HomeMy Public PortalAbout090_030_3-26-15CCAR_Coastal Arts Festival 2015 MAYOR MANAGER
Jason Buelterman a Diane Schleicher
CITY COUNCIL j' CITY CLERK
4t
Wanda Doyle,Mayor Pro Tern aa Janet LeViner
Barry Brown $
Rob Callahan ' CITY ATTORNEY
Bill Garbett jf. Edward M.Hughes
Monty Parks �5•`
Paul Wolff
CITY OF TYBEE ISLAND
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 3/26/15
Category: Special Event Consideration
Item: COASTAL ARTS FESTIVAL(September 26): 10am—6pm; Memorial Park
Organization: Tybee Arts Association
Explanation: Application is attached.
Budget Line Item Number(if applicable):
Paper Work: X Attached*
Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to
j leviner(a�cityouftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
Submitted by: Chantel Morton, Main Street Coordinator
Phone/Email: 912-844-9771 /cmorton(&cityoftybee.org
Comments:
Date given to Clerk of Council 3/16/15
* * *
P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified*
(866) 786-4573—FAX (866) 786-5737 City of d
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www.cityoftybee.org
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MAYOR $ffi es ly: 1.„,1 I I i r I'K pj IGER
Jason Buelterman
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CITY COUNCIL tlyVttEitit
Wanda Doyle,Mayor Pro Tern _=•r `` Tibet LeViner
Barr} Brown l�. >
Rob Callahan COASTAL- titi_ Ttt `3` 1
Bill Garbett
Parks r�.. 5-`�='+.� `'..t]!3M1'�Et'll Rn,o,�l1f!l�L�-Lt:'! :
Monty Parks '-7i'1 l,n.,a. _ -I'NDEK-r:_ - fin r•t;,-CK(S)
Paul Wolff AP 'f fl
CITY OF TYBEE ISLAND wri41'f_�F _
SPECIAL EVENTS APPLICATION
The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance
the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the
economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a
minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing
to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first
be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all
requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more
people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for
the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be
permitted due to limited infrastructure and city resources. in order to ensure a smooth review process for permission to have a
Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator.
Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed,
confirmed by the organizer and accepted by designated City Staff of impacted departments.
Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional
meetings may be required.
Today's Date: 03-02-15 Application Fee Submitted: N
*A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration.
Checks or money orders should be made payable to the City of Tybee Island.
SECTION 1: EVENT INFORMATION
1. Name of Event: Coastal Arts Festival
?. Date and time of event: September 26, 2015 10:00 AM-6:00 PM
Setup: Date/Time period 7:00 AM-9:30 AM September 26 2015
Breakdown: Date/Time period 6:00 PM-9:00 PM September 26, 2015
3. Location(s): Memorial Park,Tybee Island,Georgia
A site plan of the event area drawn to scale and depicting all event structures is required at time of application
submittal.
A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.ore/sendemail)
is required for events with beach usage and/or within the Shore Protection jurisdiction (i.e.beach side
parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without
an LOP as noted.
4. Organization: Tybee Arts Association
L. Commercial? EXNon-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.)
5. Phone number and/or website for public event information: http://www.tybeearts.org
6. if'ocation and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5.
7. Organizer/Applicant: Tybee Arts Association-Sarah Bernzott, Brad Hook, Marianne Bramble,organizers
Address: 7 Cedarwood Dr.
City: Tybee Island State: GA Zip: 31328
Contact Phone: 912-704-2059/912-655-4335 Email: taaspecialevents @gmail.com
Organizer/Applicant listed above must be in attendance and readily available for the duration of the event.
P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31323-2749
(912)472-5071—FAX(912)786-9539
r�ww.cityofq bee.org
ISECTION 2: EVENT DETAILS
1. Is this event... IXI Open to the public I] Private Invitation only
One day festival that will bring together as many of the coastal arts associations
2. Describe the event and its goals:
as possible. Holding it at Memorial Park will strengthen Tybee Island as an arts destination in Coastal Georgia.
