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Home My Public Portal AboutFiscal Year 2017 Proposed Budget Amendment (3) TOWN OF 1630 ' WATERTOWN ` Office of the Town Manager ` Administration Building 149 Main Street Watertown,MA 02472 Phone: 617-972-6465 Michael J. Driscoll wwwmatertown-ma.gov Town Manager townmgr@watertown-ma.gov TO: Honorable Town Council FROM: Michael J. Driscoll, Town Manager DATE: April 6, 2017 RE: Proposed Amendment to the Fiscal Year 2017 Budget Enclosed please find, for your review and consideration, a Proposed Amendment to the Fiscal Year 2017 Budget. The Proposed Amendment is related to an action item adopted by the Honorable Town Council at the March 16, 2017 Town Council Meeting. The action item reads as follows: A ACTIONITE111: Conunittee unanimously recorntnends that the Town Manager adjust the FY2018 capital spending so that it does not exceed 8%of the submitted FY2018 operating budget in order to meet the Town Council's Budget Policy Guideline that the Town should seek to make capital expenditures (including debt and exclusive of enterprise funds) equal to at least 7.5-8%of the operating budget. As you are aware, consistent with the above-mentioned action item and conceptual recommendations#2, #8 and#10 on the Fiscal Year 2018-2022 Capital Improvement Program (CIP), the Honorable Town Council approved a transfer of funds totaling $614,200 in order to move forward with various departmental capital equipment items/projects (see attached March 23rd agenda item correspondence). As indicated in the attached correspondence, two of the six (6) Department of Public Works capital equipment items and four (4)Police equipment items from conceptual recommendation#2 (see below) were funded at the March 28, 2017 Town Council Meeting. 2. Proceed with the remaining proposed loan orders and/or a transfer of funds for FYI 6: Moxley Courts Renovations&Lighting 900,000 Design a 100,000 Construction (a7 800,000 Public Works Equipment: 783,000 Central Motors Service Truck @ 145,000 Sidewalk Snow Tractor @ 180,000 m> Salter Truck, 6 Wheel @ 230,000 Cemetery 1 Ton Dump Truck @ 85,000 Property/Buildings Supervisor Pickup @ 55,000 Parks/Forestry Service Truck @ 88,000 Police Equipment: 104,200 Tactical Bullet-Proof Vests @ 12,600 Live-scan Fingerprint System @ 32,000 Backup Power Supply for Building c7i 33,100 Replace Building Video Access Server @ 26,500 Parks Control Link Retrofit 100,000 Administration Building Emergency Generator 85,000 Total:l $1,972,200 Funding of the remaining four (4) Department of Public Works capital equipment items from the Fiscal Year 2016 CIP is included in this Proposed Amendment and the capital items are as follows: Central Motors Service Truck $ 145,000 Cemetery 1 Ton Dump Truck $ 85,000 Property/Buildings Supervisor Pickup $ 55,000 Parks/Forestty Service Truck $ 88,000 TOTAL: $ 373,000 Additionally, funding of conceptual recommendation#9 (see below) on the Fiscal Year 2018-2022 CIP is included in this Proposed Amendment. 9. Proceed with the FY17 proposed loan order, or a transfer of funds, for the Information Technology Department Geographic Information System equipment and storage servers for $50,000. Therefore, given all of the above and consistent with further adjusting Fiscal Year 2018 capital spending, I respectfully request the attached Amendment be placed on the April 11, 2017 Town Council Agenda as a First Reading amending the Fiscal Year 2017 Budget. Given this Amendment, the Fiscal Year 2017 Revenues and Expenditures will each be increased by$423,000. Therefore,the revised Fiscal Year 2017 Revenues and Expenditures are $127,545,916. cc: Steven Magoon, Director of Community Development and Planning/Asst. Town Manager Thomas J. Tracy, Town Auditor/Asst, Town Manager for Finance Nancy J. Heffernan, Treasurer/Collector Gerald S. Mee, Jr., Superintendent of Public Works Dennis J. Sheehan, Director of Administration and Finance, Department of Public Works Joseph J. Mahoney, Data Processing Manager FISCAL YEAR 2017 BUDGET AMENDMENT INCREASE REVENUE (DECREASE) TO READ UTILIZATION OF FREE CASH $ 423,000 $ 3,438,894 TOTAL REVENUE ADJUSTMENT $ 423,000 INCREASE EXPENDITURES (DECREASE) TO READ TRANSFER TO TOWN CAPITAL PROJECTS $ 423,000 $ 1,134,050 0193059-596502 TOTAL EXPENDITURE ADJUSTMENT $ 423,000 TOWN Or 1630 WATERTOWN <. Office of the Town Manager a Administration Building 149 Main Street + � � Watertown,MA 02472 Phone:617-972-6465 wwtv,watertowa-ma.gov Michael J. Driscoll wi rCahvatertown-nla.eov ToWn Manager To: Honorable Town Council Froin: Michael J. Driscoll, Town Manager Date: March 23,2017 RE: Agenda Item—Transfer of Funds Request As you recall,on January 24, 2017 the Proposed Fiscal Year 2018-2022 Capital Improvement Program was submitted pursuant to the provisions of the Watertown Home Rule Charter and the Town Council Resolution on the Fiscal Year 2018 Budget Process. The Council's Committee on Budget and