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Home My Public Portal AboutPlanning Board Packet 05/25/22APRIL 28, 2022 COMMUNITY FORUM Barrett Planning Group •Judi Barrett, Principal •Alexis Lanzillotta, Project Lead •Gregory Zapata Housing Partnership Members •Jillian Douglass •Lisa Forhan •Vanessa Greene •Ralph Marotti Staff Contacts •Jill Scalise, Housing Coordinator •Donna Kalinick, Assistant Town Administrator •Diane Pansire •Sarah Robinson •Steve Seaver INTRODUCTIONS BREWSTER COMMUNITY HOUSING: 2017 HOUSING PLAN ACCOMPLISHMENTS JILL SCALISE, BREWSTER HOUSING COORDINATOR Housing Production Plan 2017 •Increase year-round rental housing •Build partnerships •Housing for seniors & people with disabilities •Increase local capacity •Increase variety of housing choices •Housing rehabilitation •10% Statutory minimum affordable housing q 16 Implementation Strategies BREWSTER’S HOUSING PROGRAM IS GUIDED BY . . . Brewster Vision Plan 2018 •Provide more affordable, safe and accessible rental and home ownership housing options at different price points, particularly for single people, young families and our older population. Achieve the state’s 10% affordable goal by 2025. q Promote housing choices to allow families to live, work and prosper. q Provide opportunities to address the varied housing needs of Brewster’s aging population. q Address the housing needs of the Town’s year- round & seasonal work force. BREWSTER’S HOUSING PROGRAM IS GUIDED BY . . . Housing Coordinator ü Hired July 2017, CPA & Town funds Municipal Affordable Housing Trust ü Created in 2018, CPA & Town funds Use Chapter 40B to create affordable housing ü Habitat For Humanity (14 homes), CPA funds ü Brewster Woods (30 rental units), CPA funds & Town MassWorks Grant Accomplishments HOUSING SUPPLY STRATEGIES (16) Accessory Dwelling Units (ADUs) ü Approved Town Meeting 12/2018 Apartments over commercial space (ACDU) ü Approved Town Meeting 12/2018 Funding for affordable housing ü Select Board Short Term Rental Revenue Policy 5/2021 Accomplishments HOUSING SUPPLY STRATEGIES (16) Regional collaboration ü Funding of regional housing initiatives (Housing Institute, FORWARD, CPA funds) Redevelop existing properties ü Former vacant nursing home rehab to Serenity at Brewster (132 units, age 55+), 27 affordable units Preserve existing affordable units ü Received $500,000 CPA Funding. Actively working to preserve homes. On Town Meeting Warrant Accomplished or making significant progress and actively addressing 12 of the 16 strategies HOUSING SUPPLY STRATEGIES (16) Comprehensive housing education plan ü Housing Forums & continual outreach Review Town-owned property ü Proposal accepted by the Town to build compact, energy-efficient neighborhood of 45 rental apartments in 12 buildings on 16+ acres of Town land off Millstone Road Fair and affordable housing ü Local Preference & Fair Housing Educational Forum Accomplished or making significant progress and actively addressing 12 of the 16 strategies HOUSING SUPPLY STRATEGIES (16) LOCAL COMPREHENSIVE PLAN & THE HOUSING PLAN •The Housing Production Plan update team is coordinating their work with the Vision Planning Committee. Ø Communication Ø Focus Group •The updated 2022 Housing Production Plan will be a component of Brewster’s Local Comprehensive Plan AGENDA •Welcome •Project Overview •Community Survey Snapshot •Needs Assessment Highlights •Breakout Groups •Close Out & Next Steps STANDARDS FOR CONVERSATION 12 Please keep your microphone on mute unless invited to speak by the meeting hosts and facilitators. We appreciate your cooperation! For those calling in, *6 will allow you to mute/unmute, and *9 will allow you to raise your hand. You will have time during the breakout period to discuss a series of questions. Unless otherwise directed by your facilitator, please stay muted in these groups, as well. The chat function is turned ON for participants to message hosts and co- hosts only. There may be times this evening where you are invited to use the chat, but note: only the hosts and cohosts can see this. PROJECT OVERVIEW BREWSTER HOUSING PRODUCTION PLAN 2022 UPDATE February 2022 March 