3. Estimated number of people to attend and what this is based on: Between 1000-2000, based on attendance at
Other area festivals.
4. Is there an admission fee for attendees? l l No 0 Yes-Fee will be:
• A preliminary budget is due with application. (refer to Section 7: Financial)
No not this event. However,we have produced 4-7 ar
5. Have you ever done this event before? If yes,list dates and locations:
Shows per year for many years now. They are typically in Jan, Mar, May,July,September, November and De-
Cember. They are held at#7 Cedarwood Dr.,Tybee Island,the Tybee Arts Association.
6. Describe parking arrangements during event in detail: City sponsored parking is readily available in and around Memori-
Park. There are approx. 40 spaces inside the park41htdiuld be used for Vendor Parking,as well as unloading and
• Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is
closed for the event, loading
The event is being sponsored by Tybee Arts Association. It will be advertised
7. List event sponsors and marketing plan:
Through public access on Tybee, posters and banners will be displayed. Area media outlets will be contacted,with
A - • • •• •--' •• •• -• • • , . . .. .. .. :.. ... ... .-- e. • Si .. ..' '•n. Newspaper
Articles will be encouraged.e (TV appearances will be encouraged,.
8. List any a itiona contact Bison s)an their phone numbers involve din the planning of this event.
Marianne Bramble, President,TAA mabeachbummett@hotmail.com 912-412-9224
Brad Hook,Co-Chair Festivals—strokesbyhook @gmail.com 912-655-4335
9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) Trash cans and recycling receptacles will
be placed throughout the event area.
10. Please list any entertainment,bands,emcees or onsite promoters attending this event. Members of TAPS(Tybee Arts Per-
forming society will roam throughout the event, performing impromptu skits and improvisations.
Describe sound equipment: None should be needed
SECTION 3: REFERENCES
1. Please list your previous special event and/or hosting organization's experience in producing events.
TAA has sponsored and hosted a number of art shows and theater productions each year for many years. By utilizing the power
of volunteers,they have been able to provide thousands of man hours that other assut.ialions have to wnlr act out or pay di-
rectly. This dedicated association and its members, have continued to encourage tourism dollars by consistent placement of art
Shows and theater productions.
2. Please list two(2)references excluding City Officials and Staff:
a. Name: Kim Trammell
Address: 1015 Butler Ave,Tybee Island, GA 31328
Phone: 912-228-0357
b. Name: Sara McClelland
Address : P 0 Box 1767,Tybee Island,GA 31328
Phone: 912-786-7973
Page 2 of R City councilApproved:February 14,2013;updated.September 2013
SECTION 4: OTHER REQUESTS
(Check the boxes below and provide additional information if applicable.)
.1. il Vendors(Organizer must submit all Vendor Applications with payment no later than two(2)weeks prior to
event. Chatham County Health Department must be contacted for approval of food
vendors in accordance with their regulations.)
2. Xl Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply)
DPW Item Amount needed I Total hours needed
Traffic Cones . 1 (�
Barricades �� 4-- r � ifV(y� ��U; '
Traffic Barrels Te)D14r 1 2 0
Trash cans �r-t2;1 18 13
Recycling containers V ' 13 p �
Pert-a.Iatc 1 3
Sweeper
Vac Truck
Fire ant treatment i .-
Dump Truck
Back-hoe
List other services that are requested. Costs will be determined.
3. ❑ Street Closures(Tybee Island Police Department(TIPD)approval required.)
a. List requested streets: NONE
4. Special parking/parking pass request(s)(Parking Service Division approval required.)
111 a. Please describe: 50 passes requested for vendors and volunteers
5. ❑ Commercial truck parking NONE Vh
a. Please describe:
6. Police Detail(TIPD approval required;staffing/equipment fees may apply) ,0,tee"-
a. Please describe: Will need security in case of problems during art show. Would like to see police presence at
Of off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and arts show
paying fees direct as agreed upon.)
7. A Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager.
Approval is required by City then State.)
8. ryt Fire Detail/inspection(staffing/equipment fees may apply)
a. Please describe: Request First Aid representative(s) in case of accident
(If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the
individual(s)and paying fees direct as agreed upon.)
