HomeMy Public PortalAboutResolution 1540•
RESOLUTION ~g`f~
A RESOLUTION AUTHORIZING THE APPLICATION FOR AND EXECUTION OF A
TECHNICAL ASSISTANCE GRANT UNDER THE REGIONAL TRANSPORTATION
AUTHORITY'S GENERAL AUTHORITY TO MAKE SUCH GRANTS
WHEREAS, the Regional Transportation Authority (the "Authority"), is authorized to study public
transportation problems and developments; and to conduct, in cooperation with other public and private
agencies, such studies; and
WHEREAS, the Authority has the power to expend funds for use in connection with these studies, and
WHEREAS, the Authority has the power to make and execute all contracts and other instruments necessary
or convenient to the exercise of its powers; and
WHEREAS, approval for said funds will impose certain financial obligations upon the recipient, as follows:
the Village of Plainfield agrees to provide local matching funding of twenty percent (20%) of the project cost
up to a maximum local matching contribution of forty thousand dollars ($40,000).
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE OF PLAINFIELD VILLAGE
PRESIDENT AND BOARD OF TRUSTEES, as follows:
Section 1. That the Village President is authorized to execute and file applications on behalf of the Village of
Plainfield with the Regional Transportation Authority for a technical assistance grant for the "Village of
• Plainfield STAR Line Station Area Transit-Supportive Planning and Implementation" project.
Section 2. That the Village President is authorized to furnish such additional information, assurances,
certifications and amendments as the Regional Transportation Authority may require in connection with this
technical assistance grant application.
Section 3. That the Village President is authorized and directed on behalf of the Village of Plainfield to
execute and deliver grant agreements and all subsequent amendments thereto between the Village of
Plainfield and the Regional Transportation Authority for technical assistance grants, and the Village Clerk of
the Village of Plainfield 'is authorized and directed on behalf of the Village of Plainfield to attest said
agreements and all subsequent amendments thereto.
Section 4. That the Village President is authorized and directed to take such action as is necessary or
appropriate to implement, administer and enforce said agreements and all subsequent amendments thereto on
behalf of the Village of Plainfield.
A - - -- .
VILLAGE CLERK R/~
PRESENTED and ADOPTED by the Village lai field on this 1St d y
~.
- _r - ~ J ES A. WALDORF
`- .-~ - ~-_ f - ILLAGE PRESIDENT
,~
REGIONAL TEC~CAL
ASSISTANCE PROGRAM
(RTAP)
Village of Plainfield STAR Line Station Area
Transit Supportive Planning and Implementation
APPLICATION
i
Section 3 --Applicant Information
Date of Application: DE
Project Title: Vi
Legal Name of Applicant: Vil
Address: 24~
City, State, Zip Code: Pla
Contact Person: Jor.
Title: Pla
Phone Number: ($1
Authorized Official: Jan
Title: Vil
tuber 10, 2007
ge of Plainfield STAR Line Station Area
vng and Implementation
ge of Plainfield, Illinois
1 W. Lockport St.
field, IL 60544
han Proulx, AICP
ier II
- 609-6139
s A. Waldorf
~e President
The Village of Plainfield hereby a~plies to the Regional Transportation
Assistance funding grant. Require resolutions and other documents in
attached and are considered a part!, of this application.
By signing this application, the
matching funding sources. If mu
applicant is responsible for sect
funding has been secured. Far i
demonstrate to the RTA that
organization(s) that local matchiz
rplicant is committed to and responsible f
iple organizations are providing sources c
ing these funds and notifying the RTA i
e application to be considered complete,
there is a binding agreement among
funds will be available far the project.
In support of this application, I offer the above data and attached
required. 1 certify that the statements herein and in the supporting ~
coin alete. '~
James A. Waldorf
Na a of Author a cial
,~
1 ~
i
nature
i
,, .
Date
Cr~.L~
Attest Signature
Title
i~-%'-v~
Date
-Supportive
ty for a Technical
of this request are
securing all local
local funding, the
writing that local
he applicant must
ae local funding
documents as
are correct and
1~
Section 4 -Description of Project
The Village of Plainfield is in a unique position to be able to plan proactively for the anticipated
arrival of transit service to two potential transit stations in the Village as part of the STAR Line.
The Village has the opportunity to implement transit-supportive policies and design guidelines
for the areas adjacent to the downtown station and a second station area near Interstate-55 at
Renwick Road. While Plainfield is not currently served by transit, the long-range effort to
establish the STAR Line allows Plainfield to shape development in and around the future station
areas -much of which land is currently undeveloped - in advance of the start of transit service to
create and promote ridership and establish the active, pedestrian-focused environment that is the
foundation of a successful transit node.
Village officials believe it is critical to implement transit-supportive land uses and policies tv
maximize the ridership and enhance the benefits of the planned transit stations. Plainfield
currently experiences extreme traffic congestion. The Village is located at the convergence of
three designated highways -Illinois Routes 59 and 126 and U.S. Route 30 -and is also served
by Interstate-55. A high volume of commuter traffic from communities to the south and west
overburdens the existing road network. Congestion leads to increased fuel consumption and air
quality impairment, lost worker productivity and quality of life impacts due to increased travel
times, and higher transportation costs, particularly when considering rising gasoline prices.
Successful integration of the transit stations will be vital for Plainfield. The transit service will
connect residents with employment opportunities, helping tv overcome the region's jabs-to-
housing imbalance. The transit service will result in environmental benefits by reducing vehicle
miles traveled. Transit service will help Plainfield remain economically competitive while
improving the quality of life of Plainfield's residents and employees. In order to achieve these
benefits, it is imperative for the Village to comprehensively plan and implement the policies anal
land uses needed to support the transit environment.
