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HomeMy Public PortalAbout01/05/1960RESOLUTION RELATING TO COUNCIL ORGANIZATION AND PROCEEDURE OF THE VILLAGE OF MEDINA The following rules of order and jproceedure shall goven the deliveration of the meetings of the Village Council and committies thereof. Section 1. The Village Council shall hold regular meetings on the first.14 1 ';" evening of each calendar month at the hour of 8:00 o'clock p.m. Any regular meeting falling upon a legal holiday shall be held on the next following secular day atthe same hour and place, Section 2. Special meetings of the Council may be called by any two members in writing and filed with the City Clerk at east 24 hours prior to the time specified for such meeting. The Village Clerk shall immediately notify each member of the time and purpose of such meeting by causing a written notice thereof to be delivered to each member personally if he can be found; if he cannot be found, an adult member of the family. The Clerk shall cause an Affidavit showing service of such notice as herein provided to be filed in his office prior to the time fixed for such special meeting. Special meetings may be held without such notice when all members of the Council are present in person, or consent in writing to the holding of said meetings. Any special meetings attended by all members of the Council shill be a regular meeting for the transaction of any business that may come before such meeting. Section 3. Agenda. All reports, communications, ordinances, resolu tions, contract documents, or other matters to be submitted to the Council shall, at least 24 business hours prior to each council meeting, be delivered to the Village Clerk whereupon the Village Clerk shall immediately arrrange a list of such matters according to the order of business and furnish each member of the Council with a copy of said agenda prior to the Council meeting and as far in advance of the meeting as time for preparation will permit. The agenda may be added to at the beginning of the meeting with the consent of a majority vote of the members present. Section 4. Council may, by a majority vote of those present, adjourn from time to time a special date and hour. Section 5. The business of the council shall be conducted in the following order: 1. Called to order by the, presiding officer. 2. Roll Call. 3. Reading the Minutes of the preceding meeting and approving the same if correct and rectifying mis- takes if any exist. 4. Reports of committees. 5. Unfinished business from previous meetings. 6. New business. 7. Reports of officers. 8. Communications and miscellaneous business. 9. Comments and suggestions from citizens present. In the absence of a Clerk, the president of the meeting shall appoint a Clerk pro tem. Section 6. The proceedings of the meetings shall be conducted in accordance with the parlimentary rules contained in Roberts Rules of Order, unless otherwise provided; by statute or these rules. Section 7. Any person desiring to address the Council shall first secure the permission of the presiding officer so to do. Section 8. Each person addressing the Council shall give his name and address in an audible tone of voice for the record and unless further time is granted by the Council shall limit his address to three minutes. A11 remarks shall be addressed to the Council as a body and not to any member thereof. No questions shall be asked of councilmen except through the pre- siding officer. Section 9. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Council, shall forthwith, by the presiding officer, be barred from further audience before the Council unless permission to continue be granted by a majority vote of the Council. Section 10. The Chief of Police or such member or members of the Police Department as he may designate, shall be Sergeant at Arms of the Council meetings. He or they shall carryout all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meetings. Upon instructions of the presiding officer, it shall be the duty of the Sergeant at Arms, or any one of them present, to place any person who violates the order or decorum of the meeting under arrest and cause him to be prosecuted, the Complaint to be signed by the prestaling officer. O Passed this f;',1 day of January, 1960, by the Village Council of the Village of Medina. ATTEST: Clerk Mayor