HomeMy Public PortalAboutSelect Board -- 2022-05-09 Minutes //,
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MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION
DATE : May 9, 2022
TIME : 6 : 00 PM
PLACE : Remote Participation
REMOTE PARTICIPANTS : Chair Bingham , Vice Chair Whitney, Selectperson Chaffee, Selectperson Hoffmann ,
Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick,
Meg Morris, Bob Brown , Honey Pivirotto, Mimi Bernardo
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 6 : OOpm and declared a quorum with all five Select Board
members present . Chair Bingham read the meeting participation and recording statements .
Public Announcements and Comments :
None
Select Board Announcements and Liaison Reports
Selectperson Hoffmann shared that at the school committee meeting on April 28th it was announced that the
Brewster pre - school will offer a full day program as well as their traditional half- day program . For those who
are eligible , there is financial support through the Community Development Block Grants . For more
information about the program availability contact Stony Brook Elementary school and for information about
the grants contact either Donna Kalinick or Jill Scalise ,
Selectperson Chaffee mentioned that on Saturday May 21St at 10am there will be a brief ribbon cutting
ceremony at the Brewster Dog Park to officially open the facility .
Town Administrator' s Report
Mr . Lombardi shared updates on the following topics :
• COVID Pandemic
o Trending in a negative direction the past couple of weeks, we are up around 30 new general
population positives per week .
o Barnstable County was designated as a high - risk county as of last Friday . Reinforces the plan
to hold Town Meeting outdoors .
o Thanked the Brewster Baptist Church for holding a vaccine clinic last week .
• Town Meeting
o Saturday May 14th at 10am with check in at gam .
o The warrant is available online and hardcopies in Town buildings . Informational video and
forum were completed last week, both available on the Town website and Channel 18 .
o At home test kits will be available at check in , one per resident while supplies last .
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• Brewster Dog Park
o Acknowledged the following partners in the project; Speakman excavating, Agway of Cape
Cod , Public Works and Water Department employees, and Friends of Brewster Dog Park .
• Upcoming Events
o Council on Aging is hosting their first ever Health and Wellness Fair on Tuesday May 17th from
10am - 2pm at the Brewster Baptist Church , showcasing Brewster town departments and local
service providers .
• Grant — State and Federal Funding
o State has approved an additional $ 100M in supplemental road funding through Mass DOT,
similar to the Ch . 90 program . Brewster' s allocation was just over $ 186K .
o In the updated Pavement Management plan , one of the helpful elements is that it reviews all
infrastructure needs and provides a cost benefit analysis . We are looking to repave Foster Rd
and Point of Rocks Rd . using the State funds for the paving work and DPW capital road articles
to handle some of the drainage improvements .
• Natural Resources Conservation Service ( NRCS )
o The Cape Cod Conservation District received over $ 42M through the Federal NRCS program .
Of this allocation we should receive about $ 1 . 3M for funding of 3 projects, presentations on
these projects will be provided later this summer :
■ Freemans Pond Culvert project ( $ 400K ), the culvert located at Paines Creek . Looking to
improve the wingwalls to prevent further erosion .
■ Stoney Brook Mill ( $ 440K ) , Town meeting approved $ 125K to repair and reconstruct
the retaining wall that is south of the road .
■ Stoney Brook Mill - $ 5001( to improve the fishway passage north of the road .
o NRCS provides 100% of the upfront design costs, which is over $ 120K for these three projects .
• Town Planner
o Jon Idman has been hired as our new Town Planner . Most recently Jon was the Director of
Planning and Community Development for the Town of Harwich . Prior to that he had worked
as the Chief Regulatory Officer of the Cape Cod Commission and a local land use attorney .
o Thank you to Lynn St . Cyr and Ellen Murphy for their great work in keeping the office going for
the past 8 months .
• Nina Gregson retirement
o Acknowledged her 24 years of service at the Brewster Ladies Library, starting as a Library
Assistant in 1998 and working her way through the organization to Adult Circulation Manager .
Consent Agenda
a . Meeting Minutes : April 4, 2022
b . Appointment : Cultural Council : David lannitelli
c . One Day Liquor Licenses : Cape Cod Museum of Natural History ( 2 ) , Maplewood at Brewster, Chatham
Bars Inn Farm ( 2 )
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d . One - Day Entertainment Licenses : Erin Drake - 598 Main Street, Chatham Bars Inn Farm ( 3 )
e . Gift Acceptance : Brewster Golf Department
f . Transfer of Hawker & Peddler License : Eric Barber, Boundless Inc .
Selectperson Chatelain moved the consent agenda for May 9th . Selectperson Chaffee second . A roll call vote
was taken . Selectperson Chatelain -yes, Selectperson Chaffee - yes, Selectperson Hoffmann -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No .
Vote to Appoint New Democratic Registrar : Sally Andreola
Selectperson Chaffee commented that once appointed registrars must function in a fair, neutral , and
equitable manner under the applicable laws and regulations . Sally Andreola has excellent qualifications for
this position , having worked with the Town Clerk previously for five years . It is critical that trustworthy
citizens be appointed to these positions , Selectperson Chaffee is confident that Sally Andreola will perform
her duties professionally .
