1.2 million from the Water Fund outlay for FY 15 reserves to the Sewer Fund reserves in FY 14. $1.2 million represents approximately one fiscal year of adopted sewer revenues, in which one year of sewer revenues is recommended to maintain a healthy fund balance and not deplete reserves in the Water Fund. 14 Transfer In from the Refuse Fund to $ 919,751 Refuse Fund General Fund Redirect general purpose Franchise and restore the General Fund and Reserves 1011 Administrative Fee revenues to the General support Citywide services provided 1052 Fund in order to maintain sufficient funding to residents levels in the General Fund and support Citywide services provided to residents 15 Transfer In from the General Fund $ 32,197 General Fund Contingency Fund To replenish the Contigency Fund to maintain to replenish the Contigency Fund to Reserves 1051 the required $500K minimum reserve level maintain the required $500K 1011 minimum reserve level 16 Transfer In from General Fund to $ 156 General Fund JAG Fund To eliminate structural deficit in JAG Fund Justice Assistance Grant (JAG) Reserves 3801 Fund to eliminate structural deficit in 1011 special grant fund Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. To Budget Adjustment Amount (AccFrom ount) (Account) Justification 17 AIIGGate Gammunity FV9Rtr Budget $ 72,500 Refuse Fend- defuse Fund to the GFeatef-New-Wmwed- RF-_';P..,w 4M wi4Eassw4i&4I dlf2&t- Rh9Aageme.,iand Chamber Of GeMFRBFGL (Pending. rdpeGic'l Events- SubGemmittee- 4962 mule nee d savings iR staffing GUn#r3et)- Gbamber -to fURdr3FSe- 2fl�8fila2R6v2VentS- fGF the - 68fFIMURlty 18 Shift anticipated year -end savings $ 157,640 Fire Suppression Law Enforcement To utilize and transfer year -end savings from from the Fire Suppression Services Services Division Division Fire Suppression Services to pay for Division to the Law Enforcement (General Fund) (General Fund) anticpated year -end costs the City will incur Division to pay for suplemental law 1011 1011 for supplemental law enforcement services enforcement services (i.e. helicopter, City Council meetings, prisoner maintenance, cruising /reckless driving, and loud noise enforcement services). 19 Increase HOME Program budget $ 185,000 HOME Fund HOME Fund To allocate Federal- funded HOME Program (expenditures and revenues) to Revenues 2961 revenues to support unanticipated, year -end cover unanticipated year -end 2961 expenditures incurred by the City. invoices Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. City of Lynwood Exhibit A FY 14 Proposed Year -End Budget Adjustments Budget Adjustment Amount (Account) (Account) Justification 1 Refuse Collection Franchise Fee $ 620,000 General Fund Refuse Fund To properly account for the transfer of Revenues - Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 2 Refuse Collection Franchise Fee $ 195,890 General Fund Refuse Fund To properly account for the transfer of actual Revenues - Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 3 Rubbish Administrative Revenues - $ 300,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 4 Rubbish Administrative Revenues - $ 130,497 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 5 Waste Collection Revenues - $ 2,140,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 6 Waste Collection Revenues - $ 654,567 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 7 Waste Hauler Contract & $ 2,349,245 General Fund Refuse Fund To properly account for the transfer of Administration Expenditures - 1011 1052 budgeted waste hauling expenditures from Budgeted the General Fund to the Refuse Fund 8 Waste Hauler Contract & $ 691,203 General Fund Refuse Fund To properly account for the transfer of actual Administration Expenditures- 1011 1052 waste hauling expenditures recorded from Actuals the General Fund to the Refuse Fund 9 Sewer Services Revenues - $ 1,400,000 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer - related capital outlay revenues from the Water Fund to the new Sewer Fund Budget Adjustment Amount From (Account) (Account) fi Justification 10 Sewer Services Revenues - Actuals $ 425,054 Water Fund Sewer Fund To properly account for the transfer of actual 6051 6401 sewer services and sewer - related capital outlay revenues recorded from the Water Fund to the new Sewer Fund 11 Sewer Services Expenditures - $ 1,235,963 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer - related capital outlay expenditures from the Water Fund to the new Sewer Fund 12 Sewer Services Expenditures - $ 651,332 Water Fund Sewer Fund To properly account for the transfer of actual Actuals 6051 6401 sewer services and sewer - related capital outlay expenditures recorded from the Water Fund to the new Sewer Fund 13 One -time Transfer In of sewer $ 1,200,000 Water Fund Sewer Fund In order to give the new Sewer Fund a revenues from the Water Fund Reserves 6401 healthy reserve level to address increased reserves to give the Sewer Fund a 6051 operating costs, sewer capital outlay, and healthy reserve level to support unanticipated costs that may arise during the increased sewer services fiscal year, staff is recommending a one -time operations and sewer - related capital transfer of $1.2 million from the Water Fund outlay for FY 15 reserves to the Sewer Fund reserves in FY 14. $1.2 million represents approximately one fiscal year of adopted sewer revenues, in which one year of sewer revenues is recommended to maintain a healthy fund balance and not deplete reserves in the Water Fund. 14 Transfer In from the Refuse Fund to $ 919,751 Refuse Fund General Fund Redirect general purpose Franchise and restore the General Fund and Reserves 1011 Administrative Fee revenues to the General support Citywide services provided 1052 Fund in order to maintain sufficient funding to residents levels in the General Fund and support Citywide services provided to residents 15 Transfer In from the General Fund $ 32,197 General Fund Contingency Fund To replenish the Contigency Fund to maintain to replenish the Contigency Fund to Reserves 1051 the required $500K minimum reserve level maintain the required $500K 1011 minimum reserve level 16 Transfer In from General Fund to $ 156 General Fund JAG Fund To eliminate structural deficit in JAG Fund Justice Assistance Grant (JAG) Reserves 3801 Fund to eliminate structural deficit in 1011 special grant fund Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. Budget Adjustment Amount From (Account) (Account) fi Justification 17 Shift anticipated year -end savings . $ 157,640 Fire Suppression Law Enforcement To utilize and transfer year -end savings from from the Fire Suppression Services Services Division Division Fire Suppression Services to pay for Division to the Law Enforcement (General Fund) (General Fund) anticpated year -end costs the City will incur Division to pay for suplemental law 1011 1011 for supplemental law enforcement services enforcement services (i.e. helicopter, City Council meetings, prisoner maintenance, cruising /reckless driving, and loud noise enforcement services). 18 Increase HOME Program budget $ 185,000 HOME Fund HOME Fund To allocate Federal- funded HOME Program (expenditures and revenues) to Revenues 2961 revenues to support unanticipated, year -end cover unanticipated year -end 2961 expenditures incurred by the City. invoices Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund.