HomeMy Public PortalAboutGolf Commission Packet 06.14.22MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: June 14, 2022
Time: 4:00 PM
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This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts
of 2021. No in -person meeting attendance will be permitted. If the Town is unable to live broadcast this
meeting, a record of the proceedings will be provided on the Town website as soon as possible. The
meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brewster-ma,__ov), or Video recording (tv.brewster-ma.gov1.
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our
posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/j/88144078985?pwd=M05KOnNsR1ROT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
AGENDA
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report
• Director's Report
• Course Operations Questions and Concerns
• Strategic Planning Updates (Commission)
• Golfnow Overview (Rob David/Andrea Johnson)
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 5/10
Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
• 5/31
• Future Agenda Items and Meetings (6/28)
• Update on Meeting Format (Anne O'Connell)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 5/31/22
WAGES
Full-time Wakes
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating_
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Professi onal/Tech ni cal
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial/ S ties
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landscaping
Topsoil &'Sand_
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
wance $ 6,095.21 $ 0000.00 $ 2,904.79 _ 67.7
Mllea_ e_Maintenance
Meetings/Travel $
Dues and Subscriptions
Clothing Allowance-Admin
Advertising/Promotions
Expended thru
May
WAGES
$ 784 988.62 $ 890 037.00 I $ 105,048.38 88.2% Full-time Maintenance
$ 441,047.92 $ 579,478.00 $ 138,430.08 76.1% Part-time Maintenance
$ 46,430.09 $ 50,000.00 1 $ 3,569.91 92.9% Full-time Administrative
$ 10,224.00 $ 16,560.00 1 $ 6,336.00 61.7% Part-time Administrative
$ 6500.00 $ 6,643.00 $ 143.00 97.8%' Overtime
$ $ - $_ - Longevity
$• $ - $ - Contractual Obligations
$1,289,190.63 $ 1,542,718.00 $ 253,527.37 83.6 % SUBTOTAL
FY 2022
Budget
%of
I Budget
Balance Spent
FY 2021
Expended thru
May Bu
GENERAL EXPENSES
$ 2818.94 $ 3,000.00 $ 181.06 94.0% Clothing -Maintenance
$ 8,806.41 $ 10,000.00 $ 1,193.59 88.1% Clothing -Administrative
$ 12,667.34 $ 14,000.00 $ 1,332.66 90.5% Oil/Grease-Maintenance
9,357.90 $ 8,500.00 $ (857.90) 110.1%. Diesel Fuel
44,557.90
14,060.99
77, 389.53
20,735.79
11 944.80
$ _ 46,000.00 $
$ 22,000.00 $
$ 80,000.00 $
$ - 35,000.00 $ 14,264.21 59.2% Electricity -Maintenance
$ 4,500.00 $ 17,444.80) 2.65.4% Electricity -Clubhouse
$ - $ 2,500.0D $ 2,500.00 0.0% Electricity -Irrigation
$ 1.246.94 $ 1,600.00 $ 353.06 77.9% Electricity -Driving Range
$ 3265.40 $ 2,200.00 $ (1,065.401 148.4% R & M Equipment
$ 8,592.70 $ 9,500.00 $ 907.30 90.4% R & M Irrigation
3,045.37 $ 4,000.00 $ 954.63 76.1% Professional/Technical
$ 13,141.47 $ 12.000.00 $ 11,141.47) 109.5% Phone -Maintenance
$ 4,744.85 ! $ 13000.00 I $ 8,255.15 36.5% Phone -Clubhouse
$ 7,740.56 $ 8,000.00 $ 259.44 96.8% Alarm -Maintenance
$ 19,845.70 1 $ 20.000.0) $ 154.30 99.2% Alarm -Clubhouse
$ 21,129.88 $ 26 000.00 $ 4,870.12 81.3% Office Supplies-Admin.
$ 15,289.13 $ 25,000.00 $ 9,710.87 61,2% Score Cards
$ 10,623.92 $ 12,000.00 $ 1,376.08 88.5% Maintenance Supplies _ 14,248.71 $ 8,000.00 $ (6,248.71), 178.1%
$ 2940.00 $ 5,000.00 $ 2,060.00 58.8% Range Supplies 5,553.71 $ _8,00000 $ 2,446.29 ! 69.4%
$ 30,812.31 $ 30,000.00 $ (812.31) 102.7% Computer Services 6,086.35 $ 7,00000 , $ 913.65 1 86.9%
$ 65,438.60 $ 80 000.00 $ 14,561.40 81.8% Office Supplies-Maint. 1,603.75 $ 500.00 $ (1,103.75) 320.8%
$ 129,716.67 $ 120,000.00 $ (9,716.67), 108.1% Custodial Supplies/Services 21,187.57 $ 20,000.00' $ (1,187.57)_ 105.9%
$ 8,506.26 $ 15,000.00 $ 6,491.74 56.7% Rubbish Removal/Sanit $ 21,104.87 $ 26,000.00 $ 4,895.13 81.2%
$ 48,090.00 $ 55,000.00 $ 6,910.00 87.4% Seed &Sod $ 20,811.41 Y$ 20000.00 - $ (811.41)'1. 1.04.1%
$ 111,000.00 $ 111,000.00 $ - 1100.0% Tee & Green $ 6,415.57 $ 8,000.00 $ 1.584.43 80.2%
$ 22,494.72 $ 35,000.00 $ 12505.28 64.3% Landsca_ping $ 662.54 $ 5,000.00 $ 4,337.46 13.3%
I $ 56,714.47 $ 57,000.00 $ 285.53 99.5% Topsoil & Sand $ 28,758.22 $ 30,000.00 $ 1,241.78 95.9%
$ 2,983.57 $ 3,000.00 $ 16.43 99.5% Fertilizer $ 71,967.04 $ 80,000.00 $ 8,032.96 90.0%
1,442.10 96.9% Heating -Maintenance
7,939.01 I 63.9% Heating -Clubhouse
2,610.47 96.7% Gasoline -Maintenance
Safes Clothier Allo
%of
Budget
alance Spent
$ 512,387.52 $ 601.782.96 $ 89,395.44 85.1%
$ 214 974.99 $ 307,098.20 $ 92,123.21 70.0%
$ 233,944.27 $ 289,280.99 $ 55,336.72 80.9%
$ 181,184.08 $ 199,694.84 $ 18,510.76 90.7%
$ 44.753.45 $ 47,638.00 $ 2,884.55 93.9%
$ 14,965.66 $ 18,072.00 $ 3,106.34 82.8%
$ 22,351.99 $ 42,208.00 $ 19,856.01 53.0%
$ 1,224,561.96
$ 1,505,774.99 $ 281,213.03 81.3%
$ 6,077.09 1 5 8,500.00 $ 2,422.91 71.5%
$ _ 2,000.00 $ 2,000.00 I 0.0%
1,555.46 $ 3,000.00 $ 1,444.54I 51.8%
$ 5,954.93 $ 10,000.00 $ 4,045.0711 59.5%
$ 2,305.10 $ 3,000.00 $ 694.90 76.8%
5 8.477.97 T $ 11,000.00 $ 2,522.03 77.1%
$ 4,4.40.40 $ 8,500.00 $ 4,059.60 ' 52.2%
$ 5,186.29 $ 6,000.00 $ 813.71 86.4%
$ 29.393.81 $ 36,000.00 $ 6,606.19 81.6%
$ 19,198.03 $ 22,000.00 $ 2,801.97 87.3%
2,512.56 $ 4,000.00 $ 1,487.44 62.8%
68,708.96 $ 80,000.00 $ 11,291.04 85.9%
28,903.51
5,715.33
523.26
752.58
963.40
1,267.00
$ 8,339.27
3,517.92
35,000.00 $ 6,096.49 82.6%
4,500.00 $ 11 215.33] 127.0%
600.00 $ 76.74 87.2%
850.00 $ 97.42 88.5%
1,100.00 $ 136.60
1.100.00 $ (167.00)
9,000.00 $ 660.73
3,600.00 $ 82.08 97.7%
87.6%
115.2%
92.7%
Fungicide $ 114,843.57 $ 110,000.00 $ (4,843.57) 104.4%
$ - $ 450.00 $ , 450.00 0.0% Insecticides _ $ 11,278.25 $ 15,000.00 $ 3,721.75 75.2%
130.00 $ 2,500.00 $ 2,370.00 5.2% Soil Amendments $ 49,663.00 $ 50,000.00 1 $ 337.00 99.3%
$ 3,569.99 $ 4,100.00 $ 530.01 87.1% Riding Cart Lease $ 92,500.00 $ 111,000.00' $ 18,500.00 83.3%',
$ - $ 4,000.00 $ 4,000.00 0.0% Cibhse Fumish/Repair $ 36,469.51 $ 40,000.00 I $ 3,530.49 91.2%
$ 26 387.88 $ - 50,000.00 $ 23,612.12. 52.8% Credit Card Expense $ 58,823.63 $ 57,000.00 r $ (1,823.83) 103.2%
_ - In State Travel-Maint.
