HomeMy Public PortalAbout137-2022 - Larkin Greenwood Ford - new truck PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT made and entered into this "ZS day of , 2022,
by and between the City of Richmond, Indiana, a municipal corporation acting b and through its
Board of Sanitary Commissioners and Sanitary District Storm Water Management Board
(hereinafter referred to as the"City")and Larkin Greenewood Ford,2350 Park Road,Connersville,
IN 47331 (hereinafter referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF AGREEMENT
City hereby retains Contractor to provide one(1)Ford Transit Utility Van pursuant to the attached
proposal tendered by Contractor, which is attached hereto and incorporated by reference herein as
"Exhibit A". Contractor agrees to comply with all terms and conditions contained in"Exhibit A".
The Indiana State Quantity Purchase Agreement("QPA")with the State of Indiana was examined
by the Sanitary Department. Contractor agrees to comply with all terms and conditions contained
therein. Pursuant to Indiana guidelines, a City may opt to use the State QPA Bid List when
purchasing and may request price quotes for specific quantities of items of equipment and/or
commodities as an alternative to the standard bid procedures.
The Contractor shall furnish all labor material, equipment, and services necessary for and
incidental to the proper completion of this Purchase Agreement.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions,terms, or conditions of this Agreement,this Agreement shall be controlling.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance; and
2. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
completion of this Purchase Agreement.
Contract No. 137-2022
Page 1 of 7
SECTION III. COMPENSATION
City shall pay Contractor the quote amount described on "Exhibit A", which is the sum of fifty-
seven thousand four hundred sixty-seven dollars and 70/100 ($57,467.70), fifty percent(50%) of
which shall be paid by the Board of Sanitary Commissioners, and fifty percent (50%) of which
shall be paid by the Sanitary District Storm Water Management Board in consideration for the
vehicle specifically described within the Exhibit attached hereto, inclusive of delivery.
SECTION IV. 1'ERM OF AGREEMENT
This Agreement shall become effective when signed by all of the parties hereto and shall continue
until such time that the Contractor delivers the vehicle, in new and working condition,to the City,
which delivery shall occur within a commercially reasonable timeframe from execution hereof.
Nothing in this agreement shall be interpreted to waive any of the City's remedies that may be
available to it at law or in equity, specifically those pertaining, in any manner, to laws pertaining
to a purchaser's remedies for the furnishing of a defective automobile.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its
obligations under this Agreement;
b. submission by the Contractor to the City of reports that are incorrect or incomplete in
any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination,the City shall be required to make payment for all work performed
prior to the effective date by Contractor, but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination,the portion to be terminated.
Page 2 of 7
This Agreement may also be terminated by the City if a force-majeure event occurs and the results
or aftereffects of said event causes the performance of this Agreement to become impossible or
highly impracticable. Said event or results or aftereffects of said event would include events or
effects which the parties to this Agreement could not have anticipated or controlled. Examples of
a force-majeure event, or its results,would include, but would not be limited to, events such as an
Act of God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of
the Federal government,the State of Indiana, or local government.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person
or property or any other claims which may arise from the Contractor's conduct or performance of
this Agreement, either intentionally or negligently; provided, however, that nothing contained in
this Agreement shall be construed as rendering the Contractor liable for acts of the City,its officers,
agents,or employees. Contractor shall as a prerequisite to this Agreement,purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of
or result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them,
or by anyone for whose acts the Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
Page 3 of 7
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting
on behalf of Contractor or any sub-contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect to
hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly
related to employment,because of race,religion, color,sex, disability,national origin,or ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement
of any subcontract hereunder,Contractor,any subcontractor,or any person acting on behalf
of Contractor or any sub-contractor,shall not discriminate by reason of race,religion,color,
sex, national origin or ancestry against any citizen of the State of Indiana who is qualified
and available to perform the work to which the employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any employee
hired for the performance of work under this Agreement on account of race,religion,color,
sex,national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
day during which such person was discriminated against or intimidated in violation of the
provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all monies due
or to become due hereunder may be forfeited, for a second or any subsequent violation of
the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
Page 4 of 7
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid,City shall notify Contractor in writing of said determination
and shall give contractor ninety (90) days within which to respond to the written notice. In the
event Contractor fails to demonstrate to the City that the Contractor has ceased investment
activities in Iran within ninety(90)days after the written notice is given to the Contractor,the City
may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City
determines during the course of this Agreement that this certification is no longer valid and said
determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5,the City reserves
the right to consider the Contractor to be in breach of this Agreement and terminate the agreement
upon the expiration of the ninety(90) day period set forth above.
SECTION IX. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION X. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. It shall be
controlled by Indiana law and shall be binding upon the parties, their successors and assigns. It
constitutes the entire Agreement between the parties, although it may be altered or amended in
whole or in part at any time by filing with the Agreement a written instrument setting forth such
changes signed by both parties.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising
under this Contract, if any, must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts.
