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MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION
DATE : April 25, 2022
TIME : 6 : 00 PM
PLACE : Remote Participation
REMOTE PARTICIPANTS : Chair Bingham , Vice Chair Whitney, Selectperson Chaffee, Selectperson Hoffmann ,
Selectperson Chatelain , Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick,
Daniel Viera , Vishal Shukla , George Boyd , Jill Scalise , Chief Robert Moran , John Ostman
Call to Order, Declaration of a Quorum , Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 6s00pm and declared a quorum with all five Select Board
members present . Chair Bingham read the meeting participation and recording statements .
Public Announcements and Comments :
None
Select Board Announcements and Liaison Reports
Selectperson Chaffee thanked the Natural Resources Department and Recycling Commission Chair, Meg
Morris as well as all volunteers who participated in Beautify Brewster on Saturday April 23rd
Selectperson Whitney read a bike month proclamation and announced Bikefest will take place on May 211t at
the Eddy School gym , registration begins at 12pm , the event will run from fpm to 4pm .
Town Administrator' s Report
Mr . Lombardi provided an update on Covid , in what is seemingly like a mini surge, our general population
new positive cases continue to be around five per week . We have seen a small increase in our long-term
care facilities, but they have proven not to be too severe . At the State level , in the early days of the
pandemic there were provisions put in place for expanded outdoor dining, we have about 8 restaurants in
Town who have taken advantage of the program . This was set to expire the beginning of April ; however, the
Legislator and Gov . Baker have passed Ch . 42 of the Act of 2022, which extended the program until next
April . The State supersedes local zoning bylaws in these provisions . When this program does end , the Town
will have to sort out the extent to which we would like to keep some version in place , doing so will mean
Town Meeting vote and review of local zoning bylaws .
Update about Town Meeting :
• The warrant has been posted on the website and at all the relevant locations around Town have hard
copies . The insert will be in the Cape Codder this Friday .
• A 40 minute video summarizing the highlights of the warrant will be available on the website .
• Pre -Town Meeting forum on Tuesday May 3rd at 6pm , presenting the articles and taking questions
from residents .
Select Board 04 . 25 . 2022 www , brewster- ma . gov Page 1 of 8
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Update on Town Projects :
• Bog Pond Drainage Improvement project began today, the Town awarded the contract to Robert B .
Our Company . The project includes installing new drainage collection systems and related
stormwater infiltration infrastructure , then paving the project , Expected to be completed by peak
summer in June, and then finish paving in the Fall .
• MassDOT provided notice that starting last night and through this week, on the overnights from Spm
until 5am they are repairing the dividers in the medium between Exit 6 and the Orleans Rotary . There
will be periodic closures and detours ,
Mr . Lombardi acknowledged and thanked Ann Christen for her service as the Assistant Town Accountant
for 33 years as she prepares to retire at the end of the week .
Consent Agenda
a . Meeting Minutes : March 21 and March 23 , 2022
b . Appointments : Peter Nielson , Natural Resources Commission ; Patrol Office, Joseph Thacher; Special
Police Office , George Bausch ; Prisoner Attendants, Deidre Schofield , Leah Pelkey, Alizah Packett, and
Anna Milan
c . One Day Hawker & Peddler License : Nauset Youth Alliance
d . Request For Facility Use : Brewster Recreation Department, Crosby Beach ; Brewster Conservation
Trust, Calf Field Pond Trail , West Gate Road ; Brewster Historical Society, Drummer Boy Park ( includes
fee waiver request )
e . One - Day Entertainment License- Beyond the Bounds, Brewster in Bloom
f. Donation /Gift Acceptance : Brewster Fire Department, Brewster Golf Commission , Town of Brewster
Quarterly Donations ( Q1- 3 )
g . Town Landing and Public Beach Access Request : Point of Rocks & Breakwater Beach
h . Request for Approval to Perform Modifications to Facility at Cell Tower Site : 1151 Freemans Way
i . Approval of Affordable Housing Restriction at Huckleberry Lane
j . Permission Request for Temporary Signs and Fee Waiver; Whitecaps Baseball
Selectperson Chatelain moved the consent agenda for April 25th . Selectperson Chaffee second . A roll call
vote was taken . Selectperson Whitney-yes, Selectperson Chaffee - yes, Selectperson Chatelain -yes,
Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No .
Vote to Appoint New Republican Registrar
Selectperson Chaffee thanked Frank Smith for his 11 years of service as the Republican Registrar for the
Town of Brewster .
Selectperson Chatelain nominated Helga Dyer to the position of Republican Registrar , Selectperson Whitney
second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Hoffmann - yes, Selectperson
Chatelain -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - 1`ssslo .
