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Home My Public Portal AboutVision Planning Committee -- 2022-03-21 Minutes TOWN OF BREWSTER VISION PLANNING COMMITTEE BREIi*!S Ek 111114i ? ,a: Ertl::; MEETING MINUTES Monday, March 21, 2022, at 3 : 30PM — � = ! MjFf' Virtual Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members : Sharon Tennstedt, Amanda Bebrin, Suzanne Kenney, Fran Schofield, Paul Wallace, and Patricia Hess were present . Andi Gesner was absent . A quorum was determined . Also present : Jill Scalise, Kari Hoffmann , Honey Pivirotto , Sharon Rooney and Ellen Murphy . The Chair read the Recording or Taping Notification : This meeting will be conducted by remote participation pursuant to Governor Baker' s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible . The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Vision Planning Committee, please email : brewplan@brewster- ma . gov . • Review and Approval of March 7th meeting minutes : Suzanne made a motion to approve the March 7th meeting minutes, Amanda seconded the motion , a roll call was taken, and the March 7th meeting minutes were approved unanimously . • Brewster Housing Production Plan Update : Jill Scalise Brewster Housing Coordinator provided an update on the Housing Production Plan . Jill informed the Committee that the current approved housing plan, which expires in June is part of the Town ' s Local Comprehensive Plan and the process coordinates with the Vision Plan . She indicated that accomplishments such as hiring a Housing Coordinator, creating Municipal Affordable Housing Trust and amending the accessory dwelling bylaw were all strategies originally outlined in the existing Housing Production plan . The plan update will include a needs assessment, goals and implementation strategies, which will be funded by the Community Preservation Act grant . The goal is to have the plan complete by the end of June . The Select Board and the Planning Board are the entities that formally adopt the Housing Production plan . Jill provided the Committee with a brief overview of the schedule and indicated that the update will include data collection, interviews and a housing survey . The 2020 census just released will be incorporated into the housing needs summary . Jill informed the Committee that there is a housing needs survey which will be available until the end of March . Jill encouraged everyone to take the survey . A draft of the needs assessment will be available in April and the f Housing Partnership will hold a virtual meeting on Thursday, April 28 to present the findings of the needs assessment as well as provide opportunities for the community to share feedback related to housing needs and potential housing goals and strategies . Jill will share the materials with the Vision Planning Committee . A draft of the Housing Production plan will be shared with the Select Board and Planning Board allowing for feedback and comments . Final adoption by the Select Board and Planning Board will be at a meeting in June . Hal asked if a draft report will be available in May for the Vision Planning Committee . Jill will coordinate a small group meeting with the Housing Building Block team and the Housing consultants . Jill discussed the changes over the past 5 years since that last Housing Production plan was adopted highlighting the dramatic increase in cost of housing, reduction in rental properties and a wider range of income looking for housing . Suzanne asked for a definition of affordable housing . Jill ensured the Committee that the Housing Production plan will address affordable housing and the multiple definitions . Hal suggested the Vision Planning Committee share their results on housing data . • Updates of public engagement activities : a ) Discussion of survey results : The Committee discussed the survey data focusing on the town center question . 44% of the survey participants thought the town center should be in the Foster Square area . Hal indicated that the comments support several other areas that could be considered as the town center . Fran observed the Foster Square Page 1 of 2 i i 3 i area is the most concentrated area of activities on 6A and it is near the geographic center of town . Hal commented on the survey participants that were opposed to a town center . Sharon also commented on the traffic concern in the area . Suzanne noted that many of the comments were across several of the Building Blocks . Hal pointed out survey participants do not want parking lots but walkable areas . Sharon highlighted themes across the building blocks from the comments provided . She indicated that the comments are very resourceful , and the Building Block teams should pay close attention when analyzing the data . The Committee decided to digest the data and meet with their teams . Sharon indicated there were several comments for all of the Building Blocks . Paul asked for the data in a bar graph format . Sharon will provide before the next meeting . It was decided that the Building Block teams will meet and review the data and then discuss with the Committee . Water Resources, Housing, Local Economy and Open Space will be discussed at the next meeting, the following meeting the focus will be on Climate Mitigation, Coastal Management, Community Infrastructure and Governance . Paul Wallace will join . Local Economy and Housing . Hal asked the Committee how the results should be shared with the community . Hal suggested the Committee review and provide a draft of the results . It was also suggested to provide an update to the Select Board . Patricia discussed what was done for the previous survey . She suggested an overview for the general public, and will send what was done for the previous survey . Amanda suggested the Committee be mindful of the message . Kari suggested an executive summary . • Status of Summary Papers . The first drafts have been sent out to the Committee . Hal met with Town Administration and is currently waiting on the approach for town staff review . Tighe and Bond is working on the Land Use and existing conditions paper . Fran sent her comments on Climate Mitigation and Coastal Management . Hal suggested once all comments are submitted a final draft will be done . • Action Planning teams and schedule Over the next two meetings, as discussed earlier, the Committee will review the 8 Building Blocks . After the meetings the Committee will look at the mapping work that Tighe and Bond has done . This will be the base for action planning teams to draft the priority actions . The timeframe is late April . Sharon Rooney confirmed her team is ready whenever the Committee would like to review the mapping . Hal is hoping to meet in person for this exercise . • Communication — review current and future actions . Fran provided an update to the announcement of the survey results which was included in the meeting packet . Hal encouraged everyone to send to the various groups to get the word out . Ellen will send to Town Administration for the website and to the Committee . Other communications discussed were a general overview of the survey results, and a presentation to the Select Board . • Update on LCP roadmap and status report on Tighe and Bond tasks : Sharon Rooney stated they were on track for the revised roadmap and the summary papers . Hal will share the Housing summary paper acknowledging the plan will be updated . Sharon Rooney will send a copy to Ellen for distribution . Kari asked if the timeline for the LCP is still on track for the Fall Town Meeting . Hal suggested it may be pushed out to Spring 2023 Town Meeting . • Discussion on in- person, hybrid or virtual meeting . The Committee discussed opening up the meetings to in - persona It was decided to do a hybrid approach . • Review Action Items from March 7th meeting . Patricia informed the Committee that there were no other outstanding action items . ! • Next Meeting : Monday, April 4th • Matters Not Reasonably Anticipated by the Chair : none j a i Fran made a motion to adjourn the meeting, Sharon second the motion , the meeting was unanimously adjourned at 5 : 05 pm . Page 2 of 2 i I