2022 April 2022 May 2022 June 2022 Mobilization Kickoff Meeting xxxx Housing Needs Assessment Small Group Interviews xxxx Online Survey xxxx xxxx Draft Needs Assessment xxxx Goals & Strategies Community Meeting xxxx Focus Groups xxxx Draft Goals & Strategies xxxx Final Steps Final Draft HPP to Town xxxx Joint Meetings xxxx Final Plan Submission Estimated Project Completion: June 30, 2022 xxxx PROJECT TIMELINE Housing Needs Assessment Housing Goals Implementation Strategies •Demographics •Projection of future population and housing needs •Housing stock •Development constraints & plans to mitigate •Infrastructure capacity 760 CMR 56.03(4) •Mix of housing types feasible within market and affordable to a range of income levels •Numerical housing production goals •Proposed zoning or policy changes •Site identification for housing •Desired characteristics of development •Regional partnerships COMPONENTS OF A HOUSING PRODUCTION PLAN WHERE IS OUR DATA FROM? ü American Community Survey (ACS) 5-year estimates ü Census 2020 (limited) ü Comprehensive Housing Affordability Strategy (CHAS) data ü Other official federal/state data sources ü MassGIS ü Assessor’s Records ü Real estate transactions ü Interviews with housing-related Town boards/committees ü Public survey ü And more! Note: References to “Lower Cape” in this presentation refer to Brewster, Harwich, Chatham, and Orleans. COMMUNITY SURVEY SNAPSHOT MARCH 2022 HOUSING NEEDS SURVEY 18 SURVEY OVERVIEW •881 responses: •68% year-round residents •18% seasonal residents •12% non-residents, a mix of people who: o work in Brewster o were displaced from Brewster o live in neighboring communities o grew up in Brewster or have family in Brewster o work for a social or housing service provider o other •2% did not identify residency status AGE 0% 5% 10% 15% 20% 25% 30% 35%Under 1818 to 2425 to 3435 to 4445 to 5455 to 6465 to 7475 to 8485 or olderPopulation Age (ACS 2020) 0% 5% 10% 15% 20% 25% 30% 35%Under 1818 - 2425 - 3435 - 4445 - 5455 - 6465 - 7475 - 8485 or olderAge of Respondents (863 Responses) 20 OTHER DEMOGRAPHIC COMPARISONS ACS 2020 OR Census 2020 Survey Resident Households with Children Under 18 18.8%19.9% Renter Households Housing stock occupied by year-round renters 8.2%10.7% Year-round renter households 15.1% % White 91.4%88.8% % Hispanic 3.0%<1.0% 21 HOUSING PRIORITIES 58% 34% 27% 27% 23% 23% 19% 12% 10% 8% 7% 3% 0%10%20%30%40%50%60%70% Helping people stay in year-round housing affordable to them Helping people stay in the community as they age Creating more housing options/choices Attracting families with children Ensuring that new housing is sustainably built Creating housing with a mix of price ranges Preservation of existing housing Creating top-of-the-shop housing Making additional funds available to improve public housing Other - please specify Creating housing with convenient access to amenities None of the above 22 443 314 97 0 100 200 300 400 500 600 700 Agree Unsure/Neutral Disagree Brewster is welcoming to people all of races, ethnicities, and cultural backgrounds. (854 responses) 294 338 215 0 100 200 300 400 500 600 700 Agree Unsure/Neutral Disagree Brewster is welcoming to people of all socioeconomic backgrounds. (847 responses) 519 234 97 0 100 200 300 400 500 600 700 Agree Unsure/Neutral Disagree Brewster is welcoming to families with children. (850 responses) 638 169 38 0 100 200 300 400 500 600 700 Agree Unsure/Neutral Disagree Brewster is welcoming to older adults. (845 responses) 23 0 100 200 300 400 500 600 700 Affordable rental units for individuals or smaller households Affordable rental units for larger households Affordable home ownership opportunities Senior housing Housing for people with disabilities “Starter” homes Brewster has too much, not enough, or just the right amount of… (854 responses) Too much Right amount Not enough Unsure/No opinion 24 0 100 200 300 400 500 600 700 Single family homes (detached) Duplexes Condominiums Apartments Assisted living facilities Accessory dwelling units Brewster has too much, not enough, or just the right amount of... (837 responses) Too much Right amount Not enough Unsure/No opinion