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HomeMy Public PortalAbout7/19/1999 budget retreatCity of Greencastle City Hall . Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE COMMON COUNCIL BUDGET RETREAT MONDAY, JULY 19, 1999 6:00 P.M. STREET DEPARTMENT The Greencastle Common Council met for Budget Retreat Monday, July 19, 1999, 6:00 p.m. at the City Street Department. Mayor Michael called the meeting to Order. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Green, Councilor Baynard and Councilor Masten. Also present was: Street Commissioner Thomas Miles, Fire Chief Mike O Hair, City Attorney Laurie Robertson and City Engineer Ron Smith. Councilor Masten discussed maximum levy and the amount of "new" money available stating any new money is being used for raises and items related to the raises, ie: FICA, Medicare, PERF, etc. Clerk - Treasurer Jones reported her appointment with State Tax Board of Commissioners was cancelled due to the STBC not having any new numbers and to calculate the budget on 1999 figures. • MVH (Street Department) was the first budget discussed. Clerk- Treasurer ,Jones stated this budget is up $69,086.00 over the 1999 budget due to the fact that $50.000.00 has been added to resurface streets from the wheel and surtax revenues that were calculated as miscellaneous revenues in 1999, reducing the tax levy, but not figured into the budget to resurface streets. Street Commissioner Miles asked Council for approval to purchase a backhoe with the $18,000.00 budgeted in the 1999 for an animal control truck. Commissioner Miles stated a backhoe is needed much worse than the animal control pick -up and with trade -in on the old backhoe the $18,000.00 should be enough to purchase this equipment. Councilor Roach made the motion to exchange the $18,000.00 budgeted for an animal control truck for the purchase of a backhoe, seconded by Councilor Masten. Vote was unanimous. The line item in the amount of $9,300.00 for a lease payment on a backhoe was then deleted from the 2000 budget. The next item to be discussed was a street sweeper for the street department in the amount of $29,000.00. Councilor Masten stated Refuse Handling had at one time said they could do street sweeping. Councilor Roach requested the street sweeper be left in the budget until Refuse Handling can be contacted for a quote on the services. Mayor Michael addressed the line item for Yard Waste Attendant in the amount of S5.000.00. Mayor Michael stated Emily Nichols, Director of West Central Solid Waste District, has contacted her regarding a need to increase this amount due to relocation of the site. Mayor Michael stated she has no documentation at this time to support an increase. No action was taken on this item. • Commissioner Miles reported the bucket truck also needs to be replaced, but was not put in the 2000 budget due to the expense of replacing the backhoe and street sweeper. J Local Road and Street and Cumulative Capital Development budgets were approved as presented. • Fire Chief Mike O'Hair presented a four year plan for the Fire Department explaining the expenditures in the 2000 budget for overhead doors, lighting, painting and new carpet. Councilor Masten addressed the fire department personnel going out everytime Operation Life goes out and stated this costs in equipment and overtime. Chief O'Hair asked how the fire department is suppose to tell OL they will not help them when OL is on standby at fire scenes. Pagers and radios line item was cut from $3,500.00 to $1,500.00. This allows the purchase of three new pagers and radios for reserves. Overhead doors, carpet, painting and overhead doors were all cut from the capital expenditures. Fire Chief O'Hair was directed to get another quote on the overhead doors and that item will be revisited before budget is passed. Fire Cumulatiave Fund and Fire Pension budgets were approved as presented. Mayor budget was approved with the addition of Managerial Training from the Council budget. Clerk- Treasurer budget approved as presented. City Attorney budget approved as presented. City Engineer Smith requested the addition of one more intern. The City is facing several major projects and it would be beneficial to have two interns, Engineer Smith stated. An additional 5500.00 was also added for telephone to accomodate for cell phones for interns. City Engineer budget approved with these changes. Common Council budget approved as presented with the transfer of the Managerial Training to the Mayor budget and Council salaries reduced to $3,000.00 with the additional $1 000.00 each to be split equally between Water and Wastewater budgets. Due to an addition error the Board of Works budget was increased by $126 Motion to adjourn made by Councilor Roach, seconded by Councilor Baynard. Vote was unanimous. Nancy A. dichael, Mayor AT Pamela S. Ions, Cl iT easurer