SUBTOTAL
- $ - $
- '$ - - $
- $ •$
Meeting_js/1"ravel-Maint $ - $ 2,000.00 $ 2,000.00 0.0%
Meet) s/Travel-Admin. $ - $ 500.00 $ 500.00 0.0%
$ - - $ - ' $ Dues Subscripts -Maine $ 1,120.00 $ 1,520.00 $ 400.00 73.7%
$ _$
_, $ Dues Subscripts-Admin. $ 2,270.00 I $ 2,300.00 ' $ 30.00 98.7%
$ - $ - $ Adverts/Markt/Promo i $ 18,397.57 , $ 30000.00 i $ 11,602.43 I 61.3%
OSHA Training $ - $ 2,500.00 $ 2,500.00 ' 0.0%
Environmental Monitoring $ 600.00 $ 2,700.00 $ 2,100.001. 22.2%
$ 825,887.20 $ 939,850.00 $ 113,962.80 87.9% SUBTOTAL $ 788,158.14 $ 887,220.00 $ 99,061.86 1 88.8%
$ - i$ - $ -
$ -1 $ _ $ --
Other Expenses:
Transfer to Trust , $ 21 000.00
Pro Shop Purchases $ 145,079.76
Capital ----_-- $ 21,004.29
Indirect Costs $ 129,324.00
$ _ 489.48
$ 37,453.17
Life Insurance
Une_mmoyment
Health Insurance
Medicare
Cam�nsated Absences
Workers Compensation
General Liability insurance
Retirement/Pension Exp. $
$
SUBTOTAL
212 782.15
14,103.90
1 193.00
9.646.00
77 123.0D
251,300.00
920,498.75
Other Expenses:
$ 21,000.00 $ _ 100% Transfer to OPEB $ 17,277.00
$ 230,000.00 $ 84,920.24 63% Pro Shop Purchases $ 145,498.32 $ 200,000.00
$ 100,000.00 $ 78,995.71 21% Capital $ 20,101.20 $ 110000.00
$ 129,324.00 $ - 100% Indirect Costs $ 114,967.00 $ 114 967.00
$ 652.00 $ 162.52 75% Life lnsurance $ 487.96 $ 591.00
$ 54,000.00 $ 16,546.83 69% Unemployment $ - $ 54,000.00 $
$ 298,516.00 $ 85,735.85 71% Health Insurance $ 207,465.25 $ 282,454.00 $
$ 22,151.00 $ 8,047.10 64°A, Medicare $ 13681.54 $ 22,000.00 $
$ 15,000.00 $ 13,807.00 8%
$ 16,000.00 $ 6,354.00 60% Workers Compensation
$ 78,834.00 $ 1,711.00 98% General Liability Insurance
$ 251,300.00 $ - 100%, Retirement/Pension Exp.
$1,215,779.00 $ 296,280.25
GRAND TOTAL $ 3,035,576.58
FY22 Capital
Encumbrances
$3,699,347.00 $ 663,770.42
76%. SUBTOTAL
82%. GRAND TOTAL
$ 61,968.70 $ 567,000.00 $ 505,031.30
$ 6,237.30 $ 6,237.30 $ -
11%
100%1
$
$ - $
17,277.00
54,501.68
89 898.80
103.04
54,000.00
74,988.75
8,316.46
0%
73%
18%
100%
83%
0%
73%
62%
$ 11,439.00 $ 16,000.00 $ 4,561.00 71%
$ 71,827.21 $ 75,080.00 $ 3,252.71 96%
$ 240,553.00 $ 240,553.00 $ - 100%
$ 826,020.48 $ 1,132,922.00 $ 306,901.52 73%
-----------------------
$ 2,838,740.58. $ 3,525,916.99 $ 687,176.41 81%
r
CAPTAINS GOLF COURSE COMPARISON REPORT
MAY
Mav-17 Mav-18 Mav-19 Mav-20 Mav-21 Mav-22
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 37,084.00 $ 48,389.85 $ 45,908.00 $ 125,762.00 $ 15,512.00 $ 28,325.00
RESIDENTS - Morning $ 36,849.00 $ 47,925.99 $ 35,905.00 $ 76,756.00 $ 24,533.00 $ 35,150.00
RESIDENTS - Twilight $ 8,786.00 $ 11,758.00 $ 14,272.00 $ 34,156.00 $ 7,956.00 $ 13,000.00
CHARTER NON-RESIDENTS $ 1,339.00 $ 1,379.00 $ - $ 3,040.00 $ - $ 48,128.67
NON-RESIDENTS $ 40,170.00 $ 44,520.00 $ 56,564.00 $ 160,517.00 $ 45,552.00 $ -
NON-RESIDENT TWILIGHT $ 5,553.00 $ 9,825.00 $ 10,672.00 $ 40,267.00 $ 6,300.00 $ 4,620.00
AFP COLLEGIATE $ 1,800.00 $ 1,110.00 $ 388.00 $ 14,117.00 $ 6,308.00 $ 3,550.00
AFP JUNIOR $ 540.00 $ 185.00 $ 388.00 $ 4,056.00 $ 204.00 $ 816.00
SUBTOTAL $ 132,121.00 $ 165,092.84 $ 164,097.00 $ 458,671.00 $ 106,365.00 $ 133,589.67
GREEN FEES:
18 HOLE GREEN FEE $ 110,966.00 $ 141,811.00 $ 129,073.50 $ 30,107.00 $ 106,286.04 $ 170,370.00
TWILIGHT GREEN FEES $ 10,382.00 $ 14,051.00 $ 14,770.00 $ 10,602.00 $ 15,821.00 $ 27,674.98
BACK 9 GREEN FEES $ 3,795.00 $ 4,392.00 $ 5,018.95 $ 2,520.00 $ 9,428.50 $ 14,590.00
ADVANCED RESERVATIONS $ 15,032.26 $ 18,773.00 $ 20,121.10 $ 400.00 $ 8,840.80 $ 10,395.10
SUBTOTAL $ 140,175.26 $ 179,027.00 $ 168,983.55 $ 43,629.00 $ 140,376.34 $ 223,030.08
CARTS:
18 HOLE CART $ 50,424.34 $ 60,655.69 $ 49,356.84 $ 5,821.39 $ 45,628.29 $ 66,673.59
9 HOLE CART $ 8,170.31 $ 11,386.76 $ 11,808.21 $ 2,266.51 $ 8666.12 $ 13,063.46
SUBTOTAL $ 58,594.65 $ 72,042.45 $ 61,165.05 $ 8,087.90 $ 54,294.41 $ 79,737.05
DRIVING RANGE $ 13,490.00 $ 13,685.80 $ 16,241.00 $ - $ 14,193.00 $ 18,751.00
PULL CARTS $ 596.84 $ 666.54 $ 703.20 $ 158.94 $ 404.79 $ 453.63
SNACK BAR RENT $ 3,000.00 $ 2,500.00 $ 2,500.00 $ $ - $ -
GIFT CERTIFICATES $ 2,230.13 $ (1,599.92) $ (3,136.62) $ (769.67) $ (563.01) $ (2,402.62)
CREDIT BOOK $ 4,331.49 $ 6,014.66 $ 6,264.30 $ (33.04) $ 2,153.69 $ (1,688.28)
PRO SHOP SALES $ 29,935.19 $ 31,937.95 $ 32,242.67 $ 10,727.69 $ 23,306.06 $ 33,636.23
MISC. SALES $ $ - $ - $ - $ - $ 3,489.09
SUBTOTAL $ 53,583.65 $ 53,205.03 $ 54,814.55 $ 10,083.92 $ 39,494.53 $ 52,239.05
TOTAL REVENUE $ 384,474.56 $ 469,367.32 $ 449,060.15 $ 520,471.82 $ 340,530.28 $ 488,595.85
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH MAY ( 5 months )
YEAR 2017
YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 265,628.00 $ 263,593.85 $ 293,790.00 $ 287,477.00 $ 265,073.00 $ 384,311.00
RESIDENTS-Moming $ 208,809.00 $ 203,870.99 $ 198,847.45 $ 168,921.00 $ 156,639.70 $ 246,669.50
RESIDENTS - Twilight $ 29,735.00 $ 36,800.00 $ 40,848.33 $ 45,460.00 $ 43,371.00 $ 57,996.40
CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 4,560.00 $ 7,600.00 $
NON-RESIDENTS $ 304,701.00 $ 305,726.00 $ 311,552.00 $ 308,376.00 $ 398,873.00 $ 523,632.87
NON-RESIDENT TWILIGHT $ 17,276.00 $ 34,075.00 $ 35,355.00 $ 55,172.00 $ 66,048.00 $ 75,021.00
COLLEGIATE $ 3,035.00 $ 3,650.00 $ 5,939.00 $ 14,912.00 $ 16,966.00 $ 12,180.00
JUNIORS $ 2,496.00 $ 2,195.00 $ 2,470.00 $ 4,444.00 $ 3,888.00 $ 3,917.00
SUBTOTAL $ 838,336.00 $ 856,805.84 $ 896,041.78 $ 889,322.00 $ 958,458.70 $ 1,303,727.77
GREEN FEES:
18 HOLE GREEN FEE $ 170,075.94 $ 192,132.00 $ 168,797.50 $ 42,862.00 $ 180,867.04 $ 250,938.44
TWILIGHT GREEN FEES $ 22,877.00 $ 23,054.00 $ 26,995.00 $ 16,267.00 $ 33,840.00 $ 44,209.98
BACK 9 GREEN FEES $ 7,648.85 $ 6,355.00 $ 6,297.95 $ 2,990.00 $ 18,761.50 $ 28,904.13
ADVANCED RESERVATIONS $ 19,093.86 $ 28,725.20 $ 32,255.00 $ 11,092.20 $ 15,764.80 $ 13,905.10
SUBTOTAL $ 219,695.65 $ 250,266.20 $ 234,345.45 $ 73,211.20 $ 249,233.34 $ 337,957.65
CARTS:
18 HOLE CART $ 77,218.62 $ 81,222.09 $ 69,765.68 $ 13,943.86 $ 84,848.25 $ 103,108.66
9 HOLE CART $ 15,497.63 $ 16,872.84 $ 19 143.64 $ 6,324.11 $ 22,450.30 $ 24,503.65
SUBTOTAL $ 92,716.25 $ 98,094.93 $ 88,909.32 $ 20,267.97 $ 107,298.55 $ 127,612.31
DRIVING RANGE $ 24,110.00 $ 25,417.80 $ 30,175.00 $ 5,450.00 $ 32,775.00 $ 43,318.00
PULL CARTS $ 1,029.74 $ 1,249.26 $ 1,283.96 $ 312.30 $ 982.57 $ 590.16
SNACK BAR RENT $ 6,000.00 $ 4,000.00 $ 4,201.58 $ $ - $ -
GIFT CERTIFICATES $ (336.36) $ (5,469.01) $ (6,331.03) $ (6,557.40) $ (2,352.23) $ (7,799.99)
CREDIT BOOK $ 4,182.58 $ 5,641.33 $ 4,685.20 $ (553.63) $ 2,464.26 $ (3,343.39)
PRO SHOP SALES $ 70,750.46 $ 68,096.34 $ 65,431.06 $ 28,301.52 $ 63,485.48 $ 85,158.48
MISC. SALES $ - $ $ - $ $ $ 3,497.09
SUBTOTAL $ 105,736.42 $ 98,935.72 $ 99,445.77 $ 26,952.79 $ 97,355.08 $ 121,420.35
TOTAL REVENUE $1,256,484.32 $1,304,102.69 $ 1,318,742.32 $ 1,009,753.96 $ 1,412,345.67 $ 1,890,718.08
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH MAY (11 months )
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 278,207.00 $ 273,579.85 $ 311,770.00 $ 300,148.00 $ 288,185.00 $ 391,682.00
RESIDENTS - Moming $ 214,059.00 $ 206,962.99 $ 198,052.45 $ 172,261.00 $ 155,846.70 $ 250,936.50
RESIDENTS -Twilight $ 33,768.00 $ 40,083.00 $ 45,335.33 $ 50,892.00 $ 50,067.00 $ 60,804.40
CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 4,560.00 $ 7,600.00 $ 55,068.67
NON-RESIDENTS $ 314,787.00 $ 313,106.00 $ 320,717.00 $ 318,830.00 $ 423,473.00 $ 471,368.20
NON-RESIDENT TWILIGHT $ 18,023.00 $ 36,056.00 $ 37,509.00 $ 58,280.00 $ 73,084.00 $ 77,821.00
COLLEGIATE $ 3,035.00 $ 4,165.00 $ 6,679.00 $ 15,857.00 $ 18,187.00 $ 13,401.00
JUNIORS $ 3.196.00 $ 2,915.00 $ 3,555.00 $ 4,832.00 $ 4,112.00 $ 4,501.00
SUBTOTAL $ 871,731.00 $ 883,762.84 $ 930,857.78 $ 925,660.00 $ 1,020,554.70 $ 1,325,582.77
GREEN FEES:
18 HOLE GREEN FEE $1,180,652.41 $1,145,028.55 $ 1,166,917.84 $ 1,075,509.58 $ 1,497,128.62 $ 1,401,093.93
TWILIGHT GREEN FEES $ 132,677.40 $ 133,137.00 $ 138,391.20 $ 132,660.00 $ 210,725.88 $ 195,336.87
BACK 9 GREEN FEES $ 47,740.85 $ 55,134.20 $ 64,104.99 $ 70,832.00 $ 103,385.45 $ 146,655.38
ADVANCED RESERVATIONS $ 99 779.26 $ 100,421.48 $ 85,842.00 $ 65,148.60 $ 42,868.60 $ 48,259.35
SUBTOTAL $1,460,849.92 $1,433,721.23 $ 1,455,256.03 $ 1,344,150.18 $ 1,854,108.55 $ 1,791,345.53
CARTS:
18 HOLE CART $ 446,433.90 $ 431,593.12 $ 428,989.07 $ 370,153.76 $ 547,038.70 $ 547,935.16
9 HOLE CART $ 89,287.04 $ 93,146.07 $ 104,098.70 $ 95 391.25 $ 132,610.77 $ 124,212.65
SUBTOTAL $ 535,720.94 $ 524,739.19 $ 533,087.77 $ 465,545.01 $ 679,649.47 $ 672,147.81
DRIVING RANGE $ 99,474.50 $ 108,580.80 $ 112,657.00 $ 91,547.00 $ 153,141.00 $ 148,995.00
PULL CARTS $ 6,360.21 $ 7,604.66 $ 7,312.17 $ 5,723.49 $ 7,734.65 $ 3,808.94
SNACK BAR RENT $ 42,500.00 $ 38,000.00 $ 30,701.58 $ 28,202.16 $ 10,000.00 $ 25,000.00
GIFT CERTIFICATES $ (2,472.10) $ (8,347.94) $ (10,016.67) $ (5,516.58) $ 4,281.37 $ 7,717.83
CREDIT BOOK $ 11,067.99 $ 11,954.54 $ 97.56 $ 1,995.36 $ 7,656.56 $ 14,760.64
PRO SHOP SALES $ 248,789.87 $ 227,692.96 $ 241,996.57 $ 197,673.69 $ 214,872.57 $ 257,995.67
MISC. SALES $ $ $ $ - $ $ 9,720.36
SUBTOTAL $ 405,720.47 $ 385,485.02 $ 382,748.21 $ 319,625.12 $ 397,686.15 $ 467,998.44
TOTAL REVENUE $3,274,022.33 $3,227,708.28 $ 3,301,949.79 $ 3,054,980.31 $ 3,951,998.87 $ 4,257,074.55
MONTH: May -22
DATE DAY 18 B-9 _
1 SUN 87 12
_ 2 MON _ 19 1
3, TUE 23 3
41 WED 3 2
5, THU 53 4
6' FRI 68 9
7 SAT 63 2
8 SUNJ 26 3
9 MON I 3 1
10 TUE 10 2
11 WED 10 1
12 THU 48 14
13 FRI 165 27
14' SAT 172 , 26
15. SUN 84 _. 7
16_ MON _ 29 5
17 TUE _ 34 8
18 WED 90
191 THU 24 8
20 FRI 166 23
21 SAT 132 6
22 SUN 106 2
23 MON 56 10
24 TUE 29 10
25 WED 68 _ 10
26 THU 55 30
27 FRI ' 153 66
28 SAT 206 17
29 SUN 261 16 97
30 MON 129 12 60
31 TUE 41 13 24
TOTALS 2,413
May -21 2,471
GUEST PLAY
TWI-LT PP COMP OTHER TOT-GST
31 2 132
45 6 2 73
9
1
14
26
3
.