DEMOGRAPHIC TRENDS NEEDS ASSESSMENT HIGHLIGHTS Population and Household Counts, 2010-2020 Brewster Lower Cape County 2010 2020 2010 2020 2010 2020 Total Population 9,828 10,318 34,078 36,659 215,887 228,996 Total Households 4,386 4,771 16,040 17,394 95,755 103,368 Ratio of Pop to Household 2.24 2.16 2.12 2.11 2.25 2.22 Source: US Decennial Census, 2010 and 2020 Reminder: References to “Lower Cape” in this presentation refer to Brewster, Harwich, Chatham, and Orleans. Brewster Population by Race and Ethnicity, 2010-2020 2010 2020 White 96.7%91.4% Black 0.7%1.6% American Indian and Alaska Native 0.2%0.2% Asian 0.9%1.1% Native Hawaiian and Other Pacific Islander 0.0%0.1% Other 0.5%1.0% Two or More Races 1.0%4.7% Hispanic or Latino (All Races)1.7%3.0% Source: US Decennial Census, 2010 and 2020 0% 5% 10% 15% 20% 25% Brewster Lower Cape County MA Population By Age, 2010 Source: ACS 5-Year Estimates, 2006-2010 Under 18 Years 18 to 24 Years 25 to 34 Years 35 to 44 Years 45 to 54 Years 55 to 64 Years 65 to 74 Years 75 to 84 Years 85 Years and Over 0% 5% 10% 15% 20% 25% Brewster Lower Cape County MA Population By Age, 2020 Source: ACS 5-Year Estimates, 2016-2020 Under 18 Years 18 to 24 Years 25 to 34 Years 35 to 44 Years 45 to 54 Years 55 to 64 Years 65 to 74 Years 75 to 84 Years 85 Years and Over Brewster Household Types , 2010-2020 2010 2020 Difference Number Percent Number Percent Percent Family Households 2,851 64.0%2,812 62.3%-1.7% With Children Under 18 938 21.1%849 18.8%-2.3% With No Children Under 18 1,913 43.0%1,963 43.5%0.5% Nonfamily Households 1,602 36.0%1,703 37.7%1.7% Householder Living Alone 1,201 27.0%1,428 31.6%4.6% Householder Not Living Alone 401 9.0%275 6.1%-2.9% Total Households 4,453 100.0%4,515 100.0% Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 Brewster Household Types , 2010-2020 2010 2020 Difference Number Percent Number Percent Percent Family Households 2,851 64.0%2,812 62.3%-1.7% With Children Under 18 938 21.1%849 18.8%-2.3% With No Children Under 18 1,913 43.0%1,963 43.5%0.5% Nonfamily Households 1,602 36.0%1,703 37.7%1.7% Householder Living Alone 1,201 27.0%1,428 31.6%4.6% Householder Not Living Alone 401 9.0%275 6.1%-2.9% Total Households 4,453 100.0%4,515 100.0% Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 Biggest increase is householders living alone is among 65+ householders. 2010: 41% 2020: 63% HOUSING OCCUPANCY TRENDS NEEDS ASSESSMENT HIGHLIGHTS 42%46%38% 10% 10%10% 12% 32% 48%46%44%42%50%47% 58%57% Brewster 2010 Brewster 2020 Lower Cape 2010 Lower Cape 2020 County 2010 County 2020 MA 2010 MA 2020 Housing Occupancy and Tenure: 2010 Source: ACS 5-Year Estimates, 2006-2010 Vacant Renter-Occupied Owner-Occupied 42%46%46%51% 38%42% 10%9% 10%8%10%8% 12%12% 32%34% 48%46%44%42%50%47% 58%57% Brewster 2010 Brewster 2020 Lower Cape 2010 Lower Cape 2020 County 2010 County 2020 MA 2010 MA 2020 Housing Occupancy and Tenure: 2010 Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 Vacant Renter-Occupied Owner-Occupied -2020 Percent Housing Units Occupied by Renter Households ACS 2010 ACS 2020 Census 2010 Census 2020 Brewster 9.9%8.2%9.7% Not yet available Lower Cape 10.3%7.5%10.6% Not yet available County 12.1%11.9%13.5% Not yet available MA 32.4%34.1%34.2% Not yet available Sources: ACS 5-Year Estimates, 2006-2010 and 2016-2020, and US Decennial Census, 2010 and 2010 INCOME & HOUSING AFFORDABILITY NEEDS ASSESSMENT HIGHLIGHTS 0% 5% 10% 15% 20% 25%Less than $25,000$25,000-$49,000$50,000-$74,999$75,000-$99,999$100,000 to $124,999$125,000 to $149,999$150,000 to $199,999$200,000 or MoreHousehold Income for Brewster Households, 2010-2020 Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 2010 2020 $50,000 $75,000 $100,000 $125,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 HUD Area Median Family Income (HAMFI) for Barnstable County Metropolitan Statistical Area MEDIAN FAMILY INCOME TRENDS FOR REGION HOUSING MISMATCH: OWNERS •An estimated 29% of homeowner households in Brewster are housing cost burdened —that is, they pay more than 30% of income toward housing. (CHAS 2018) •Households earning the HUD-defined Area Median Family Income (HAMFI) likely