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Home My Public Portal AboutPlanning Board -- 2022-05-11 Minutes K6W Brewster Planning Board Approved : 5/25/22 ,�Aapp`No�c a t�� ER F.�'% 2198 Main Street Vote : 7 =0 -0 Z Tz Brewster, MA 02631 =1898 o __ ' co ( 508) 896 -3701 x1133 r — brewplan@brewster-ma . gov �_ �°'%o, " Rf�; o�°�� BREWSTER PLANNING BOARD oiiiionnunt o t ora°�o�� MEETING MINUTES � : ; ,, i Wednesday, May 11 , 2022 at 6 : 30 pm R �'F ! i `Z ` R � i1 ' ' _ _ Llr% oll Brewster Town Office Building (virtual ) _ ' .`" '': `:' ' 41 QI' Chair Paul Wallace convened a remote meeting of the Planning Board at 6 : 34 pm with the following members participating remotely : Amanda Bebrin , Charlotte Degen , Madalyn Hillis- Dineen , Mark Koch , Elizabeth Taylor, and Alex Wentworth . Also participating remotely : Jon Idman , Town Planner and Lynn St. Cyr, Senior Department Assistant. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021 . No in - person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting , a record of the proceedings will be provided on the Town website as soon as possible . The meeting may be viewed by : Live broadcast (Brewster Government TV Channel 18) , Livestream ( livestream . brewster- ma . gov) , or Video recording ( tv . brewster- ma . gov) . The Planning Board Packet can be found at: httpa//records brewster-ma gov/weblink/0/fol/118269/Row1 . aspx or by going to the Planning Department page on the Town of Brewster website (www. brewster-ma. gov) . Wallace thanked Interim Town Planner Charleen Greenhalgh for her work with the Board . Wallace welcomed new Town Planner Jon Idman and new Planning Board member Alex Wentworth . Wallace declared that a quorum of the Planning Board was present . 6 : 36 PM CITIZEN ' S FORUM Rob Michaels , a candidate seeking election to the Planning Board , introduced himself to the Board . 6 : 38 PM PUBLIC MEETING Approval Not Required Application #2022-02 : Applicant: Jay Merchant, Representative : Paul Sweetser, PLS seeks endorsement of a 2 Lot Approval Not Required Plan entitled " Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling , LLC , Abby Developers , LLC & Newcomb Knolls , LLC " dated April 23 , 2022 , prepared by Paul E . Sweetser, PLS . The plan is pursuant to MGL c . 41 , § 81 P and §2904 of the Codes of Brewster for property located at 1517 , 1277 , and 0 Freeman ' s Way , Map 131 , Lots 3 , 4 , 5 , 6 , and 8 within the Industrial Zoning District. Documents : 04/28/22 Approval Not Required Application with supporting documents • 04/23/22 Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling , LLC , Abby Developers , LLC & Newcomb Knolls , LLC • 05/03/22 Planning Staff Memo Applicant Jay Merchant and Representative Paul Sweetser, PLS participated remotely . Sweetser stated that the ANR plan presented to the Board divides 6 acres out of approximately 10 . 29 acres and proper frontage and area exist. Hillis- Dineen stated that she appreciated the comments provided by the Interim Town Planner stating that both lots have adequate frontage . She also appreciated the detailed application submitted by the Applicant . Wallace stated that the plan appears to provide adequate frontage and area . There were no questions from the Board . Motion by Hillis -Dineen to Endorse Approval Not Required Application #2022 -02 , the Approval Not Required Plan entitled Plan of Land in Brewster, Massachusetts as Prepared for Cape Sand & Recycling , LLC Abby Developers , LLC & Newcomb Knolls , LLC . Second by Bebrin . Roll call vote : Taylor-aye ; Hillis -Dineen -aye ; Koch -aye ; Wentworth - ayes Bebrin -aye ; Degen -aye ; and Wallace -aye . Vote : 7-0 -0 . PB Minutes 05/11 /22 Page 1 of 2 6 : 45 PM PLANNING DISCUSSION Discussion on meeting format for future meetings . Documents : • 03/ 16/22 Email from Erica Mawn St . Cyr directed the Board to the email from Town Administration asking the Board to discuss whether they will meet virtually , in a hybrid format , or in - person for the month of May . St. Cyr stated that Administration has asked that the Board also discuss their meeting format preference for the month of June . The Board raised questions about room management controls including the air filtration system in the town hall meeting rooms , whether opening of meeting room windows would be possible , and whether social distancing would be possible . They also expressed concern about meeting in - person given the current uptick in COVID cases and the air quality in the meeting rooms . They decided to meet virtually for the month of May . Wentworth asked if there was a date in which the Board would be required to return to in -person meetings and Idman responded that the current expansion of the Open Meeting Law which allows for remote and hybrid meetings runs through July 151h . If the state does not extend the expansion of the Open Meeting Law , meetings would return to an in - person format on July 16th , 6 : 48 PM PLANNING DISCUSSION CONTINUED Approval of Meeting_Minutes : February 23 , 2022 . The Board reviewed the February 23 , 2022 meeting minutes . Motion by Degen to Approve February 23 , 2022 Meeting Minutes . Second by Bebrin . Roll call vote : Koch -aye ; Taylor-aye ; Hillis -Dineen -aye ; Degen -aye ; Bebrin -aye ; Wentworth -abstain ; and Wallace-aye . Vote : 6 -0 - 1 . Approval of Meeting Minutes : March 7 , 2022 . The Board reviewed the March 7 , 2022 meeting minutes . Motion by Hillis -Dineen to Approve March 7 , 2022 Meeting Minutes . Second by Degen . Roll call vote : Degen -aye ; Bebrin -aye ; Koch -aye ; Taylor-aye ; Hillis -Dineen -aye ; Wentworth -abstain ; and Wallace -aye . Vote : 6 -0 -1 . 6 : 51 PM FOR YOUR INFORMATION Wallace and Koch thanked the Board and staff for their support during their tenure . Board members thanked Wallace and Koch for their service and expressed their appreciation . St. Cyr stated that Jill Scalise , Brewster Housing Coordinator, will be at the next meeting on May 25th to provide an update on the Housing Production Plan . She asked the Board to save the date of Monday , June 6th for a joint meeting with the Select Board for a presentation of the plan . The Board welcomed Jon Idman as the new Town Planner and thanked Charleen Greenhalgh for her assistance as Interim Town Planner. 6 : 58 PM MATTERS NOT REASONABLY ANTICIPATED BY THE CHAIR Wallace reminded those seeking election to the Planning Board that if elected they need to be sworn in by the Town Clerk to participate in the May 25th Planning Board meeting . Motion by HIIIIswDineen to adjourn . Second by Bebrin . Roll call vote : Degen -aye ; Taylor-aye ; Hillis -Dineen -aye ; Bebrin -aye ; Koch -aye ; Wentworth -aye ; and Wallace-aye . Vote : 7 -0 -0 . Meeting adjourned at 7 : 00 pm . Next Planning Board Meeting Date : 05/25/22 Respectfully submitted , 1 Lynn St. r , Senior De/ artment Assistant , Planning PB Minutes 05/11 /22 Page 2 of 2