9
2
1 2
5 11
21 12
19 33
28 55
19 _
13 4
13 2
18 -
10, 22
45 43
39 16
27 , -
1 10
20 21
19 4 _
14 26_
16
72 30
2
6
1
3
1
2I
3'
3
36
6
60 133
109
135 203
39
9
3
4 -
8
52
3 -
9 -
2 -
1 6B
4
1
3
9
3 -
4
5
1,
355 721 301 87
May -20
May -19
353 678 110 102
503. 64
MEMBER PLAY GRAND
18 B-9 TWI-LT TOT-MBR TOTALS COMMENTS/WEATHER
161 11 40 212 344 Sunny, 62 deg
158 2 35 195 268 Cloudy, Cool, 50 deg
47 12 _ 20 79 115 Cloudy AM, Sun PM, 52 deg ,
72 19 3 94 100 AM Rain, 49 deg
100 _ 49 _ 33 182 315 Sunny, 62 deg
112 46 40 198 307 Cloudy, 55 deg
55 9 • 1 65 268 AM Rain, Cold, Windy. 48 deg
75 14 I 22 111 150 Partly Cloudy. Windy. 50 deg
115 5 7 127 136 Cloudy, Windy, 51 degg
15 80 - 12 ' 92 107 Partly Sunny Windy, 52 dey
28 91 16 14 121 149 , Rain, Cold, 48 dd_
97 99 46 37 IL 182. 279 Cloudy, 60 deg
247 124H, 37 38 199 446 Sunny, Nice, 61 deg
284 119 18 29 166 450 Sunny, 65 deg_
111 153 14 28 195 306 Partly Cloudy, 62 deg
54 158 26 19 _ 203 257 Partly Cloudy, 62 deg
61 107 , 10 35 152 213 Partly Cloudy, 68 deg
121 129 _I 21 93 243 364 Nice, 75 dey_
116 60 4 13 77 193 Cloudy, Rainy, 60 deg
280 105 45 42 192 472 • AM Clouds, PM Sun, 64 deg
202 154 25 31 210 412 Fog to Sun, 75 deg
137 182 41 _ 15 238 375 Sunny, Warm, 75 deg_
146 147 5 35 187 333 AM Clouds, PM Sun, 65 deg
84 105 _ _ 10 _ 33 148 232 _ Cloudy, 55 deg
102 141 17 45 203 , 305 Nice, 66 deg
128 110 55 28 193 321 Sunny, fi0dey
244 176 56 33 265 509 Partly Sunny. 64 deg
328 139 16 27 132 460 Rain, For„ 63 deg
382 174 12 38 224 606 Sunny, 70 deg
206 211 37 63 311 517 Sunny, Nice,
79 153. 21 , 35 _ 209 288 Sunny, 70 deg
315 4.192
92 3,804
384 596 8 630 957
1,911 164 589 527 166 283 3,640
May -18 2,217 130 , 544 499 284 950 4,624
May -17 1,614
May -18 2,344
May -15 2,702
May -14 2.418
_ May -13 1.905
May,12 l 1,996
TMaji-11 1' 1,789 67 _
[ May -10 1,979 1061
May -09
1,969 130
May -08
124 560 441 148 78 3,165
I 1 I
198 803 1 839 322 548 4,654
168 759 713 255 143 4,740
71 758 583. 211 350 4,391
111 598 439 188
112 619 532 I 202
373. 703 174 .
540 528 295
526. 975. 307
1,910 _ 156 558. 913 298 745 _41578
499 , 902 288. 893. 4,460
1,399 107 528. 1,343 206. 959 4,540
1,252 259 290. 1,849 184 881 4,515
1,499 180 - - 373 2,233 214 737 548
1,255 191 336 2,284 196 979 5,241
1,828. 195 476 2,288 92 699 5,376
1,.062. 257 460. 2,888 85 ill 5,574
3,762
4,028
2,970
3.103
3.118
Z746
3,086
3,544
3.825 798
699 , 944 _ 5,405. 9,5971 0 Days Closed
550 , 1,421 5,997 9,801 0 Days C1ose4
155
1,069 4194 5,151 7 days closed- COVID
708 729
821
667
915
691
439 3,680 3,406 700
427 3,.788 3.356 ! ---921
313 3,419 r 3,454 725
491 3,939 3,642
584 4,491 3,216 ,
_ _ Maw07 _ 1,740 140
i
May -0
MaY-05
y-03
May -02
May -01
Mey-00
8,259 191. 326 2 227 33 2
4,97'
4,538 8.178
783 4722 9,346
656 4: 069 7234
633 4,834 ' 9,288
665 4,9001 9,640
358. 4,979 9.370
509 4,615 8,295
422 4,599 8,387
389 4,568 7,987
484 ' 5,003 8,942 I
2,496 639 996 _4,331 8909
3,898 1 1,017 421 5,336 9,.798 ;
365
3,481 945
4,771 _ 9,311
3,345 704 672 4,721 9.236
3,929 1,019 552. 5,500 10,746
3,688 687 521 4,896 10,137
3,590 943 , 353 4,886 , 10,262
3,632 130 227. 4,699 66,263
3,_295_ 388 326 3,987 8,263
CALENDAR
YEAR 2022 PLAY TOTALS
18 hole
green
40
GUEST
Prepaids
21
-
Back 9
w/mbr
19
39
PLAY
Twilight
green
-
71
146
408
301
Misc.
-
3
12
90
402
-
-
-
_ -
-
MEMBER
Back 9
play
70
119
PLAY
Twilight
play
73
105
263
Member
Play
651
772
1,894
3,473
5,405
-
-
-
TOTAL
PLAY
Monthly
Totals
731
1,066
Member
Play%
89%
72%
78%
Guest
Play
18 hole play
508
548
-
January
80
February
181
294
530
2,193
March
294
6
72
1,318
2,372
313
471
_
2,424
5,666
9,597
April
1,109
2,413
-
284
302
721
630
944
-
-
-
-
61%
56%
#DIV/0!
#DIV101
May
355
-
4,19.2
-
--
3,762
-
699
-
--
-
June
-
-
-
July
August
-
-
-
-
-
-
-
#DIV/0!
September
-
-
-
-
-
-
#DIV/0!