could not currently afford to purchase a single-family home in Brewster. Maximum Single-Family Home Affordability Based on Median Family Income 2022 Brewster SF Median Sales Price* Max. Affordability at HAMFI ($115,600)** Affordability Gap $710,000 $420,579 -$289,421 *Source: Banker & Tradesmen **Source: HAMFI, 2022 (HUD) $365,000 $369,000 $397,500 $380,000 $374,900 $389,750 $415,000 $425,000 $450,000 $465,000 $519,500 $655,000 $251,487 $222,638 $241,029 $226,444 $241,744 $223,165 $255,925 $238,248 $275,744 $282,529 $285,000 $377,250 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Brewster Median Sales Prices, 2010-2021 Source: The Warren Group Adjusted for Inflation to 2020 Single Family Condo $365,000 $655,000 $541,082 $763,953 $389,206 $569,250 $353,279 $510,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Median Single Family Sales Prices, 2010—2021 Source: The Warren Group Adjusted for Inflation to 2020 Brewster Lower Cape Barnstable County MA HOUSING MISMATCH: RENTERS •An estimated 41% of renter households in Brewster are housing cost burdened. (CHAS 2018) •A household renting a 2-bedroom unit at the FMR should have a household income of approximately $75,000. •The estimated median household income of renter households in Brewster is $35,000. (ACS 2020). 2022 Fair Market Rent, Brewster MSA Bedrooms Monthly Rent 1 br $1,428 2 br $1,879 3 br $2,323 4 br $2,548 Source: 2022 Fair Market Rent for Barnstable Metropolitan Statistical Area (MSA), HUD 2017 TO 2022 HPP: SUBSIDIZED HOUSING INVENTORY Ø 2017: 250 SHI Units (5.21%) Ø 2022: 268 SHI Units (5.58%), with an additional 59 SHI- eligible units across 3 projects expected to be added to the SHI in 2022 Ø An estimated 34% of Brewster households have incomes at or below 80% AMI. FY 2022 Income Limits Household Size 1 2 3 4 5 6 7 8 Moderate Income (120%)$ 91,350 $ 104,400 $ 117,450 $ 130,425 $ 140,925 $ 151,350 $ 161,775 $ 172,200 Median Income (100%)$ 76,125 $ 87,000 $ 97875 $ 108,688 $ 117,438 $ 126,125 $ 134,813 $ 143,500 Low Income (80%)$ 60,900 $ 69,600 $ 78,300 $ 86,950 $ 93,950 $ 100,900 $ 107,850 $ 114,800 Very Low Income (50%)$ 38,050 $ 43,500 $ 48,950 $ 54,350 $ 58,700 $ 63,050 $ 67,400 $ 71,750 Extremely Low Income (30%)$ 22,850 $ 26,100 $ 29,350 $ 32,600 $ 35,250 $ 37,850 $ 41,910 $ 46,630 FY 2020 Income Limits Household Size Household Examples 1 2 3 4 5 6 (2 examples per category) Moderate Income (120%) $ 81,225 $ 92,775 $ 104,400 $ 115,950 $ 125,250 $ 134,550 •Computer systems designer ($124,488 ) and a stay-at-home parent with 3 children •A single dental hygienist ($71,968) Median Income (100%) $ 67,688 $ 77,313 $ 87,000 $ 96,625 $ 104,375 $ 112,125 •A construction worker ($62,140) and masonry contractor ($31,460) with 2 children •A plumber ($66,092) and personal care assistant ($16,484) with 1 child Low Income (80%) $ 54,150 $ 61,850 $ 69,600 $ 77,300 $ 83,500 $ 89,700 •An auto repair technician ($33,488) and restaurant server ($28,236) •An architectural assistant ($56,472) and retail worker ($26,936) with 3 children Very Low Income (50%) $ 33,850 $ 38,650 $ 43,500 $ 48,300 $ 52,200 $ 56,050 •A single home health aide ($28,340 ) •A social worker ($43,368 ) and stay-at- home parent with 1 child Extremely Low Income (30%) $ 20,300 $ 23,200 $ 26,100 $ 29,000 $ 31,350 $ 35,160 •A florist ($23,608) with 2 children •An office supply store worker ($21,320) with 1 child BREAKOUT GROUPS INSTRUCTIONS & TOPIC OVERVIEW BREAKOUT GROUPS •There will be time for three breakout group sessions, 25 minutes each (75 minutes total for discussion) •You will choose from several breakout groups: o Housing Needs o Development Constraints o Mapping Housing Solutions o Plan Goals & Strategies o Regional Context •Please note that if a breakout group exceeds 25 participants at any time, you may be asked to choose a different group. •In the unlikely event of a quorum from any Board of Committee, we ask that a member changes to a different breakout group to prevent a quorum. Watching from home and want to join? Here are some options! •Find the Zoom information on the Town Calendar. •Visit Zoom.us and enter the meeting information: Meeting ID: 831 