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On,R.o�wTF Town of Brewster Office of:
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3 A a = Brewster, MA 02631 - 1898
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Fax : ( 508) 896- 8089
6 : 1Spm Public Hearing- Transfer of Liquor License , Brewster Wine and Spirits
Selectperson Chatelain moved to open the public hearing . Selectperson Chaffee second . A roll call vote was
taken . Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Whitney-yes, Selectperson
Chatelain -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
There were no public comments or questions from the Select Board .
Daniel Viera , attorney for the new owner of Brewster Wine and Spirits added that Vishal Shukla is TIPS
certified , has approximately 14 years of experience in this same business with no violations . They do not
expect any changes to the operation of the current business .
Selectperson Chatelain moved to approve the transfer of license from Rachel Alger to the Vidira Corp . at
Brewster Wine and Spirits LLC an annual off- premises all alcohol package store license and a pledge of liquor
license and inventory . Selectperson Chaffee second . A roll call vote was taken . Selectperson Chaffee -yes,
Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The
vote was 5 -Yes, 0 - No .
Selectperson Chatelain moved to close the public hearing . Selectperson Chaffee second . A roll call vote was
taken . Selectperson Chatelain -yes, Selectperson Whitney-yes, Selectperson Chaffee -yes, Selectperson
Hoffmann -yes, Chair Bingham-yes . The vote was 5 -Yes , 0- No .
Presentation and Vote on Proposed Brewster Historical Preservation Award Program - George Boyd ,
Historical Commission Chair
George Boyd outlined that the charge of the Historical Commission is to promote and oversee the
preservation and development of the historical and archeological assets of the Town . One of the
responsibilities of the commission is to review applications for historic funds submitted to the Community
Preservation Committee ( CPC ) and make recommendations to the CPC for funding . The Commission is
responsible for maintaining the Town ' s inventory of historic structures and their historic significance . The
Brewster Vision Plan makes clear the Town people want to restore the Town ' s historic character and the
Historical Commission would like to publicly celebrate projects that honor the Town ' s history . The
Commission is proposing a new initiative for the annual Brewster Historic Preservation award , modeled after
awards in Dennis and Chatham that have been successful . In the packet is a draft of the program and
application .
Selectperson Chatelain moved approve the Brewster Historical Preservation Award Program as outlined in
the packet . Selectperson Chaffee second . A roll call vote was taken . Selectperson Chatelain -yes,
Selectperson Chaffee-yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes .
The vote was 5 -Yes, 0- No .
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Discuss and Vote to Sign Regulatory Agreement with Elevation Financial for Serenity Brewster Local Action
Unit Application
Jill Scalise noted that Serenity Brewster, a 55 + community is comprised of 132 studio and 1 - bedroom
apartments of which 20% or 27 apartments will be restricted as affordable for residents at or below 80% of
the area medium income . Currently phase 1 is opened with 40 units occupied , in late November the Select
Board approved a local action unit application as part of the local initiative program of the Department of
Housing and Community Development ( DHCD ) , part of that application included a regulatory agreement .
The Town and Elevation Financial agreement has been finalized and has been signed by Elevation Financial as
well as their mortgage lender . DHCD is waiting for the Town to sign the regulatory agreement which will
restrict these units to remain affordable in the future and guides all of the requirements so the units can be
requested to be on our subsidized housing inventory . Once signed , this will begin the marketing period so
Serenity of Brewster will be able to market the available units, using a fair marketing process overseen by
State guidelines .
Selectperson Hoffmann requested clarification , about the affordable in perpetuity . Mrs . Scalise responded
once the initial waitlist is created it will be recertified each year to remain affordable .
Ms . Kalinick added that the Town has been working with the Cape Cod Rural Transit Authority to add a stop
at Serenity Brewster once phase 2 is open , at the same time we will be working to add a stop for Brewster
Woods . Ms . Kalinick noted that there is an extensive list of people who have contacted the housing office to
be notified when the lottery will be open , we expect a robust response .
Mr . Lombardi thanked the development team at Elevation Financial for running a great project and being
great partners with the Town . This has moved quickly, without any public dollars and a commitment by the
developer to double the required amounts of affordable housing . Ms . Kalinick also thanked DHCD as they
have been incredibly flexible throughout the process .
Selectperson Chatelain moved to approve and authorize the Select Board Chair to sign the purposed
regulatory agreement with Elevation Financial for Serenity Brewster . Selectperson Chaffee second . A roll call
vote was taken . Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes,
Selectperson Whitney-yes , Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Review Resident Input on Proposed Millstone Road Construction Project and Vote on Next Steps ( Select
Board FY22 -23 Strategic Plan Goal CI4)
Mr . Lombardi noted this is a project that has been in the works for about 4 years, including public forums
and several considerations . There was a delay in the process due to personnel changes at the DPW and
though not public at the time, the Select Board executive sessions around the acquisition of the Sea Camps .