Project Location
Two STAR Line stations are proposed for Plainfield, one near downtown and one in the vicinity
of Interstate-SS near Renwick Road.
Site .l
The primary station site has been identified north of downtown Plainfield. The Village has
purchased the 58-acre parcel that includes the proposed station. The RTAP project will delineate
a station area that encompasses the Village-owned property as well as surrounding property
within the station area that will be subject to the proposed transit-supportive design guidelines,
generally within ahalf--mile radius of the station site.
Site 2
A second station site is proposed at Renwick Road just east of U.S. Route 30 near I-55. This site
is the possible terminus of the STAR Line Phase I service. The site is under development
pressure, and Village officials hope to identify conceptual site planning requirements for the site
(e.g., acreage, location, potential rail storage, parking). In addition, the Village intends to reach
consensus via the RTAP project regarding appropriate land uses in the area of the second station
site.
Existing Conditions
Site 1
The property within the downto station area is primarily undeveloped. F~
acre Village-owned parcel is c ently in agricultural use. A farmstead, 1
structures are located on the prop ,although the Village is in the process o.
structures. The Village recently received a federal earmark of funds to help fay
of a Park `n' Ride facility on a 'portion of the Village-owned property, as
Fiscal Year 2008 Departments 1 of Transportation and Housing and U
Appropriations Act (H.R. 3074). ~A companion state application for Conger
Quality (CMAQ) funds to initiated Pace service was not successful, although
to continue pursuing future CM~Q funding. Timing of the Park `n' Ride
currently uncertain. Portions of he study area are improved with residen
structures that Village officials be ieve will be subject to redevelopment in tr
portion of the study area has been evelaped with uses -attached single-famil
multi-family (age-restricted apartments) -that Village staff believes will be c
transit-supportive district.
Site 2
The outlying station area is mad.
approximately 120 acres. The poy
proposed for a commercial devf
restaurant development far a praj
is intended for development as a
Creek and Lily Cache Creek - an
property.
up of land that is currently undeveloped. e total parcel is
on of the site with direct access to U.S. R ute 30 is currently
~pment of approximately 500,000 square feet of retail and
:t known as "The Boulevard". The remain er of the property
~ture phase. The property is bisected by t o streams -Mink
is encumbered by wetlands and floodplain an a portion of the
example, the 58-
irn and accessary
demolishing these
litate construction
-art of the federal
~an Development
on Mitigation Air
he Village intends
~t development is
al ar commercial
future. A smaller
(townhames) and
-mnlementarv to a
Proposed Project
The proposed RTAP project will
in the Village of Plainfield. In ads
site to foster improved access -
stations. TZle Access and. Circular
and population ceziters with the si
an attempt to plan comprehensi~
created to regulate the form and
areas within the station areas. Th
and implementation strategies wi
proposed scope of work is outline
evelop conceptual site plans for two STA
lion, an Access and Circulation Plan will 1"
~r motor vehicles, busses, bicyclists, and 1
-n Plans will focus on connecting emplayx
:ian sites, and will bring together multiple
ly for future transit connections. Design
~ttern for development to occur in the ext•
project will involve a significant public o
be compiled to facilitate achievement of tl
in more detail in the following section.
Line station sites
prepared for each
destrians - to the
;nt concentrations
rvice providers in
;uidelines will be
rive undeveloped
reach component,
plan's goals. The
Section 5 --Project Scope of Services
The Village of Plainfield is undertaking the Regional Technical Assistance Program project to
provide a comprehensive framework far advance planning that will help to achieve atransit-
suppartive built environment that contributes to a highly utilized, multi-~rnodal transportation
network. The proposed scope of work includes a combination of specific, near-term land-
planning and design tasks along with initial efforts for long-range planning activities intended to
facilitate plan implementation. The proposed tasks and associated deliverables are outlined
below.
a. Existing Conditions Assessment
The consultant will inventory data pertaining to the existing land uses and transportation
facilities within each of the proposed station study areas which will include at a minimum:
land uses (including buildings), streets, pedestrian and bicycle facilities, signage, landscaping
and other natural features.
- Estimated budget: $10,000
- Task Duration: 3 weeks
- Deliverables:
• Site visit
• Site context maps showing station area with existing roads, land uses and zoning
(bath station sites)
• A draft summary report describing the assessment of the existing conditions within
the proposed station study areas, for review by the Steering Committee.
b. Market Assessment
The Real Estate Market Assessment will include an evaluation of the current housing, retail
and office uses in the surrounding area, including land availability, vacancy rates, land
prices, rents and price points. The consultant will conduct interviews (focus group and/or
telephone) with local real estate brokers and potential developers to assist in evaluating
potential future real estate mixes within the study area. Through use of the collected real
estate data, demographic data and discussions with developers, real estate brokers and current
property owners in the study area, the consultant will identify transit-oriented development
(TAD) and redevelopment opportunities. The consultant will then prepare a potential real
estate market scenario, specifically for Site "1," with an appropriate mix of uses and assess
their market impact based on existing real estate market conditions and future opportunities.
The assessment will also serve as a valuable stand-alone resource for the Village and
property owners and developers within the station areas.
- Estimated budget: $15,000
- Task Duration: 8 weeks
- Deliverables:
A potential real estate market scenario will be prepared and will be utilized by the consultant
in Task "C" as input into the development of the concept plans for Site "1" only. The market
scenario will be provided to members of the Steering Committee for review. Based on
feedback from the Steering Committee members, the report will be revised.
c.
d.
