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Home My Public Portal Aboutr 18-017Ymolutt IIE t4P �0rough of TtIYfPYCt, N. J. 11 18 -17 Date of Adoptio Jan' 18 2018 APPROVING FINAL PAY ESTIMATE & CLOSE OUT CHANGE ORDER / ROUNDABOUT IMPROVEMENTS TERMINAL AVENUE, PERSHING AVENUE & HOLLY STREET WHEREAS, the Governing Body of the Borough of Carteret has previously awarded a contract to S. Brothers, Inc. in the amount of $174,917.55 for the Roundabout Improvements at Terminal Avenue, Pershing Avenue and Holly Street; and WHEREAS, the Borough's Consulting Engineer for the project, CME Associates, has advised the Governing Body that a modification of the contract is reasonable and necessary and has recommended that the aforesaid contract be modified in accordance with Final Payment Estimate & Close Out Change Order (see attached); and WHEREAS, Final Payment Estimate & Close Out Change Order include a change in the description of work and/or to increase or decrease quantities to reflect as-built conditions, and to provide for certain supplementary items; and WHEREAS, Final Payment Estimate & Close Out Change Order provides for a net increase in the contract price in the amount of $29,294.80, resulting in a revised contract price of $204,212.35 including all previously approved change orders; and WHEREAS, the Borough's Consulting Engineer, CME Associates has advised that the above described changes and/or modifications to the project were unforeseen at the time of the award of the original contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the Final Payment Estimate & Close Out Change Order attached hereto and made a part hereof, resulting in a net increase of $29,294.80 and resulting in a revised contract price of $204,212.35 is hereby approved. 2. That the appropriate Borough Officials are hereby authorized to execute Final Payment Estimate & Close Out Change Order, and issue payment thereon, based upon the recommendation of the Borough Engineer and subject to attorneys review of the maintenance bond. NO. 18 -17 PAC 3. A copy of this resolution and a fully executed copy of Final Payment Estimate & Close Out Change Order be forwarded to the Borough Purchasing Department and CME Associates for distribution to S. Brothers, Inc. Adopted this 18' day of January, 2018 and certified as a true copy of the original on January 19, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN NO NV A.B. COUNCILMAN YES NO NV A.B. B ELLM X DIAZ tYES MB X MASao NAPLE X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council Jmmry 18, 2018 i CLERK lJ / g �OfB JOHN H.ALLGAIR, PE, PP, LS (1983 -2001) DAVID J SAMUEL, PE, PP, CME JOHN J STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME - MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME ASSOCIATES January 17, 2018 Via Regular and Electronic Mail (barneyk ((Carteret net) Mayor Daniel J. Reiman and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen Barney, Municipal Clerk Re: Final Pay Estimate and Closeout Change Order Roundabout Improvements Terminal Ave., Pershing Ave. & Holly St. Borough of Carteret, Middlesex County, New Jersey CME File: HCA00699.09 Dear Mayor and Borough