4374 5310 Passcode: 388082 •Visit tinyurl.com/BrewsterHousingForum on your web browser. This will take you directly to the Zoom meeting. •Join by phone at US: +1 301 715 8592 or +1 312 626 6799 Meeting ID: 831 4374 5310 Passcode: 388082 HOUSING PRODUCTION PLAN COMMUNITY FORUM MEETING PARTICIPANTS ARE CURRENTLY IN BREAKOUT GROUPS! Just joining the meeting? Someone will let you into a breakout group soon! HOUSING NEEDS HPP Community Forum April 28, 2022 Facilitator: Maggie Spade-Aguilar •What housing needs are you most concerned about in Brewster? •From your perspective, whose housing needs tend to go unnoticed or unaddressed? Can you explain? •Are there any needs that you are aware of that were not highlighted in the presentation? Can you explain? •How do you think the Town should balance concerns about housing needs with other community concerns? What are those concerns? •If you are comfortable sharing your story, have you personally experienced housing needs or housing instability? DEVELOPMENT CONSTRAINTS HPP Community Forum April 28, 2022 Facilitator: Alexis Lanzillotta •The 2017 Housing Production Plan focused on environmental, infrastructure, and regulatory considerations for development. Select examples: o Environmental: Natural Heritage & Endangered Species Program delineated areas; soil suitability, water quality protection for Zone I, Zone II, and District of Critical Planning Concern o Infrastructure: Limited sidewalks and pedestrian paths; no public sewer o Regulatory: Zoning; historic district; other special districts •Are there constraints that fall outside of these three categories this plan should consider? If so, what overarching category or categories would you add? •What specific barriers to housing do you think the Town can reasonably mitigate? How? Which barriers are more challenging to address? DEVELOPMENT CONSTRAINTS HPP Community Forum April 28, 2022 Facilitator: Alexis Lanzillotta The last Housing Production Plan suggested some zoning changes including: •Amending the ADU bylaw (done in 2018) •Allowing multi-unit dwellings with realistic density and requiring affordable units to be included (i.e., “Inclusionary Zoning”) •Allowing “top of the shop” mixed-use housing in commercial areas, along bus transportation routes, and other suitable locations The 2018 Vision Plan also identified similar measures, including a strategy to “Review current zoning [and] consider multifamily zoning and housing above existing businesses.” Are there potential zoning changes you would support or that you think this plan and the Brewster Vision Planning Committee should explore as part of the ongoing Local Comprehensive Plan process? MAPPING HOUSING SOLUTIONS HPP Community Forum April 28, 2022 Facilitator: Jill Scalise https://arcg.is/1iqavT0 HOUSING GOALS & STRATEGIES HPP Community Forum April 28, 2022 Facilitator: Jillian Douglass Overarching Questions •Which goals from the 2017 Housing Production Plan are relevant today? •Of those, which are especially challenging? •When considering today’s needs in Brewster, what is missing from these goals? What would you add? •What particular strategies might work to meet any of these goals? (Goals on next slides) HOUSING GOALS & STRATEGIES HPP Community Forum April 28, 2022 Facilitator: Jillian Douglass 2017 Goals o Increase the supply of year-round market-rate and affordable rental housing for all types of households, such as young singles and couples, families, and seniors. o Build support for addressing housing needs through partnerships with conservation groups and non-profit and for-profit developers, and increased commitment of local funds such as Community Preservation Act (CPA) revenue. o Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. HOUSING GOALS & STRATEGIES HPP Community Forum April 28, 2022 Facilitator: Jillian Douglass 2017 Goals o Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions. o Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and to accommodate household growth. o Create and provide programs to support struggling homeowners, such as a housing rehabilitation program to help lower-income homeowners and seniors with