October
-
-
-
-
-
-
_
-
#DIVL01
November
-
-
-
-
-
-
-
-
-
#1)111/01
December
-
-
-
-
-
507
-
7,289
40,903
-
8,508
34,259
-
-
-
#DIV/01
TOTALS
4,037
666
1,153
926
1,672
2,015
12,195
19,484
63%
1,376
2021
26,122
1,201
3,939
8,265
7,995 10,5691 52,823
93,726
56%
2020
23,830
531 2,503
8,682 ; 564 36,110
3,240 4,728 j 11,480 48,648
84,758
57%
1
I 2,591
34,924
26,234
73,416
2019
22,138
1,769 2,344 1
6,082
5,425
6,833
38,492
52%
I
6,363
38,142
2018
22,289 1,888 2,032
6,112 3,932
36,253
25,6081 6,171
74,395
51%
6,534 2,926
35,097
26,4771 6,426 5,477
38,380
2017
21,905 1,907 1,825
_73,477
52%
23,902
i
I
4,206 38,869
27,309 7,663 5,577
2016
2,357
1,809
6,595
40,549,
79,418
51%
2015
25,318
2,216
1,174
6,117 3,435 38,260
24,845 5,605
5,502 35,952
74,2121
48%
5,885
26,145 5,975
1
36,052
72,560
_
50%
2014
23,422
2,405
929
3,867
36,508
3,9321
25,748 6,108
I
3,769 ,
35,625
72,531
49%
2013
23,220
2,438
- 1,138
6,311
3,799
36,906
6,161
I 3,618
7,121 2,963
38,778
2012
23,523 2,636 1,231
37,169
28,694
75,947
51%
23,723
5,128 3,449
-
2,678 37,954
2011
3,242 843
36,385
28,422
6,854
74,339
51%
2010
20,652 3,180
- 878
6,594 4,457 35,761
27,379
6,782 3,442 37,603
73,364
51%
5,218
75,017
48%
2009
22,986 3,517
2,089
5,011
38,821
26,929 6,107 3,160 36,196
23,524
5,816
2008
4,582
1,204
5,837
40,963
25,997
6,959 5,918
38,874
79,837
49%
4,858
1,177
2007
24,113
6,544
6,577 43,269
29,758
7,470 3,353
40,581
83,850
48%
2006
22,099 7,080 1,485
5,828 6,962 43,454
31,342 7,376 3,654 42,372
85,826
49%
16,577 11,948
28,879
2005
2,162
4,601 6,404 41,692
7,270
4,869 41,018
82,710
50%
30,078 7,250
41,540
82,277
2004
16,731 12,074 i
1,858
4,602 5,472
- 40,737
4,212
50%
17,168
28,837 6,065 3,800 38,702
79,892
48%
2003
12,342
1,912
4,371
5,397
_41,190
17,705
1
7,111 3,205 40,957
85,937
48%
46%
47%
2002
15,353
1,953
5,482 I 4,487
44,980
30,641
5,034 4,070
46,026
30,163
7,039 1,837 39,039
2001
13,280
21,699
1,943
85,065
3,480 2,382 40,710
2,879 36,221
76,931
2000
14,082
18,987 1,779
28,967
4,375 1
FY 2022 Projections by month
REVENUES: JUL
Season Passes $ -
Green Fees $ 432,000
Cart Fees $ 141,182
Driving Range $ 26,500
Pro Shop Revenues $ 47,000
Restaurant Rent $ 5,000
Solar Array $
Miscellaneous 5 TOTAL REVENUES $ 651,682
5
5
AUG
3,000
432,000
143,349
33,000
46,000
5,000
662,349
SEP
2,000
252,000
98,513
22,500
30,000
5,000
410,013
5
$
OCT NOV DEC JAN FEB MAR
$ - $ - $ - $ 233,456 $ 539,867
162,000 $ 54,000 $ 18,000 $ 18,000 $ 18,000 $ 36,000
74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,037 $ 10,397
15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000
25,000 $ 15000 $ 5,000 $ 10,000 $ 2,000 $ 20,000
5,000 $ 2,500 $ 2,000 $ - $ $ 2,500
$ 5 5 - 5 - $
$ $ $ - 5 $
281,524 $ 105,645 $ 33,406 $ 34,222 $ 256,493 $ 610,764
APR
393,957
54,000
29,504
13,500
25,000
5,000
520,961
$
5
MAY
204,274
108,000
46,494
15,000
30,000
5,000
408,768
EXPENSES:
Wages $ 145,809 5 145,809 $ 130,777 $ 114,242 $ 105,223 $ 96,204 $ 99,210 $ 75,159 $ 102,217 $ 111,236 $ 142,803 $
Operating Expenses $ 125,000 $ 120,301 $ 97,744 $ 55,451 $ 49,812 5 33,835 $ 33,835 5 42,293 $ 66,729 $ 99,624 $ 103,384 5
Pro Shop Purchases $ 25,300 $ 23,000 5 16,100 $ 10,350 $ 4,600 5 5,750 5 $ 5 5 39,100 $ 52,900 $
Life Insurance $ 652 $ - $ - $ - $ $ $ $ - $ $ - 5 $
Unemployment $ - 5 - 5 - 5 - $ 9,000 5 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ $
Health Insurance $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 5 24,877 5 24,877 $ 24,877 $ 24,877 $
Medicare $ 22,151 $ $ - 5 - $ $ 5 5 5 5 $ 5
Compensated Absences $ 15,000 $ $ - 5 $ $ $ $ $ 5 $ 5
Workers Compensation $ 16,000 $ $ - $ - $ 5 $ 5 5 $ $ 5
Retirement/Pension $ 251,300 5 • 5 - 5 - 5 $ $ $ 5 - $ - 5 $
Liability & Property Insurance 5 78,834 5 $ - 5 $ $ $ - $ - $ 5 - $ - $
Transfer to Trust $ 21,000 $ $ - $ 5 5 $ $ - 5 $ 5 $
Contractual Obligations 5 39,529 5 $ - $ $ - $ $ • $ - 5 5 - 5 $
Indirect Costs 5 129,324 $ $ - $ $ - 5 5 - 5 - 5 - 5 5 - 5
Prior Year Encumbrences $ 6,237 $ $ - $ $ $ $ $ $ $ $ $
Payback of Prior Deflc6 5 5 5 - $ - $ - 5 $ $ 5 $ $ $
Capital 5 100,000 $ $ - $ - $ 5 $ $ $ 5 $ $
FY22 Capital $ - $ - $ - $ - $ - $ - $ 5 - $ - $ $ $
TOTAL EXPENSES $ 1,001,013 $ 313,987 5 269,498 $ 204,920 $ 193,512 5 169,665 5 166,922 $ 151,329 $ 202,823 $ 283,837 $ 323,963 S
JUN
43,773
216,000
76,500
18,000
45,000
5,000
404,273
TOTALS
1,420,327
1,800,000
660,273
157,500
300,000
42,000
4,380,100
234,497 $ 1,503,189
111,842 $ 939,850
52,900 $ 230,000
$ 652
$ 54,000
24,877 $ 298,518
$ 22,151
- $ 15,000
- 5 16,000
$ 251,300
5 78,834
5 21,000
$ 39,529
5 129,324
5 6,237
$
$ 100,000
424,116 $ 3,705,584
SURPLUS/(DEFICIT) $ (349,331) $ 348,362 $ 140,515 $ 76,604 $ (87,867) 5 (136,259) 5 (132,700) $ 105,164 5 407,941 $ 237,124 $ 84,805 5 (19,843) $ 674,516
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Heath Insurance
Medicare
Compensated Absences
Contractual Obligations
Workers Compensation
Retirement/Pension
Encumbrances
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Payback of Prior Deficit
Capital
FY22 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACVOAL
JUL AUG 989 au NOV MC JAN 689 1.849 APR MAT
$ 12,589 $ 4,265 $ 2,004 5 1,400 $ $ 877 $ - $ 42,757 $ 924,267 5 303,115 5 133,590 5
$ 517,604 $ 464,626 $ 210,979 5 177,019 $ 48,946 $ 14,212 $ 2,475 $ 10,645 $ 19,650 $ 82,158 $ 223,030 5
$ 277598 $ 172,590 $ 95,417 $ 75,865 $ 27,979 $ 8,772 $ 1,022 $ 3,115 $ 9,700 $ 34,036 $ 79,737 5
$ 34445 $ 33;341 $ 19,063 $ 11,920 $ 4,413 $ 2,494 $ 1,029 $ 464 5 7.146 $ 15,628 $ 18,755 5
$ 57,301 $ 47,806 5 30,197 $ 17,917 $ 11,946 5 9,368 5 673 $ I,261 $ 22,330 5 26,258 $ 33,636 $
$ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 2,500 $ 2,500 $ - $ - 5 - 5 5 - 5
$ - 5 - $ - $ • 5 - $ - $ - $ - 5 - $ - 5 72,517 $
$ - $ - 5 5,505 5 626 $ 93 5 - $ - $ - $ - $ - 5 3,489 $
$ 88,144) $ 13,991) $ 51 $ 11,850) $ 3,110 $ 24,371 $ 3,425 $ (6545 $ (4,487) $ (2,682) $ (2,4031 $
$ 2,4118 $ 7,409 $ 4,930 $ 2,097 $ 2,705 5 (1,3551 $ (245) $ (147) $ (776) 5 (498) 5 (1,688) 5
$ 800,726 $ 731,047 $ 393,855 $ 289,145 5 101,893 $ 63,140 $ 7,579 $ 59,543 5 677,831 $ 458,027 S 560,658 5
$ 114,221 $ 1444,677 5 126,933 $ 124,986 5 111,215 5 132,763 $ 77,003 5 36,981 $ 73,371 S 195,336 $ 202,237 5
$ 77,366 $ 166,519 $ 75,158 5 82,150 $ 49,377 5 93,879 $ 124,914 $ 19,156 $ 38,768 5 87,967 $ 73,118 5
• $ 90,180 $ 12,014 $ 6,592 $ 4,269 $ 936 $ 1,187 $ 496 $ 24,844 $ 28,874 $ 36,289 5
5 4,5 5 46 $ 47 5 46 5 45 $ 49 $ 46 $ 17 $ 37 $ 37 5 53 5
5 - 5 - 5 - 5 - 5 5 5 2,115 5 $ 9,328 $ 23,725 5 2,285 5
$ 18,273 5 18,773 5 16,272 $ 16,270 5 .1.5.275 5 2,835 5 37,729 $ 419 $ 19,075 $ 39,461 $ 21,401 $
