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Home My Public Portal About100_041_2015-663 Amended (2) ire O L 1 ITB # 2015-663 CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA The City of Tybee Island is soliciting invitations to bid for THE LEASE OF PUBLIC REAL PROPERTY AT NORTH BEACH PARKING LOT FOR PUBLIC AMUSEMENT — approximately +1- .25 acres. Bidders shall specify their best price per year to lease the space as identified in Exhibit "A". The bids will be subject to site plan and/or special review for the proposed amusement. The successful bidder will have the right to lease the property only after obtaining the necessary municipal and other governmental approvals, as required by law. BIDS ARE TO BE RETURNED NO LATER THAN: MARCH 20,2015 AT 10:00AM BIDS WILL BE OPENED ON MARCH 20,2015 AT 11:00AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected. The attached material specifications become and remain a part of this request for bid All responses, inquiries, or correspondence relating to, or in reference to, this request for bids, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All bids submitted in response to this invitation for bid shall become the property of the City. The City retains the right to use any or all ideas presented in any bid to the invitation to bid,whether amended or not. Selection or rejection of the bid does not affect this right. Mail bid to: BID NUMBER 2015-663 NORTH BEACH AMUSEMENTS MELISSA FREEMAN 403 BUTLER AVE PO BOX 2749 TYBEE ISLAND, GA. 31328 Inquiries or other need for clarification in this document should be submitted no later than March 13, 2015. Questions to: Diane Schleicher 912-472-5070 Email: dschleicher@cityoftybee.org METHOD OF AWARD: Contracts shall be awarded to the highest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Invitation to Bid. Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope, to the office of the above address prior to the time specified. Page 1 of 6 Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or presentation of bids. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUBMISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the above address. Supplemental materials will not be accepted after the bids have been opened, unless requested by the City. Please include a bid sheet, W-9, vendor application, and affidavit verifying status, which can be found at the end of this request. SPECIFICATIONS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO ENTER INTO A LEASE AGREEMENT WITH THE CITY OF TYBEE WITH THE FOLLOWING SPECIFIC TERMS AND CONDITIONS: The initial term of this lease shall be for one (1) year with up to four automatic renewals. However, a condition of the lease will be that either party may terminate the agreement prior to the renewal of a new term by giving the other party sixty(60) days written notice. (1) The lessee shall assume sole responsibility for or incur liability for any injury to person or property caused by any act or omission of any person while on the property and shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand made by any person; (2) The lessee shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand arising out of any improvements to the property or any indebtedness or obligations incurred by the lessee or contractee in making any such improvement to such property; and, (3) The lessee shall be required to obtain waivers for all participants/customers of the amusement waiving any liability against the City of Tybee Island and its officials, employees and volunteers. PROPERTY DESCRIPTION The total area of the property to be leased is +/- .25 acres, and is more particularly described in Exhibit "A", that survey by Bert B. Barrett dated February 05, 2015. A portion of the property is located within the shore protection area. The bids are for the entire +/- .25 acres. According to the survey, the area that is not within the shore protection area equates to +/- 7,565 square feet or +/- .170 acres. If the successful bidder intends to utilize the area in the shore protection area, the successful bidder will be required to obtain the necessary permits from Page 2 of 6 Department of Natural Resources. The City does not warrant that the entire area may be used, and expressly disclaims any liability related to use of the area located within the shore protection area. The successful bidder will be required to indemnify the City for any fines or penalties incurred due to any unauthorized use of the property within the shore protection area. The City will not be required to lower the lease price should the leased property in the shore protection area not be able to be utilized. PAYMENT The successful bidder will be required to pay three (3) months rent as a deposit at time of execution of lease. The rent shall be due on the first of each month the property is leased. INSURANCE REQUIREMENTS If applicable, contractor shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 Page 3 of 6 QUOTATION SHEET A. Description: (price per year to lease) $ TOTAL BID: $ Quotation Expiration date: Authorized Signature Quotation Expiration date: Page 4 of 6 Form. W'9 Request for Taxpayer Give form to the (Rev.October 2004) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue earrice Name(as reported on your income tax returns eaa ea o. Business name,if different from above 0 a O Individual/ Exempt from backup • Check appropriate box: ❑ Sole proprietor ❑ Corporation ❑ Partnership ❑ Other I► ❑withholding 8 Address[number,street,and apt.or suite no.) Requester's name and address(optional) •� c as City,state,and 2IP code en List account numbers]here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid social security number backup withholding. For individuals,this is your social security number(SSN).However.for a resident 11414111 alien.,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities, it is your employer identification number(EIN).if you do not have a number,see How to get a TIN on page 3. or Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer identification number to enter. t I I I Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup withholding because: (a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S.person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions.item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN.(See the instructions on page 4.) Sign Signature of Here u.s.person► Date ► City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: Our terms are Net 30. Page 5 of 6 Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non- immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public My Commission Expires: Note: O.C.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: Page 6 of 6