HomeMy Public PortalAboutGolf Commission Packet 05.10.22 REVISED MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: May 10, 2022
Time:4:00 PM
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OREM, Jay Packett
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations
of 2021. No in-person meeting attendance will be permitted.If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.�:ov, or Video recording(tv.brewster-ma.gov).
When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Andrea Johnson
Meetings maybe joined by:
1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair
Webinar ID: 8814407 8985 Rob David
Passcode:049087 John Kissida
To request to speak:Press*9 and wait to be recognized. Wyn Morton
2. Zoom Webinar: Jeff Odell
hl1 s://usO2web.zoom.us/'/88144078985? wd=MO5K nNsRIRC)T2FzZE-)kSFZDWUVO
David Valcourt
ZZ09
Passcode:049087 The Captains Golf Course
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brew ter,FreMA 0 Way
Brewster, MA 02631
(508)896-1716
AGENDA www.CaptainsGolfCourse.com
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report
• Update Pump House Protection Project
• Director's Report
• Overview Capital Projects on Annual Town Meeting Warrant
• Course Operations Questions and Concerns
• Discussion and vote on meeting format June 2022 (Anne O'Connell)
• Strategic Planning Updates(Commission)
• Discussion Non-Resident Moratorium
• Discussion Membership Numbers
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 4/12
• 4/26
• Future Agenda Items and Meetings (5/31)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev.4/30/22
FY 2022 FY 2021
%of %of
Expended thru Budget Expended thru Budget
April Budget Balance Spell April Budget Balance_ Spent
WAGES I WAGES _
Full-time Wa es $ 675,845.68 $ 890,037.00 $ 214,191.32 _ 75.9% Full-time Maintenance $ 458,542.43 $ 601,782.96 $ 143,240.53 76.2%
Part-time Wages $ 360,267.36 $ 579,478.00 $ 219,210.64 62.2% Part-time Maintenance $ 189,784.64 $ 307,098.20 $ 117,313.56 61.8%
Overtime $ 38,836.02 $ 50,000.00 $ 11,163.98 1 77.7% Full-time Administrative $ 215,367.33 $ 289,280.99 $ 73,913.66 74.4%
Longevity $ 5,505.00 $ 16,560.00 $ 11,055.00 1_ 33.2% Part-time Administrative $ 159,588.76 $ 199,694.84 $ 40,106.08 79.9%
Contractual Obligations $ 6,500.00 $ 6,643.00 $ 143.00 97.8% Overtime $ 40,775.40 $ 47,638.00 $ 6,862.60 85.6%
$ $ $ Longevity $ 9,174.00 $ 18,072.00 $ 8,898.00 50.8%
$ $ - $ Contractual Obligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0%
SUBTOTAL $1,086,954.06 $1,542,718.00 $ 455,763.94 70.5%SUBTOTAL $1,095,584.55 $1,505,774.99 $ 410,190.44 72.8%
GENERAL EXPENSES GENERAL EXPENSES
Oil/Grease $ 2,818.94 $ 3,000.00 $ 181.06 94.0% Clothing-Maintenance $ 5,555.15 $ 8,500.00 $ 2,944.85 65.4%
Diesel Fuel $ 7,559.06 $ 10,000.00 $ 27440.94 75.6% Clothing-Administrative $ $ 2,000.00 $ 2,000.00 0.0%
Heating $ 11,185.17 $ 14,000.00 $ 2,814.83 79.9% Oil/Grease-Maintenance $ 1,555.46 $ 3,000.00 _$ 1,444.54 51.8%
Gasoline $ 8,070.55 $ 8,500.00 $ 429.45 _ 94.9% Diesel Fuel $ 5,954.93 $ 10,000.00 $ 4,045.07 59.5%
Electricity $ 39,761.72 $ 46,000.00 $ 6,238.28 1 86.4% Heating-Maintenance $ 2,093.02 $ 3,000.00$ 906.98 69.8%
Electricit-Irri anon Pu _ $ 12,712.28 $ 22,000.00 $ 9,287.7257.8% Heating-Clubhouse $ 7,643.12 $ 11,000.00 i $ 3,356.88 69.5%
R&M Equipment $ 74,675.08 $ 80,000.00 $ 5,324.92 93.3% Gasoline-Maintenance $ 4,440.40 $ 8,500.00_$ 4,059.60 52.2%
R&M Irrigation $ 18,647.94 $ 35,000.00 $ 16,352.06 53.3% Electricity-Maintenance $ 4,818.85 $ 6,000.00_$ 1,181.15 80.3%
Proffessional/Technical $ 11,794.80_$ 4,500.00 $ (7,294.80) 262.1% Electricity-Clubhouse $ 26,844.74_$_ 36,000.00__$ 9,155.26 74.6%
OSHA Trainigp $ $ 2,500.00 $ 2,500.00 0.0% Electricity-Irrigation $ 17,855.50 $ 22,000.00 $ 4,144.50 81.2%
Phones $ 1,129.30 $ 1,600.00 $ 470.70 70.6% Electricity-Driving Range $ 2,289.75 $ 4,000.00 $ 1,710.25 57.2%
Alarm $ 3,265.40 $ 2,200.00 $ 1,0( 65.40) 148.4% R&M Egu, ment $ 66,131.80 $ 80,000.00_$ 13,868.20 82.7°!
_Office Supplies $ 7,504.19 $ 9,500.00 $ 1,995.81 79.0% R&M Irrigation $ 27,131.74 $ 35,000.00 $ 7,868.26 77.5%
Score Cards $ 3,045.37 $ 4,000.00 $ 954.63 76.1% Professional/Technical $ 5,640.33 $ 4,500.00 $ (1,140.33) 125.3°!
Maintenance.Supplies $ 11,629.67 $ 12,000.00 $ 370.33 96.9% Phone-Maintenance $ 470.50 $ 600.00 $ 129.50 78.4%
Range supplies $ 4,066.62 $ 13,000.00 $ 8,933.38 31.3% Phone-Clubhouse $ 677.35 $ 850.00 $ 172.65 79.7oh
Computer Supplies $ 6,784.56 $ 8,000.00 $ 1,215.44 84.8% Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6%
Custodial Supplies $ 18,270.40 $ 20,000.00 $ 1,729.60 91.4% Alarm-Clubhouse $ 1,267.00 $ 1,100.00 $ (167.00) 115.2%
Rubbish Removal/Sanitation $ 19,134.32 $ _26,000.00 $ 6,865.68 7_3.6% Office Supplies-Admin. $ 7,957.96 $ _ 9,000.00 $ 1,042.04 88.4%
Seed&Sod _ $ 13,490.92 $ 25,000.00 $ 11,509.08 64.0% Score Cards $ 3,517.92 $ 3,600.00 $ 82.08 97.7%
Tee&Green $ 9,433.57 $ 12,000.00 $ 2,566.43 78.6% Maintenance Sups $ 13,869.31 $ 8,000.00 $ (5.869.31) 173.4%
Landscaping $ 11500.00 $ 5,000.00 $ 3,500.00 30.0% Range Supplies $ 5,294.29_$ 8,000.00 $ 2,705.71 66.2%
%psoii 8 Sand $ 24,879.70_$ 30,000.00 $ 5,120.30 82.9%' Computer Services $ 5,491.55 $ 7,000.00 $ 1,508.45 78.5%
Far011zar _ $ 56,312.60 $ 80,000.00 $ 23,687.40 70.4% Office Supplies-Maint. $ 1,603.75 $ 500.00 $ (1,103.75) 320_8%
Fungicide $ 129,716.67 $ 120,000.00 $ (9,716.67) 108.1% Custodial Supplies/Services $ 18,074.45 $ 20,000.00 $ 1,925.55 90.4%
Insecticides $ 8,508.26 $ 15,000.00 $ 6,491.74 56.7% Rubbish Removal/Sanit. $ 17,149.12 $ 26,000.00 $ 8,850.88 11
Misc.Wetting Agents/Lime $ 48,090.00 $ 55,000.00 $ 6,910.00 1 87.4% Seed&Sad $ 15,876.41 $ 20,000.00 $ 4,123.59 79.4%
Cart Lease $ 92,500.00_$ 111,000.00_$ 18,500.00 83.3% Tee&Green $ 6,200.01 $ 8,000.00 $ 1,799.99 77.59i.