Station Site Concept Plans
The Village of Plainfield desir~s to have prepazed a detailed conceptual sit
downtown STAR Line station site and, in addition, a more generalized c
the second station site. Based on the findings from the existing cond
Market Assessment (for Site 1 and the first public meeting, the consultan
at least two draft concept pl s for each study area. The results of N
Alternative Analysis Report rr~ay also be used in the development of the c
made available (report expect~d to be released at the end of 2007). The
far Site 1 will include graphi s and text that identify key development
sites as well as streetscape d infrastructure improvements that are neE
plans for both sites should so include a concept far the station and t
(pazking, station house, platf rms, bus loading and unloading zones anc
with data coming from Metro and Pace (if info is available) or developer
with assistance from Metro a~hd Pace. The draft concept plans for both
rnotarized (auto and bus), bic~cle and pedestrian access and circulation
parking. The draft concept pl s far Site 1 will identify key develapmer.
overall land use mix and bui ding massing and configuration to create
station area. These land use fixes will be included on a less detailed scalf
- Estimated budget: $25000
- Task Duration: 6 w~eks
- Deliverables:
• Two concept alternati,
• A revised, preferred a]
• A consensus identific
transit station, includi~
• For the downtown s'
conceptual site plan fr
• The drafts will be pre.
agency technical revi
presented to the publi
from the second pub]
concept plans and the
which may be one or
plan for its future
~nceptual plan for
ions analysis, the
team will prepare
;tra's STAR Line
ncept plans, when
raft concept plans
nd redevelopment
led. The concept
~sociated facilities
turnarounds, etc.)
by the consultant
>ites will consider
mpravernents and
opportunity sites,
transit-supportive
for Site 2.
~s for each station site
~rnative plan for each site
lion of the number of required parking sp ces to support the
parking phasing strategies.
~tion area, two (2) illustrated perspective renderings of the
m perspectives to be determined.
anted to the Steering Committee for review, including a transit
w. Based an this review, the concepts ill be revised and
at a workshop for review and comment. ased on comments
meeting, the consultant will make adjus ments to the draft
leering Committee will select a draft Pref ed Concept Plan,
combination of the draft concept plans
Access and Circulation Plans
Access to, within, and throu h the station sites and surrounding tray
areas is critical to achieving e planned mobility and vitality of the d
circulation plan will be prep ed by the Project Consultant to map out
and pedestrian access paints, aths, bus, connections and circulation pal
In addition, Plainfield would ike to magnify the stations' benefits by f
bicycle and pedestrian transportation connections between the stations
residential concentrations and~lrecommend and plan for future transit sea
- Estimated budget: $15000
- Task Duration: 4 w eks
- Deliverables: ~',
• Access and Circulation Plans and maps (both station sites)
supportive station
ct. An access and
vehicular, bicycle
~s within each site.
dishing vehicular,
1 employment and
enhancements.
• Typical crass-sections for new roadways
• The draft plan will be presented to the Steering Committee for review.
e. Transit-Supportive District Design Guidelines
Much of the land in and around the station area is undeveloped and will likely be subject to
development pressure in advance of the STAR Line development. Plainfield wishes to put in
place design guidelines that will shape this development in a manner that supports a highly
utilized transit system. For this task, the Project Consultant would prepaze design guidelines
to govern both the pattern and form of development far a mix of uses, to achieve an active,
transit-supportive pedestrian environment. The proposed design guidelines would provide the
foundation for recommendations for project-specific design requirements of future
development approvals, and would also be used for the Village to refine and incorporate into
future downtown design guidelines (subsequent to this RTAP project) as established by the
Zoning Code and Village Site Plan Review Ordinance. The design guidelines will include
such aspects as streetscape design, roadway and pedestrian-scaled lighting, sidewalk design,
building height, residential density, building massing, parking (location and design), and
pedestrian connections, including urban green spaces.
- Estimated budget: $20,000
- Task Duration: 12 weeks
- Deliverables:
• Design Guidelines document/brochure that will be narrative and illustrated with
photographs, sketches and renderings to illustrate the recommended guidelines in
plan-view, cross-section and perspective views.
• The draft Design Guidelines will be presented to the Steering Committee for review.
.f. Public Involvement Program
The STAR Line and enhanced access to transit is a widely held community goal. However,
the elements of a successful, transit-supportive district - including a mix of uses, appropriate
residential densities and apedestrian-scaled environment -are often less widely understood.
Plainfield proposes to build on the existing resources that highlight the benefits of transit-
and pedestrian-focused development to build community-wide consensus far the type and
pattern of development that is essential to sustain swell-utilized and integrated transit node.
Deliverables of this task may include development of a website or content far the Village of
Plainfield website; developing a brochure highlighting the positive aspects of transit-
supportive development for the Plainfield community, and creating a PowerPaint
presentation or other presentation module that could be provided periodically to vazious
audiences (Boazd of Trustees, Chamber of Commerce, homeowner associations, school
boards, etc.).
A total of three formal public outreach meetings will be held. The first meeting will be in the
early stages of the project to inform the public and the stakeholders about the many aspects
aftronsit-supportive development. This meeting may also include a visual preference survey.
The second meeting would be an introduction and review of the station area conceptual site
plans to obtain input on preferences associated with the alternatives. The third meeting would
be held after preparation. of the final conceptual plans far each area and of the Design
Guidelines and Access and ~irculatian Plans (the "Final Plan"). The meetings may be
scheduled independently or nay be incorporated into a meeting of e Plainfield Plan
Commission or Village Presid~nt and Board of Trustees.