9. ❑ Fireworks(T!FD,Chatham County and U.S. Coast Guard notification/approval required. Special application from
Applicant due to USCG at least 135 days prior.)
10. ❑ Additional Security
a. Please describe: NONE
11. ❑ Petting Zoo
a. Please describe: NONE
Page 3 of 8 City Council Approved:February 14,2013;updated September 2013
SECTION 4: OTHER REQUESTS(CON'T.)
(Check the boxes below and provide additional information if applicable.)
12. ❑ Parade/Procession(T1PD approvaal required;staffing/equipment fees may apply)
a. List requested parade staging area and route: NONE
(*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade.
Participants must adhere to safety guidelines.)
13. ❑ Amusement Rides(Insurance from providing company is required no later than two[2]weeks prior to event.)
14. X Temporary Structure(i.e. tents,booths,stage,etc.)
a. Please describe: All tents will be 10'X 10'. They will be required to have 40LB weight on each side.
(Application for permitting of structures exceeding 10'x 10',stages, booths and the like are required through the Planning&
Zoning Department. Completed application with required documentation must be submitted no later than thirty 130)days
prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.)
15. 9( Electrical needs(fees may apply) _ 1,�( ��
a. Please describe: TAA needs and would like to provide electrical opportunity to vendors) ,]�-' ekavet
16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.)
17. E Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.)
18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)}The Walter W.
Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go
through their office.
SECTION 5: ADDITIONAL REQUIREMENTS
A non-refundable Special Events application fee is required at time of application submittal. The application will
not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island.
lithe applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application.
The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s)
and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of
merchants and/or residents prior to the event application being submitted for City Council approval.
Insurance,as indicated below, is required at least two(2)weeks prior to the Event. Failure to provide insurance
will result in the cancellation of event.
PRIVATE PROPERTY PUBLIC PROPERTY
PRIVATE Organizer is responsible to obtain Signed Indemnification
INVITATION necessary insurance as deemed Agreement required.
appropriate by the property owner.
Signed Indemnification Agreement required. Signed Indemnification Agreement
Organizer is responsible to obtain required and a
necessary insurance as deemed $1 million certificate of insurance,with the
City of Tybee Island listed as additional insured and
OPEN TO appropriate by property owner. certificate holder.
THE PUBUC *If use of the Walter W. Parker Pier and Pavilion is part * If use of the Walter W.Parker Pier and Pavilion is
of the event,a$1 million certificate of insurance,with
Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance,
additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an
additional insured and certificate holder is required.
The application will go through the review process again if substantial changes are made or additional needs are
requested. Additional application fees will result with additional meetings.
Page 4 of 8 City Council Approved:Februan'14,2013;updated September 2013
SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE
TO ADHERE TO APPLICATION REQUIREMENTS
I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of
Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand,
liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in
connection with the occupancy or use of listed event premises during the time period of said event.
Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the
part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or
gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim,
suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and
any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall
survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any
way the City's rights,privileges,and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia.
Organizer/Applicant's Signature: viltl.3,A . !WI AIlt! ft ,, Date:
3 ' € - ,5
i
INTERNAL USE BELOW.
Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are
accepted as requested. All signatures are required prior to application being submitted for City Council consideration.
Event application review with organizer and staff with impacted department(s): i 3115
Qr....\_____.. _ .
F ow up meet g(s)as noted:
/
1,A4644.7)/4'--Or?" . 5---- --kc
City Manager and or Designee Date Finance Director and/or Designee Date
Planning&Zoning Manager and/or Designee Date W &Se :. rt ent Supervisor and/or Designee Date
Chief•f Police and/or Designee Date Campgroun. Manager a d/or D signee Date
6":" 2/9/76' 1---) c....,,
■dt _.