Following the pause in the project, the Town worked with the consulting team to revise the design and
presented it to the public in a forum in February . There was a public comment period for three weeks and
the Town provided both a summary of the comments and the individual emails from the residents .
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Responses to the latest design have been supportive — we received just over 50 comments in total , almost 40
were in favor of the project . There was, as expected , a good number of comments and elements that
residents raised , all of which have been helpful . We have outlined the highlights of the comments and the
Town ' s overall response to them . Some of the key changes and highlights include :
• Seeking as much as possible to shrink the overall project footprint and potential impacts of residents
who live on Millstone . Propose reducing the shoulder to 1ft on each side (from 2ft ) . Outlined in the
cover memo, we think we could accommodate a 1 %Z ft shoulder on each side and make sure the
project does not require any easements on private property .
• Maintained the 5ft sidewalk throughout from Long Pond up to Main Street, following as much as
possible the roadway geometry . Recognizing the right of way, to the extent we need to make sure
the road , sidewalk and drainage structures need to remain in the right of way to avoid easements . A
slight adjustment, but not to the extent as originally proposed .
• All with an eye toward doing our best to retain the existing character but make targeted safety
improvements, the installation of the sidewalk being the most important .
There was discussion regarding the granite curbs, the recommendation is to install granite curbing with an
angled edge, not a hard 90 - degree edge . The topic of the speed limit on Millstone Road was brought up ,
Selectperson Hoffmann would like to see a commitment from the Town to pursue a reduced speed . Mr .
Lombardi noted that the Town remains committed to do everything we can to work with the State to reduce
the speed limit . About two years ago a request was made to reduce the speed limit and at that time the
State responded that we have a special regulation in place , from the 1970s, and they have their standard
regulatory process in place . The State will complete a survey once the road construction is completed . Mr .
Lombardi noted that we do not want to end up with the opposite results of what we are seeking with the
State . The Town is looking at multiple ways to help reduce the speed of cars .
The travel shoulder was discussed and the 1ft wide shoulder, it was agreed that 1 %Z ft would be ideal . Mr.
Lombardi noted that the point of the shoulder is to convey stormwater to catch basins . Noting that there
may be areas where 1 %Z ft may not be possible, but the goal is to have a consistent shoulder . A crosswalk at
6A to the Sea Camps Bay property was included in the presentation in February, this will be part of the next
step , taking the conceptual design and bringing it through to the point of local and state permitting
processes .
Selectperson Chatelain moved to support the Millstone Road re - design project as outlined in the packet,
with revisions of a 1 %2 ft shoulder on either side where feasible and granite curbing where feasible . As well
as to direct the Town Administrator to work with Town Staff and the contractor to finalize the design .
Selectperson Chaffee second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Whitney-
yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
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Presentation and Discussion of Brewster Fire / Rescue Fiscal Year 2022-2036 Strategic Plan - Chief Moran
Chief Moran introduced John Ostman , who was hired to help develop the strategic plan . Ostman Business
Strategy, LLC is an outside party who reviewed the organization , capture the viewpoints of the young and
engaging professional staff. Chief Moran thanked his staff for their open and honest communication on how
to better themselves and the community . John Ostman commented that the Fire Department has a
dedicated group of professionals, it was evident through his time working with the Town to develop the plan .
Mr . Ostman provided a summary of the process and the plan that was created , this is available in the
PowerPoint in the packet . The goals of the strategic planning process include :
0 Previous Plan ( 2013 - 2018 ) ready for an update .
0 Articulate the organization ' s strengths, weaknesses, opportunities, and threats .
0 Develop a 5 -year strategic plan ( 2022 - 2026 )
a Provide a group unifying planning experience
• Buy- in /Ownership of the Department for successful implementation .
Mr . Ostman reviewed the plan framework on how the plan was put together, starting with the highest level
of thinking and then narrowing down to the granular details . The Brewster Fire Department planning
process was reviewed which included a timeline of events, which started in March 2021 . The process
included full department meetings, development of a mission statement, core values, vision and strategic
goals and objectives . Small working groups were put together that developed strategies and action plans . In
November 2021 the plan was presented to the full department for their approval . From November through
January 2022 there was graphic design , and the final plan report was completed .
Mr . Ostman shared the completed Strategic Plan on his screen and reviewed the 5 Strategic Goals :
Professional Development, Cultural Development, Operations Excellence, Community Engagement and
Resource Management . He shared both the mission statement and the vision statement . Adding that the
process doesn ' t just create a strategic plan every 5 years, but a plan that the department can use it to review
the progress that has been made and what adjustments need to be made .
Proclamation on Public Service Recognition Week
Chair Bingham read the public service recognition week proclamation , May 1 - May 7th ; the full proclamation
is available in the packet .