Fiscal Oversight met several times thereafter developing conceptual recommendations for presentation to the Honorable Town Council for their review and adoption. On March 16,2017, the Honorable Town Council adopted conceptual recommendations on the Fiscal Year 2018-2022 CIP. Some of the conceptual recommendations reads as follows: 2, Proceed with the remaining proposed loan orders and/or a transfer of fiords for FY16: Moxley Courts Renovations &Lighting 900,000 Design ter 100,000 Construction c, 800,000 Public Works Equipment: 783,000 Central Motors Service Truck cr 145,000 Sidewalk Snow Tractor @ 180,000 - Salter Truck, 6 Wheel @ 230,000 Cemetery 1 Ton Dump Truck @ 85,000 Pfoperty/Buildings Supervisor Pickup @ 55,000 Parks/Fofestiy Service Truck(88,000 vy Police Equipment: 104,200 Tactical Bullet-Proof Vests @ 12,600 Live-scan Fingerprint System c@ 32,000 Backup Power Supply for Building @ 33,100 Replace Building Video Access Server @ 26,500 Parks Control Link Retrofit 100,000 Administration Building Emergency Generator 85,000 Total: $1,972,200 8. Proceed with the FYI proposed load order, or a transfer of funds, for$70,000 For Skating Rink Improvements consisting of.- - Rink Door Replacement a 55,000 • Emergency Lighting Replacement @ 15,000 10. Proceed with the FYI proposed loan order, or a transfer of funds, for Library interactive technology for$30,000. The intent has been to bring for-ward a proposed loan order later this calendar year for ail six (6) ]Department of Public Works capital equipment items totaling$783,000,along with other items listed in conceptual recommendations 1#2, #8 and #10. At this time,monies are available to fund the Sidewalk Snow Tractor @$180,000,the Salter Truck, 6 Wheel @$230,000, four(4)Police equipment items totaling$104,200,conceptual recommendation#8 a $70,000 and conceptual recommendation#10 rr $30,000 from the Debt Retirement - Interest on Short Terns Debt Account as a result of not borrowing during Fiscal Year 2017. The utilization of unspent Debt Retirement account monies for the acquisition of capital equipment items is consistent with the Honorable Town Council's Ongoing Budget Policy Guideline to make annual capital expenditures equal to at least 7.5---8%of the operating budget in order to maintain and improve its infrastructure,facilities,and equipment. As a follow-up to these conceptual recommendations, attached please find correspondences and/or background information related to the above-mentioned capital items, The proposal to utilize existing Fiscal Year 2017 monies and thereby eliminating the need to borrow monies for these items would free rip nionies in the soon to be proposed Fiscal Year 2018 Debt Retirement Short Term Interest account;and is consistent with the following action item adopted at the March 16, 2017 Town Council Meeting: ACT10jV ITEUP Committee unanimously recommends tlrcrt the Torm Manager-adjust the FY2018 capital spending so that it does not exceed 8%of the submitted FY2018 operating budget in order to meet the Town Councils,budget Policy Guideline tlrcrt the Town should seek to make eaplkal e Imnclitures(Including debt and exclusive of enterp4se funds)equal to at least 7.5-8%of the operating budget. Therefore, given all of the above, I respectfully request the attached Transfer of Funds be placed on the March 28,2017 Town Council Agenda. Thank you for your consideration in this matter. cc: Steven Magoon, Director of Community Development and Planning/Assistant Town Manager Thomas J. Tracy,Town Auditor/Assistant Town Manager for Finance Nancy J. Heffernan, Treasurer/Collector Gerald S. Mee,Jr., Superintendent of Public Works Dennis J. Slicehan, Director of Administration and Finance,Deparirnent of Public Works Michael Lawn,Police Chief Peter Centola, Recreation Department Director Daniel F. Brothers, Skating Rink Manager Leone E. Cole, Library Director TRANSFER AMOUNT $614,200 FROM: FY 17 DEBT RETIREMENT- INTEREST ON SHORT TERM DEBT $ 614,200 0171000-59092.6 TO: FY 17 TRANSFER TO TOWN CAPITAL PROJECTS $ 614,200 0193059-596502 1 hereby certify to the availability, authority of funding source, mathematical accuracy and appropriate fiscal year, DATE ` ' TTOWeA4UDITOR HIGHWAY-SNOW AND ICE-SIDEWALK PLOW 1.998 HOLDER SIDI` ALK Vehicle # 41. 119841 Plate fl M56878 V11111 52400327 Hours 871 Replacement Cost, $180,000.00 CIP fY 16 Line 73 • i��..�r.��---�':Sri _ d!