Clubhouse Fum./Re aiP r $ 19,343.96 $ 35,000.00 $ 15,656.04 55.3% Landscaping_ $ 314.57 $ 5,000.00_$ 4,685.43 6.39/6
Credit Card Expense $ 53,869.61 $ 57,000.00 $ 3,130.39 94.5% Topsoil&Sand $ 28,758.22 $ 30,000.00_$ 1,241.78 95.9%
Environmental Monitoring $ 2,983.57 $ 3,000.00_$ 16.43 99.5% Fertilizer $ 54,917.23 $ 80,000.00 $ 25,082.77 68.6%
Safety Clothing Allowance $ 4,907.76 $ 9,000.00 $ 4,092.244 54.5% Fungicide $ 113,500.52 $ 110,000.00 $ (3,500.52) 103.2%
Mileage-Maintenance $ - $ 450.00_$ 450.00 0.0% Insecticides $ 9,383.50_$ 15,000.00 $ 5,616.50 62.6%
Meetings/Travel $ 130.00 $ 2,500.00 $ 2,370.00 5.2% Sal Amendments $ 49,663.00 $ 50,000.00 $ 337.00 99.3%
Dues and Subscriptions $ 3,569.99 $ 4,100.00 $ 530.01 87.1% Riding Cart Lease $ 92,500.00 $ 111,000.00 $ 18,500.00 83.3%
Clothing Allowance-Admin $ _ - $ 4,000.00 $ 4,000.00 0.0% Clbhse Furnish/Repair $ 34,616.76 $ 40,000.00 $ 5,383.24 86.5%
Advertising/Promotions $ 21,476.90 $ 50,000.00 $ 28,523.10. 43.0% Credit Card Expense $ 55,932.38 $ 57,000.00 $ 1,067.62 98.1%
$ $ - $ - In State Travel-Maint. $ - $ 450.00 $ 450.00 0.0%
$ $ $ Meetings/Travel-Maint. $ $ 2,000.00 $ 2,000.00 0.0%
_ $ $ $ Meetings/Travel-Admin. $ $ 500.00 $ 500.00 0.0%
$ $ $ Dues Subscri ts-Maint. $ 1,120.00 $ 1,520.00 $ 400.00 73.7%
$ $ $ Dues Subscripts-Admin. $ 2,270.00 $ 2,300.00 $ 30.00 98.7%
$ $ $ Adverts/MarktIPromo $ 16,938.62 $ 30,000.00 $ 13,061.38 56.5%
_ $ $ $ OSHA Training $ - $ _2,500.00 $ 2,500.00 0.0%
$ $ $ EnvironmentalMonitoring $ 600.00 $ 2,700.00 $ 2,100.00 22.2%
SUBTOTAL $ 752 768.88 $ 939 850.00 $ 187 081.12 80.1%1 736,882.61 $ 887,220.00 $ 150,337.39 83.1%
Other Expenses: _ _ Other Expenses:
_
Transfer to Trust $ 21,000.00 $ 21,000.00 $ - 100% Transfer to OPEB $ 17,277.00 $ 17,277.00 0%
Pro Shop Purchases $ 108,792.14 $ 230,000.00 $ 121,207.86 47% Pro Shop Purchases $ 122,667.97 $ 200,000.00 $ 77,332.03 61%
Capital _ $ 19,065.00 $ 100,000.00_$_ 80,935.00 19% Capital $ 10,006.00_$ 110,000.00 $ 100,000.00 9%
Indirect Costs $ 129,324.00 $ 129,324.00 $ 100% Indirect Costs $ 114,967.00 $ 114,967.00 $ 100%
Life Insurance 1$ 436.82 $ 652.00 $ 215.18 67% Life Insurance $ 431.89 $ 591.00 $ 159.11 73%
Unemployment $ 35,168.17__$ 54,000.00 $ 18,831.83- 65% Unemployment $ $ 54,000.00 $ 54,000.00 0%
Health Insurance $ 191,380.90 $ 298,518.00 $ 107,137.10 64% Health Insurance $ 188,943.75 $ 282,454.00 $ 93,510.2_5 67%
Medicare $ 14,103.90 $ 22,151.00 $ 8,047.10 64% Medicare $ 13,681.54 $ 22,000.00 $ 8,318.46 62%
Compensated Absences $ 1,193.00 $ 15,000.00__$ 13,807.00 8% $ $ $
Workers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 11,439.00 $ 16,000.00 $ 4,561.00 71%
General Liability Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liability Insurance $ 71,827.21 $ 75,080.00 $ 3,252.79 96%
Retirement/Pension Exp. $ 251,300.00 $ 251,300.00 $ - 100% Retirement/Pension Exp. $ 240,553.00 $ 240,553.00 $ - 100%
SUBTOTAL $ 851,921.85 $1,216,779.00 $ 364,857.15 70%SUBTOTAL $ 774,511.36 $1,11132,922.00 $ 358,410.64 68
GRAND TOTAL $2,691,644.79 _$3,699,347.00 $1,007,702.21 73%GRAND TOTAL $2,606,978.52 $3,525,916.99 $ 918,938.47 74
FY22 Capital $ 46,083.30 $ 567,000.00 $ 520,916.70 8% - - - -
Encumbrances $ 6,237.30 1$ 6,237.30 $ - 100%
CAPTAINS GOLF COURSE COMPARISON REPORT
APRIL
Apr_17 Apr-18 Apr-19 Apr-20 Apr-21 Apr-22
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 86,404.00 $ 78,957.00 $ 93,111.00 $ 15,795.00 $ 78,273.00 $ 83,750.00
RESIDENTS-Moming $ 82,618.00 $ 76,912.00 $ 78,165.00 $ 8,539.00 $ 48,892.00 $ 72,163.50
RESIDENTS-Twilight $ 14,373.00 $ 16,117.00 $ 14,534.33 $ 468.00 $ 16,695.00 $ 25,236.40
CHARTER NON-RESIDENTS $ (39.00) $ - $ 2,896.00 $ 1,520.00 $ 1,520.00 $ 1,735.00
NON-RESIDENTS $ 113,151.00 $ 106,006.00 $ 85,119.00 $ 8,760.00 $ 102,790.00 $ 92,063.60
NON-RESIDENT TWILIGHT $ 8,638.00 $ 14,940.00 $ 16,679.00 $ - $ 27,300.00 $ 22,330.00
AFP COLLEGIATE $ - $ 370.00 $ 2,109.00 $ $ 5,825.00 $ 4,000.00
AFP JUNIOR $ 900.00 $ 1,005.00 $ 1,610.00 $ $ 2,392.00 $ 1,836.00
SUBTOTAL $ 306,045.00 $ 294,307.00 $ 294,223.33 $ 35,082.00 $ 283,687.00 $ 303,114.50
GREEN FEES:
18 HOLE GREEN FEE $ 46,092.94 $ 32,669.00 $ 27,819.00 $ - $ 58,418.00 $ 60,578.44
TWILIGHT GREEN FEES $ 7,715.00 $ 4,896.00 $ 7,615.00 $ - $ 10,297.00 $ 10,640.00
BACK 9 GREEN FEES $ 3,463.85 $ 1,703.00 $ 1,097.00 $ $ 5,468.00 $ 10,719.13
ADVANCED RESERVATIONS $ 3,561.60 $ 5,852.20 $ 10,233.90 $ - $ 74.00 $ 220.00
SUBTOTAL $ 60,833.39 $ 45,120.20 $ 46,764.90 $ - $ 74,257.00 $ 82,157.57
CARTS:
18 HOLE CART $ 20,973.12 $ 14,233.76 $ 14,247.52 $ $ 27,472.89 $ 26,540.99
9 HOLE CART $ 4,764.82 $ 3,642.65 $ 4,585.66 $ $ 7,237.55 $ 7,496.92
SUBTOTAL $ 25,737.94 $ 17,876.41 $ 18,833.18 $ - $ 34,710.44 $ 34,037.91
