HomeMy Public PortalAboutResolution 1271RESOLUTION NO. 12 71
A RESOLUTION AMENDING THE PERSONNEL RULES AND
REGULATIONS, COMMONLY KNOWN AS THE VILLAGE OF PLAINFIELD
PERSONNEL POLICY MANUAL.
WHEREAS, the President and Board of Trustees of the Village of Plainfield
adopted Personnel Rules and Regulations commonly known as the Village of Plainfield
Personnel Policy Manual on October 5, 1998.
NOW, THEREFORE, BE IT RESOLVED BY THE PLAINFIELD BOARD OF
TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS, as
follows:
VILLAGE VEHICLE ACCIDENTS POLICY shall be included in the Personnel
Policy Manual.
This Resolution shall be effective Nov . 6 , 2000.
Passed this 6
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MEMO TO: MARK STOFKO, SAFETY COMMITTEE
FROM: DON BENNETT, POLICE CHIEF
DATE: AUGUST 1 T, 2000
SUBJECT: VILLAGE VEHICLE ACCIDENTS (REVISED)
All accidents involving Village vehicles, or vehicles used for Village business, will be
routed through the Plainfield Police Department according to the following policy. This
policy will apply to all employees of the Village, except Police, who already have a policy
regulating accidents.
Purpose: To establish guidelines for accidents involving Village vehicles or vehicles used
for Village business.
Definitions: TRAFFIC ACCIDENT
"Traffic Accident" as defined by the Manual nn Classification of Motor
Vehicle Traffic Accidents is: "a road vehicle accident in which (~) the
unstabilized situations originates on a trafficway, or (2) a harmful event occurs
on a trafficway."
TYPE "A" ACCIDENT
A "Type 'A' Accident" is an accident in which there is no injury or a unit was
not towed from the scene due to the crash.
TYPE "B" ACCIDENT
A "Type 'B' Accident" is an accident involving personal injury or damage to
any vehicle requiring it to be towed from the scene of the crash.
Procedure:
1. Any employee involved in a traffic accident with a Village vehicle or personal vehicle
on official business will immediately report that accident to the Police, administer first
aid if needed, obtain witness information, and/or assist in any way possible to avoid
additional hazards.
a. All non-police accidents occurring within the corporate limits of Plainfield will be
reported to the Police Department. If the accident involves injury or serious
property damage, the Village employee must report immediately and stay on the
scene until police arrive.
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• Employees involved in serious injury accidents may be required to take a
blood alcohol test at the hospital.
• Any emplayee who is injured will be required to seek medical attention.
b. Non-police accidents will secondarily be reported to the employee's supervisor
and Department Head.
2. A Plainfield Police Incident Report may be used for minar property damage, i.e.,
mailbox or fence knocked down by snowplow, vehicle backing into a pole, etc.
where damage is less than $250.
3. The Motorist Report Form will be fully completed by the employee with all insurance
information. If injured, a Warkers Campensation Form will be completed by his/her
immediate supervisor. Any time an employee's injuries are such that they are unable
to complete said forms, then his/her immediate supervisor will ensure all forms are
completed without delay.
4. Village Insurance Requirements will be implemented:
a. Supervisor will complete all applicable Gallagher/Bassett general accident liability
report and Worker's Compensation Report, with a copy provided to the
Department Head, Finance Department, and Safety Committee Chairman.
b. Estimates will be obtained from a reliable source.
When all required forms are completed, the employee's Department Head will submit, in
writing, a request to the Chief of Police to assemble an Accident Review Board. The
Accident Review Board will be comprised of:
• A Sergeant or Officer assigned by the Chief of Police.
• The employee's Department Head or his designee (if the Department Head is involved
in an accident, this selection will be made by the Village Administratar), and
• One additional employee selected by employee(s) involved in the accident.
After the Accident Review Board has fully investigated the accident, a written report will be
submitted to the fallowing personnel: the Village Administrator, the Financial Director, the
Department Head, the Safety Committee Chairman, and the employee(s).
The Department Head will review the findings of the Accident Review Board and will
determine the appropriate disciplinary action. The findings of the Accident Review Board
have no bearing or ramification on any civil or criminal prosecution.
All documentation of the incident will be placed in the employee's personnel file.
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Any employee who fails to fully comply with the reporting procedures will be subject to
disciplinary action.
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