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Home My Public Portal AboutGolf Commission Packet 05.31.22 MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: May 31, 2022 Time:4:00 PM riruu�iio�i 1N5 Gq �� S�F/''moi Q'�A 4 :0 o4:o o _ a 1• rn Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts I Director of Operations of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream (livestream.brewster-ma.�.ov or Video recording(tv.brewster-ma.rov). Golf Commission When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell posted agenda. Chair Andrea Johnson Meetings may be joined by: Vice Chair 1. Phone:+1 312 626 6799 or+1929 436 2866 Webinar ID: 8814407 8985 Rob David Passcode:049087 John Kissida To request to speak: Press*9 and wait to be recognized. Wyn Morton 2. Zoom Webinar: Jeff Odell httVs://us02web.zoom.us/i/88144078985?1fwd=MOSK nNsR1R T2FzZE kSFZDWUVO David Valcourt Zz09 Passcode:049087 The Captains Golf Course To request to speak:Ta Zoom"Raise Hand"button,then wait to be recognized. Brew ter,FreMA 0 Way q p P g Brewster, MA 02631 (508)896-1716 AGENDA www.CaptainsGolfCome.com • Call to Order • Declaration of a Quorum • Public Comment • Update from Friends Organization and proposed new project • Course Operations Questions and Concerns • Acceptance of Gift(Jay Packett) • Refund Request(Jay Packett) • Discussion Membership Numbers • Update Pump House Protection Project RFP • Update Maintenance Building Study RFP • Proposed Revision to Refund Policy(Anne O'Connell) • Discussion Music on Course • Questions and Comments from Associations and Liaisons • Future Agenda Items and Meetings(6/14, 6/28) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: >>Gentlemen, as previously discussed with John, I need to withdraw my membership with Captains. >> I had 'reverse shoulder replacement'on the left shoulder that has left me unable to continue golfing. >> Please accept this note as a request to cancel membership and return the membership fee. >> I played 9 holes one time and understand you will deduct that charge from the refund. >>Thank you, 2022 Membership Survey 2022 2022 2022 2022 2022 2022 _ Barnstable Yarmouth Dennis Harwich Sandwich Brewster Resident j 626 529 0 708 665 Non-Resident 149 113 0 284 342 Resident Family 245 N/A N/A N/A Non-Resident Family 50 N/A N/A N/A Resident Young Adult 72 169 0 37 N/A Resident Student 54 0 0 0 N/A Resident Junior 68 35 0 57 13 ,Links Only/Twilight N/A 88 N/A N/A N/A Non-Resident Junior 0 0 0 0 3 Resident Collegiate 0 0 0 30 10 Non-Resident Collegiate 0 0 d 0 3 Totals 1264 934 1116 1036 #AFP 2021 #AFP 2022 4/26/2022 1_5/10/2022 5/30/2022 5/11/2021 Residents Early 376 256 290 306 316 343 Morning_ 243 190 219 239 1 250 219 Twilight 139 66 77 84 99 107 College 29 5 7 7 10 19 Junior 18 _ 7 10 12 13 13 Totals " 805 524 603 648 688 701 Non Resident Unrestricted 318 217 232 240 251 290 Charter 5 Twilight I 116 80 86 88 91 103 College 15 1 2 3 3 10 Junior 6 2 2 3 3 4 Totals 460 300 T 322 334 348 407 Grand Total 1265 i , 824 925 982 1036 1108 i I Credit and/or Refund Policy Any application for a refund of a Full Membership must be received by June 30th of the current membership year or no later than 45 days after a membership fee has been received and processed by golf operations. Any rounds that have been played during this current membership period will be valued at the prevailing green fee in effect at the time it was played and deducted from the membership fee paid.This amount will be referred to as the remaining balance. For an AFP to be eligible for a refund of their remaining balance they must make application during the time limits described above. If an unexpected life event occurs outside the above time frames the member or family may request a refund or credit. If approved as a credit,the remaining balance can only be applied towards the AFP's membership the following year.This credit is non-transferable and expires on June 30th of the following membership year.The Commission may request documentation supporting these applications. If a current non-resident member becomes eligible for a resident rate prior to 9/30 of the current year, they may request a rate adjustment. The adjusted rate will be based on the number of calendar months in the current golf season that the member was a non-resident member and the number of calendar months in the current golf season that the member will be a resident member. If the triggering event occurs before the 151 of a month, it will be treated as a half(1/2)month. Otherwise it will be treated as a full month. In all cases, the resulting adjusted rate will be rounded to the next whole dollar. The Commission may request documentation supporting these applications. All refunds or credits as described above will be issued upon a vote by the Golf Commission. October, 2020