extraordinary maintenance and repairs. o Provide at least 10 percent of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. REGIONAL CONTEXT HPP Community Forum April 28, 2022 Facilitator: Donna Kalinick •What makes Brewster similar to or different from adjacent communities? Consider housing needs, barriers to development, or other aspects of your community. •How can Brewster work with neighboring communities to address the need for affordable housing in the region? •Which strategies identified by the Cape Cod Commission in their 2017 Regional Housing Market Analysis and 10-Year Forecast of Housing Supply and Demand make the most sense for Brewster today? Which are most important for Brewster? Which would be the most challenging, and why? (Strategies on next slide) REGIONAL CONTEXT HPP Community Forum April 28, 2022 Facilitator: Donna Kalinick •Promoting increased diversity of housing options so that seniors and others looking to downsize have more options •Promoting increased diversity of multifamily housing to improve affordability •Conducting a detailed housing market preference study to further understand what Cape residents want in their housing stock •Promoting better housing design that is more efficient and complements the region’s unique character •Developing strategies and policies to avoid displacement •Developing tools and strategies for seasonal housing •Developing regional and sub-regional housing supply goals NEXT PROJECT STEPS & REPORT OUT NEXT STEPS Questions or comments from tonight? Scan here with your phone’s camera! •There will be another community forum to present a draft plan on June 16, so stay tuned for more information. •If you have questions or comments from tonight or wish to provide feedback for a particular breakout group topic, you may: o Email Jill Scalise at jscalise@brewster-ma.gov, or o Use the meeting feedback form available at tinyurl.com/BrewsterHousingFeedback or by scanning the QR code. This link will also be posted the Housing Office webpage. •Want project updates? Please put your email address in the chat! REPORT OUT •Housing Needs •Development Constraints •Mapping Housing Solutions •Plan Goals & Strategies •Regional Context Thank you for your participation! PB Minutes 05/11/22 Page 1 of 2 Brewster Planning Board 2198 Main Street Brewster, MA 02631-1898 (508) 896-3701 x1133 brewplan@brewster-ma.gov BREWSTER PLANNING BOARD MEETING MINUTES Wednesday, May 11, 2022 at 6:30 pm Brewster Town Office Building (virtual) Chair Paul Wallace convened a remote meeting of the Planning Board at 6:34 pm with the following members participating remotely: Amanda Bebrin, Charlotte Degen, Madalyn Hillis-Dineen, Mark Koch, Elizabeth Taylor, and Alex Wentworth. Also participating remotely: Jon Idman, Town Planner and Lynn St. Cyr, Senior Department Assistant. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). The Planning Board Packet can be found at: http://records.brewster-ma.gov/weblink/0/fol/118269/Row1.aspx or by going to the Planning Department page on the Town of Brewster website (www.brewster-ma.gov). Wallace thanked Interim Town Planner Charleen Greenhalgh for her work with the Board. Wallace welcomed new Town Planner Jon Idman and new Planning Board member Alex Wentworth. Wallace declared that a quorum of the Planning Board was present. 6:36 PM CITIZEN’S FORUM Rob Michaels, a candidate seeking election to the Planning Board, introduced himself to the Board. 6:38 PM PUBLIC MEETING Approval Not Required Application #2022-02: Applicant: Jay Merchant. Representative: Paul Sweetser, PLS seeks endorsement of a 2 Lot Approval Not Required Plan entitled “Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling, LLC, Abby Developers, LLC & Newcomb Knolls, LLC” dated April 23, 2022, prepared by Paul E. Sweetser, PLS. The plan is pursuant to MGL c. 41, §81 P and §290-4 of the Codes of Brewster for property located at 1517, 1277, and 0 Freeman’s Way, Map 131, Lots 3, 4, 5, 6, and 8 within the Industrial Zoning District. Documents:  04/28/22 Approval Not Required Application with supporting documents  04/23/22 Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling, LLC, Abby