HomeMy Public PortalAbout04 09 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON THURSDAY, APRIL 9, 2020 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. NOTE: THERE WAS LIMITED PUBLIC
ACCESS TO TOWN HALL. THIS TOWN COMMISSION MEETING WAS ABLE TO BE
ACCESSED ONLINE, INCLUDING ALLOWING FOR PUBLIC COMMENT.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
Joan Orthwein Commissioner
Donna S. White Commissioner
Also Present &
Participating:
IV. Minutes.
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
A. Regular Meeting of March 13, 2020
Commissioner Lyons had a change that needed to be made on
page seven, second paragraph adding the word "or" before removed.
B. Certification of Election Returns of March 20, 2020.
Vice Mayor Stanley made a motion to approve the minutes of
the regular meeting on March 13, 2020 with correction made, as well as
the minutes of the certification of election returns on March 20, 2020.
The motion was seconded by Commissioner White with all voting AYE at
roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were none.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. May 8, 2020 at 9:00 A.M.
2. June 12, 2020 at 9:00 A.M.
3. July 10, 2020 at 9:00 A.M.
4. August 14, 2020 at 9:00 A.M.
5. September 11, 2020 at 9:00 A.M.
6. October 9, 2020 at 9:00 A.M.
Mayor Morgan called attention to the meeting dates.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
B. Resolution No.20-1; A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING
EMERGENCY PROCEDURES FOR REMOTE ATTENDANCE AT PUBLIC MEETINGS
BY THE COMMISSION, ARCHITECTURAL REVIEW AND PLANNING BOARD,
STAFF, AND THE PUBLIC, PROVIDING AN EFFECTIVE DATE.
Vice Mayor Stanley made a motion to approve Resolution 20-
1 that was seconded by Commissioner Orthwein with all voting AYE at roll
call.
VII. Communication from the Public (3 min. maximum)
There was none.
VIII. Reports.
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that AT&T was very close to
finishing, but due to COVID 19, AT&T had to pull workers from the Town
site to work on emergency outages, etc. He added that Comcast was
waiting on supplies and have six houses on N. Ocean Blvd. and two on Old
School Road which will finish all of the fiber optics. After this is
finished, Comcast will need to visit the homes to power up the fiber
optic service. Town Manager Dunham stated that door hangers would be
put on the homes letting the customers know the next step. Commissioner
Lyons wanted to know how close the Town was with the budget and if there
was going to be enough to cover it. It was decided to answer this at
the next meeting due to the virtual set-up and CFO Tew not being on the
webinar.
2. COVID 19 update
Town Manager Dunham stated the Town was continuing to
observe and plans to use best practices, striving to maintain continuity
in government. He added that Town Hall was closed to the public and if
a meeting was needed, it was being done by telephone conferencing which
was happening daily. Town Manager Dunham stated that Gulf Stream was
following the pattern of other municipalities and staggering employee
work schedules with those who can work remotely from their homes. He
added they would be looking at the possibility of some employees working
exclusively from home on a temporary basis. Town Manager Dunham stated
the Town was not accepting any new applications or permits as Delray
Beach was not accepting any at this time. The Town is following their
lead. Town Manager Dunham stated the Town was following all executive
orders from the Governor and Palm Beach County and was in daily
conference call meetings with the Emergency Operations Center, which
included 39 cities, Palm Beach County Administration, the Palm Beach
Health Department and the Palm Beach Sheriff's Office. Assistant Town
Attorney Nazzaro gave a website where one could get a daily update by
zip code, which was www.arcgis.com/experience. Town Manager Dunham then
gave another site that people could check for updates which was
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
www.floridahealthcovidl9.gov. He thanked all the Town employees for
their help in responding to all the executive orders and pulling
together as a team.
3. Baxter & Woodman presentation dates
Town Manager Dunham reminded everyone that at the May
8, 2020 Commission Meeting, Baxter & Woodman would be making a
presentation on the septic to sewer study and the drainage in the Core.
Vice Mayor Stanley asked if he could elaborate on the drainage in the
Core as people were getting confused between the water main work and the
minor work being done for the drainage. Town Manager Dunham stated
Baxter & Woodman had been working over the past two months on developing
recommendations to be presented at the May meeting so the Town could
begin to take bids for construction. Vice Mayor Stanley reiterated
there were three separate things going on: bids for the water main, bids
for the drainage and bids for the repaving. Town Manager Dunham agreed
that there should be a CIP discussion about its future schedule so
residents would know what was going on.
4. Place Au Soleil proposed subdivision update
Town Manager Dunham stated 2900 Avenue Au Soleil had
been purchased and incorporated into the new design for the new
development and that talks were to begin with Mr. Kupi and Mr.