Separately, this task also inclu es a level of effort associated with mare ge eral and sustained
public outreach to promote ansit-supportive development in general. lainfield officials
believe that implementation o ~ the STAR Line is a seven- to ten-year hori on. We recognize
that we are in the early stagel s of this important effort. And while we accomplish the
planxung and policy framewor ~now to achieve the Village's future goals, a also understand
that it will require a long and stained effort to advance implementation.
Lastly, the Village's scope o work proposes asub-task in the Public In olvement category
for the formation of a Steeri g Committee to act in an advisory capacit during the RTAP
project. Participants will inc ude members of the RTA, Metro, Pace, e Township, and
Village of Plainfield (Board ~f Trustees, Plan Commission, Community Development and
Public Works Departments) a~d may also include the Plainfield Econami Partnership, Will
County Center for Economi Development, and other business and c mmunity leaders.
Village staff proposes that th~ Steering Committee will meet monthly d 'ng the Village's
RTAP project, with the oal of maintaining relationships and ulti jurisdictional
coordination following cam letion of the formal scope of work a indicated in the
Implementation Strategies sec ion below.
- Estimated budget: $20 000
- Task Duration: Peri odic/ongoing
- Deliverables: ~I
• Steering Committee m ~etings (Held as necessary, to include kick- ff meeting)
• Public Outreach meeti ~gs (3 meetings, led by the Consultant Team
• Project website /mate 'al for Village website
• Transit-Supportive I~ evelapment informational presentation (PowerPaint) for
presentations in v~ ous outlets (community access telev sion, homeowner
associations, chamber bf commerce, etc.)
• Transit-Supportive De velopment informational brochure
g. Implementation Strategies
The Village of Plainfield higl ~.ly values the anticipated deliverables outli ed above. In order
to achieve the vision that will ~~, be set Earth, the Village will place a strong mphasis on taking
the steps that are necessary ~o implement the plans and recornmendati ns. This task will
establish a set of action ite ms and steps that are recommended to i plement the plan.
Elements may include fundi ng options, project phasing, order-of-ma itude estimates of
cost, and identification of po~ ential implementation partners. In addition the Project Team,
including Village staff and th e Project Consultant, will evaluate governin plans and policies
to recommend general modifi ~atians and additions -which amendments ould be completed
subsequent to the RTAP proj ct - to help facilitate plan implementation Examples of such
subsequent amendments co ld include the Village's Comprehensive Plan and Zoning
Ordinance. Lastly, the RTAP,
i project may recommend the formation of standing group of
local stakeholders to maintain communication about and plan and advocate for the STAR
Line, Pace bus service to and within Plainfield, and other local transit opportunities.
- Estimated budget: $15,000
- Task Duration: 4 weeks
- Deliverables:
• Narrative report of recommendations identified to implement the project to achieve
the desired goals and objectives.
• Cost estimates for recommended public improvements
• Identification of potential grant and other funding sources
• Project phasing plan
• Identif cation of public and private stakeholders who may be or became project
partners.
• Evaluation of Comprehensive Plan, Zoning Code and other Village plans to identify
recommendations for additions and refinement to implement the RTAP project.
• The draft report will be presented to the Steering Committee for review.
h. Final Report
Prepare a draft plan, including all elements from above tasks. Present draft final plan to
Steering Committee members for review and present and discuss at a final public meeting.
Based on review by the Steering Committee and public feedback, the draft final report will
be finalized.
- Estimated budget: $5,000
- Task Duration: 4 weeks
- Deliverables:
• A final, full-valor report will be prepared. The consultant will provide 25 hard copies
and 2 electronic (CD-ROMs) versions of the Final Report. All graphics, maps and
illustrations will be provided to the Village as separate files.
The final report will be presented to the Village President and Board of Trustees. The report
will be adopted as a formal policy document of the Village via resolution, and the policy will
be implemented in such actions as those recommended in the Implementation Strategies, by
application of the policy to the Village's capital improvement planning, strategic planning,
department work plans, and. development approvals.
- Total Project Budget: $125,000
- Total Project Timeline: 41 Weeks (approximately 10 months)
Section 6 -Project Management
The Project Management Section shall provide all pertinent infor
implementation. This includes a Project Management Plan, Project Team
information as required. ',
A. Project Management Pl
The Project Management Plan
that will be utilized to oversee t]
project management, procureme:
and conducting Project Team
reporting relationships; list data
and state open issues and pend
include an explanation of the in
to direct, review and approve wo
VIP) outlines the organizational and adr
project. This includes designating the er.
and administration of the consultant cons
eetings. The PMP will address roles,
id supporting documents that will be us
decisions that can impact the project.
nal processes and procedures of the spot
products and adapt the final work produc
The Village of Plainfield Project
Plan is attached hereto.
B. Project Team Table
Project team members d general responsibilities are listed
Steering committee are i ~ntified in bold.
for project
and funding
istrative structure
es responsible for
t, and, organizing
;pansibilities and
as project inputs;
ie plan shall also
-ing organizations
Members of the
Project Team Member I Primary Responsibility
Will provide technical support and ac as a resource to
RTA (Steering Commit~ ee) the Project Team. RTA staff will facil tote
communication and participation be een the Project
Team and the service boards of Metro and. Pace.
Village of Plainfield
Board of Trustees
(Steering Committee - 1 ~i Formally review and approve final w rk praduct/plans
Trustee re resentative
'~ Provide recommendations regarding 1 d use,
transportation and design to the Proje t Team. The Plan
i
Plainfield Plan Commis ~
ion Commission will also be the organiza ion to hold
Steerin Committee -1
( g ~, formal public meetings and public he 'ngs regarding
Plan Commissioner I adoption of the plan. The Plan Comm ssion will make a
representative) I
~ recommendation to the Board of Trus ees regarding
' formal ado tion of the lan.