Chief of Fire Departm-nt and/or Designee Date Department of Public Works Director and/or Designee Date
COMMENTS:
DATE APPROVED BY CITY COUNCIL:
ADMINISTRATIVE APPROVAL(as applicable):
Main Street Coordinator: Date:
City Manager: Date:
Page 5 of 8 C'iVV Council Approved:February 14,2013;updated September 2013
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Tybee Arts Association
Coastal Arts Festival
Proposed Budget
Expenses
Facilities $50.00
Rentals $300.00 In Kind $500
Supplies/Materials/Equip $200.00 in-Kind (Parking)
Promotion/Advertising $500.00
Judge $150.00
Meals/Lodging for Judege $300.00
One Day Bus License (30) $750.00
Total $2250.00 $500 + parking
Income
Application Fees $3000.00
Jury Fees $ 750.00
License Fees $ 750.00
Tybee Arts Member Fees $...500.00
Total $5000.00
TotalProjected Profit $2750.00
Tybee Arts Association
Presents
CoastaC Arts Festival
Exhibitors Application
k, September 26th, 2015
Deadline for entry is April 25th,2015
Tybee .Arts _Association _Members _ pplication
Name
Address
City, State, Zip
Email Address
Phone Number
Medium
Single Booth Size: 6 x 6' $50 (20% of all sales go to the Tybee Arts Association)
Please make checks payable to the Tybee Arts Association and mail to: P.O. Box Tybee Island, GA 31328
Deadline is: April 25th, 2015
Event Summary
Coastal Arts Festival is a fine arts festival located on beautiful Tybee Island, Georgia and supports many highly
acclaimed art shows. Sponsored by the Tybee Arts Association, Coastal Arts Festival is a juried art festival featuring
more than 40 regional artists.
The festival takes place in Memorial Park on Tybee Island which is only 20 minutes from one of the country's most
charming and historic cities, Savannah, Georgia.
Tybee Island is one of those unique communities that have a greater than usual commitment to all of the arts, but
particularly supports the visual arts, Performing arts and art festivals. We welcome your participation in this
beautiful beachside setting. Tybee Island is becoming very well known as an arts destination for tourists and artists
alike.
ELIGIBILITY:
Open to all artists 18 years or older. Artists are juried for participation by a blind committee comprised of
professional artists and gallery owners. Artists or a qualified representative must be present and exhibit during the
entire show. Artist identification will be required at check in.
Venue: Memorial Park Tybee Island, GA
Public Admission: Free
Parking: Available for standard size vehicles
Spaces: 6' x 6'booth space
Show Hours Saturday 10 - 7
Set-Up: Begins 12 pm Friday
Security: Overnight and Daytime Security will be onsite
Fees:
6'x 6'booth $50, plus 20% Commission to the Tybee Arts Association. One central Checkout for TAA booth will be
provided.
Digital Images:
Please email the Tybee Arts Association, 5 digital images of your works. These images will be used for the jury
process for entering the show , prizes and for advertising for the festival.
ARTIST AMENITIES:
1. Complimentary
2. Water&Snacks provided throughout the day Saturday
3. Volunteer Booth Sitters
4. (1) VIP Party ticket for Dinner Party Saturday night. Additional tickets may be purchased for $40.
5. Curb side load-in and load-out
MEDIA:
Clay, Drawing, Pastel, Fiber, Furniture, Glass, Jewelry, Metalworks, 2D Mixed Media, 3D Mixed Media, Oil &Acrylic
Painting, Photography, Printmaking/Graphics, Sculpture, Watercolor, Wood .
All original artwork displayed must be produced by the exhibiting artist and work exhibited must be consistent with
images submitted for entry.
Jewelry can only be sold if artist has been juried into the Jewelry category (if not, you will be asked to remove it.)
Any artwork, including photographs, that is produced by any mechanical means, i.e., giclees, enhanced giclees,
photo-offset, or any other reproduction technique, either on paper or canvas, must be labeled a "reproduction"and
placed in browse bins. Framed reproductions may be hung on only one wall of the booth not to exceed 10 linear feet
and they must be labeled as reproductions.
UNACCEPTABLE WORK:
Commercially-manufactured items or items made from commercial kits or molds may not be exhibited. Commercial
reproductions (t-shirts, photo, offset, letterpress or gravure) of the artist's original work are strongly discouraged.