Council: TIMOTHY W GILLEN, PE, PP, CME BRUCE M. KOCH. PE, PP, CM E LOUIS J PLOSKONKA, PE, CM E TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAU RA J. N EUMAN N, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO. PE, PP, CME Transmitted herewith please find the Final Payment Estimate for the above - referenced project in the amount of $42,591.39 as approved by this office for your review, approval and further handling. The project is complete at this time, including all punch list items. The change order reflects increases and decreases in original contract quantities required to complete the project. The increases in quantities could not, in our opinion, have reasonably been effectuated by a separately bid contract without unduly disrupting work and imposing adverse consequences on the Borough and will provide an improved level of service to residents. The Closeout Change Order results in an increase in the project cost from the original contract amount of $174,917.55 to a final total of $204,212.35. The increase was related to an expanded scope of the project including additional milling, paving and concrete work. Also enclosed is the two (2) year Maintenance Bond in the amount of $30,631.85, fifteen percent (15 %) of the final Contract Amount. By copy of the bond to the Borough Attorney, we request that same is reviewed and approved. We trust this is the information you require to process payment; however, if there are any questions or comments, please do not hesitate to contact this office. yours, TreJar PE, PP, CME For the -Firm Enclosures cc: John DuPont, PE, CME (via email) Patrick DeBlasio, CFO (via email) Robert Bergen, Borough Attorney (via email) S Brothers, Inc. (via email) 5: \Carterel \HCA00611 01 - Terminal Avenue Roundabout \Correspondence \16 -12 -15 - Final Closeout Payment Ltr doc CONSULTING AND MNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0756 Page 1 of 2 PROJECT NO .: ROUND 01 FINAL PAYMENT AND CLOSEOUT CHANGE ORDER 1 PROJECT ROUNDABOUT IMPROVEMENTS TERMINAL AVE., PERSHING AVE., OWNER: BOROUGH OF CARTERET HOLLY 5T. CONTRACTOR: S. BROTHERS, INC. DATE JANUARY S, 2018 w CLOSEOUT CHANGE ORDER Bid QwMM*s Previous Work Completed CO3 Remove Usti Curb or Rolled Curb and Gutter 30 LF S 1.00 $ 30.00 Previous Esllmatdsl This Estimate Currant 7oW to Dale CO-4 Rem Description Quantity UM LMH Price Total Erinslon Quw ty Price Total Pries Q Total Price Total Quantity Total Pries 1 Maintante and the Protection of Traffic 250 LS 1 S 4.500.00 1 $ 4,500.00 1.00 $ 4,500.00 S $ 2 Clean Site (Maximum Bld Pace $25.000.001 1 LS I S 21.000.00 S 21. 000.00 1.00 $ 21.000.00 - $ 1.00 $ 4.500.00 3 Remove Existing Curb or Rolled Curb and Gutter 370 LF S 1.00 $ 370.00 400.00 $ $ 1.00 $ 21.000.00 4 Remove Existing Walks 1,840 SF S 1.00 $ 1,840.00 2.172.00 400. W $ 2.1720 - S $ 400 00 $ 400.00 5 Remove and Replace Roadwa Base 250 SY I S 0.01 S 2.50 $ 1.00 - 24172.00 S 2,172.00 8 Hot Mix Asphalt Milling, 3" or Less 2.100 SY S 5.00 S 10,500.00 1,934.00 f 9,670.00 - $ $ 1,93d.00 $ _ S 7 Hot Mix Asphalt 9.5164 Level Course 50 TN $ 1.00 $ 50.00 - S $ 9,670 00 8 Hot Mix Asphalt, 9.5184 Surface Course 280 TN $ 110.00 S 30.800.00 