Responsible for the day-ta-day oversi ht of project
Community Developme nt team, including administration of tec ical and
Department Staff administrative aspects of the project. ommunity
(Steering Committee - !~ Development Department staff also ill have direct
Community Developmen t responsibilities for completing portio s of the scope of
Director, staff planner) I work of the project. A staff planner '11 act as Project
Manager under the direction of the Vi llage Planner,
who will provide direct supervision, and the
Community Development Director, who will provide
idance and. aversi t.
Public Works Will provide input and technical support with such
Department Staff aspects as transportation planning, conceptual road
(Steering Committee - access .and design, grading and utility information.
Public Works Director
Will oversee plan development for compliance and
Village Administrator coordination with policy and strategic plan initiatives
(Chris Miruck) as identified b the Soard of Trustees.
Village Consulting Engineer
(Steve Amann, PE, CFM) Will provide technical engineering information and
[Note: per standing study as required, which may include information on
engagement with Village and floodplain and wetlands, traffic projections, etc.
not art of the RTAP raject)
Will be asked to identify site requirements for planned
Metro (Steering Committee) STAR Line stations, including required parking,
parking phasing strategies, and station layout
requirements.
Wi11 be invited to participate in review of station site
plans to integrate bus access and route connections, and
Pace (Steering Committee) will also be asked to participate in a task on long-range
multi-modal/rnulti-a ency route tannin .
Will be responsible for preparation of site plan and
Consultant Team design guidelines. Will. be asked to participate and
(Steering Committee) make recommendations on other project tasks which
will be the direct res ansibili of Villa e staff.
Staff intends to invite local agencies to participate in an
ad hoc stakeholder group to facilitate shared
Local Agency Participation/ communication and goal fornaatian. Such agencies will
Stakeholder Group include the Plainfield Community Consolidated School
District 202, Plainfield Park District, Plainfield
Tawnshi ,Will County,
The Public will be engaged in the preparation of the
Public plan and design guidelines throughout the project.
The Steering Committee will oversee the completion of
the project tasks. The Steering Committee will be
Project Steering Committee comprised of one Trustee, one Plan Commissioner, the
Community Development Director, the Public Works
Director, and the staff tanner/ ro~ect mono er.
Section 7 --Project Funding
The applicant is committed to ~ecuring all local funding sources. If m
providing sources of local fundin ,the applicant is responsible far securing t
funding source agreement is a bi ding agreement between the applicant and
entities which the applicant provi es to the RTA demonstrating that tlae appl.
far providing the local matching funds for this project. Any local funding
should be attached to this Formal pplication.
Proposed Applicant Funding Amouunt: $25,000
Applicant Local Funding Source: it Village of Plainfield `07/'08 and `08/'0
Local Funding Source Expiration late: Apri130, 2008 for Fiscal `07/'08 funds
April 30, 2009 for Fiscal `08/'09 funds
Local Funding Agreement Attach~d: Not Applicable
Other Specified Project Funding ~ources: Not Applicable
Proposed Project Funding Source:
ple entities are
e funds. A local
er local funding
~t is responsible
arce agreements
annual budgets
Funding Source I' Amount % of Total Task #(s) Co Bred
RTA li $].00,000 80% All
Applicant li $25,000 20% All
TOTAL $125,000 100%
Section $ -Additional Infornxation
The Village of Plainfield recognizes that this opportunity to participate in the Regional Technical
Assistance Program is a unique and valuable opportunity far a community that is not yet served
by mass transit. In recognition of this investment in future transportation planning by the
Regional Transportation Authority, the Village would be pleased to volunteer to work
cooperatively with other communities in a similar circumstance - far example, other
communities along the STAR Line route -~- to spread the reach of the RTA's financial and
technical support to maximize the benefits of this long-range investment. This commitment
could include an obligation far the Village to invite peer communities to a workshop or
discussion forum, participation in professional development activities, or other avenues for
disseminating project deliverables or conclusions that may have mare widespread applicability.
Section 9 -Governing Board
The Village of Plainfield Village (President and Board of Trustees adopted R solution No. 1540,
A Resolution Authorizing the Application for and Execution of a Technic Assistance Grant
Under the Regional Transportati n Authority's General Authority to Mak Such Grants, on
October 1, 2007. A duplicate orig~nal of the adopted resolution is attached.
Village of Plainfield STAR Line Station Area
Transit-Supportive Planning and Implementation
RTAP Project Management Plan
Table of Contents
1.0 Project Introduction
1.1 Project Management Plan Description
1.2 Project Justification
1.3 Project Deliverables
2.0 Project Background
2.1 Study Area History and Prior Planning Activities
2.2 Project Limits and Existing Conditions
2.3 Synthesis of Prior Activities with Current Project
3.0 Project Goals and Objectives
4.0 Project Framework
4.1 Scope of Work
4.2 Project Schedule and Related Activities
4.3 Project Management Structure
4.4 Project Team Members
4.5 Roles and Responsibilities
I~
Section]. -Project Introduction
1.1 Project Management ~lan Description
The Project Management Plan (PMP) provides the information and resources
necessary for all partidipants to understand the project and to com lete the scope
of work as intended. '~`he PMP includes a clear and concise de criptian of the
scope of work, includ ng project deliverables. The Plan identifie the roles and
responsibilities of all articipants and the decision-making proc ss that will be
used to achieve copse sus and take formal action on plan deliver les. The PMP
establishes the admini trative palicies and procedures to complete the day-to-day
activities of the proje t in order to complete the comprehensive scope of work
within the prescribed dget schedule.