= .y. • r Notes: This Vehicle Is 18 years old,used strictly for snow and Ica sidewalk clearing and has well exceeded Its life expectation. it will be traded or auctioned. HIGHWAY-SNOW AND ICE 1,999 Il/ACIS 600 Vehicle # TRUCK 18 1 1i99as Plate It M61480 WWI 1M2P288C4XMO28243 Mileage 19910 Replacement Cost: $230,000 CIP FY 16 Line 74 f� li 5 r 1 Notes: This vehicle Is 17 years old and has exceeded Its life expectancy as a front line snow fighter.This vehlcle will be traded In or auctioned, Attachment -B d- 111J1)1A? Alk 11 1 t lit WATURTOWIVI MICITA L'LP. LAWN ORAN DUM TO: Michael J. Driscoll, own Manager FROM: Michaol P. Lawn, Chlef of Police DATE; January 30, 2017 8 U 13 J EG T: Police Eclulpmont FY2016 Proposed Loan Orders - $104,200.00 Tacticol Bullotmoof Vast(6) �$12,600 The dopartment will need to replace six (6)tactical bulletproof vests, The Warranty for Our current tactical vests OXPII-09 In July, 2017. These WOW vests aro for critical Incident response and provide the ndditional protection needed from high powered W081)0118 fOl'W11101) an OffIC01"S individual bullet proof vest Is not rated. Uve Semi Fingortwint 8 stein -$32.000 Live Scan device for fingerprinling prisoners with elootronlc submhsslon to the State and FBI with rapid response from their databases to verify prisoners' Identity and determine any outstanding "Wants" on the 131.1801101.from across 1110 COLMI[Y, ThIS SYMOM Will replace ClUr current live Scan 1ingerprint Device, which was purchased In June of 2004, Live Scan Fingerprinting has ohanged with technology over the past decade; It now 011OWS Much higher 1`0801UH011 of prints along with full hand SUIN-1113SIO11. Thoro Is also the ablIfty to WWII a picture of the prisoner with the fingerprint record. Our current System Is no longer supported by the manufacturer. A!-30wor SIR)LAV—13attorit �AaL Coniont for station --$33.10 The building's Unin(eiruptible Power Supply originally had two strings of thirty batteries each for a total of sixty batteries. Due to battery failures over the last fOlff Plus Years 8101)g Will the high cost of replacement, we were forced to eliminate one string. This reduotfon reduced the overall time that the U,PS would support Our radios and compUtors during a power failure, Tills oxl)enditL(reWOLildt-epf',iGO all older batteries and return the device to manufacturer specs with two now strings of batteries. Michael J. Driscoll, Town Manager ,January 30, 2017 Page: 02 Bulldlna Access and Video-Su rvelllance Servers .$26.600 Two Dell servers conflgUred for Genetec Access Control and video applications, Present servers, which will be over seven years of age In 2017, have thirty-two hit data busses. The next Access oontrol and video software will require sixty-four bit busses. The new servers world be compatible with the next generation access control and video software. Should you have any questlans ar wish further discussion on this matter, please feel free to contact me. MPL.Jp 'T'OWN OF 1630 WATERTOWN Municipal SkatingArena 'y� r� John A. Ryas;Arena 1 Paramount!'lace Watertown,MA 02472 • Plione:617 972 6468 Daniel F.Brothers Fax`617 972 6498 www.wa ter tow n.Ma.gar Skating Rink Director tlbrodiersQmatertoivii-itia.gov To: Michael Driscoll,Town Manager From: Daniel Brothers,Skating Rink Director Dates March 23, 2017 RE: Emergency Lighting and Exit Doors CC: Thomas Tracy;Peter Centola Sir,this anenio is a request to secure the funding in the amount of thirty-eight thousand dollars($70,000)for two projects that are in the FY 17 Capital Improvement Program,the upgrade of Emergency Lighting and the replacement of the three(3)remaining emergency exit doors and other doors within the rink. Both of these projects are critical operational issues at the arena, We have maintained this equipment to the hest of our ability. Any farther work oil these at this time,would prove to be futile. hm Cast Emergency Lighting Upgrades $15,000.00 Emergency Exit Doors and Other Doors $55,000.00 Total Estimate of work to be completed $70,000.00 1 ask for your assistance for consideration of these items. Approval would allow these upgrades to be completed during the offseason and be completed prior to the opening of the 2017.1E season. l appreciate the consideration for these items iti the capital program. t f i *",Iv�4l rl o"rn F14 feet Pumit 416efly Library Director Leone E,Cole TO: MichaelJ,Driscoll,Town Manager FROM: Leone E.Cole, library Director •��d r�� + �•'��- OATS: March 23,2017 RC: Interactive Technology Providing meeting and study room technology for our patrons Is a high priority for the library. Our request for$30,000 would fund the following sterns: 1) Sound loop for the hearing impaired and enhanced sound system in the Watertown Savings Rank Room 2) Interactive white hoards with video conferencing capabilities in each of tite study and meeting rooms 3) Digital touch screens In each of the study and meeting rooms 4) Wall mounted projectors in the Watertown Savings Rank and Mastrangelo Room 5) Upgrades to the wireless network at the library to support Increased in-hoarse use of devices We envision that library staff and patrons alike will find these tools to be helpful In the work that they do at the library. These technological Improwements have been requested by our patrons and staff and will greatly enhance the services that the library provides. Thank you in advance for your consideration of this request. 123 Main Street Watertown, MA 02472-447$ 612-992.6434 wat(n'townlib-ort;