$ - 5 5 6,362 5 $ - 5 - 5 4,899 S $ - 5 2,843 $ - $
$ 1,193 $ $ - 5 5 - $ - 5 5 $ - 5 - $ • 5
$ • $ $ • 5 5 $ • 5 $ 5 6,500 5 $ - 5
S 6,054 5 $ $ 5 - $ • 5 $ 5 • $ 5 - 5
$ 251,399 5 5 $ $ - 5 - 5 $ $ - $ $ - 5
$ 6,237 5 $ 5 $ 5 - 5 $ $ - 5 5 - $
$ 70,515 $ $ S $ - $ - $ 5 $ - S $ 6,651 $
$ - 5 33,000 5 5 $ - $ - 5 $ $ - 5 $ - 5
5 - 5 129,324 5 5 $ 5 - $ $ $ $ 5 • 5
- 5 - 5 - 5 $ • S - 5 $ $ 5 $ $
$ - $ - S 5 5 123,220) $ - $ $ $ - $ $ (1,939) $
$ - $ - 5 $ 5 - $ - $ $ - $ 18,787 $ - 5 - $
5 145.592 $ 454,519 $ 293,987 $ 232,044 5 369,962 5 231,861 $ 247,893 $ s5.45s 5 148,709 $ 287,343 5 340,053 $
265,224 $
290,529
$ 155,669 S 57,101 $ (99,269) $ (170,622) $ (240,313) $ 1,553 5 689,123 $ 170,684 $ 220,606 $
PROJECTED
JUN
43,773
216,000
76,500
18,000
45,000
5,000
404,273
TOTALS
1,369,356
2,007,346
761,518
166,995
304,694
30,000
72,517
9,712
7,718
14,761
4,744,617
234,497 5 1,483,519
111,842 $ 939,313
52,900 $ 197,980
$ 490
$ 37,453
24,877 $ 237,659
- $ 14,104
$ 1,193
$ 6,500
$ 6,354
$ 251,300
$ 6,237
$ 77.123
$ 21,000
$ 129,324
5
$ (15,159)
5 18,787
424,116 $ 3,413,175
(19,843) $ 1,331,441
# AFP 2021
Residents
Early 376
Morning 243
Twilight 139
College 29
Junior 18
Totals 805
Non Resident
Unrestricted
Charter
Twilight
College
Junior
Totals
Grand Total
318
5
116
15
6
460
# AFP 2022
330
268
110
14
15
737
4/26/2022 5/10/2022 5/30/2022 16/13/2022 New in 2022
264
95
10
3
372
290 306
219 239
77 84
7 7
10 12
603 648
232 240
1265 1109
86 88
2 3
2 3
322 334
316
250
99
10
13
688
251
330 22
268 _ 22
110 14
14 4
15 _ 7
737 69
264 4
91 95
3 10
3 3
348 N 372
5
1
10
925 982 1036 1109 79
Findings report
on Golfnow
Andrea Johnson
Rob David
June 14 2022
GolfNow
highlights
• Integrated with Chelsea and enables DFP
bookings to access available tee times within
GolfNow and passes reservations to Chelsea
real time.
• Existing Guest link on our website would route
to GolfNow and be available via their app . No
change needed for members process .
• Captains can retain the Member tee times
within Chelsea or optionally replace Chelsea
with the GolfNow "Booking System".
• Credit cards are captured at time of DFP
bookings and verified real time with charging of
GolfNow "Convenience fee".
• www. golfnow.com
GolfNow benefits
• GolfNow works with 9000 courses and books 27 million rounds a year .
Widely used by golfers to search and find available courses and tee times
within their area of play/travel.
• Market "hot deals" which attract golfers to their website that often convert
to additional tee time bookings.
• Our admin or GolfNow can build and maintain our schedules in GolfNow.
• Encrypted Credit card capture which greatly reduces no-show and short -
shows. Reporting available to show trending .
• GolfNow can also be our new website and administrator at no additional
cost (potential cost savings).
• Significant Marketing benefits i. e. linked to Yelp, Instagram, etc.
Other...
• Group Bookings (larger than 4) require booking via their "Booking
engine" (which can also be used for Member bookings) .
• Group Booking Zink could be added to our website routing them there
and convenience fee and credit card required.
• Captains can require Groups to pre -pay or pay at time of play . Same
no show fee policy can apply.
• Half of the $2.49 convenience fee of Booking engine reservations
comes back to Captains.
Booking
options. ..
Option 1
• Book with Credit Card
• GolfNow charges a $2 .49 per player
"convenience fee" which confirms
the credit card.
• Player acknowledges our
cancellation policy i.e. 48 hrs.
• The players then pay via our POS
system upon check -in to shop .
• IF they n o-show or don't cancel
within our terms we flag them
within GolfNow who then charges
credit card and handles disputes.
• GolfNow sends a monthly "No
show" payment equal to all no-
shows each 15th of month to us.
Option 2
• Same as option 1 but
• Pre -paid at time of booking via
GolfNow and they remit payment
to us the next day
• If player cancels within our
cancellation terms GolfN ow
refunds their credit card and
deducts from daily remit to
Captains
Two pricing
options. ..
• Barter based
• Golf Now receives One foursome
per day per course (Hot Deal) and
retains associated green fees (cart
fees not included)
• We can restrict what time of day
these daily Hot Deal times are
permitted ie after 11a. Can flex
based upon tourneys, etc.
• We can restrict how much they
discount this fee ie "Hot Deals" but
the fees collected is their comp .
• Draws attention to our course for
those searching for "deals".
• Estimated at max $82 peak green
fee is $328 foursome x 2
co urses=$656/day* or $239K max
* le ss off peak and recaptured if there
is more than 2 no-show foursomes a
day.
• OR Commission based
• Golf Now c ollects 20% of all
green fees.
• No "Hot deal" or green fee time
retained by GolfNow.
• At the pr oj ected 2022 Green fee
revenues of $1 .8M annually
would be $360K per year cost
to Captains.
• Both options would significantly
reduce or eliminate lost
revenues to Captains caused by
no-shows likely recouping all or
more of these fees.
Additionally, Go lfNow charges all players a $2.49 convenience fee
for booking via their application .
(Z-
0
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of May 10th, 2022
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett, Director of Operations, Colin Walsh, Golf Course Superintendent, Rob
Harris (CCMGA), and Donna Potts (9 -Hole Women's Assn).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at:https:ir reflect-brewster-ma.cablecast.tv.CablecastPublicSiteishow(6009?channel=1
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - 7 Golf Commissioners accounted for which constitutes a quorum.
Public Comment
No Public Comment
Superintendent's Report
• Update on Course - Colin Walsh stated its May 10th and he has guys in full winter gear.
Unheard of weather for this time of year, looking forward towards warmer temperatures. The
conditioning of the course is very much in tune with what the weather is throwing at us. Colin
welcomed any comments and would love to explain conditions to anyone with questions.
Fertilizing beginning tomorrow morning and a lot of detailed work getting done before the
mowing really starts to pick up in the next few weeks. Driving range has been aerated and
seeded. It will be a regular occurrence on Thursdays of topdressing and seeding. The forward tee
on the 6th hole Port will be looking to open for the middle of June. They also shortened that
fairway by about 30 yards.