DRIVING RANGE $ 7,210.00 $ 7,384.00 $ 8,765.00 $ 221.00 $ 15,808.00 $ 15,628.00
PULL CARTS $ 305.01 $ 379.44 $ 295.52 $ - $ 302.13 $ 136.53
SNACK BAR RENT $ 3,000.00 $ 1,500.00 $ 1,701.58 $ - $ $ -
GIFT CERTIFICATES $ (3,093.15) $ (5,005.50) $ (2,373.51) $ (1,595.00) $ (2,273.22) $ (2,681.69)
CREDIT BOOK $ 578.29 $ 376.79 $ (1,200.97) $ - $ 517.67 $ (487.63)
PRO SHOP SALES $ 23,282.55 $ 21,040.36 $ 16,940.29 $ 880.00 $ 19,130.00 $ 26,258.10
MISC.SALES $ $ - $ - $ - $ - $ -
SUBTOTAL $ 31,282.70 $ 25,675.09 $ 24,127.91 $ (494.00) $ 33,484.58 $ 38,853.31
TOTAL REVENUE $ 423,899.03 $ 382,978.70 $ 383,949.32 $ 34,588.00 $ 426,139.02 $ 458,163.29
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH APRIL 4 months )
YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 228,544.00 $ 215,204.00 $ 247,882.00 $ 261,304.02 $ 249,561.00 $ 355,986.00
RESIDENTS-Morning $ 171,960.00 $ 155,945.00 $ 162,942.45 $ 131,410.00 $ 132,106.70 $ 211,519.50
RESIDENTS-Twilight $ 20,949.00 $ 25,042.00 $ 26,576.33 $ 19,332.00 $ 35,415.00 $ 44,996.40
CHARTER NON-RESIDENTS $ 5,317.00 $ 5,516.00 $ 7,240.00 $ 1,520.00 $ 7,600.00 $ 6,940.00
NON-RESIDENTS $ 264,531.00 $ 261,206.00 $ 254,988.00 $ 239,654.00 $ 353,321.00 $ 468,564.20
NON-RESIDENT TWILIGHT $ 11,723.00 $ 24,250.00 $ 24,683.00 $ 24,910.00 $ 59,748.00 $ 70,401.00
COLLEGIATE $ 1,235.00 $ 2,540.00 $ 5,551.00 $ 1,183.00 $ 10,658.00 $ 8,630.00
JUNIORS $ 1,956.00 $ 2,010.00 $ 2,082.00 $ 776.00 $ 3,684.00 $ 3,101.00
SUBTOTAL $ 706,215.00 $ 691,713.00 $ 731,944.78 $ 680,089.02 $ 852,093.70 $ 1,170,138.10
GREEN FEES:
18 HOLE GREEN FEE $ 59,109.94 $ 50,321.00 $ 39,724.00 $ 12,755.00 $ 74,581.00 $ 80,568.44
TWILIGHT GREEN FEES $ 12,495.00 $ 9,003.00 $ 12,225.00 $ 5,665.00 $ 18,019.00 $ 16,535.00
BACK 9 GREEN FEES $ 3,853.85 $ 1,963.00 $ 1,279.00 $ 470.00 $ 9,333.00 $ 14,314.13
ADVANCED RESERVATIONS $ 4,061.60 $ 9,952.20 $ 12,133.90 $ 10,692.20 $ 6,924.00 $ 3,510.00
SUBTOTAL $ 79,520.39 $ 71,239.20 $ 65,361.90 $ 29,582.20 $ 108,857.00 $ 114,927.57
CARTS:
18 HOLE CART $ 26,794.28 $ 20,566.40 $ 20,408.84 $ 8,122.47 $ 39,219.96 $ 36,435.07
9 HOLE CART $ 7,327.32 $ 5,486.08 $ 7,335.43 $ 4,057.60 $ 13,784.18 $ 11,440.19
SUBTOTAL $ 34,121.60 $ 26,052.48 $ 27,744.27 $ 12,180.07 $ 53,004.14 $ 47,875.26
DRIVING RANGE $ 10,620.00 $ 11,732.00 $ 13,934.00 $ 5,450.00 $ 18,582.00 $ 24,567.00
PULL CARTS $ 432.90 $ 582.72 $ 580.76 $ 153.36 $ 577.78 $ 136.53
SNACK BAR RENT $ 3,000.00 $ 1,500.00 $ 1,701.58 $ - $ - $ -
GIFT CERTIFICATES $ (2,566.49) $ (3,869.09) $ (3,194.41) $ (5,787.73) $ (1,789.22) $ (5,397.37)
CREDIT BOOK $ (148.91) $ (373.33) $ (1,579.10) $ (520.59) $ 492.57 $ (1,655.11)
PRO SHOP SALES $ 40,815.27 $ 36,158.39 $ 33,188.39 $ 17,573.83 $ 40,179.42 $ 51,522.25
MISC.SALES $ $ - $ - $ - $ - $ 8.00
SUBTOTAL $ 52,152.77 $ 45,730.69 $ 44,631.22 $ 16,868.87 $ 58,042.55 $ 69,181.30
TOTAL REVENUE $ 872,009.76 $ 834,735.37 $ 869,682.17 $ 738,720.16 $ 1,071,997.39 $ 1,402,122.23
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH APRIL 10 months )
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 241,123.00 $ 225,190.00 $ 265,862.00 $ 275,028.02 $ 272,673.00 $ 363,357.00
RESIDENTS-Morning $ 177,210.00 $ 159,037.00 $ 162,147.45 $ 134,750.00 $ 131,313.70 $ 215,786.50
RESIDENTS-Twilight $ 24,982.00 $ 28,325.00 $ 31,063.33 $ 24,764.00 $ 42,111.00 $ 47,804.40
CHARTER NON-RESIDENTS $ 5,317.00 $ 5,516.00 $ 7,240.00 $ 1,520.00 $ 7,600.00 $ 6,940.00
NON-RESIDENTS $ 274,617.00 $ 268,586.00 $ 264,153.00 $ 250,108.00 $ 377,921.00 $ 471,368.20
NON-RESIDENT TWILIGHT $ 12,470.00 $ 26,231.00 $ 26,837.00 $ 28,018.00 $ 66,784.00 $ 73,201.00
COLLEGIATE $ 1,235.00 $ 3,055.00 $ 6,291.00 $ 2,128.00 $ 11,879.00 $ 9,851.00
JUNIORS $ 2,656.00 $ 2,730.00 $ 3,167.00 $ 1,164.00 $ 3,908.00 $ 3,685.00
SUBTOTAL $ 739,610.00 $ 718,670.00 $ 766,760.78 $ 717,480.02 $ 914,189.70 $ 1,191,993.10
GREEN FEES:
18 HOLE GREEN FEE $1,069,686.41 $1,003,217.55 $ 1,037,844.34 $1,045,402.58 $ 1,390,842.58 $ 1,230,723.93
TWILIGHT GREEN FEES $ 122,295.40 $ 119,086.00 $ 123,621.20 $ 122,058.00 $ 194,904.88 $ 167,661.89
BACK 9 GREEN FEES $ 43,945.85 $ 50,742.20 $ 59,086.04 $ 68,312.00 $ 93,953.95 $ 132,065.38
ADVANCED RESERVATIONS $ 84,747.00 $ 81,648.48 $ 65,720.90 $ 64,748.60 $ 34,027.80 $ 37,864.25
SUBTOTAL $1,320,674.66 $1,254,694.23 $ 1,286,272.48 $1,300,521.18 $ 1,713,729.21 $ 1,568,315.45
CARTS:
18 HOLE CART $ 396,009.56 $ 370,937.43 $ 379,632.23 $ 364,332.37 $ 501,410.41 $ 481,261.57
9 HOLE CART $ 81,116.73 $ 81,759.31 $ 92,290.49 $ 93,124.74 $ 123,944.65 $ 111,149.19
SUBTOTAL $ 477,126.29 $ 452,696.74 $ 471,922.72 $ 457,457.11 $ 625,355.06 $ 592,410.76
DRIVING RANGE $ 85,984.50 $ 94,895.00 $ 96,416.00 $ 91,547.00 $ 138,948.00 $ 130,244.00
