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Home My Public Portal AboutResolution No. 23-132 Ratifying the purchase of two submersible pumps for PS #1Sponsored by: Interim City Manager RESOLUTION NO. 23-132 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, RATIFYING THE PURCHASE OF TWO SUBMERSIBLE PUMPS FOR PUMP STATION #1; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Pump Station 1 within the City of Opa-Locka ("City") suffered catastrophic pump failure to both submersible pumps due to a lightning strike; and WHEREAS, emergency procurement was deemed necessary by the Interim City Manager because the location of the station does not allow for continuous operation of a bypass pump; and WHEREAS, the pumps were procured from Hydra Service, Inc. the sole source provider for this replacement equipment, at a cost of Forty -Three Thousand One Hundred Fifty -Six Dollars ($43,156.00); and WHEREAS, the Interim City Manager recommends that the City Commission ratify the procurement of two submersible pumps, from Hydra Service, Inc., for Pump Station #1, within the City; and WHEREAS, the City Commission finds it in the best interest of the City and its residents to ratify the purchase of two submersible pumps for Pump Station 1, within the City, as described herein. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. The recitals to the preamble herein are incorporated by reference. SECTION 2. The City Commission of the City of Opa-Locka, Florida, hereby ratifies the purchase of two submersible pumps for Pump Station #1, within the City, as described herein. SECTION 3. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, following review by the City Attorney and without need of public hearing, by filing a corrected copy of same with the City. SECTION 4. This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 13th day of September, 2023. Resolution No. 23-132 TEST: Jo.l a Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: B rn. • ette .rris-Weeks, P.A. Moved by: Commissioner Bass Seconded by: Commissioner Williams VOTE: 5-0 Commissioner Bass YES Commissioner Kelley YES Commissioner Williams YES Vice Mayor Ervin YES Mayor Taylor YES John H. Tay fi r Jr., Mayor 2 City of Opa-Locka Agenda Cover Memo Department Director: Airia Austin Department Director Signature: ; 4, (--. ZiCAL,(4, Other City Manager: Darvin E. Williams CM Signature: Ordinance Commission Meeting Date: 09/13/2023 Item Type: (EnterXin box) Resolution X Fiscal Impact: (EnterXin box) Yes No Ordinance Reading: (Enter X in box) 15t Reading 2nd Reading X Public Hearing: (EnterX in box) Yes No Yes No X X Funding Source: Account# :35- 535640 (Enter Fund & Dept) Advertising Requirement: (EnterXin box) Yes No X Contract/P.O. Required: (Enter X in box) Strategic Plan Related (EnterX in box) Yes No RFP/RFQ/Bid#:Piggyback X Yes No Strategic Plan Priority Area: Enhance Organizational m Bus. & Economic Dev Public Safety Quality of Education Li Qual. of Life & City Image • Communication • Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name City Manager Department: Public Works Sewer Division City Manager Short Title: A resolution of the City Commission ratifying the purchase of two submersible pumps for Pump Station #1 Staff Summary: Pump Station No. 1 suffered catastrophic pump failure to both submersible pumps due to a lightning strike. Emergency procurement was deemed necessary since the location of the station does not allow for continuous operation of a bypass pump. The pumps were procured from Hydra Service, Inc. the sole source provider for this replacement equipment, at a cost of $43,156.00. Financial Impact: The pumps were charged to the Sewer Division, Machinery & Equipment (35-535640). Since this account had insufficient funds at the time of the emergency procurement, the State authorized the City to exceed the budget with the understanding that funding would be provided as part of Budget Amendment #5. Proposed Action: Staff recommends the City Commission ratify the emergency procurement of two submersible pumps for pump station No. 1, Attachment: 1. Agenda 2. Sale Quotation 3. Purchase Order Hydra Service (S), Inc. P.O. Box 365 2104 Highway 160 Warrior AL 35180 205-647-5326 Sill