1.2 Project Justification III
The Village of Plainfield has a unique opportunity to implement tr sit-supportive
land uses and palicies) in the areas around two future STAR Lin commuter rail.
stations, in advance ~, of their development, to firmly establi h the active,
pedestrian-focused e vironrnent that is the foundation of th vibrant and
successful transit pad s. Plainfield's future commuter rail service will be vitally
important to help crea e a balanced transportation network to alle fate the current
traffic congestion that could threaten Plainfield's economic c mpetitiveness,
creates environmental ]impacts, and degrades quality of life faro residents and
employees. Plainfield~s transit planning is particularly impo t given the
extreme rate of graw~ll of Plainfield, coupled with the limitati ns of the road
network in and around] Plainfield.
1.3 Project Deliverables ~,
The Village of Plainfield RTAP Project is an ambitious project hat proposes a
series of activities to ~chieve the Village's goals. The scope of w rk will include
the preparation of plays and recommendations and tangible deli erables, which
are summarized below and described more fully in the c mplete RTAP
application.
a. Existing Conditian~s Assessment
• Site visit
• Site context maps ~i
• A draft summary ~eport describing the assessment of the exi ting conditions
within the prapase~l station study areas, for review by the Stee ng Committee.
b. Market Assessment
• Real estate market analyses (both station sites)
c. Station Site Conce t Plans
• Two draft concept alternatives for each station site
• A revised, preferred alternative plan for each site
• Pazking requirements and parking phasing strategies
Village of PlainFeld ~I Transit-S pportive Planning
RTAP PMP 1-1 d Implementation.
• Far the downtown station area, two (2) illustrated perspective renderings of
the conceptual site plan from perspectives to be determined.
• The drafts will be presented to the Steering Coriuxxittee far review, including a
transit agency technical review. Revised concepts will be presented at a public
workshop. The plans may be further refined and presented to the Steering
Committee far selection of a Preferred Concept Plan.
d. Access and Circulation Plans
• Access and Circulation Plans (both station sites)
• Typical cross-sections for new roadways
• The draft plans will be presented to the Steering Committee for review.
e. Transit-Supportive District Design Guidelines
• Illustrated and narrative Design Guidelines document
• The draft Design Guidelines will be presented to the Steering Committee for
review.
f. Public Involvement Program
• Steering Committee meetings (held as needed)
• Public Outreach meetings (3 meetings)
• Project website /material for Village website
• Transit-Supportive Development informational presentation (PowerPaint)
• Transit-Supportive Development informational brochure
g. Implementation Strategies
• Narrative report of recommendations to implement the project
• Cast estimates far recommended public improvements
• Identification of potential grant and other funding sources
• Project phasing plan
• Identification of public and private stakeholders who may be or become
project partners.
• Evaluation of Comprehensive Plan, Zoning Code and other Village plans to
identify recommendations for additions and refinement to implement the
RTAP project.
• The draft report will be presented to the Steering Committee for review.
h. Final Report
• A final, full-color report will be prepared. The consultant will provide 25 hard
copies and 2 electronic (CD-ROMs) versions of the Final Report. All
graphics, maps and illustrations will be provided to the Village as separate
files.
Village of Plainfield Transit-Supportive Planning
RTAP PMI' 1-2 and Implementation
Section 2 -Project
2.1 Study Area History angl Prfor Planning Activities
There are two station ~ites proposed far the project study. The fi
station site adjacent tol downtown is the principal site. A second
near U.S. Route 30 a~d Renwick Road is a secondary site, w
include to the extent RjI'A and local funding is available.
Several preliminary p
neaz-downtown station
Land Use and Camrr
includes alocally-pre
addition, regarding th
directed the prepazai
Solomon, Cordwell E
the Board of Trsutees
however, the plans ha•
or planning activities have been complet
site. This location is included in the "STS
pity Planning Study." The report's secti
:rred conceptual site plan and develaprn~
site, Plainfield's Community Developn
~n of several conceptual development
enz & Associates (SCB). These plans ~
~ facilitate discussion regarding developn
- not been formally adopted.
ire STAR Line
TAR Line site
;h we wish to
regarding the
Line Phase 1
on Plainfield
strategies. In
t Department
ternatives by
presented to
t alternatives;
Regarding the second ~tation site, this is a substitute site for the J liet station that
was identified in the TAR Line Phase I study. Therefore, there has not been a
significant amount of ~rior transit-related planning.
2. Z Project Limits and Existing Conditions
The near-downtowns tion site is located north of Lockport Str et, east of Van
Dyke Road and Wao Farm Road, south of 143rd Street, and st of both the
Elgin, Joliet & Easte Main Line and Illinois River Line Br ch. The future
station site is located ithin an undeveloped/agricultural parcel o approximately
S8 acres, which was p~chased by the Village of Plainfield in late 006. The study
area for this station w old expand approximately one-half mile ar and the station
site and may be adju~ted to include undeveloped property in clo e proximity to
this radius.
Re ardin existin co ditions, the site is enerally flat and free f structures or
g g g g
significant vegetation with the exception of a very small., iso ated pocket of
delineated wetlands. Public road access and municipal utiliti s are in close
proximity.