PULL CARTS $ 5,763.37 $ 6,938.12 $ 6,608.97 $ 5,564.55 $ 7,329.86 $ 3,355.31
SNACK BAR RENT $ 39,500.00 $ 35,500.00 $ 28,201.58 $ 28,202.16 $ 10,000.00 $ 25,000.00
GIFT CERTIFICATES $ (4,702.23) $ (6,748.02) $ (6,880.05) $ (4,746.91) $ 4,844.38 $ 10,125.45
CREDIT BOOK $ 6,736.50 $ 5,939.88 $ (6,166.74) $ 2,028.40 $ 5,502.87 $ 16,448.92
PRO SHOP SALES $ 218,854.68 $ 195,755.01 $ 209,753.90 $ 186,946.00 $ 191,566.51 $ 224,359.44
MISC.SALES $ - $ - $ $ - $ - $ 6,231.27
SUBTOTAL $ 352,136.82 $ 332,279.99 $ 327,933.66 $ 309,541.20 $ 358,191.62 $ 415,764.39
TOTAL REVENUE $2,889,547.77 $2,758,340.96 $ 2,852,889.64 $2,784,999.51 $ 3,611,465.59 $ 3,768,483.70
MONTH: Apr-22
GUEST PLAY MEMBER PLAY GRAND -
DATE DAY 18 B-9 TWI-LT PP COMP __OTHER TOT-GST 18 B-9 _ TW-LT TOT-MBR TOTALS COMMENTSAVEATHER
1 FRI 16 6 R 5 _ 27 _ 73 13 23 109 136 Cloudy,54 Deg
2: SAT 38 8 5 51 112 4 - 13 I 129 180- Sunny,Cod.49 D
31 SUN 16_ 8 24 61 15 14 90 114 Cloudy,49 Deg
4 MON 8 11 4 1 24 65 17 26 108 132 Sunn ,Nice,52 Dec
$1• TUE 17 4- 4._ _ 5 30_ 97 4 26 127 157 Sunny,54 Deg
6 WED 2 2 1 1 3 Rain,45 Deg _
7 THU 3 _ 11 3 21 9 41 8 9 58 67 Cloudy,50 Deg
8 FRI 52 71 81 67 82 9 29 120 187 AM Showers,PM Sun,58
9. SAT 61� 4. 13 _ 1 79 102 15 15 132 211 Nice,55 de
10; SUN 661 26 22 t 114 117 5 16 138 252 Partly Sunny,50 deg
ill MON 12 5_ 20 37 72 29 _32 133 170 Sunny,Nice,52 de
12t TUE _ 11 _ 6 7 24 50 8 12 70 94 AM Rain,Sun PM,60 don
P20
WED 14 12 7' _ 1 34 111 �28 _26 165 199 Sunny,62 deg
THU 11 5 4 4 1 25 29 13 _ 9 51 76 Cloudy
FRI 33 13 371 5 88 1 108 27 31 166 254 Sunny,Nice,60 de
SAT 91 28 _ _39 1 159 104 22 20 146 305 Cloudy;Win ,59 d
SUN 21 10 12 43,_ 53 --
16 5 74 117 Cloud ,Rain,51 d
MON 29 14 9 52 93 �19 24 136 188 Sunny,Cool,48 deg
TUE 2 10 58 70 2 4 6 76 Cloudy,Windy,51 deg
-...
WED 35 19 1 9 4' 5 { 721 1 108 24 _42 174 246 Sunny,55 deg
21 THU 29 12 13 2 X56 -1 72 -. 26 _15 113 169 ParUX Cloudy,52 deg
22
FRI 97 31 ' 34 18 2 182 126 26 54 1 206 388 Sunny,Nice,57 deg
23 SAT 120 14 25 121 1 281 90 29 21 140 421 Sunny,59 deg
24 SUN 43 8 23 3 2 79 92 11 21 _ 124 203 Partit Cloudy,48 deg
251 MON 15 3 101 24_ 5 571 131 _ 13 35 179 236 Sunny,Nice,52 deg_
___26L_ TUE 6 2! - 4 2 14 43 16 8 67 81 Cloudy,55 de
27 WED 10 6 5 _ 7 28 124 16 37 177 205 Cool,52 de�
28 THU 23 9: 51 37 33 2 15 50 87. Sunny,Windy,46 deg
29 FRI 51 15. 20 70_ 156 87 28 28 143 299: Sunny,Windy,52 deg
30 SAT _ _ 179 23 45 24 1 272 94 28 19 141 413, Sun,Cool,53 d .
TOTALS• 11109 302. 408 284 32 58 2,193 2,372 471 630 3,473 5,666 No Closed Days
April-21- 1,189 166.376 139 99 1,989 2,675 308 915 3,898 5,887 No Closed Days
A ril-20 - 30 days closed-Covid
A�rN!9 607 38 307 197 78 251,252 1,577 240 380 I 2197 _3,449. lO days rain
April-18 638 57 220 253 112 30 1,310 1,455. 348 . 2881 2,091 3,401 1 day closed
-1
April-17 871 130 380. 241 153_- _ 57 1,832 1,827 325 288 2,440 _ 4,272. 1 day closed
i
April-16_ 770 107 240 233 162 58 1,570 1556 3371 4821 2,375• _ X945 1 day closed-
April-15 689 6914021 1 205 82 3! 1,478 1,770 337 247 2354 3,832 2 days closed
_ i
_April-14 684 27 348 265 85 1,409 11858 3581 225- 2,441't 4850_ 0 days closed
�ri1-13 834 45J280
403 173 100 1,899 1,862 378 618 2856 4,757 Odaysc(osed
ril•12' 945 51306 155 149 2,03! 2,253 531 308 3,092 5,123 0 sdosed
ri1.11 772 33570 133 83 1,807 2205 442 147 794 601 2do"dosed
April10i 881 55420 2f4 94 1,944 1,933 465 581 29794,923 0daysdosed
ril-09919 60541 168 97 2,040 2,236 390: 250 2876 4,916 1 d closed
_April-08 915 69655 220 88 2,198 1,906 405. 646 2957 155: 2 days closed
April-07 867 45634 116 107 1,962 1,922 392 178 2492 4,454- 2 days closed
April-06. 1,184 60• 298 902• 162. 138 2,744 2532 540 325• Z397 6,141 no closed days
April45 6961 137 171 959 160 _ 126 2249 _ 2,444 539 447 2430 %679 1 closed day
April-04 8571 50 1 220 1,034 112 198 24711 I 2625 414 170 3,209 5,6811' 3closed days
_ I
A ri103 690 83 164 822 166 121 2046} 1 2,122 _ 328 427. 2877 4�9� 4closeddays
April-021 822 106 2651 118091 94 184 3,280 2,568 498 385 3,451 6,731 1dosed
1 -
April.01 924 77 287 2,237 151 104 3,780 2394 4,W 222 3,050 6,8 4cbseddays
HI-00 1 679 1071 134: 1884: 49 853. Zll 294 177 10971 4950:
CALENDAR YEAR 2022 PLAY TOTALS
TOTAL
GUEST PLAY MEMBER PLAY PLAY
18 hole Back 9 Twilight Guest Back 9 Twilight Member' Monthly Member
green Prepaids w/mbr . green Misc. Play 18 hole play play play Play Totals Play%
January 40 21 19 - - 80 508 70 73 651 1 731 89%
February 181 39 71 3 294 548 119 105 7721 1,066 72%
March 294 6 72 146 12 530 1,318 313 263 1,894 2,424 78%
_April 1,109 284 302 408 90 2,193 2,372 471 630 3,473 5,666 61%
May - - - - - - - - - - #DIV/0!
June - - - - - - #DIV/01
July - - - - #DIV/0!
