HomeMy Public PortalAbout2008-01 Police/Administrative Building, Deck and Tile Repair by James A CummingsRESOLUTION NO. 2008-1
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, CONCERNING POLICE/
ADMINISTRATIVE BUILDING, DECK AND TILE REPAIR
WORK (THE "REPAIR PROJECT"); AUTHORIZING THE
REPAIR PROJECT WORK; AUTHORIZING PAYMENT OF
INVOICE FROM JAMES A. CUMMINGS FOR THE WORK;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires
to authorize the expenditure of Village funds in the amount of $35,000 as full payment for the repair
of decks, removal and replacement of tile walkway, and installation of water proofing and related
services (the "Repair Project") for the Village Police/Administrative Building; and
WHEREAS, it was necessary to expeditiously proceed with the procurement and completion
of the work for the Repair Project (the "Work") by James A. Cummings (the "Construction
Manager"); and
WHEREAS, Construction Manager previously served as construction manager for the
Village governmental center project including the Police/Administrative Building; and
WHEREAS, any Village competitive bidding procedures for the Repair Project may be, and
are hereby, waived by the Village Council pursuant to Village Code Section 2-85, upon the Council
finding, as is hereby found, that it is impractical to apply such competitive bidding procedures in
light of the need to expeditiously complete the Work, and of the unique ability of the Construction
Manager to bring about the completion of the Work upon terms favorable to the Village; and
WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed
as indicated in this Resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the above stated recitals is hereby adopted
and confirmed.
Section 2. Work Authorized, Specification of Funds.
A. That the Repair Project is hereby approved and authorized, subject to the condition
that the cost shall be in the total amount of Thirty Five Thousand ($35,000.00) Dollars.
B. That the fund amount and source for the Repair Project is hereby authorized and
approved as described in the Village Manager's memorandum which accompanies this Resolution.
Section 3. Invoice Approved. That the Village Manager is hereby authorized to
process the enclosed General Invoice for final payment in full satisfaction of the cost of the Work.
Section 4. Implementation. That the Village Manager is hereby authorized to take any
and all action which is necessary to fully implement the purposes of this Resolution and the Repair
Project transaction.
Section 5. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
MAYOR ROBERT L. VERNON
CONCHITA H. ALVAREZ, CMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
VILLAGE ATT • RNE
F:\100\103001 \Resolutions\Police Station - Administrative Building Deck Repair.doc
2
Village Council
Robert L. Vernon, Mayor
Jorge E. Mendia, Vice Mayor
Michael Davey
Enrique Garcia
Steve Liedman
Thomas Thornton
Patricia Weinman
Village Manager
Genaro "Chip" Iglesias
VILLAGE OF KEY BISCAYNE
Office of the Village Manager
DT: January 8, 2008
TO: Honorable Mayor and Council Members
FR: Genaro "Chip" Iglesias, Village MaIiag.6r
RE: James A. Cummings Village Hall Project
RECOMMENDATION
It is recommended that the Village Council approve the Resolution authorizing
the payment of $35,000 to James A. Cummings for the repair of the Village Hall
Decks.
BACKGROUND
In late 2006 a severe ceiling leak was discovered in the police department locker
room. After considerable investigation and attempted remedial repairs it was
determined that the deck waterproofing material above the area had failed.
James A. Cummings, the general contractor for the Village Hall project, agreed to
replace the waterproofing which required removal and replacement of the marble
walking surface above the waterproofing as well.
The warranty period for this installation had long since expired but in a "good will"
measure they agreed to share the expense in the replacement of both decks,
one above the locker room and the second above the "lock up" cells on the
opposite side of the building. Further investigation of the areas revealed that the
installation during construction was properly done, the specified material had
failed.
The total cost of the repair exceeded $72,000 JAC agreed to complete the work,
on an emergency basis for $35,000. Funding will come from the interest
earnings of the Capital Outlay Fund.
88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936
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By: (Signature)
Notarization
Sworn Before me on this
Village Of Key Biscayne
88 West McIntyre Street
Key Biscayne, Florida 33149
To:
Project No:
Project Title:
Sky Line Management
Paul Abbott, Project Director
VKB-98068000
Police / Admtnstrative Building
General Invoice
Application No.:
Period From:
1
11/25/2006 Period To. 12/25/06
Purchase
Order No.:
General Contractor: James A. Cummings, Inc.
Change Order Summary
Change Orders approved by the
Coral Gables in previous months.
Approved this Month:
Number
All approved and pending
RCOS
Total:
Date Approved
Totals
Additions
$0.00
Net change by
Change Orders:
Deductions
30.00
$0.00
The undersigned contractor certifies that to the beat of the Contractor's knowledge, information and
belief the Work covered by this application for payment has been completed In accordance with the Contract
Documents, that alt amounts have been paid by the Contractor for Work for which previous Certificates for
Payment were issued end payments received from the Owner and the current payment shown herein is now due.
Contractor: James A. Cummings, Inc.
Eric Squ " a, Vice President of Operations
Date:
State of Florida
I Sr day of MCWC V\
3/, fa,
Browerd County
Notary Public \i.
�`` /'kilo Commission EsPires:
M( ra\ ‘-'121.4.' >1
Village of Key Biscayne
General Invoice
Application Is made for Payment, as shown below, In connection with the Contract. The Contractors
updated Document 00435, Schedule of Values, is attached as a continuation/ detail sheet.
1. ORIGINAL CONTRACT SUM
2. NET CHANGE BY CHANGE ORDERS
3. CONTRACT SUM TO DATE
(Line 1 plus or minus line 2)
4. TOTAL COMPLETED AND STORED TO DATE
(Column G of Document 00435)
5. RETAINAGE
a. 1g % of Completed Work $
$0.00
b. 1j °4 of Completed Work $
(Column E + F of Document 00435)
Total Retainage (Line 5a + 5b or total In Column I on
Document 00435)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 less line 5 Total)
$0.00
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from previous certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH PLUS RETAINAGE
(Line 3 less line 6)
$35,000.00
$0.00
$35,000.00
$35.000,00
$0.00
$35,000.00
$0.00
$35,000.00
$0.00
CletltSa Barttipas
• • My Gbnmtisslon OD163451
Esepliee Minn 13, 2007
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Project Name: Village of Key Biscayne
Project Number: 98069000
General Invoice
Architect 1 Owner Certificate for Payment
In accordance with the Contract Documents, based on on -site
observations and the data comprising the above application, the Architect
certifies to the Owner that to the best of his knowledge,
information and belief, the Work has progressed as indicated, the
quality of the Work is in accordance with the Contract Documents, and
the Contractor is entitled to payment in the AMOUNT CERTIFIED.
AMOUNT CERTIFIED $35,000.00
(Attach explanation if amount certified differs from the amount applied for.)
Village of Key Biscayne
General Invoice
OWNER'S APPROVAL
AMOUNT APPROVED $35,Q00,00
(Attach explanation if amount approved differs from the amount certified above)
Approved for Payment by:
By:
By:
(Signature)
nagement cup, Inc.
(Sig
r. Village of K Biscayne
Date:
Date:
a
This approval is not negotiable. The AMOUNT APPROVED is payable only to the
Contractor named herein. Issuance, payment and acceptance of payment are
without prejudice to any rights of the Owner or Contractor under this Contract.
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