Any person executing this Contract in a representative capacity hereby warrants that he has been
duly authorized by his or her principal to execute this Contract.
Page 5 of 7
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this
Agreement, including but not limited to City's reasonable attorney's fees, whether or not suit is
filed.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
[Remainder of this page intentionally left blank. Signatures to follow on page 7].
Page 6 of 7
"CITY" "CONTRACTOR"
The City of Richmond,Indiana, by and Larkin ee wood For
through its Board of Sanitary
Commissioners ?��
By.
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- e`Miiler,President (Printed): Lezaii&k
Dated: 1Z-3/2_-?..___
Title: P 5/4 2
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Aman Bakshi,Vice President in
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Dated: Li
Dated:
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APPROVED:
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Dated: (J 8 Z 702Z
Page 7 of 7
„ RKHN Larkin Greenewood Ford SALES QUOTATION
GREENEWOOD .o, p�ii:��
2350 Park Road,Connersville,IN 47331 .:�+
'
Toll Free 1-800-798-2378 _�
Email:shurley@larkin-ford.com t `L >•�
Date: 8/22/2022 Phone: 765-983-7483
To: Elijah Welch Fax:
Richmond Sanitary District
2380 Liberty Ave Email: ewelch@richmondindiana.eov
Richmond,IN 47374
2023 Ford Transit
FunctionalCAB Alternator-150-amp*Auxiliary Fuel Port*Brakes—4-wheel anti-lock disc brakes*Frame Rail Extension Adapters* Fuel
Tank—Capless fuel fill, 25 U.S.gallons(midship)*Horn—Dual-note electric ”Steering—Power Rack and Pinion *Battery Single Battery—
70 amp-hours(Gas Only) *Suspension-Front—Independent MacPherson-strut,stabilizer bar*Rear—Leaf springs,heavy-duty gas shock
absorbers"Tires-235/65R16C 121/119 R BSW All Season(SRW)*195-75R16C 107/105 R BSW all-season(DRW)"Wheels-16"steel-
SRW—Steel Wheel with Black Hubcaps -DRW—Silver Steel with Silver Front Hubcap-Full-size spare tire&wheel
Exterior Body Side Moldings—black"Bumper-Front—Black,molded-in-color with lower valence-Rear-Black,molded-in-color with
integral step(Low Roof)Rear-Black, molded-in-color without integral step(Medium&High Roof)"Doors-60/40 hinged,passenger-side.
Low roof only-Sliding passenger-side.Medium and high roof 50/50 hinged rear,180-degree opening.Regular Wheelbase.50/50 hinged
rear,237-degree opening.Long wheelbase and long wheelbase EL*Grille-Black with black surround *Exterior Lighting-Halogen head
lamps with Black Trim-Roof Marker Lamps—Included on dual rear-.wheel models and single rear-wheel CA and CC-Center High Mount
Stop Lamp(CHMSL)"Mirrors-Short-Arm Dual Power *Windows/Glass,Solar Tint All-aroung*No Cargo Area Windows-Rear-window'
Windshield Wipers=Variable interval intermittent
Interior Cargo Area Tie Down Loops'Complete Headliner*Console—Center stack console with integrated shifter *Glove Box*
Instrumentation—Tachometer,fuel level and coolant temperature"Steering—Tilt&telescopic column polyurethane 4-spoke wheel*
Step well pads—black plastic"Sun visors—Vinyl Trimmed.(Illuminated with Wagon XLT) *Air conditioning-Front only -Front and Rear
—Standard on All Wagons Except Low Roof RWB XL Trim(K1Z/K1Y with 301A)*Audio-Antenna—fender mounted - AM/FM stereo,
digital clock,audio input jack 2 Front Speakers-6 Speakers(2 Front/4 Rear)* Door-Locks and Windows -Autolocking Drive Away with
Crash Unlocking(Not Available with Manual Locks)"Power Equipment Group(Power Locks and Windows)with Remote*Keyless-Entry*
Floor Covering-Vinyl,Front only(Rear Vinyl Floor Covering Delete)-Vinyl,Front and Rear-Carpet Floor Mats"Inside Rearview Mirror
Included(When Equipped with Rear Glass).Included with any window combination AND audio pack ft19 and above for Van and Wagon
and Chassis Cab.Included with less rearview camera on Chassis Cab.Included with rearview camera on Cutaway when ordered with audio
packs 19 and above.-Not Included(When Equipped Without Rear Glass)*Interior Lighting-Front Dome Lamp with Map Lights and
Theater Dimming-Rear Compartment Lighting-Accessory Delay—30 minutes*Powerpoint-12V,one in instrument panel,one in center
console-12V,one located in rear of vehicle*Rearview Camera-Rearview camera with trailer hitch assist(rear view mirror 90B display
when no rear-door glass and audio pack without multi-function display)
Seating&Trim Driver and front-passenger manual reclining bucket seats with adjustable headrest.Includes driver-side inboard armrest.*
Seating Capacity-2 Passenger-8-passenger—Standard with Regular Wheelbase Wagon(Low Roof receives narrower 2nd row.Medium
Roof receives wider 2nd row)-12-passenger-Standard with Long Wheelbase Wagon-15-passenger—Standard with extended-length
Wagon*Passenger A-Pillar Grab Handle*Center Console*Headliner—Cloth, front only"Headliner—Cloth,full-length*Front
Overhead Console(not included on low-roof models)
Safety/Security Driver and Passenger Airbags*Passenger-side airbag cut-off switch(Not available with seats delete or right hand door
delete)*Safety Canopy°side-curtain airbags "AdvanceTrac°w/Roll Stability Control" (RSC°) *Side Wind Stabilization*Tire Pressure
Monitoring System(TPMS).SRW Only.*Hill Start Assist*Safety belts—3-point, all positions"SOS Post-Crash Alert System'"(distress call
w/airbag deployment)Requires SYNC°or SYNC°3.