August - - - - #DIV/01
September - - - - - - #DIV/0!
October - - - - - - - - #DIVIO!
November - - _ - - - - _ - - - #DIV/O!
December - - - - - - - - #DIV/01
TOTALS 1,624 311 432 625 105 3,097 4,746. 973 1,071 6,790 9,887 69%
2021 26,122 1 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 56%
2020 23,830 531 2,503 8,682 1 564 1 36,110 3,240 4,728 11,480 48,648 84,758 57%
_ I
2019 22,138 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52%
2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51%
2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52%
2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51%
2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 7 56O 1 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49%
2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51%
2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 y 51%
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51%
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 4M6-
2008 23,524 4,582 1,204 5,837 5,816 40,9631 25,997 6,959 5,918 38,874 79,837 49%
2007 24,113 i 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48%
2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49%
_ I I
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50%
I �
2004 16,731 12,074 1,858 4,602 5,472 40,737 309078 7,250 4,212 41,540 82,277 50%
2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48%
2002 17,705 15,353 : 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 8 937 48%
2001 13,280 21,699 1,943 5,034 4,0701 46,026 30,163 7,039 1,837 39,039 85065 46%
2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76,931 47%
FY 2022 Projections by month
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ $ 3,000 $ 2,000 $ $ $ $ - $ 233,456 $ 539,867 $ 393,957 $ 204,274 $ 43,773 $ 1,420,327
Green Fees $ 432,000 $ 432,000 $ 252,000 $ 162,000 $ 54,000 $ 18,000 $ 16,000 $ 16,000 S 36,000 $ 54,D00 $ 108,000 $ 216,000 $ 1,800,000
Cart Fees $ 141,182 $ 143,349 $ 98,513 $ 74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 $ 46,494 $ 76,500 S 660,273
Driving Range $ 26,500 $ 33,000 $ 22,500 $ 15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,000 $ 157,500
Pro Shop Revenues $ 47,000 $ 46,000 $ 30,000 $ 25,000 $ 15,000 $ 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,000 $ 300,000
Restaurant Rent $ 5,00D $ 51000 $ 51000 $ 51000 $ 2,500 $ 2,000 $ - $ $ 2,500 5 51000 $ 51000 $ 51000 $ 42,000
Solar Array $ - $ - $ - $ - S - $ - $ - $ $ - $ - $ - $ - $
Miscellaneous S S $ $ - $ - $ - $ S $ - $ - $ - $ - $
TOTALREVENUES $ 651,682 $ 662,349 $ 410,013 $ 281,524 $ 105,645 $ 33,406 $ 34,222 $ 256,493 $ 610,764 $ 520,961 $ 408,768 $ 404,273 $ 4,380,100
EXPENSES:
Wages $ 145,809 $ 145,809 $ 130,777 $ 114,242 $ 105,223 $ 96,204 $ 99,210 $ 75,159 $ 102,217 $ 111,236 $ 142,803 $ 234,497 $ 1,503,189
Operating Expenses $ 125,001) $ 120,301 $ 97,744 $ 55,451 $ 49,812 $ 33,835 $ 33,835 $ 42,293 S 66,729 $ 99,624 $ 103,384 $ 111,842 $ 939,850
Pro Shop Purchases $ 25,300 $ 23,000 $ 16,100 $ 10,350 $ 4,600 $ 5,750 S - $ - $ - $ 39,100 S 52,900 $ 52,900 S 230,OOD
Life Insurance $ 652 $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 652
Unemployment $ - $ - $ $ - $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ - $ - $ 54,OOD
Health Insurance S 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 S 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 S 298,518
Medicare $ 22,151 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 22,151
Compensated Absences $ 15,001) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 15,000
Workers Compensation $ 16,000 $ - $ - $ - $ - $ - S - S S - $ - $ - $ - $ 16,000
Retirement/Pension $ 251,300 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 251,300
Liability&Property Insurance 5 78,834 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 78,834
Transfer to Trust $ 21,000 $ $ $ - $ - $ - $ - $ $ - $ S $ $ 21,000
Contractual Obligations $ 39,529 $ $ $ - $ - $ - $ - $ - $ - $ $ $ $ 39,529
Indirect Costs $ 129,324 $ $ - S $ - $ S $ - $ - $ - $ $ - $ 129,324
Prior Year Encumbrances $ 6,237 $ $ $ - $ - $ - $ - $ - $ - $ - $ $ - $ 6,237
Payback of Prior Deficit $ - $ $ $ - $ - $ - $ - $ - $ - $ $ $ - $ -
Capital $ 100,000 $ $ $ - $ - $ - S - $ $ - $ S $ $ 300,000
FY22 Capital $ - S $ - $ - $ - $ - $ - $ - $ - $ - S - $ - $
TOTAL EXPENSES $ 1,001,013 $ 313,987 $ 269,498 $ 204,920 $ 193,512 $ 169,665 $ 165,922 $ 151,329 $ 202,823 $ 283,837 $ 323,963 $ 424,116 S 3,705,564
SURPLUS/(DEFICIT) $ (349,331) $ 348,362 $ 140,515 $ 76,604 $ (87,867) $ (136,259) $ (132,700) $ 105,164 $ 407,941 $ 237,124 $ 84,805 $ (19,843) $ 674,516
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 12,509 $ 4,265 $ 2,804 $ 1,400 $ - $ 877 $ - $ 42,757 $ 824,267 $ 303,115 $ 204,274 $ 43,773 $ 1,440,040
Green Fees $ 517,604 $ 464,628 $ 230,979 $ 177,019 $ 48,946 $ 14,212 $ 2,475 $ 10,645 $ 19,650 $ 82,158 $ 108,000 $ 216,000 $ 1,892,315
CartFees $ 177,593 $ 172,590 $ 95,417 $ 75,055 $ 27,979 $ 8,772 $ 1,022 $ 3,115 $ 9,700 $ 34,038 S 46,494 $ 76,500 $ 728,275
Driving Range $ 34,446 $ 33,341 $ 19,063 S 11,920 $ 4,413 $ 2,494 $ 1,229 $ 564 $ 7,146 S 15,628 $ 15,000 $ 18,000 $ 163,244
Pro Shop Revenues $ 57,301 $ 47,806 $ 30,197 $ 17,917 $ 11,946 $ 9,368 $ 673 $ 2,261 $ 22,330 S 26,258 $ 30,000 $ 45,000 $ 301,058
Restaurant Rent $ 5,000 $ S,000 $ 5,000 $ 5,000 $ 2,500 $ 2,500 $ $ - $ $ - $ 5,000 $ 5,000 $ 35,000
Solar Array $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S - $ - $
Miscellaneous $ - $ - $ 5,505 $ 626 $ 93 $ - $ - $ - $ - $ - $ - $ - S 6,223
Gift Certificates $ (6,144) $ (3,991) $ 62 S (1,890) $ 3,110 $ 24,371 $ 2,425 $ (654) $ (4,487) $ (2,682) $ $ - $ 10,120
Credit Book $ 2,418 $ 7,409 $ 4,830 $ 2,097 $ 2,705 $ (1,355) $ (245) $ (147) $ (776) S (488) $ - $ - $ 16,449
TOTALREVENUES $ 800,726 $ 731,047 $ 393,856 $ 289,145 $ 101,693 $ 61,240 $ 7,579 $ S8,541 $ 877,831 $ 458,027 $ 408,766 $ 404,273 $ 4,592,725
EXPENSES:
Wages $ 114,221 $ 144,677 $ 126,333 $ 124,986 $ 111,215 $ 132,763 $ 77,003 S 36,881 $ 73,371 $ 105,336 $ 142,803 $ 234,497 $ 1,424,085
Operating Expenses $ 77,366 $ 106,519 $ 75,158 $ 82,150 $ 49,377 $ 95,878 S 124,914 $ 19,156 $ 36,768 $ 87,067 $ 103,384 $ 111,842 $ 969,578
Pro Shop Purchases $ - $ 30,180 $ 12,014 $ 6,592 $ 4,269 $ 336 $ 1,187 $ 496 $ 24,844 $ 28,874 $ 52,900 $ 52,900 $ 214,592
Ufelnsurance $ 46 $ 46 $ 47 $ 46 $ 46 $ 49 $ 46 $ 37 $ 37 $ 37 $ - $ - $ 437
Unemployment $ - $ - $ - $ - $ - $ - $ 2,115 $ - $ 9,328 $ 23,725 $ - $ $ 35,166
Health Insurance $ 18,273 $ 18,773 $ 18,272 $ 18,270 $ 18,275 $ 4835 $ 37,729 $ 419 $ 19,075 $ 39,461 $ 24,877 $ 24,877 $ 241,134
Medicare $ $ - $ 6,362 $ - $ - $ - $ 4,899 $ - $ $ 2,843 $ - $ - $ 14,104
Compensated Absences $ 1,193 $ - $ $ - $ - $ $ $ - $ - $ - $ - $ - $ 1,193
Contractual Obligations $ - $ - $ $ $ - $ $ $ - $ 6,500 S - $ $ $ 6,SOD
Workers Compensation $ 6,354 $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ 6,354
Retirement/Pension $ 251,300 $ - $ $ - $ $ $ - $ - $ - $ - $ - $ $ 251,300
Encumbrances $ 6,237 $ - $ $ - $ $ $ - $ - $ - $ - $ - $ $ 6,237
Liability&Property Insurance $ 70,512 $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ 70,512
Transferto Trust $ - $ 21,000 $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ 21,000
