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HomeMy Public PortalAboutr 18-023�R esoluttiou of toe ► of &r1jere N- c No. 18 -23 Date of Adoption Fav 8, 201 AUTHORIZING REIMBURSEMENT POLICY FOR EMERGENCY SERVICE PERSONNEL WHEREAS, the Mayor and Council feel it is in the Borough's best interest to have the emergency service personnel in the Police Department, Fire Department and the Borough EMTs who serve the community in their best physical health; and WHEREAS, to promote employee health, wellness and the physical fitness of our emergency service personnel, RWJ of Carteret will charge $35.00 a month membership for eligible municipal emergency service personnel and the Borough of Carteret will reimburse eligible employees up to 50% of the cost of their individual membership. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. This policy is applicable to regular full time and part time employees of the Police and Fire Department who work at least 20 hours per week and is applicable to individual employee membership only. 2. That the Borough will reimburse eligible emergency service personnel according to the attached Health and Wellness Center Activity Reimbursement Policy. 3. Any employee wishing to participate in this program must follow the procedures for reimbursement outlined in the policy. Adopted this 8 day of February, 2018 and certified as a true copy of the original on February 9, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BI iI.UD X JCHAL X Drat X RLLM X DEIMCIO X NARES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council F 8 2018 CLERK LM Borough of Carteret Health & Wellness Center Activity Reimbursement Policy Purpose: To promote employee health and wellness and the physical fitness of our emergency service personnel, RWJ of Carteret will charge eligible municipal employees (Emergency Service Personnel applicable to Carteret Police Department, Carteret Fire Department & Carteret Fire Department- EMT's) $35.00 a month for membership. The Borough of Carteret will reimburse eligible employees up to 50% of the cost for their individual membership. Applicability: This policy is applicable to regular full time and part time employees of the Police and Fire Departments who work at least 20 hours per week. General Policy: A. This policy applies to an individual employee RWJ Fitness & Wellness at Carteret center membership and fitness classes. If the RWJ Fitness & Wellness at Carteret membership or class fee is for other than an individual, it is the responsibility of employee to provide the cost of individual fees. B. Examples of fitness classes eligible for reimbursement include, but are not limited to, the following: aerobics, Body Combat, Body Attack, Insanity, Body Step, Zumba, HIIT, Cycle, Body Pump, Boxing, Boot camp classes, weight lifting, Yoga, Tai Chi, Aquatics, and /or other documented solo /singular workout regiments. C. You must complete a minimum of three (3) workouts or classes per week or twelve (12) workouts or classes per calendar month to receive reimbursement. D. Reimbursement will be 50% of the employee's monthly membership cost, a maximum of $17.50 per calendar month, regardless of the number of classes submitted or total cost for fitness center total fees. You may submit a request for reimbursement quartlerly after you complete the monthly required attendance, E. In the event you pay for fees in a lump sum in advance, you may submit a request for reimbursement every three (3) months after you complete the required monthly attendance. Procedure: A. Employees may seek reimbursement every three (3) months for expenses incurred for the RWJ Wellness & Fitness Center of Carteret membership and /or fitness classes by completing a Fitness Activity Reimbursement Request Form and attaching required documentation including your printed log from RWJ Fitness and Wellness Center of Carteret. It is acceptable to submit more than three months on a single Reimbursement Request Form along with an activity log showing utilization of the RWJ Fitness and Wellness Center of Carteret. B. The employee forwards the completed form and applicable documentation to the Borough of Carteret Payroll Department. The Payroll and Benefits Department is responsible for determining eligibility of submitted expenses. C. If approved, The Payroll and Benefits Department will forward the appropriate information to apply to the employee's biweekly payroll check. The Benefits Department is responsible for maintaining a database to track monthly and annual expenses to ensure an employee does not receive more than the monthly or annual reimbursement limits. D. Employees who submit completed reimbursement request forms with required receipts can generally expect reimbursement within two pay periods from the date the information is received and approved by Benefits. E. In Accordance with Internal Revenue Service regulations, the Borough of Carteret is obligated to treat the reimbursement of fitness class fees as a taxable fringe benefit. Consequently the reimbursement may be reduced by any applicable taxes. Effective Date: 3/1/18 2.'F-/6 Date Borough of Carteret