248.33 $ 27,316.30 S 243.33 S S 27,316.30 9 Reconstruct Inlet T e B, Using New Casting 4 UN S 1,800.00 $ 7,200.00 4.00 $ 7,200.00 $ 4 $ 10 Concrete Sidewalk, 4" Thick 1,840 SF $ 7.00 $ 12.880.00 2.227.00 $ 15.589.0 - $ 00 $ 7200 00 11 Stamped Concrete Apron, 6" Thick, Reinforced 850 SF S 16.00 $ 13.600.00 S Is 2,227.00 S 15.589.00 12 Detectable Warning Surface 10 SY $ 250.00 S 2,500.00 9.00 - S 2,250.00 S 5 S $ 13 8'x 18' Concrete Vertical Curb 475 LF S 40.00 $ 19,000.00 400.00 5 16,000.00 Is S 9.00 2,250.00 14 12" x 13" Concrete Slops Curb 150 LF S 40.00 S 6,000,00 S S 400.00 $ 18,000.00 15 Traffic Striping, Long Life. Thermoplastic, 4' Wide 3,000 LF S 1.00 S 1000.00 2.850.00 $ 2,850.00 $ S - 2.850.00 S S 2.850.00 16 Traffic Markings, Thermoplastic 1.300 SF S 6.00 $ 7,800.00 1.221.00 S 7.326.00 $ 1.221.00 7,326.00 17 R Mato and Warning Sign 150 SF I S 40.00 S 6.000.00 134.00 S 5.360.00 $ 134.00 S 5.360.00 18 Reset Water Valve 5 UN I S 0.01 $ 0.05 1 5.00 $ 0.05 - S 5.00 $ 0.05 19 Reset Manhole Rim Using Non - Adjustable Ring 10 UN IS 350.00 S 3,5W.00 $ $ $ 20 Furnish and Install Concrete Light Pole Foundation 3 UN 1 5 1.200.00 S 3.600.00 3.00 $ 34600.00 $ 21 2" Electrical Conduit Schedule 40 PVC, including Pull Wire, Trenching, 70 LF $ 25.00 $ 1,750.00 65.00 $ 1,625.00 - $ 3.00 S 3.600.00 and Restoration 1 - 65.00 5 1,825.00 22 2" Electrical Conduit Schedule 80 PVC, including Pull Wire, Trenching, 145 LF $ 25.00 S 3,625.00 85,00 $ 2,125.0 $ and Restoration - " 85.00 $ 2,125.00 23 Fumish and Install Granite Monument 1.00 LS $ 11.000.00 S 11,000.00 $ $ $ 24 Topsoil , 4" Thick 150 SY $ 1 .00 S 150.00 112.00 S 112'0 $ _ 112 00 $ 112.00 25 Feaiifa and Seedl , T e'G' 150 SY $ 1.00 S 150.00 112-00111 112.0 $ 112.00 S 112.00 ADD-1 2" Electrical Conduit Schedule 60 PVC, including Pull Wire, Trenching. 100 LF $ 25.00 $ 2,500.00 100.00 $ 2,500.00 - $ - 100.00 $ and Restoration 2,500.00 ADD -2 12" Ouatzite HarMtcle 2 UN S 800.00 S 1.600.00 1.00 $ 800.00 $ 1.00 S 900.00 Original Contract Total: S 174,917.55 Total: $ 132,507.35 Total: $ Total: $ 132,507.35 CLOSEOUT CHANGE ORDER CO3 Remove Usti Curb or Rolled Curb and Gutter 30 LF S 1.00 $ 30.00 CO-4 Remove Existing Walks 332 SF $ 1.00 S 332.00 $ Is CO-5 Remove and Replace Roadwa y Base 250 SY S 0.01 $ 2.50 $ I $ $ CO -6 Hot Mix Asphalt Milling. 3" or Less 166 SY $ 5.00 S 830.00 S $ S CO-7 Hot Mix Asphalt. 9.5M64 Levels Course 50 TN $ 1.00 S (50.00 - $ $ $ CO3 Hot Mix Asphalt. 9.5164 Surface Course 32) TN S 110.00 $ 3,483.70) $ S $ CO-9 Reconstruct Inlet Type B. Using New Casting 1 UN S 1.800.00 S 1.800.0 $ 1.00 S 1.800.00 1.00 S S 1.800.00 CO-10 Concrete Sidewalk. 4" Thick 387 SF $ 7.00 S 2.709.00 - S $ $ CO-11 Stamped Concrete Apron. 6'Thick. Reinforced 850 SF $ 16.00 S 13.600.00 $ S CO-12 Detectable Warts Surface 1 SY $ 250.00 S 250.00 S - S S $ CO-13 8"x 18" Concrete Vertical Curb 75) LF $ 40.00 f 3,000.00 5 $ $ CO-14 12". 13' Concrete Sloping Curb 150 LF $ 40.00 S 6.000.00 - $ - - S $ _ CO Traffic Striping. Long Life, Thermoplastic. 