Indirect Costs $ - $ 129,324 $ - $ - $ $ $ - $ - $ $ - $ - $ - $ 129,324
Payback of Prior Deficit $ S - $ S S $ S $ - $ S $ $ S
Capital $ - $ - $ - $ - $ 86,780 $ - $ - $ - $ - $ - $ $ $ 86,780
FY22 Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 16,787 $ - $ $ $ 18,787
TOTAL EXPENSES $ 545,502 $ 450,519 $ 238,187 $ 232,044 $ 269,962 $ 231,861 $ 247,891 $ 561988 $ 188,708 $ 287,343 S 323,963 $ 424,116 $ 3,497,085
SURPLUS/(DEFICIT) $ 255,224 $ 280,529 $ 155,669 $ 57,101 $ (168,269) $ (170,622) $ (240,313) $ 1,553 $ 689,123 $ 170,684 $ 84,805 $ (19,843) $ 1,095,640
Membership Fee Adjustment
I was approached by a member and his wife who are currently non-resident
members but are in the process of buying a house in Brewster. They were looking
to see if the Golf Commission would approve an adjustment to their membership
dues. Here is my recommendation:
Non-Resident Early Fee - $2,080
Resident Early Fee - $1,250
Difference - $830
1 would then determine the total cost of golf played between April 1, 2022 and
they day that they become Brewster residents. That amount would then be
deducted from the $830 to determine the amount of the adjustment/refund.
If approved and once the total amount is determined, I would then proceed to
the Town for processing of the refund.
Captains Golf Course
Capital Planning—Driving Range
This capital planning line item should be redesignated as "Practice Facilities"to moraccurately
reflect the arenas needing improvement or new investments. Current needs have beendentified
and prioritized as follows.
1) Re sod grass tee area.
The grass tee area has not been resodded in approximately 15 tears and needs to
be refurbished. Estimated cost $25 - $36,000.
2) Reestablish carpet/driving mat area.
The driving mat/carpet area allowed the range to remain open during conditions
such as, frost, soft ground or major maintenance of the grass tee. The lack of that
capability currently requires closing the range with a loss of revenue. Over time,
recovering that lost revenue may pay for this item. Cost TBD.
3) Add netting to the far end of the range.
Currently a significant number of range balls are lost when hit beyond.the end of
the range, necessitating replacements. It is anticipated that avoiding those ball
replacement costs will, over time, cover the cost of this item. Cost TBD.
4) Refurbish service building and practice/teaching shed.
Service building—Complete any necessary deferred maintenance items (TBD)
Practice/teaching shed-Due to deferred maintenance this building is in a state of
disrepair and has not been usable for several years. Windows and door need
replacing. Siding is separating from framing and needs replacing. Roof may need
shingles or metal roofing. Access needs improvement. Regrading is needed to
correct ground contact with siding. Cost TBD
5) Establish a short game practice/teaching area on golf course side of Freemans Way.
The Captains does not now have any dedicated place for short game practice,
teaching or clinics. These activities are currently done around the practice greens,
typically interfering with golfers preparing for play. A dedicated location is a
needed addition to The Captains. The most logical location may be the former
nursery area west of the Starboard parking lot. That area has sufficient space,
some irrigation already in place,room for several parking spaces and is readily
accessible from the parking lot. Cost TBD—with funds available after completing
the first four priorities above.
2019 2020* 2021 2022
%Total %Total %Total
Membership %Total 2019 Membership %Total 2020 Membership %Total 2021
Revenue 1/1- Membership Revenue 1/1- Membership Revenue 1/1- Membership NR
NR Revenue 6/30 Revenue NR Revenue 6/30 Revenue NR Revenue 6/30 Revenue Revenue
February $18,359 1.92% $44,068 4.37% $62,837 6.28% $20,800
March $145,489 15.24% $17,168 1.70% $224,470 22.45% $409,606
April $104,694 10.97% $10,280 1.02% $131,610 13.16% $117,428
May $67,236 7.04% $203,824 20.22% $51,852 5.18%
June $22,026 2.31% $48,336 4.79% $14,601 1.46%
Totals $357,804 37.48% 36.11% $323,676 32.11% 30.24% $485,370 48.53% 47.50% $547,834
* 2 year membership
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of April 12',2022
Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair), John Kissida,Jeff
Odell and David Valcourt.
Others Present: Jay Packett(Director of Operations),Donna Potts(9-Hole Association),Bill Meehan
(Finance Liaison),Dave Whitney(Select-board Liaison)and Rob Harris(CCMGA).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
maybe viewed at: https://reflect-brewster-ma.cablecastreflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/5961?channel=1/show/5961?channel=1
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of Quorum: Four out of seven golf commissioners were present and accounted for.
Public Comment:No official public comment
Anne O'Connell did read an email sent by a representative of The Friends of The Captains mentioning
they have joined the Brewster In Bloom Community celebration as a bronze sponsor and will be hosting a
closest to the pin fundraiser on Saturday April 30r'—They will also be hosting a putting contest and social
gathering on June 12'.
Director's Report:
Budget Status—Jay Packett stated Captains Golf Course has used 65%of fiscal 2022 budget. We will
see this start to increase as a lot of our seasonal workers have begun to come back to work and weekend
crews for maintenance begin at the end of Aprilibeginning of May.
Month of March—membership numbers have dramatically increased. March 2022 is up over 388,000
plus dollars primarily contributed to the memberships. Calendar year we are up over last fiscal year as
well.Driving range and pro shop sales are up year over year, and year to date we are up approximately
$300,000 over last year overall.
Month of March play totals are the highest since 2002 other than 2021 (where there was exceptional
weather)even with being closed 6 days in March. 4,221 Rounds have been played thus far in the year of
2022.There are 3 months remaining in the fiscal year and a 1.23 million dollars is projected in retained
earnings for fiscal year 2022.
1
Anne O'Connell asked if the retained earnings will be what is transferred in the Capital Stabilization Fund
if approved at the Town Meeting?Jay Packett noted that yes, if approved, $400,000 would be moved
from Retained Earnings to the Capital Stabilization Fund.
Anne O'Connell commented that it might be useful to see how the increase in membership compares to
what we projected. After the month of April,we could update that and see how our predictions met the
reality.
Rob Harris noted that the numbers tend to show we are a little below the numbers we have predicted but
he doesn't have the complete picture just yet—Anne O'Connell commented that this is a good reason to
see how we are doing. Overall,the golf course is making more money.
Dave Valcourt commented that the commission has never decided a specific member number we are
looking to reach. He noted they should set a target number that will help with determining our revenue
numbers and will assist with the waiting list as well. Anne O'Connell noted we should determine what
the membership mix should look like and not just the totals as well.