• Update to Pump House Protection Project - Minor adjustments made to some wording and it
should be ready to send out in the next few weeks. Griffm Ryder came to the property to look at
the project. John Kissida asked how quickly Town Hall will get the RFP out to invited firms.
Colin Walsh stated that it should be able to get out quickly.
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Directors Update:
• Overview Capital Projects on Annual Town Meeting Warrant -Jay Packett first echoed Colin's
comments on how cold the temperatures have been and appreciates the members patience with
the conditions post aeration. Hoping for warmer temperatures. Jay Packett stated we have used
73% of the total budget spent. This will increase with more weekend work for maintenance as
well as longevity pay coming for several employees. Jay Packett stated that the bill for the new
range balls will be going through soon and we have received our 30 new push carts. Membership
revenue is up in April over last year. Greens fees are up slightly as well. The Pro Shop sales are
up over $5000 since last year and is attributed to the cold weather and cold weather gear being
purchased. For the calendar year membership revenue is a little over $318,000 ahead of last year.
Golf cart revenue is down $5000 versus the previous year and that is attributed to weather.
Driving range and Pro Shop sales are higher than previous year. Overall, $330,000 ahead in
revenue for the calendar year vs previous year and primary driver is the membership revenue.
For the fiscal year $100,000 ahead vs the prior fiscal year. For the month of April there were a
total of 5,566 rounds - slightly lower than last year. Monday through Thursday play rates have
decreased in the last year. Total play for the calendar year for member play is at 9,887.
Membership has slowed coming in but we are still projecting over a million dollar surplus to the
bottom line.
• At Saturday's annual town meeting Jay Packett stated there are 3 capital projects on the warrant.
The first being the Maintenance building study for $20,000. The 2nd is the restaurant HVAC
system and requesting an additional $185,000 on top of the original $80,000. The final project is
for doors and windows on the property. The plan is for this winter to do the restaurant and
pavilion windows and doors as well as 3 doors for the pro shop. The following winter the
remaining pro shop windows will be completed. Captains will be requesting an additional
$415,000 for this project. Anne O'Connell asked if the money being requested at this town
meeting will cover the entire cost of the project. Jay Packett noted that yes, this money is for the
entire project, this upcoming winter and next. Anne O'Connell reminded everyone that the
establishment of the Enterprise Fund, Capital Stabilization Fund, and the golf budget are all on
the warrant for the Annual Town Meeting. Anne O'Connell recognized Rob Harris - Rob Harris
recommended emailing the membership to inform them of the items being voted on.
• Jay Packett brought up a refund to the Golf Commission - asking for a refund as a member has
moved from non-resident to resident. Discussion followed on the topic. It was determined that
the refund should be prorated for the portion of the season that they were not Brewster Residents
determined by the date of closing - suggested by Dave Valcourt (Once they officially become a
Brewster Taxpayer). Jay Packett stated that setting a refund policy would be beneficial and is in
favor of Dave Valcourt's suggestion. Jeff Odell motioned to have this refund case to be treated
as its own so as to not set a precedent and to be able to approve this refund now. It was discussed
that the refund policy should be amended to affect current members and their change of
circumstance. Discussion followed and it was determined that the Commission was generally in
favor of doing something and are working on the correct course of action to be taken. Jeff Odell
withdraws his motion. The Golf Commission will work towards a fair solution. The 2nd refund
request for a full membership refund due to a medical issue - John Kissida motioned to approve
the refund, seconded by Wyn Morton. Unanimously approved.
Anne O'Connell stated that the Selectboard agreed last night that the format for how groups have been
meeting will continue through the month of June. The special open meeting regulation is set to expire on
July 15th. The State House has not yet released any new information. Anne O'Connell asked for a vote
to continue the virtual format for the month of June - Rob David Motioned to approve, John Kissida
seconded the motion, and it was unanimously approved.
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Strategic Planning Updates (Commission)
Wyn Morton - Town Vision Survey came back in and two items were to protect drinking water supply
and develop solar energy without deforestation. Two things' Captains are currently doing. Wyn Morton
stated he reached out to Jen (advertising) and they devised a plan to get knowledge to the public of what
the Captains Course is doing. The Captains Course will need to provide Jen with some information on
the projects for the public statements/advertising. Colin Walsh offered to write something about the
project and send it to Wyn Morton for water conservation and nitrogen reduction. Jeff Odell will email
Wyn Morton facts and data on the Solar Project. Wyn Morton stated they are waiting on the course to
green up and leaves on the trees to come before getting drone footage for the course. Wyn Morton noted
the Travel and Leisure Magazine article that mentioned the Captains Course as one of the 15 best things
to do on Cape Cod. Wyn Morton gave kudos to the course and staff for getting mentioned in the
magazine.
Jeff Odell - In the attached packet there are 5 items that were determined in discussions with Jay, Steve
and Pat at the course. The first priorities are the re -sodding, the driving range carpeting and netting, while
the 2nd being Teaching Building refurbishing, and a short game practice area (if funds available). The
range mats and the netting (saving lost balls) would pay for themselves over time. The teaching building
is basically not usable, and it would be beneficial to have that refurbished for inclement weather teaching
situations. The short game area would be visited if funds were available. Anne O'Connell noted the
driving range items to get pricing for the next meeting. Jay Packett stated that the biggest thing being the
resodding of the tee box at the range. It has been at least 10 years since the last time and our driving
range is extremely busy. Colin Walsh would suggest a fall installation for the re -sodding project. Jeff
Odell noted that loss of revenue due to re -sodding for the winter can be saved by adding the hitting matts
and having the timelines work together.
John Kissida - Finished the preliminary draft of the Maintenance facility study and it was distributed to
several people. Waiting for comments from engineers and will be ready to send to Town Hall for further
discussion soon. John Kissida also stated that we do need to move forward with the signage at the
Course.
Anne O'Connell reiterated that we need to put together a list. She will compile the list if everyone will
email her what needs to be finished up using the remaining $20,000. Colin Walsh noted that all signs
should have a consistent appearance and look. Dave Valcourt did want to note the important events
coming up this summer as chances to show off the course. Anne O'Connell noted it is important to look
at the sign on the starter shed and get better and shorter verbiage.
Discussion Non -Resident Moratorium
Anne O'Connell read from a document she will send out at the end of the meeting that is comparing
membership numbers from 2021 to 2022. Total membership in 2021, almost a year ago, was 1108
compared to the 982 currently. Discussion followed on the topic. Jay Packett recommended that the
Non -Resident Moratorium remain in effect for the 2022 golf season and the waiting list be revisited in
March of 2023. Currently the waitlist is at about 70 people. Jay Packett stated a lot of thought went into
the non-resident moratorium and that we should keep it in place for the season, gather the numbers and
learn from them. Jay Packett stated leaving the moratorium in place for this season is also a show of good
faith to the annual fee players for supporting the course.
Discussion Membership Numbers
Anne O'Connell proposed moving the discussion of membership numbers to the 5/31 meeting as they are
short on time for this golf commission meeting. Dave Valcourt stated just finding the balance between
access versus revenue is what is important. Dave stated we should get some research on what a typical
municipality has for membership numbers. Jay Packett stated he will reach out to the other municipality
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golf courses in the area about membership numbers from them. John Kissida stated that the National Golf
Foundation should be able to get some membership numbers as well. Rob David stated that it is important
to pay attention to not only membership numbers but also rounds played per member. Rob David also
asked if we could see the number of shutouts to annual fee players on busy weekends and can we track
those this year. Jay Packett will look into statistics on requests for tee times filled/denied.
Questions and Comments from Associations and Liaisons:
Rob Harris stated the CCMGA is at 144 total members - 90% of last year's total. Full field event this
week and the group is very happy.
Donna Potts -9 Hole membership is up this year, so they are happy about that.
Anne O'Connell noted that league play is up, and new members are joining the association.
Review and Approve Minutes
4/12/22 - a few small edits - Motion to approve by Wyn Morton and seconded by John Kissida -
Unanimously approved.
4/26/22 - a few small edits - Motion to approve by John Kissida seconded by Andrea Johnson -
Unanimously approved.