4" Wide 150) LF $ 1.00 $ 150.00) Is $ CO-16 Traffic Markings. Thermoplastic 79 SF S 6.00 $ 474.00 $ CO-17 Regulatory and Warning Sin 16 SF 1 S 40.00 S 640,00 S Is S $ $ CO-19 Reset Manhole Rim Using Non-Adjustable Ring 10 UN I S 350.00 S 3,500.00) S S $ CRT%ES1117- 12 -21 - Final Payment and Closeout Change Order.zls FINAL PAYMENT AND CLOSEOUT CHANGE ORDER PROJECT NO .: HCAD0611.01 PROJECT ROUNDABOUT II PROVEMENTS TERMINAL AVE, PERSHING AVE- d HOLLY ST. DATE: JANUARY It. 2011 Page 2 of 2 OWNER: BOROUGHOFCARTERET CONTRACTOR: S. BROTHERS, INC. PURCHASE ORDER NO. The undersigned CONTRACTOR wrlifies that (1) all p -rious progress payments received from Owner on alto int of Work done wrier the contact CURRENT TO DATE TOTAL 5 204112.35 referred to above have been ppliW b .* charge in f.11 all obligation. of CONTRACTOR intoned in connecion with Work ceverW fry Prior Psymam LESS 2% RETA)NAGE S - Estimates; and (2) title to off materials on, equipment incorporated in said Work or otherwise filled in a covered by the P ant wM p- b LESS PREVIOUS PAYMENTS S 161.620.96 OWNER at Inner of of all Iterc, dakna, wwrky interest and errwmbnntes (except such ss by p1abN to OWNER) BALANCE WE $ 42,591.39 P cD BY' APPR RYA orA550CA» C.IY:E. CME CRTEST77.12 -21 -Fine Pay -aria Class ka Charge One, As Bid Ouastthiea Work Can tad Ptatioue Eatlmata/al This Ee"j" tobt b Dab Pnvlorsa Currant ham Dezvdip, ion Quantity WIN flak Price Total Ex»nsion Oessrally Taw Price Ousetite Toast Pdee ToW Tow pd- CO-21 2* Electrical Comlua. Schedule 40 PVC. it Wding Puff Win. Tmtcatg. (50) LF 5 25.00 S (125.00) - 5 - 5 - 5 and Restoration COZ2 7 Elecncai Conduit 9;; e eau PVC. h t Qv Pull Wire. T-xn%. (6001 LF 5 25.00 5 (1,500 o0) - S 5 5 - arM Restoration CO-23 F-n;h and Install Gnnile Monument 0.0 ) LS S 11.00000 S 11.000001 S S 5 CO.24 ToPSM". 4 (311.0 ) SY S 1.00 5 (38001. 5 S 5 CO-25 FerNCrrq and Seed, . Type G' (70.0 ) Sy $ 1100 5 (36.00) 5 S 5 CO-A1 t_0 UN 5 000.00 S 00000 5 S S SUPP•1 Mountable sbunta0le Grande rime Block Curb 140.0 LF S 52.00 5 7280.00 140.00 S 7.200.00 S 140.00 5 7.2110.00 SUPP -2 Grams Block Pavan 798.0 SF 5 25 DO S 19 950.00 79000 5 19.050.00 S 796()O .S 19.95000 SUPP -3 Grove Block Curb 91.0 LF S 52.00 S 4.T32DO 91.001S 4.732.00 5 9100 S 4,732.00 SUPPd Carterata Ste and L..h- at House 1165 1.0 LS 5 45800 S 450.00 1.001S 450.00 S 1.00 5 450,00 SUPPS Additional M74aq antl Pavep 1.0 LS 5 21.i53B00 5 27.038.00 S 100 S 21.830.00 100 S 21.8.00 38 SUPP•6 PrPe Esavation and pavers t 0 LS 5 520.00 5 520. DO 1. 1.00 5 520.00 1.00 5 52000 SUPP•? Curb sM Snewea: Revert 10 LS S 1.100.00 S 1.10000 5 1.00 5 1.100.00 1. W 5 1.100.00 SUPP-0 Stamped Asoha9 0 1.025 SF 5 14.00 S 14.035000 S 1.00250 5 14.035 -00 1.00250 5 14.035.00 Adjusted Contract TeW: S 204,212.35 Total: S 164,919.35 Total: S 39,293.00 Total: 5 204,212.35 The undersigned CONTRACTOR wrlifies that (1) all p -rious progress payments received from Owner on alto int of Work done wrier the contact CURRENT TO DATE TOTAL 5 204112.35 referred to above have been ppliW b .