Jay Packet updated the total membership numbers
Resident Early—256
Resident Morning— 190
Twilight—66
Collegiate—5
JR—7
524 Total Resident Members
Non-Resident Early-217
Non-Resident Twilight- 80
Non-Resident Collegiate— 1
Non-Resident Jr.—2
Total Non-Resident Members—300
Total Combined Members- 824
Jay Packett did note that membership numbers should increase in late April through May as people return
from Florida and other places, anticipates that we could reach the 1000-member number by end of May.
Rob Harris asked if Jay Packett had a number on how many Brewster residents downgraded from the
Early to Morning category. Jay Packett did not have the number that was downgraded. Rob Harris noted
that for both Early Resident and Non-resident that the renewal rate is standing at about 68%.
Update on Pavilion/Carpeting—Final inspection for the Pavilion and hallway area will be occurring this
Thursday coming up. The speaker system in the Pavilion needs to be professionally hooked up still and
other than that the Pavilion is back up and operational after the inspection. Jay gave a big thank you to
Tom Thatcher and Rob Campbell for their assistance with adjustment of the doors in the pavilion
building. The doors will no longer rub and ruin the new carpeting. New doors will be being installed in
the next year,however for now the carpet will not become damaged due to the old doors.
Freeman's Grill opened on Thursday for Master's Weekend. Currently The Freeman's Grill hours are
Monday-Thursday 8 am to 4 pm and Friday through Sunday 8 am till 6 pm(Kitchen Hours). However,
bar hours are flexible at this time based on business.
2
With the installation of the new kitchen equipment, Captains had to install a gas interlock carbon-
monoxide detector. Essentially if carbon monoxide is detected outside the hood system it will shut off the
gas to the kitchen equipment. There were some issues with the sensitivity of the detector and being set
off consistently—an electrician has come by and adjusted the sensitivity of the detector and will be
monitored going forward.
Update on the Custodial/Maintenance Position—hiring is at a standstill. There have been two interviews
and placed a call back to one of the interviewees but have not heard back. Currently reaching out to other
candidates and re-posting the position. Until this position is filled it will fall upon the full-time
administrative staff at the course.
Jay Packett stated that the email to members noting that we will be going back to starter slips and no
single cart riders will be sent out shortly. Staff is aware that the change will be made and are prepared to
implement it.
Jay Packett noted that there was a lot of trim/woodwork done on the exterior of the Captains Course
Buildings and is visually in a much better place.
New Range balls will be delivered on Thursday and the crew will start working them into the range,
removing old white balls and implementing new yellow ones. New Push Carts will be arriving soon, and
Captains Golf Course is still in the process of procuring rental clubs.
Anne O'Connell asked if there was anything we could do with the old range golf balls?
Jay Packett noted the company that will be supplying the new range balls will possibly be buying the old
range balls. The process of selling the range balls is being worked out with Town Hall and they are
working to avoid throwing the old balls away to the landfill.
Acceptance of gift—A donation of a milling machine for the maintenance department from Dave
Valcourt's brother who owns a milling company. The machine would allow the maintenance department
to fabricate their own pieces and save the course money on hard-to-get parts.
Dave Valcourt noted that the machine is called a Bridgeport Machine and the capability it will give to
maintenance is immense.Maintenance building would need 220 power upgrades in order to use.Jeff
Odell moved to accept the gift and it was seconded by Andrea Johnson. Unanimously approved and will
be presented to the Select Board.
Jay Packett presented a Monday June 201 corporate event shotgun—60 to 65 people at 1 pm—Jay Packett
recommended approval—Andrea Johnson moved to accept,and it was seconded by Wyn Morton.
Unanimously accepted.
Anne O'Connell noted an email that was sent to the golf commission, and it stated that they thought we
needed to address the tee boxes. Anne O'Connell noted that the tee boxes are on the long-term capital
plan and asked if they could provide more detail and no response has come to date.
Strategic Planning Updates (Commission)
Jeff Odell noted that the solar project is complete and online. Jay Packett noted that it is being worked
out as to how the town will be accepting the money from the program.
Jeff Odell noted the sink hole repair in the Port Parking lot and the Cart Barn sinkhole is on the plan for
this year. Jay Packett spoke with the DPW, and the parking lot sink hole will be handled by the DPW.
The Cart Barn area will be trickier to figure out as it is under the structure. Jay Packett will have an
update on the project in the next few weeks.
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Wyn Morton and Jay Packett will be meeting with a member tomorrow who could help with updating the
drone video on the website.
John Kissida noted him, and Andrea Johnson have made good progress on the forward tees and will let
her speak on that topic. As far as the pump station protection RFP,it is hung up with town hall and
waiting for a review by Griffin Ryder.Noted it is important that we keep on this RFP.
John Kissida spoke about the maintenance building study. John Kissida has received a preliminary
proposal and reviewed it with Colin Walsh,Jay Packett,Dave Valcourt and Rob David. The maintenance
project is much larger and more holistic than initially thought,with a replacement of the fueling facility
and chemical storage being involved. The study is important in determining budget and remaining within
that budget in order to avoid triggering an Owners Project Manager and further drive-up costs. John
Kissida is working a draft scope with the RFP and will hopefully have that out later this week. John
Kissida noted that timeline may be a bit behind what they would like as they will be waiting on a
consultant.
Dave Valcourt noted that we need to think about how to re-purpose the current facility to capitalize on
what we already have. The maintenance facility improvement is more than just the facility but our turf
operations. Dave Valcourt noted that him and Andrea Johnson worked on an email to speak about the no
shows and getting help from the membership.
There is a packet with information on the forward tee analysis available-Andrea Johnson and Anne
O'Connell did 36 holes for scouting to see how close they wanted the forward tees. Once they determined
those distances John Kissida and Andrea Johnson did a scouting of locations for the tee boxes based on
those yardages. What is in the packet is the final proposal of distances and the locations of the tees.
There is a suggested 11 tees for Starboard and 13 tees for Port. The next step will be to talk to Colin
Walsh and Jay Packett,mark the potential locations, and have some test play to see if those locations
work,and make decisions on the final locations. John Kissida noted that it is important how we roll this
out to the public and making sure that people are playing the appropriate tees.
Colin Walsh asked if the forward tee program would be replacement tees or additional tees and was
looking for clarification. Anne O'Connell noted that there was still work to be done in this regard,but
decisions still need to be made and will be completed in stages. She noted there will be a lot to consider
when prioritizing which tees to work with first. Dave Valcourt noted that when playing from multiple
tees within golfer groups there can be a negative impact on pace of play. John Kissida noted that the next
important step will be speaking with Colin Walsh based on what they have determined.
Superintendent's Update:
Colin Walsh noted that aeration has been going on for the last couple of weeks. The crew mainly had
great weather for the process all except for the last day. There are a few details to clean up due to the wet
weather. Colin Walsh gave a big kudos to the entire maintenance crew. To get 36 holes aerated with
minimal overtime in the amount of time it took is very impressive and again a big credit to the crew at
Captains Course. Colin noted he would love a mid-May aeration date as it would heal quicker but
understands the April date and why they do it. With that said he noted that due to the lower temperatures
there will be holes in the greens for at least 4 weeks to come. They will be rolling,top dressing and verti-
cutting the greens to get them to heal up faster. However, it is all dependent on soil temperatures and
Brewster's have been lower for the season. The 5 am start for the maintenance crew will begin next week.
Colin Walsh is working on getting quotes for a backhoe and razor level. They are continuing work on
sink holes and sod work on bunkers around the courses and things are coming together.
Follow-up Signage Updates (John Kissida)
There are photos available in the meeting packet-John Kissida reviewed the signs around the Captains
Course property. He noted when talking about the signs we need to decide what we are trying to restrict.
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A lot of the signs need to be updated in general as many have been there for 20 plus years. John Kissida
noted we need to determine what liability we have and what the proper signage would need to be. They
need to be more consistent throughout the property and keep Freeman's Grill in mind. Bill Meehan
thanked John Kissida for his work on this and for the commission's attention to this matter as it will be
important moving forward for not just the golf course but the town.