Reproductions, if available, may be displayed in a portfolio and clearly labeled, "Reproduction, not limited edition
print."Absolutely no buy-sell. No merchandise such as coffee cups, calendars, or other items mass produced from
an original piece of artwork will be permitted, including an artist's original design that has been transferred to
merchandise such as tee-shirts, etc.
WEATHER:
Artist must be prepared for the possibility of inclement weather and be responsible for securing their works against
wind and rain. Tybee Arts Association is not responsible for any damage to art work.
SECURITY
TAA provides 24-hour security in the park throughout the show, however, all artists exhibit work at their own risk. It
is understood that TAA does not carry insurance to cover your personal property. As an independent contractor, you
are advised to obtain your own insurance.
Booth Requirements:
All Booth Tents are not to exceed 10"x 10"and must be an "Easy Up"style tent. All legs of the tents MUST be
weighted down by 40 pounds weights. NO stakes are allowed. All tents must be white in color.
Important Deadline Dates:
Application by midnight (CT): April 25th, 2015
Notification emailed by: May 20, 2015
Artist Final Acceptance/All Payments: June 15, 2015
Set up Date: Booths must be set up Friday, September 25 before dark and all artwork on display no later than 9
a.m. Saturday morning
Show Date: September 26, 2015
Breakdown: Saturday, September 26th AFTER 6:00 p.m. NO EARLIER. If an artist starts breaking down before 6:00
p.m., they will be notified by a TAA official and may not be accepted to display at any other TAA sponsored event or
festival.
The Tybee Arts Association, Coastal Arts Festival reserves the right to refuse any application.
Please direct all questions regarding the show and the application process to Brad D. Hook at
brad.tybeeartsfestivals(Wu_::
The Tybee Arts Association Festival Committee reserves the right to review and approve all works to be exhibited.
Tybee Arts Association
nPresents
, Coastal-Arts Festival
Exhibitors Application
September 26th, 2015
Deadline for entry is April 25th,2015
Name
Name of Association: (If applying for a Community Booth for a Non Profit)
Address
City, State, Zip
Email Address
Phone Number
Medium
Name of Art Association affiliated with.
Single Booth Size: 10'x 10' $100 Double Booth Size 10"x 20" $200
Community Booth: 10'x 10' $50 (This booth if for Non-Profit Organizations)
Please make checks payable to the Tybee Arts Association and mail to: P.O. Box 2372 Tybee Island, GA 31328
Special Requests:
Event Summary
Coastal Arts Festival is a fine arts festival located on beautiful Tybee Island, Georgia and supports many highly
acclaimed art shows. Sponsored by the Tybee Arts Association, Coastal Arts Festival is a juried art festival featuring
more than 40 regional artists.
The festival takes place in Memorial Park on Tybee Island which is only 20 minutes from one of the country's most
charming and historic cities, Savannah, Georgia.
Tybee Island is one of those unique communities that have a greater than usual commitment to all of the arts, but
particularly supports the visual arts, Performing arts and art festivals. We welcome your participation in this
beautiful beachside setting. Tybee Island is becoming very well known as an arts destination for tourists and artists
alike.
ELIGIBILITY:
Open to all artists 18 years or older. Artists are juried for participation by a blind committee comprised of
professional artists and gallery owners. Artists or a qualified representative must be present and exhibit during the
entire show. Artist identification will be required at check in.
Venue: Memorial Park, Tybee Island, GA
Public Admission: Free
Parking: Available for standard size vehicles
Spaces: 10x10 booth space, double space available upon request (double fee)
Show Hours: Saturday 10 - 7
Set-Up: Begins 12 pm Friday
Security: Overnight and Daytime Security will be onsite
Fees:
Jury Fee: $25 - Non Refundable
10 x 10 booth $100, Double Booth $200
Electricity $25, Double Booth $50
Tybee Business License $25 (Application attached)
Total Fees $175, Double Booth $300
Included in your fees: Advertising in the Festival Program, use of images in Social Media advertising, 1 ticket to the
Opening reception gala event.