Selectperson Whitney moved to appoint Sally Andreola to the position of Democratic Registrar , Selectperson
Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Hoffmann - yes,
Selectperson Chaffee-yes, Selectperson Chatelain -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No .
Mr . Lombardi noted that the Board moved to appoint a new Republican registrar at the last meeting,
however that applicant withdrew . In the FYI packet is a newly proposed consideration to be voted on at the
next meeting on May 23 , 2022 .
Vote to Refer Ridgewood Drive Betterment Petition to Planning Board
Selectperson Chatelain moved to refer the Ridgewood Drive Betterment Petition to the Planning Board .
Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chaffee ,,,
yes, Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Report on 2022 Beautify Brewster Event- Meg Morris
Meg Morris provided an overview of the data collected from the event which showed that the teams picked
up a total of 2 , 767 nips, which is significantly more than prior years . The Recycling Commission will be
discussing the potential of recommending a nips ban to the Select Board in the future . In other areas,
cigarette butts and beverage cans were at the top of the data collection information . One interesting find
was whipped cream containers, finding a total of 13 on one of the teams' routes . The packet contains
details of the data collection . About 200 people joined Beautify Brewster .
Selectperson Hoffmann commented that there were many less plastic water bottles and that the ban that
was imposed did make an impact . Selectperson Chaffee thanked Meg for her leadership, the DNR, DPW and
the volunteers for their help . This event provides the Town with valuable data , though we are never going to
stop littering completely, we may be able to find some solutions to the issues .
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Update on Beach Naming Contest
The Town received over 550 submissions during the contest period . Shortly after the deadline the list of
submissions were reviewed , and a short list of possible names have been created for the Select Board to
consider . Mr . Lombardi noted that there were several names that acknowledged or recognized the Towns'
Wampanoag heritage, we wanted to make sure they were both historically accurate and culturally sensitive ,
so we are waiting for feedback from Wampanoag leadership on the potential names before bringing them
forward . The plan is to come back at the meeting on the 23rd with the list of names for the Board to vote on .
Mr . Lombardi shared that the Town has received our permitting approvals from the Conservation
Commission for the beach parking for the residents only beach this summer . We are hopeful that we can
formally announce the plan that will be implemented this summer soon . Adding that a lot of logistics need to
be coordinated and work to be completed in a short amount of time . We want to make sure we set
reasonable expectations ; the plan is to provide public access as soon as possible .
Review and Vote to Accept Fiscal Year 2021 Financial Audit- Bob Brown & Honey Pivirotto , Audit
Committee Chair
Honey Pivirotto noted that the Audit Committee members reviewed the presentation of the Audit on April
111h and Management letter for the period ending June 30, 2021 , The Audit Committee voted to accept and
approve the audited financial statements of fiscal year 2021 . The full audit is available in the packet, the
highlights include .
• Auditor provided a clean opinion indicating the financial statements present fairly and all material
respects the financial position of the government activities in accordance with the County principles
generally accepted in the United States .
• No issues of concern at all were identified in the management letter . The one prior period issue
related to the water receivables has been resolved through substantive action .
• The financials are in very good order and reflect a healthy financial position for the Town .
• The net assets for the Town as of June 30 were $ 69 . 7M , revenues for the 12 month period were
$ 61 . 8M and the total expenditure for all Town services which includes education , governmental , and
business type were $ 54 . 15M . An increase of $ 7 . 6M in the Town ' s net position .
• The Town ' s investment and capital assets totaled an excess of $ 109M , long term debt totaled
$ 21 . 4M . Note that the full extent of the impact of COVID 19 could not be determined as of the date
of the financial statements .
• The Town of Brewster extended more than $ 750K in federal funds awards during FY2021 triggering
the requirement for a single audit for the Town . The goal of the audit is to provide assurance that tax
dollars have been expended as intended and to help reduce the risk of fraud and misappropriation of
public funds . This can be expected to continue for FY22 .
Selectperson Chatelain moved to approve and accept the fiscal year 2021 Financial Audit . Selectperson
Chaffee second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Whitney-yes,
Selectperson Chaffee-yes, Selectperson Chatelain -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
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Status Update on Cape Cod & Islands Water Protection Fund and Discussion on Financing Options for
Integrated Water Resource Capital Planning (Select Board FY22- 23 Strategic Plan Goal W11141
Selectperson Chaffee recused herself from the discussion . Mr . Lombardi noted this is a complex policy issue
with some potentially significant financial implications for the Town . One of the action items was working
with the legislative delegation to set up a meeting with relevant State officials, that meeting is scheduled in
the coming weeks . The Town will have representation from the Select Board , our Health Director, Natural
Resources Director, and Mark Nelson our longtime consultant from Horsley Witten , and the Town
Administrator . The issue is SRF eligibility for IA systems, for Brewster this means systems primarily around
our ponds and private property, and to understand the extent to which Brewster can then access subsidies
through the Cape & Islands Water Protection Fund .