The second future s
Renwick Road, neaz
documented. New vE
Road and U.S. Route
a current developmen
future station site. Th
120-acre subject site.
ion site would be located east of U.S. Ro to 30, south of
e U.S. Route 30/Interstate-SS interchange. 's site is also
al. The extent of environmental constrai is is not fully
ocular access would need to be provided from Renwick
0. This site is under private ownership and s the subject of
proposal for a portion of the site that wool not include the
limits of this station's study area would be confined to the
Village of Plainf eld !i Transit-Supportive Plazming
RTAP PMP i ?-1 a d Implementation
2.3 Synthesis of Prior Activities with Current Project
The prior planning activities have been conducted on a very preliminary or
conceptual basis. For the downtown station site, staff wishes to take the project to
a higher level of detail such that critical design components -such as station
acreage, required parking, and access points -can be definitively identified. In
addition, specifically, the design guidelines will become a regulatory document
that will dictate future development in the station area that is expected to occur
well in advance of the station development. For the optional station site, staff is
seeking a more generalized concept plan on the order of the information
previously provided in the STAR Line Phase I study.
Several other projects are ongoing that will influence the proposed project, as
summarized below:
• The Village 'is pursuing the re-route of Illinois Route 126 from Lockport
Street north to 143rd Street, in conjunction with the extension of 143rd Street
east of Illinois Route 59. This will be a major vehiculaz corridor, and staff
would look for opportunities to provide access to the station site from 143rd
Street.
• The Village is proceeding with implementation of its Riverfront Master Plan,
which includes planned amenities and improvements in close proximity to the
station site and study area.
• Staff expects that Lockport Street in the heart of downtown will be
reconstructed, including an extensive streetscape enhancement.
Village of Plainfield Transit-Supportive Planning
ItTAP PMP ?-3 and Implementation
Section 3 - Gaals and Objectives
The project's goals and objectives are summarized below.
Goals ~
Objectives !,
1. Plainf eld residents will have convenient access to affordable ransportaNan
alternatives that connect residents with employment and shoppin opportunities
and vital services, while providing Plainnfield employers with acc ss to a skilled
workforce throughout th Chicagoland region.
A. The Village of Plainfield will develop its STAR Line station site ear downtown
Plainfield with sujj~ ient parking and adequate access loc tions to help
implement the proposed STAR Line service.
B. The Village of Plainfield will bring together key transportation pr viders, such as
Metro, Pace, Plainfiel Township and Kendall County, to pramot integration of
services to maximize c nnectians and minimize duplication to provide the greatest
overall service for the~unds that are available.
2. Plainfield's downtown fore will be a vibrant, active shoppin ,dining and
residential district with an attractive mix of uses developed in a pedestrian-
focused manner.
A. The Village of Plainfield will provide suff cient housing opportunities in close
proximity to the downs wn and transit nodes.
B. The Village of Plainfi ld will offer unique shopping and dining pportunities in
an active, pedestrian- cused environment to provide the amenitie and economic
development faundati n for a sustainable community.
3. Plainfield will increase i
the growth and expansi
support businesses, resi
economic strength and competitiveness by supporting
~ of a strong, multi-modal transportati n network to
its and industry in and around Plainfiel .
Village of Plainfield ', Transit-Supportive Planning
RTAP PMP ~ 3-1 d Implementation
Section 4 -Project Framework
4.1 Scope of Work
The primary tasks of the RTAP project are summarized below.
a. Existing Conditions Assessment
b. Market Assessment
c. Station Site Concept Plans
d. Access and Circulation Plans
e. Transit-Supportive District Design Guidelines
f. Public Involvement Program
g. Implementation Strategies
h. Final Report
4.2 Project Schedule and Related Activities
A schedule of milestones and anticipated task durations will be prepared based on the
final scope of services that is approved by the RTA and in consultation with the selected
design firm. Village staff anticipates a project duration of approximately 12 months, with
bidding and contract award to occur in early 2008 (pending RTA approval).
4.3 Project Management Structure
Multiple Village staff members will participate in the project. A Steering Committee will
be formed to oversee the completion of the scope of work and give direction throughout
the project. The Steering Committee will be comprised of one Village Trustee, one Plan
Commissioner, the Community Development Director, the Public Works Director, and
the staff planner/project manager, and other members of the RTA and Consultant Team
as identified below.
The staff planner/project manager will be responsible for all day-to-day technical and
administrative activities, including (1) management of the Project Consultant; (2)
coordination of the Steering Committee; (3) completion of in-house tasks; (4) oversight
of the project schedule and budget, including processing of payment requisitions; (5)
preparation and dissemination of regular project updates to the Steering Committee; and
(6) coordination of ongoing public information activities.
Formal plan deliverables will be presented to the Flan Commission, which will provide
an opportunity for public input. The Flan Commission will provide a recommendation to
the Board of Trustees, which will take formal action on key plan deliverables.
4.4 Project Team Members
The Village of Plainfield staff involvement will primarily include members of the
Community Development and Public Works Departments. Key team members will
include the Community Development Director, Public Works Director, Village Planner,
Village Traffic Engineer and staff planner(s). Additional involvement and oversight will
be provided by the Village Administrator and remaining department directors (Police
Village of Plainfield Transit-Supportive Planning
RTAP PMP 4-1 and Implementation
Department, Managemen~Services Department, etc.). For certain project tasks, the
proposed scope of work ticipates the involvement of many outside agencies, such as
the RTA, Metro, Pace, other local governments (Plainfield Towns p, school district,
etc.) and the Plainfield Economic Partnership.
4. S Roles and Responsibilities ~,
Project team members d general responsibilities are listed below Members of the
Steering committee are id tified in bald.