To: OPA LOCKA, CITY OF P.O. BOX 540371 OPA LOCKA FL 33054 Mao ar7 Invoice ,23 Customer Number 156416 Invoice No. Ship To: OPA LOCKA, CITY OF 12950 LEJINE ROAD OPA LOCKA FL 33054 Date Salesperson Order Date Order No. °7/31.04 S32 1 7/25/2023 Purchase Order No. Special Instructions 1 -----' 1 i �••, vll�lv1 - IV/YIIVIf !!GJ Qty. Shipped U/M Description / Stock Number Code Unit Price Amount 1.00 1.00 EA EA JOB: OPA LOCKA LS#1 25HP OPTION QUOTE: 221227-2PR GXDB3C6C1111337 - XFP150G-CB1.6-PE185/4, 25HP, 3-230V, 49' CABLE SN: 300818907 GXDB3C6C1111337 - XFP150G-CB1.6-PE185/4, 25HP, 3-230V, 49' CABLE SN: 300878819 These goods or services have been received, found to be satisfactory and this invoice is approved for payment PO/AC# 1505 1505 3, -L.. $21,578.00 $21,578.00 $21,578.00 $21,578.00 Pay $ Signed Closed P Payment/Terms: Net 30 Due by 8/30/2023 Subtotal 6.000% Tax Freight Charges $43,156.00 Received By : x Total Amount Due $43,156.00 Ye4,4fric;;"4- SPECIALIST IN FLUID MOVEMENT 250 Springview Commerce Drive Debary Florida 32713 Phone: 407 330 3456 Phone: 800 323 1731 Fax: 407 330 3404 TO: City of Opa Locka Sales Representative Contact Information Cell Phone: 954-240-9359 Fax: FROM: Pablo Rodriguez EMAIL: pablonhvdraservice.nei ATTN: Owen Carney DATE: December 27, 2022 PHONE QUOTE: 221227-2PR FAX: REF: LS 1- 25117 Option EMAIL: ocamey(Silonalockafl,Oov 1 SULZER 2 ABS XFP150G-CB1.6-PE185/4 S21,578 2511P 3711, 601iZ, 230V,6" DISCHARGE SUMBERSIBLE PUMP WITH 49' POWER CABLE 5 YEAR STANDARD PRO RATED WARRANTY Bracket is not included Delivery is 14-16 weeks 6144 ROO, it :230)3464J TOTAL PRICE, F.O.B. JOB, FREIGHT ALLOWED tOt'b3156.00 PLUS ANY FEDERAL, STATE OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS. PRICES ARE FIRM 30 DAYS HYDRA SERVICE STANDARD TERMS AND CONDITIONS APPLY. PAYMENT TERMS ARE NET 30 DAYS. ACCEPTED DATE 7- 2. q' Z. 3 Review Date: D t.*J tS C 11.1- V . NAME OF PURCHASER REVIEWED BY HYDRA SERVICE PUMP REP. PURCHASE ORDER NO. 23002578 CITY OF OPA-LOCKA, FLORIDA CITY HALL 780 FISHERMAN STREET, 4TH FLOOR OPA-LOCKA, FL 33054 Tel: 305-953-2868 ✓ F15612 FAX: 407-330-3404 —1 E HYDRA SERVICE INC N PO BOX 365 p WARRIOR AL 35180 ORDER DATE: 07/24/23 J PAGE NO. 1 H• i PUBLIC WORKS DEPARTMENT 1 CITY OF OPA-LOCKA P 12950 LEJEUNE ROAD TI OPA-LOCKA, FL 33054 O ATTN: OWEN CARNEY/K. PHILLIPS BUYER: CITY OF OPA-LOCKA TERMS: NET 30 DAYS ITEM# QUANTITY UOM AMOUNT 01 F.O.S.: REO. NO.: 23003462 DESC.: DESCRIPTION ACCOUNT 35 535640 Sea Reverse Side For Additional Information, 43,156.00 PROJECT CODE APPROVED BY REO. DATE: 07/24/23 EMERGENCY REPLACE LIFT ST UNIT PRICE EXTENSION TOTAL $ 43,156.00 PREPAY ALL FREIGHT & ADD TO INVOICE FURNISHING BILL OF LADING. PO NUMBER MUST APPEAR ON ALL INVOICES, PACKING SLIPS, PACKAGES, & CORRESPONDENCE. IMPORTANT: Email Invoice In DUPLICATE showing Purchase Order to Finance Department - payables@opalockafl.gov Immediately upon delivery. DIRECTOR OF PURCHASING SULZER Sulzer Pumps Solutions Inc. I 140 Pond View Drive I Meriden, CT 06450 Phone (203) 238 2700 Fax (203) 514 4364 www.surzer.com 28 June 2022 To: Owen Carney, City of Opa Locke, Florida The purpose of this letter is to confirm that Hydra Service Inc., located in DeBary, Florida, is the sole Distributor contracted for Sulzer wastewater (formerly ABS) products, including pumps, mixers, blowers and aerators, for the Municipal Wastewater Collection and Treatment market. Hydra Service's territory includes the entire state of Florida. Nationally, we utilize a network of independent distributors/service centers to serve the Municipal, Industrial, Building Trades and Dewatering market segments in specific territories. The authorized distributor for Sulzer products in these segments/territories has the expertise, knowledge, training and access to the latest product developments and upgrades, along with genuine OEM parts. Hydra Service staff is trained in the latest methods in care and start-up of our equipment and has the ability to execute warranty claims. Please do not hesitate to contact me if I can provide any additional information. Sincerely, /!t?Z Zadoeude Tim Laskowski Regional Sales Manager Sulzer Pump Solutions (972) 654 - 0553 Timothy.laskowski@sulzer.com SULZER CONFIDENTIAL.