Glickstein but they had been put on hold due to COVID 19. Vice Mayor
Stanley asked what was happening at 2900 to which Asst. Town Attorney
Nazzaro stated they were keeping the existing residence on the water and
extending some of the lots so they are deeper, but they had not been
able to talk to Mr. Glickstein yet regarding easements. Commissioner
White questioned the existing residence remaining, to which Asst. Town
Attorney Nazzaro said the footprint would remain the same but they would
probably build something new. Town Manager Dunham reiterated they
hadn't had a chance to speak with the gentlemen, but he believed the
plan was to remove the house. Vice Mayor Stanley suggested they forget
the plans they've seen thus far and wait for new ones and Town Manager
Dunham agreed.
B. Architectural Review & Planning Board
1. Meeting Dates
a. April 23, 2020 @ 8:30 A.M.
b. May 28, 2020 @ 8:30 A.M.
C. June 25,2020 @ 8:30 A.M.
d. July 23, 2020 @ 8:30 A.M.
e. No August Meeting
f. September 24, 2020 @ 8:30 A.M.
Mayor Morgan called attention to these dates.
C. Finance Director
1. Financial Report for March 2020.
Town Manager Dunham stated the report represented six
months of the Town budget.
2. Water Usage as of March 31, 2020.
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
D. Police Chief
1. Activity for March 2020.
Chief Allen asked that the report be accepted as
submitted. He added that a car had been stolen from Driftwood Landing
when the resident's daughter had brought them food and left the keys and
purse in the car. They believe she had been followed into the
neighborhood by an unknown subject and the car was recovered that same
evening in Tamarac. He urged everyone, again, to lock their cars and
not leave items in the car. Mayor Morgan stated it had been repeated on
a monthly basis and then accepted all reports as submitted.
X. Items for Commission Action.
A. Reorganization of the Town Commission
1. Election of a Mayor
Vice Mayor Stanley made a motion to nominate Scott
Morgan to be the Mayor for the next term. Commissioner
Orthwein seconded the motion and all voted AYE at roll call.
2. Election of a Vice Mayor
Commissioner Orthwein made a motion to nominate Tom
Stanley as Vice Mayor for the next term. Commissioner White
seconded the motion and all voted AYE at roll call
B. Award Bid for AlA Water Main Project
Town Manager Dunham referred to the letter from Baxter &
Woodman stating there had been three bidders with the lowest
bid from Foster Marine Contractors, Inc. in the amount of
$1,948,548. Baxter & Woodman said the packet was complete,
the company vetted, and they recommended the Town accept the
bid from Foster Marine Contractors, Inc. Vice Mayor Stanley
asked where the company was based out of to which Asst. Town
Attorney replied they were based out of Wellington, FL. Aaron
Cutler of Baxter & Woodman stated they had done extensive work
on previous projects with Foster Marine Contractors, Inc. and
they were successful. Commissioner Lyons asked if there were
certain performance standards upheld in the contract. Asst.
Town Attorney answered there was a form contract attached to
the bid document with those contingencies and would be
presented to the Commission at the next meeting for their
approval. Commissioner White asked if the price was in
accordance with the financial estimate the Town was working
with in the CIP Plan. Town Manager Dunham stated that it was
within the budget. Mayor Morgan pointed out that it included
Sea Road and County Road over to Little Club Road and Town
Manager Dunham agreed that it did include those alternative
bids for those two projects. Vice Mayor Stanley made a motion
to approve the bid of $1,948,548 to Foster Marine Contractors,
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
Inc. The motion was seconded by Commissioner White with all
voting AYE at roll call.
C. Consideration of approval of Construction Management
Contract with Baxter & Woodman
Town Manager Dunham reminded the Commissioners that they
had asked Baxter & Woodman to sharpen their pencils and they
had done that. He added the total had now been lowered by 33%
and referred to Mr. Aaron Cutler to describe where the changes
had been made. Mr. Cutler stated that it was now vital to
transition the services Baxter & Woodman had rendered from
design to construction oversight services. He added they had
taken a close look at the entire scope to make sure they could
provide the proper oversight over the critical work activities
and did it in a manner that was the most cost effective so
that the inspectors weren't at the sites when critical work
wasn't being performed. Mr. Cutler said that in doing this
they were able to reduce the cost by 33%. Mayor Morgan stated
that he appreciated their efforts in reducing the price by a
third and asked Mr. Cutler if he felt positive they could
provide the quality of service for that price reduction. Mr.
Cutler stated that was correct and they analyzed past projects
that were almost identical to this one to come up with those
numbers.
Vice Mayor Stanley made a motion to approve the
Construction Management Contract with Baxter & Woodman - Phase
Two. Commissioner Orthwein seconded the motion with all
voting AYE at roll call.
D. Items by Mayor & Commissioners
Commissioner Lyons thanked Mr. Cutler, Town Manager Dunham
and Mayor Morgan for working to reduce the price. Mayor
Morgan thanked the staff for working to put the virtual
meeting together to run seamlessly.
XI. Adjournment.
Mayor Morgan adjourned the meeting at 9:42 A.M.
R ee Basel
As istant Town Clerk
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