Project Team Member Primary Responsibility
Will provide technical support and ac as a resource to
RTA (Steering Cominitt~ ) the Project Team. RTA staff will facil fate
communication and participation be een the Project
Team and the service boards of Metxa and Pace.
Village of Plainfield
Board of Trustees ~~, Formally review and approve final w rk product/plans
(Steering Committee - 1 i
Trustee re resentative)
Provide recommendations regarding 1 d use,
transportation and design to the Proje t Team. The Plan
Plainfield Plan Commis ion Commission will also be the arganiza ion to hold
(Steering Committee - 1 formal public meetings and public he 'ngs regarding
Plan Commissioner adoption of the plan. The Plan Comm ssion will make a
representative) recommendation to the Soard of Trus ees regarding
formal ado tion of the lan.
Responsible for the day-to-day aversi ht of project
'~ team, including administration of tec 'cal and
Community Developme nt administrative aspects of the project. ommunity
Department Staff Development Department staff also ill have direct
i
(Steering Committee - responsibilities far completing portio s of the scope of
Community Developmen t work of the project. A staff planner w
i 11 act as Project
staff planner)
Director Manager under the direction of the V llage Planner,
,
~ who will provide direct supervision, d the
~I Community Development Director, ho will provide
~ guidance and oversight.
Public Works !, Will provide input and technical supp rt with such
Department Staff ',
(Steering Committee - ' aspects as transportation planning, co ceptual road
I
Public Works Director access and design, grading and utility information.
Village Administrator Will oversee plan development for co pliance and
(Chris Minick) coordination with policy and strategi plan initiatives
as identified by the Soard of Trustees
Village Consulting Engi eer Will provide technical engineering i ormation and
(Steve Amann, PE, CF study as required, which may include information an
[Note: er standing flood lain and wetlands, traffic raje bons, etc.
Village of Plainfield 'I Transit-
RTAP PMP ', 4-?
3upp rove Planning
and ]~ ~lementation
engagement with Village and
not part of the RTAP project)
Will be asked to identify site requirements For planned
Metre (Steering Committee) STAR Line stations, including required parking,
parking phasing strategies, and station layout
re uirements.
Will be invited to participate in review of station site
plans to integrate bus access and route connections, and
Pace (Steering Committee) will also be asked to participate in a task an long-range
multi-modaUrnulti-a ency route tannin .
Will be responsible for preparation of site plan and
Consultant Team design guidelines. Will be asked to participate and
(Steering Committee) make recommendations on other project tasks which
will be the direct responsibility of Villa e staff.
Staff intends to invite local agencies to participate in an
ad hoc stakeholder group to facilitate shared
Local Agency Participation/ communication and goal formation. Such agencies will
Stakeholder Group include the Plainfield Community Consolidated School
District 202, Plainfield Park District, Plainfield
Townshi ,Will County,
The public will be engaged in the preparation of the
Public plan and design guidelines throughout the project.
The Steering Committee will oversee the completion of
the project tasks. The Steering Committee will be
Froject Steering Committee comprised of one Trustee, one Plan Commissioner, the
Community Development Director, the Public Works
Director, and the staff planner/ ro'ect manager.
Village of Plainfield Transit-Supportive Planting
RTAP PMl' 4-3 and Jmplementation
RESOLUTION NO. 154U
A RESOLUTION AUTHORIZ G THE APPLICATION FOR AND E:
TECHNICAL ASSISTANCE RANT UNDER THE REGIONAL TRA
AUTHORITY'S GE RAL AUTHORITY TO MAKE SUCH
WHEREAS, the Regional Transport tlon Authority (the "Authority"), is au~
transportation problems and developments; and to conduct, in coaperation with
agencies, such studies; and ~,
WHEREAS, the Authority has the power to expend funds for use in connection wi
WHEREAS, the Authority has the power to make and execute all contracts and o1
or convenient to the exercise of its powers; and
-N OF A
ATION
RANTS
~ to study public
public and private
these studies, and
instruments necessary
WHEREAS, approval for said funds w`11 impose certain financial obligations upon the recipient, as follows:
the Village of Plainfield agrees to provi e local matching funding of twenty percent (20%) of the project cost
up to a maximum local matching contri ution of forty thousand dollars ($40,000).
NOW, THEREFORE, BE IT RE~OLVED BY THE VILLAGE OF PL NFIELD VILLAGE
PRESIDENT AND BOARD OF TR STEES, as follows:
Section 1. That the Village President is authorized to execute and file applications behalf of the Village of
Plainfield with the Regional Transpor ation Authority for a technical assistance rant far the "Village of
Plainfield STAR Line Station Area Tra sit-Supportive Planning and Implementatio "project.
Section 2. That the Village Presiden is authorized to furnish such additional information, assurances,
certifications and amendments as the R~gional Transportation Authority may requ' a in connection with this
technical assistance grant application. it
Section 3. That the Village President is authorized and directed on behalf of th Village of Plainfield to
execute and deliver grant agreement and all subsequent amendments thereto between the Village of
Plainfield and the Regional Transporta ion Authority for technical assistance grants, and the Village Clerk of
the Village of Plainfield is authorize and directed on behalf of the Village o Plainfield to attest said
agreements and all subsequent amend ents thereto.
Section 4. That the Village President is authorized and directed to take such
appropriate to implement, administer a~d enforce said agreements and all subsequ
behalf of the Village of Plainfield. '~
PRESENTED and ADOPTED by the I V illage lainfield on this I5c day of Octc
~~'`~
,T. S A. WALDORF
~~ ILLAGE PRESIDENT
ATT
` ~ ~ !,
VILLAGE CLERK
ion as is necessary or
amendments thereto on
2007.