The Town provided the executive committee for the CCIWPF a direct update and following that discussion
the executive committee voted to authorize Cape Cod Commission staff to provide technical assistance to
Brewster and other towns to look at this issue . The Commission staff after meeting with relevant Town staff
provided a draft copy that will be refined over the next couple of weeks . When the technical assistance is
approved commission staff indicated that their work would take 3 - 6 months, we conveyed to them the time
sensitivity for Brewster .
Mr . Lombardi noted that Mark Nelson participated in a panel discussion that the New England Water
Environmental Association organized with State officials from the EPA, DEP , and Clean Water Trust to talk
about this specific issue of how to fund and finance IA systems on private property . Adding the importance
of having the Town ' s consultant at the table, who is considered an expert on these issues across New
England .
Mr . Lombardi acknowledged another important step in solving the larger issue of funding for water quality
initiatives is bringing forward a new Water Quality Capital Stabilization Fund to Town Meeting . In the FY23
Town operating budget the Town has included a transfer of a little over $ 112K or 15 % of our projected short-
term revenues to the fund . Most critical project on the horizon on the Capital Plan is for a comprehensive
update to our town wide pond water quality data , the last one was completed over 10 years ago . This will be
important in understanding what ponds are at greatest risk and using the data to inform our decision - making
process going forward .
The Town is planning to co -sponsor the Annual Pond Summit with the Brewster Ponds Coalition on June 17 ,
2022, at the Brewster Baptist Church . Focus will be on pond water quality and the impact of septic system
has on water quality, potential solutions, and financial considerations .
Mr . Lombardi noted that there are two funding initiatives through the EPA, one that the Town has submitted
a letter of interest for and one that the Town may be partnering with or supporting an application for . We
have put in for about $ 150K to install a new IA septic system at the Captains Golf Course . If we receive the
grant funding, it will cover 2/3 of the costs of the project . The other initiative is a first ever grant program to
pilot the creation of RMEs ( Responsible Management Entities ) , which are pseudo utilities that are a financing
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F '''%� 1 own , of Brewster Office of:
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A D = Brewster, MA 02631 - 1898
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and administrative vehicle to manage the individual septic system upgrades . This is a $ 2 . 3M grant, there will
be two grants awarded , one to Rhode Island and one to Massachusetts .
Mr . Lombardi has been working with the Department of Revenue to receive data on what we can project for
local revenues . There are nineteen other Towns have already adopted this, but none on the Cape . Of the
nineteen towns in the first three quarters collected a little over $ 1 . 4M , a large portion has been the city of
Boston . At this time, we don ' t know what our revenues would be, Mr . Lombardi will continue to work with
the State to see if we can find a way to have more certainty .
There was discussion regarding the timeline and when this would be brought to a future Town Meeting . With
the education that the Town wants to do with our residents, this will bring us to Spring 2023 . We have
$ 175K in water quality initiatives in our Capital Plan for FY23 , relatively low dollars . In terms of revenue
collected and contributed to the fund , the winter months are leaner months . There will be follow up
discussion and potential vote .
Discuss and Vote on Upcoming Public Meeting Schedule/ Format for Town Committees (Select Board FY22 -
23 Strategic Plan Goal G -4)
The recommendation is to continue with the same format for June that was put in place for April and May .
The potential expiration of the expanded remote participation by the State is set for mid -July . There have
been no updates at this time , most boards and committees have opted to remain remote . Under these
protocols public participation is 100% remote, except for public forums in June which will allow the public .
The plan is to bring forward some potential changes to the local remote participation policy, including public
and remote participation , and public forums . The Select Board had expressed interest in televising as many
of our board and committee meetings as possible for transparency and accessibility for our residents . All of
this will be included in the updating of the participation policy .
Selectperson Whitney moved to continue the current format for Town Committees through the month of
June . Selectperson Chatelain second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson
Hoffmann -yes, Selectperson Chatelain -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -
Yes, 0 - No .
Review Proposed Warrant Article Assignments for Spring 2022 Town Meeting
The proposed assignments are available in the packet .
For Your Information .
None
Matters Not Reasonably Anticipated by the Chair :
None
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0 �{ eVllOffice of:
Town of Brewster
0 iOoa glUCq e 'Q '% Select Board
oQ g 2198 Main Street
2 . 3 Town Administrator
3 A n = Brewster, MA 026314898
Phone : ( 508) 896 -3701
n`' Fax ; (508) 896- 8089
Questions from the Media :
None
Next Meetings :
May 14, May 23 , May 25 , and June 6, 2022 .
Adiournment
Selectperson Chatelain moved to adjourn at 7 : 23pm . Selectperson Hoffmann second . A roll call vote was
taken . Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No .
Respectfully submitted by Erika Mawn , Executive Assistant
Approved :
05 / 24 / 2022 Signed : d�✓a-rd
Date Selectperson Chatelain , Clerk of the Select Board
Accompanying Documents in Packet : Agenda, Select Board Announcement, TA Report, Consent Agenda, Democratic Registrar
Application, Ridgewood Drive Betterment, Beautify Brewster Documents, Beach Naming Contest Memo, FY21 Financial Audit Documents,
CCIWPF Documents, Public Meeting Format Documents, Select Board Warrant Article Assignments, and FYls .
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