* charge in f.11 all obligation. of CONTRACTOR intoned in connecion with Work ceverW fry Prior Psymam LESS 2% RETA)NAGE S - Estimates; and (2) title to off materials on, equipment incorporated in said Work or otherwise filled in a covered by the P ant wM p- b LESS PREVIOUS PAYMENTS S 161.620.96 OWNER at Inner of of all Iterc, dakna, wwrky interest and errwmbnntes (except such ss by p1abN to OWNER) BALANCE WE $ 42,591.39 P cD BY' APPR RYA orA550CA» C.IY:E. CME CRTEST77.12 -21 -Fine Pay -aria Class ka Charge One, As OFFICE OF ICATIILEEN IK BARNEY, RbIC /CI4IC IVIUNICIPAL CLERIC To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: January 18, 2018 For: APPROVING FINAL PAY ESTIMATE & CLOSE OUT CHANGE ORDER / ROUNDABOUT IM PROVEME NTS - TERMI N A L AVENUE, P AVENUE & HOLLY STRE Name of Account: RESOLUTION #��. _ AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED A $29,294.80 INCREASE BILLABLE WITH S. BROTHERS, INC EXISTING CONTRACT WITH THE BOROUGH. KATHLEEN M. BARN 1 )I, MMC -- - Municipal Clerk ----- --- ----- -- ----- ----- ----- - - - - -- � --------- ------ -- - - -- - - - - - - -- -� CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; nn - S The funds available for this contract are in the Budget, in the account of: MAR — 8 ?018 In the amount of: By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Date: l /1 8 /f-1 Parjalt of (gurfmA MIDDLESEX COUNTY pe(LT Serogg TEL (732) 541 -3800 FAX (732) 541.8925 Patrick DeBlasio Treasurer AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: March 12, 2018 A 2 Kathleen M. Barney, MM Municipal Clerk Not ry Pub 'c ew J ey CARMELA POGORZELSKI NOTARY PUBLIC OF NEW JERSEY My Commission Expires 912712022 BOROUGH OF CARTERET NOTICE OF AWARD OF CHANGE ORDER Please be advised that on January 18, 2018 the Borough Council of the Borough of Carteret, Middlesex Coe Jersey, adopted a Resolution authorizing a Close Out Change Order providing for a net increase in the contract price in the amount of $29,294.80 re- sulting in a revised contract pace of 5204,212.35. The Change Order specifically was for S. Brothers, Inc. for the Roundabout Improvements at Terminal Avenue, Pershing Avenue and Holly Street. The Borough's Engineer has certified that the change was necessary and not anticipated at the beginning of the project. Copies of Resolution #18 -17 and supporting documents are on file at: BOROUGH HALL MUNICIPAL CLERK'S OFFICE 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 KATHLEEN M. BARNEY, RMUMMC j Sworn and subscribed b ZaA. e ($2z OOF Clerk this ) k4� day of IIJ )r? Ad Number: 0002782694 Run Dates: 03/12/18 BOROUGH OF CARTERET NOTICE OF AWARD OF CHANGE #4R 5 7019 ORDER Please be advised that on January 18, 2018 the Borough Council of the Borough of Carteret, Middlesex County, New Jersey, adopted a Resolution authorizing a Close Out Change Order providing for a net increase in the contract price in the amount of $29,294.80 re- sulting in a revised contract price of $204,212.35. The Change Order specifically was for S. Brothers, Inc. for the Roundabout Improvements at Terminal Avenue, Pershing Avenue and Holly Street. The Borough's Engineer has certified that the change was necessary and not anticipated at the beginning of the project. Copies of Resolution #18 -17 and supporting documents are on file at: BOROUGH HALL MUNICIPAL CLERK'S OFFICE 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 KATHLEEN M. BARNEY, RMC /MMC Municipal Clerk ($22.00) 0.002762694-01