Developers, LLC & Newcomb Knolls, LLC  05/03/22 Planning Staff Memo Applicant Jay Merchant and Representative Paul Sweetser, PLS participated remotely. Sweetser stated that the ANR plan presented to the Board divides 6 acres out of approximately 10.29 acres and proper frontage and area exist. Hillis-Dineen stated that she appreciated the comments provided by the Interim Town Planner stating that both lots have adequate frontage. She also appreciated the detailed application submitted by the Applicant. Wallace stated that the plan appears to provide adequate frontage and area. There were no questions from the Board. Motion by Hillis-Dineen to Endorse Approval Not Required Application #2022-02, the Approval Not Required Plan entitled Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling, LLC Abby Developers, LLC & Newcomb Knolls, LLC. Second by Bebrin. Roll call vote: Taylor-aye; Hillis-Dineen-aye; Koch-aye; Wentworth- aye; Bebrin-aye; Degen-aye; and Wallace-aye. Vote: 7-0-0. Approved: Vote: PB Minutes 05/11/22 Page 2 of 2 6:45 PM PLANNING DISCUSSION Discussion on meeting format for future meetings. Documents:  03/16/22 Email from Erica Mawn St. Cyr directed the Board to the email from Town Administration asking the Board to discuss whether they will meet virtually, in a hybrid format, or in-person for the month of May. St. Cyr stated that Administration has asked that the Board also discuss their meeting format preference for the month of June. The Board raised questions about room management controls including the air filtration system in the town hall meeting rooms, whether opening of meeting room windows would be possible, and whether social distancing would be possible. They also expressed concern about meeting in-person given the current uptick in COVID cases and the air quality in the meeting rooms. They decided to meet virtually for the month of May. Wentworth asked if there was a date in which the Board would be required to return to in-person meetings and Idman responded that the current expansion of the Open Meeting Law which allows for remote and hybrid meetings runs through July 15th. If the state does not extend the expansion of the Open Meeting Law, meetings would return to an in-person format on July 16th. 6:48 PM PLANNING DISCUSSION CONTINUED Approval of Meeting Minutes: February 23, 2022. The Board reviewed the February 23, 2022 meeting minutes. Motion by Degen to Approve February 23, 2022 Meeting Minutes. Second by Bebrin. Roll call vote: Koch-aye; Taylor-aye; Hillis-Dineen-aye; Degen-aye; Bebrin-aye; Wentworth-abstain; and Wallace-aye. Vote: 6-0-1. Approval of Meeting Minutes: March 7, 2022. The Board reviewed the March 7, 2022 meeting minutes. Motion by Hillis-Dineen to Approve March 7, 2022 Meeting Minutes. Second by Degen. Roll call vote: Degen-aye; Bebrin-aye; Koch-aye; Taylor-aye; Hillis-Dineen-aye; Wentworth-abstain; and Wallace-aye. Vote: 6-0-1. 6:51 PM FOR YOUR INFORMATION Wallace and Koch thanked the Board and staff for their support during their tenure. Board members thanked Wallace and Koch for their service and expressed their appreciation. St. Cyr stated that Jill Scalise, Brewster Housing Coordinator, will be at the next meeting on May 25th to provide an update on the Housing Production Plan. She asked the Board to save the date of Monday, June 6th for a joint meeting with the Select Board for a presentation of the plan. The Board welcomed Jon Idman as the new Town Planner and thanked Charleen Greenhalgh for her assistance as Interim Town Planner. 6:58 PM MATTERS NOT REASONABLY ANTICIPATED BY THE CHAIR Wallace reminded those seeking election to the Planning Board that if elected they need to be sworn in by the Town Clerk to participate in the May 25th Planning Board meeting. Motion by Hillis-Dineen to adjourn. Second by Bebrin. Roll call vote: Degen-aye; Taylor-aye; Hillis-Dineen-aye; Bebrin-aye; Koch-aye; Wentworth-aye; and Wallace-aye. Vote: 7-0-0. Meeting adjourned at 7:00 pm. Next Planning Board Meeting Date: 05/25/22 Respectfully submitted, __________________________________________ Lynn St. Cyr, Senior Department Assistant, Planning