Warranty Basic 36 month/36,000 miles Powertrain 60 month/60,000 miles Corrosion Perforation 60 month/unlimited mileage Roadside
Assistance 60 month/60,000 miles
Exhibit A
2023 Transit
_ Code Description Each Total
1 ElY 2023 T150 Transit Utility Cargo Van 130"Wheelbase $38,795.72 $38,795.72
1 R1X. High Roof-Utility Van $5,200.00 $5,200.00
1 99G 3.5L Ecoboost V6 $1,576.20 $1,576.20
1 63E Dual Heavy Duty Batteries $263.44 $263.44
1 59D Perimeter Anti-Theft Alarm $138.42 $138.42
1. 544 Heated Mirrors w/Turn Signals-Passenger Van $196.46 $196.46
1 86F 2 Additional Keys-Passenger/Utility Van $66.98 $66.98
1 61D Front and Rear Split-View Camera-Passenger Van $1,013.56 $1,013.56
1 60D Adaptive Cruise Control ASLD-Passenger Van $674.22 $674.22
1 43R _Reverse Sensing-Passenger Van $263.44. $263.44
O 96D Load Area Protection-Utility $513.48 $0.00 +513.48
1 90D Power Outlet 110V/400w-Utility Van $424.18 $424.18
1 68J Extended Length Running Boards-Utility Van $584.92 $584.92
1 . 58B Sync 4 with AM/FM 12"display.Bluetooth,Dual USB Embedded Voice Recognition and $883.56 $883.56
Connected Navigation(90 Day Trial)
1 55D Front Fog Lamps-Utility Van $102.12 $102.12
1 R1Y T-250 Low 148"WBRWD-Utility Van $1,975.80 $1,975.80
1 63C Dual Alternator-Utility Van $750.36 $750.36
1 68B, Remote Start $439.56 $439.56
1 87A Power Outlet -Utility.Van $13.32 $13.32
Non Contract Options
1 X7L 3.73 Limited Slip Axle $288.60 $288.60
1 53B Heavy Duty Tow Package $430.68 $430.68
1 18P 50/SO Hinged Rear Door-253 Degree Opening $66.60 $66.60
1 655 Extended Range Fuel Tank $253.08 $253.08
1 60B/85B Flooring Heavy Duty Cargo&Heavy Duty Scuff Plate Kit $821.40 . $821.40
1 66C D-Pillar Assist Handles $53.28 $53.28
1 47T Bulkhead and Lockable Door $1,238.76 $1,238.76
1 17P Cargo Tie-Down ooks $22.20 $22.20
1 67E Large Center Console $173.16 $173.16
1 66D Front Overhead Shelf $66.60 $66.60
1 41B B-Piller Assist Handle $22.20 $22.20
1. 15F Full Rear Compartment Lighting $66.60 $66.60
1 62C. Auxiliary Heater/AC Prep Package $88.80 $88.80
O AFM Aftermarket Install of Heating and Air-Price TBD $0.0D $0.00
O AFM Aftermarket install of shelving units-Price TBD $0.00 $0.00
Total $56,954.22
BY'-School Bus Yellow X YZ Oxford White
+$513.48
UM Agate Black PQ Race Red
M7 Carbonized Gray Metallic UX Ingot Silver Metallic New Total$57,467.70
DR Avalanche Gray Metallic -ME Abyss Gray Metallic
FT Blue Metallic -MT Blue Mist
Please acknowledge your acceptence of the above quotation by signing this document.
Authorized Signature: Title:.
Printed Name: Date:
Please email a signed copy of the quotation and copy of your purchase order to shuriey@larkin-ford.com.You will receive an order confirmation
within 3-5 business days from our office to confirm your order. If not,please contact our sales office at 1-800-798-2378.
Thank you,
Stephanei Hurley
Government Sales
Larkin Greenewaod Ford
2350 Park Road
Connersville,IN 47331