Discuss and Vote on Proposed American Rescue Plan Act Expenditure Plan ( Select Board ' s FY 22- 23
Strategic Plan Goal G -8 )
Mr . Lombardi reviewed that the Town is eligible to receive just over $ 1M directly in ARPA funds, and in
previous meetings have talked about how the Town envisioned spending the money locally . When the US
Treasury issued their final rule, they included an expanded provision where municipal entities and others
could claim up to $ 10M ( standard deduction ) of lost public sector revenues and direct the funds to be used
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for general government purposes with significant discretion . The eligible categories are outlined in the
supporting documents in the packet .
The proposal is as follows and would require the Board ' s approval :
• $ 27SK for one -time premium pay for certain eligible front- line Town employees . Includes separate
one -time funding for Department Heads who took on tremendous workload and additional
responsibilities . Brewster Schools staff have already received one -time payments through the district
for recognition of their service during the pandemic . Intent is to acknowledge the workers who were
at greatest risk working through the pandemic .
o Proposed a sliding scale for different personnel in Town :
■ $ 3 , 000 for Fire and EMS
■ $ 2 , 500 for Police Officers
■ $ 2 , 000 for Health Dept, Building Dept, and Fire Administrative personnel
■ $ 1, 750 for Police administrative personnel and dispatchers
■ $ 1 , 500 for DPW, Water and Facilities personnel
■ $ 1 , 000 for administrative personnel , Council on Aging, Recreation , Library, Natural
Resources and Golf .
o For each of the 14 full months that we were under the State of Emergency, we looked at each
individual employees in person attendance or at least 50 % of each of those months, either
working in the office , interacting with the public and /or working in the field . For each eligible
employee over those 14 months , their one -time payment is prorated to the months in which
they had the exposure . This is something other communities have done and is the fairest and
most equitable approach in allocating the funds .
• $ 150K for public health expenditures related to the pandemic, includes partial funding for new part -
time ( 8hrs initially) public health nurse, also funded in the FY23 operating budget . Other expenditures
include , visiting nurses' association and at home covid tests for residents .
• $ 150K for resident beach access at Sea Camps Bay property, approximately $ 100K for design ,
permitting and construction . Up to $ 50K for operating expenses .
• $ 250K for site remediation at the Sea Camps based on Phase II report findings
• $ 125k for Long Pond boat ramp , $ 100K for the construction , in addition to a $ 225K free cash
appropriation that will be requested at Town meeting .
• $ 25K for Crosby Property Revolving Fund revenue loss, accounted for outside the general fund .
• $ 25K for partial funding of new seasonal Natural Resources positions ( FY23 - 24 ) .
Mr . Lombardi noted we are looking to use approximately $ 5K for the purposes of funding our single audit,
since the Town received over $ 750K in federal funding this year, we are required to have the supplemental
audit completed . All figures are intended to be a not to exceed amount, the deadline to allocate the funds
runs through December 2024, we will be providing updates to the Board . As a side note, relatively to the
earlier discussions about County' s ARPA funds and where they stand today, we received notice that the
Select Board 04 . 25 . 2022 www . brewster- ma . gov Page 7 of 8
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Assembly had passed an ordinance that would allocate an initial $ 10M to the Towns . Brewster would be set
to receive just under $ 500K, amount is not included in the above proposal .
Selectperson Chatelain moved to approve the funding allocation formula outlined for the American Rescue
Plan Act Expenditure Plan . Selectperson Whitney second . A roll call vote was taken . Selectperson Hoffmann -
yes, Selectperson Chaffee -yes, Selectperson Whitney-yes, Selectperson Chatelain -yes, Chair Bingham -yes .
The vote was 5 -Yes, 0 - No .
For Your Information .
None
Matters Not Reasonably Anticipated by the Chair :
None
Questions from the Media :
None
Next Meetings .
May 9 , May 14, May 23 , and May 25 , 2022 .
Adjournment
Selectperson Chatelain moved to adjourn at 8 : 03pm . Selectperson Chaffee second . A roll call vote was taken .
Selectperson Chaffee-yes, Selectperson Chatelain - yes, Selectperson Whitney-yes, Selectperson Hoffmann -
yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No .
Respectfully submitted by Erika Mawn , Executive Assistant
Approved :
05 / 24 / 2022 Signed : iFdi✓ots. d 6AOo da.in
Date Selectperson Chatelain , Clerk of the Select Board
Accompanying Documents in Packet : Agenda, Select Board Announcement, TA Report, Consent Agenda, Public Hearing documents, New
Republican Registrar, Proposed Brewster Historical Preservation Award Program, Regulator Agreement with Elevation Financial, Proposed
Millstone Road Construction Project, Brewster Fire/Rescue FY22-26 Strategic Plan , Proclamation , Proposed ARPA Expenditure plan, FYIs .
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