Future Agenda Items and meetings -5/31
Further discussion on membership numbers and creating a list of the clubhouse surroundings. John
Kissida would like to add the sinkhole repair in the parking lot and cart barn - rather than add to agenda.
Jay Packett stated that they are waiting on an engineer - it has been very difficult to get an engineer to
visit the site.
Matters not anticipated by the Chair:
Dave Valcourt gave big kudos to Colin and his team. Wanted to say he appreciates his leadership and
that we all understand the poor weather conditions and not to beat himself up too much.
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:40 pm.
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FCORPORpj
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of May 31st, 2022
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett, Director of Operations, Rob Harris (CCMGA), Peggy McEvoy (Friends of
Captains), Bill Meehan (Liaison to the Finance Board), Donna Potts (9 -Hole Women's Assn), and Dave
Whitney (Liaison to the Select -board).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https:/h•effect-brewsterana.cablecast.tv/CablecastPublicSite/show/6039?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - Five Golf Commissioners present and accounted for which constitutes a
quorum.
Public Comment - No public comment.
Update from Friends of Captains Organization and proposed new project
Peggy McEvoy spoke about the upcoming putting contest on June 12th from 4pm to 6pm. It is a $25
entry fee for Members of Friends of Captains and $40 entry fee for non-members. This includes one
drink, passed appetizers and entry into the putting contest with a grand Prize of $5000. The winner of the
putting contest will get one attempt at a 50 -foot putt for $5000. There is a sign up on the Friends of
Captains website and you can sign up in the hallway in the Pavilion.
There is the July event called Home on the Range and more information will be coming out shortly about
that. In addition to these events Friends of Captains has order yardage markers/targets for the driving
range.
The Friends of Captains Library Project has repurposed the old water cooler boxes that had to be removed
per board of health. They are modified into what are called little libraries, and it is currently being
determined where to place them. It will be used as a leave one, take one book program. Ross from the
library will be responsible for the little library. Also, the Friends of Captains merchandise is starting to be
distributed.
Andrea Johnson motioned to approve the Friends of Captains Library Project, it was seconded by John
Kissida. The motion passed unanimously.
Anne O'Connell said on behalf of the Golf Commission that they are all very excited about the energy
that has been put into the Friends of Captains Organization by everyone involved and a big thank you.
Course Operations Questions and Concerns
• Acceptance of Gift (Jay Packett)
Purchase of Yardage Markers for the driving range by the Friends of Captains - Motion to
approve by Rob David and Seconded by John Kissida. Unanimously approved.
• Refund Request (Jay Packett)
2 Annual Fee Player Refunds were unanimously approved by the Golf Commission.
• Anne O'Connell noted an email from Dave Valcourt asking how meeting member requests for tee
times over the holiday weekend went. Were the measures implemented for reducing no shows
and improving member access working? Just looking for a quick overview at the early stages.
Jay Packett stated the weekend was fantastic even with the mediocre weather - overall the number
of no shows was minimal and very encouraging. The only cancellations on Saturday were mostly
member times. Pat Fannon has been working with Chelsea to not allow double bookings.
Nonmembers will now only be able to book a single tee time and will be prompted to call the pro
shop for multiple bookings. This will increase call volume to the pro shop but is a necessary step.
Members will be able to link tee times, the member side of booking tee times will not be affected.
This change will only be for the non-member logins. Dave Valcourt thanked Jay Packett for the
update.
Discussion Membership Numbers
Jay Packett stated he had sent out a membership survey to the other Municipalities - this is the first page
in the attached packet. 3 out of 5 municipalities responded to the survey. Sandwich and Dennis did not
respond. Harwich has 1116 members as a single golf course facility, currently the Captains Course has
1036 as a two -course facility. Jay Packet stated we are in a better position now than last year in terms of
membership access. 688 resident members and 348 nonresident members for a total of 1036 members.
For the calendar year there have been 64 new resident member's total. There are 13 members less than
2021 so far this season. Discussion followed on the topic. Anne O'Connell stated that the main issue
they will have control of is the ratio of nonresident members to members. She also stated that one of
Mark O'Brien's parting thoughts was that around 1000 members would be an ideal number.
Dave Valcourt noted that the Captains Course Junior Membership population is lower than the other
courses. Jay Packett noted his concern and stated that the $5 after 5 programs greatly reduces these
numbers as well that many children are from out of town and only around for part of the year, making a
membership obsolete. It is something to look at if the other municipalities offer any type of junior rates
such as Captains does.
Update Pump House Protection Project RFP
On May 9th - Griffin Ryder reviewed the prepared RFQ and made some minor changes in verbiage
May 12th - Donna Kalinick forwarded the RFQ to engineering firms.
May 23rd - Mark Nelson of Horsley Whitten informed the town they are too busy to take on any work at
this time and recommended contacting John O'Reilly of JM O'Reilly and Associates of Brewster - the
RFP was forwarded to John with no response. No other firms have responded to the RFQ - due to the
work loads of these companies Captains may look to re -post the RFQ with a longer deadline.
John Kissida stated that a longer deadline is a good idea and something the Captain's Course should look
into.
Update Maintenance Building Study RFP
May 16th John Kissida forwarded his final draft of the RFQ
May 23rd - 31st minor edits made and sent to Kurt Raber of Catalyst Architects and Steven Bottomly of
Golf Structure Alternatives. Golf Structure Alternative has been to the course back in 2019. Currently
the Captains Course is awaiting responses.
Proposed Revision to Refund Policy (Anne O'Connell)
Anne O'Connell stated we should have a refund policy to address people who go from non-resident
membership status to where they can pay resident rates. Jay Packett and Anne O'Connell both agreed
that there should be a policy to acknowledge that they have moved back into town.
Anne O'Connell crafted some verbiage for the policy - they are included in the packet. Andrea Johnson
motioned to approve the amendment and it was seconded by Dave Valcourt. The motion was
unanimously approved.
Discussion - Music on Course
Rob David stated that he had received a few emails with feedback and complaints, as well as experiencing
it himself. about music on the golf course. He stated he has friends that use a blue -tooth speaker that play
off Cape, but they keep it to a respectable level. Rob stated he wouldn't recommend banning it but that
we should have a policy in place for excessively loud music and wanted to start some discussion on the
topic. Discussion followed. Andrea Johnson did note that music is here to stay, Cranberry Valley has
carts with speakers in them, however some people just don't enjoy other people's music so what is there to
be done?
Jay Packett stated he is in favor of music on the golf course with several caveats. Before the pandemic
golf was considered a "stuffy" sport and the biggest initiative of the PGA of America was to grow the
game with the younger generation. He stated that the volume level is very key, and starters are trained to
mention to groups as they go out. He does state that there have been times when a group has had to be
talked to but 99% of the time the group is very receptive to turning it down. Jay Packett reiterated what
Andrea Johnson stated that the music is here to stay and that it is just a matter of us managing it. Jay
Packett is not in favor of any decision that doesn't allow music on the course and to allow the pro shop to
handle it. That goes for anyone watching the broadcast as well. Rob David stated that if we could have a
policy stating that volume should be at a moderate level. Jay Packett stated we should avoid having a
policy written down and keep it on a case by case basis but noted that the pro shop staff will be trained
going forward the way to handle the situation of a complaint for music on the course. John Kissida stated
giving the staff an idea of distance for the staff to identify the level at which the music becomes
problematic. Jay Packett will make sure the proper verbiage is used and that management will take care
of any larger issues.
Anne O'Connell stated to the viewing public to please send an email to sloliconunission a_brewster-
ina.tzov with any complaints or questions and they are read and responded to in a timely manner. Or to
send a message right through the Captains Website.
Questions and Comments from Associations and Liaisons:
No Comments
Future Agenda Items and meetings (6/14, 6/28)
Jay Packett stated that on Monday June 13th at the Select -board meeting they will revisit meeting in
person if any new information from the State has been provided. Bill Meehan stated that within the last
few days the State passed something that would allow Municipalities to extend virtual meetings through
December this year. That does not indicate what direction the Select -board will decide to move forward
with.
Matters not anticipated by the Chair:
John Kissida asked if there was an update on the 2nd hydration station by the Port Course. Jay Packett
stated that it is the works. The unit has been ordered and once it arrives the system will have to been
hooked up and the hope is it will be installed by the end of June.
A motion to adjourn was made by Andrea Johnson, seconded by John Kissida, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:10 pm.