Follow-up Capital Plan(A. O'Connell)
Anne O'Connell stated the steps she sees for continuing the forward tee project and will ask Sarah
Robinson and Donna Potts for members of their associations who might be interested in
helping/reviewing this project.
Anne O'Connell noted the approval of funds for the Pump House Protection and that she will also follow
up with town administration as well.
Anne O'Connell noted that the$100,000 driving range/practice area budget needs to be started to visit and
recommended Jeff Odell start bring that project along. Jeff Odell noted himself, Steve Knowles and Pat
Fannon had met and spoke about the needs of the facility and teaching needs and that is in process. Anne
O'Connell noted that the$100,000 needed to be given"price tags". Jeff Odell noted that once able to
meet with Colin Walsh,Jay Packett, Steve Knowles,and Pat Fannon again that will be taken care of.
Anne O'Connell noted that as well as looking at what the signs around the course say also need to look at
the state of the signs themselves. She also noted that she had received an email noting the poor state of
the bathroom doors for the Port Course Bathrooms at the turn. The doors may fall under this category as
there is not a custodial/maintenance employee being hired soon. John Kissida noted that in the clubhouse
surrounds the first target was the starter shack area and that included cart paths and signage related to this
area but that it also included The Captains theme. Anne O'Connell suggested that there be a list started
for projects we want completed for FY2023. John Kissida noted that for cart paths we needed to
prioritize the areas that need it most and what will it cost for the repair work now? What will be the parts
pushed to another time and coordinated with the irrigation and determining if the cart paths around the
starter shed be included in the first stages of this project.
Colin Walsh stated that won the bid for asphalt and in order to determine the cost we need to find the
square footage of the area we would be re-doing. 1 ton of asphalt will cost 115 per ton and a ton at 2
inches thick will cover about 80 sq feet. Once we figure those numbers our Colin Walsh was feeling
optimistic that they would be able to improve a good area of the cart paths.
Anne O'Connell stated to make sure to be aware of open meeting law as we work on these projects.
Colin Walsh noted that there is an OSHA training tomorrow with Griffin from DPW. Colin Walsh was
hoping to have an update on the Pump House after seeing Griffin tomorrow.
John Kissida asked if there was any updated on the hydration station on Starboard?
Jay Packet noted that the project should be up and running in about 2 weeks and then they will look to see
the location for the Port drinking station.
Questions and Comments from Associations and Liaisons
No questions or comments.
Review and approve minutes
• 3/8-Motion for approval by John Kissida,seconded by Wyn Morton-Unanimously approved.
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3/22-Motion for approval by John Kissida, seconded by Andrea Johnson-Unanimously
approved.
Future Agenda Items and Meetings (4/26,5/10,5/31):
Anne O'Connell noted that the second commission meeting fell on town election day so we would be
unable to meet on the 5/24 and the 5/31 meeting is the day after a holiday. Anne O'Connell wanted to
bring that to everyone's attention and a decision does not have to be made at this time.
Matters not anticipated by the Chair:
None.
A motion to adjourn was made by John Kissida seconded by Andrea Johnson,to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:30 pm.
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GOLF COMMISSION
Minutes of April 26t'',2022
Commissioners Present: Andrea Johnson(Vice-Chair),John Kissida,Jeff Odell and David Valcourt.
Others Present: Jay Packett(Director of Operations),Peggy McEvoy(Friends of Captains),Donna Potts
(9-Hole Women's Association)
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
maybe viewed at: httr)s://reflect-brewster-ma.cablecast.ty/CablecastPublicSite/show/5987?channel=1
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of Quorum: 4 out of seven golf commissioners were present and accounted for.
Public Comment:
No Public Comment.
Director of Operations(Jay Packett)
Acceptance of Gift-Wood and shelving for the driving range donated by Dave Villandry,Roger Norman
and Pat Fannon. The soda machine has been removed at the driving range and Dave Villandry will
donate his time and labor to build shelving and improve the overall look of the range. Motion to approve
made by Jeff Odell, seconded by John Kissida-Unanimously approved.
Gannon Tournament-The Gannon Tournament has been moved around a bit looking for the date of
Friday October 14th instead of the 24th which had been previously approved. Jay Packett noted he would
love to be a part of this event. The event falls on a Friday and that day is wide open. However,the
NEIGA event is that weekend and taking up most tee times. Jay Packett noted he would be able to make
the morning tee times that weekend a priority to members. Jay Packett suggested raising the price per
head to$75 if they did approve the event.Dave Valcourt noted that it a great event and is for a good
cause and would encourage our membership to participate. Jay Packet notes with raising the cost per
person to$75 would bring in over$18,000 in revenue for a Friday in October. Jeff Odell noted the merit
of this event and is in favor of the event. Jeff Odell made a motion to approve, and John Kissida
seconded the motion. The motion unanimously was approved. John Kissida did ask if there was a meal
with the event and Jay noted due to the size of the event the Pavilion is unable to hold that many guests.
Jay Packett did note that though there is no meal with the event there is quite a bit of food and beverage
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revenue gained throughout the day.
John Kissida noted the importance of keeping the members in mind during the weekend of the NEIGA
and Jay Packett agreed.
TA Realty Outing-Wednesday October 19th-Corporate scramble, 12 pm-1 pm shotgun with 144
guaranteed golfers-This is a vote for a placeholder for the tournament as the company needed to get the
19th approved and Jay Packett will provide an update at the 5/10 meeting. Motion to approve by John
Kissida, seconded by Dave Valcourt-Unanimously approved.
Update Membership Numbers
Brewster Residents -603 total members
Non-Resident- 322 total members
925 total members and 101 members gained since the last update to the numbers.
Jay Packett anticipates around 1000 members and recently there has been a large increase in the number
of non-resident membership inquiries.At the 5/10 meeting Jay Packett will have more dollar amounts to
go along with the membership numbers.
Dave Valcourt-noted we need to define what our target membership numbers should be and should be
added to the future agenda.
Jeff Odell for the 5/10 could Jay Packett tell the commission how many non-residents signed up in May
and June of previous years. He noted if we opened the waiting list after June 1 st those members would be
missing out on almost 2 months of membership and to keep that in mind. John Kissida noted we should
look at how we did against our projected decreases in membership categories. Andrea Johnson offered to
help with this and her and Jay Packett will work on putting together these numbers based on past reports.
Update Reintroduction of starter slip use-Jay Packett noted that the implementation of slips is going
well. Jay Packett wanted to note that these slips will be part of a yearly town audit. In the years past we
have not had to use these slips due to COVID-19.Jay Packett wanted to thank everyone for their patience
as we re-implement this process. Dave Valcourt thanked Jay Packett and the staff for implementing this
process. Discussion followed. Jay Packett gave a big kudos to the work of the starter shed staff.
Future Agenda Items and Meetings (5/10,5/31):
Jeff Odell would like to add the discussion on member number status.
John Kissida would like to add a status on the pump station protection.
Matters not anticipated by the Chair:
Peggy McEvoy-noted that the daffodils are really coming through and that the Friends of Captains has
joined the Brewster In Bloom Community as a bronze member. She also wanted to note that this
Saturday is the closest to the pin contest and the winner will get 25%of the amount that we bring in. Jay
Packett and The Captains also donated a golf gift certificate for the closest to the pin holes. Peggy
McEvoy noted they could use volunteers for the event and to look at the new flags the Friends purchased
on the flagpole out front. The Friends of Captains has 147 members,and their next event is social event
on June 121 and Pat Fannon will be hosting a putting contest and there will be drinks and appetizers as
well.
Bill Meehan noted that he will not be able to attend the 5/10 meeting.
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Jay Packett wanted to give a big kudos to the Brewster Fire Department for their assistance with the flag
set up. It wouldn't be possible with out them and to take a look at the photos on the Captain's Facebook
page.
A motion to adjourn was made by John Kissida seconded by Dave Valcourt,to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 4:45 pm.
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