Digital Images:
Please email the Tybee Arts Association, 5 digital images of your works plus 2 of your booth set up. These images
will be used for the jury process for entering the show , prizes and for advertising for the festival.
ARTIST AMENITIES:
1. Complimentary
2. Water &Snacks provided throughout the day Saturday
3. Volunteer Booth Sitters
4. (1) VIP Party ticket for Dinner Party Saturday night. Additional tickets may be purchased for $40.
5. Curb side load-in and load-out
MEDIA:
Clay, Drawing, Pastel, Fiber, Furniture, Glass, Jewelry, Metalworks, 2D Mixed Media, 3D Mixed Media, Oil &Acrylic
Painting, Photography, Printmaking/Graphics, Sculpture, Watercolor, Wood .
All original artwork displayed must be produced by the exhibiting artist and work exhibited must be consistent with
images submitted for entry.
Jewelry can only be sold if artist has been juried into the Jewelry category (if not, you will be asked to remove it.)
Any artwork, including photographs, that is produced by any mechanical means, i.e., giclees, enhanced giclees,
photo-offset, or any other reproduction technique, either on paper or canvas, must be labeled a "reproduction"and
placed in browse bins. Framed reproductions may be hung on only one wall of the booth not to exceed 10 linear feet
and they must be labeled as reproductions.
UNACCEPTABLE WORK:
Commercially-manufactured items or items made from commercial kits or molds may not be exhibited. Commercial
reproductions (t-shirts, photo, offset, letterpress or gravure) of the artist's original work are strongly
discouraged. Reproductions, if available, may be displayed in a portfolio and clearly labeled,"Reproduction, not
limited edition print."Absolutely no buy-sell. No merchandise such as coffee cups, calendars, or other items mass
produced from an original piece of artwork will be permitted, including an artist's original design that has been
transferred to merchandise such as tee-shirts, etc.
SALES:
Each artist is responsible for his/her own transactions and all transactions must include 7% sales tax. No
commission is charged on sales.
WEATHER:
Artist must be prepared for the possibility of inclement weather and be responsible for securing their tent against
wind and rain. Absolutely no stakes are allowed into the ground and tents may not be tethered to any of the
trees bring weights, 40 pounds per leg of tent.
SECURITY
TAA provides 24-hour security in the park throughout the show, however, all artists exhibit work at their own risk. It
is understood that TAA does not carry insurance to cover your personal property. As an independent contractor, you
are advised to obtain your own insurance.
Booth Requirements:
All Booth Tents are not to exceed 10"x 10"and must be an "Easy Up"style tent. All legs of the tents MUST be
weighted down by 40 pounds weights. NO stakes are allowed. All tents must be white in color.
Important Deadline Dates:
Application by midnight (CT): April 25th, 2015
Notification emailed by: May 20, 2015
Artist Final Acceptance/All Payments: June 15, 2015
Set up Date: Booths must be set up Friday, September 25 before dark and all artwork on display no later than 9
a.m. Saturday morning
Show Date: September 26, 2015
Breakdown: Saturday, September 26th AFTER 6:00 p.m. NO EARLIER. If an artist starts breaking down before 6:00
p.m., they will be notified by a TAA official and may not be accepted to display at any other TAA sponsored event or
festival.
The Tybee Arts Association, Coastal Arts Festival reserves the right to refuse any application.
Please direct all questions regarding the show and the application process to Brad D. Hook at
The Tybee Arts Association Festival Committee reserves the right to review and approve all works to be exhibited.
I understand that the images that I send will be used for advertising in programs, print advertising and all social
media outlets, All images that are sent MUST have a"Watermark"of the artist on the digital image.
By Signing below, I agree to all terms and conditions of the festival and of the Tybee Arts Association.
Signed Date
Other Information:
Special Requests? (We will do our best to accommodate)
Average Price range of your works?
Please tell us how you heard about the Coastal Arts Festival:
Please tell us about your art, what inspires you and the process of creating your art work.