HomeMy Public PortalAboutBaxter & Woodman, Inc. (Mathews Consulting, Inc.) Minor Drainage Improvements 08/2020TOWN OF GULF STREAM
Construction Management Services for
Minor Drainage Improvements
DATE: August 3, 2020 (Revised August 13, 2020)
BACKGROUND
The Town of Gulf Stream contracted with Baxter & Woodman (B&W) (Consultant) to perform a
field investigation to identify areas alongside roadways within the Town that experience ponding
and rutting. These findings were documented in a technical memorandum. The Town is currently
under contract with a General Contractor working on a water main replacement project within the
Town. The Town dcsires to change order the proposed minor drainage improvements presented in
the Technical Memorandum. The Town has requested that B&W to provide construction
management and inspection services under our General Engineering contract with the Town for the
minor drainage improvements work (see Exhibits 1-A through 1-C for limits of proposed work).
SCOPE OF WORK
The services provided under this Authorization will be divided into defined tasks in order to
perform the required engineering services. The following is the description of the tasks to be
performed by the Consultant:
Task No. 1 — General Administration. Pro iect & Insnection Coordination
B&W's Construction Manager will provide general construction administration as required for the
Contract. This includes coordination with the Town and Contractor to answer design related
questions or clarifications. Consultant will review and track all pay item quantities.
Task No. 2 — Site Observations
Consultant shall provide a construction field representative to periodically visit the construction
site to monitor the work (approximately 3 hours/day) during construction of the minor drainage
improvements in a total period of not -to -exceed 6 weeks (which equates to 90 hours) for the minor
drainage improvements work only. Field reports will be prepared to describe the current activity.
The field representative will promptly relay any concerns to the Town and Engineer.
ASSUMPTIONS
Work described herein is based upon the assumptions listed below. If conditions differ from those
assumed in a manner that will affect schedule of Scope of Work, Consultant shall advise Town in
writing of the magnitude of the required adjustments. Changes in completion schedule or
compensation to Consultant will be negotiated with Town.
B&W assumes that all existing and proposed infrastructure roadway/pipeline alignments
are within the CITY's, rights-of-way and/or approved easements.
2. Town personnel will assist in limited field verification of affected existing Town facilities.
3. B&W assumes that there are no contaminated soils or groundwater in the project area.
4. This scope of work does not include review of contractor pay applications, construction
schedules or change orders. If these services are required by the Town, they will be
acknowledged in writing and performed on an hourly basis.
5. Contractor shall provide Town with final Record Drawings.
ADDITIONAL SERVICES
The following are examples of some specific Additional Services Items that may be required, but
are not included within this Scope of Work. Generally, a condition contrary to the work description
or assumptions (upon which the Contract fee is based) is considered an Additional Services Item.
Examples include:
1. Additional supervision or construction observation in excess of that specified in this Contract.
2. Assisting the Town in the settlement of construction contract claims will be an additional
service.
These and other services can be provided, if desired by the Town, under separate Contract(s) or by
an amendment to this Contract. Services performed will be on an as -directed basis in accordance
with a written Notice to Proceed from the Town.
CONTRACT PERFORMANCE
The services will be provided based on time and expenses not to exceed $24}606.00 using the
Hourly Rate Schedule shown below. These rates will also apply to any Additional Services
authorized by the Town
Principal
$165.00
Sr. Engineer
$150.00
Engineer
$112.00
Sr. Inspector
$110.00
Inspector
$90.00
Sr. Eng. Tech
$110.00
CADD
$95.00
Clerical
$68.00
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates
under each signature. TOWN OF GULF STREAM, through an authorized official of the Town and
Baxter & Woodman. Inc. signing by and through Rebecca Travis (Vice President) duly authorized to
execute same.
TOWN OF GULF STREAM:
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Date: _ D__N/W-0;;�O_—
BAXTER & WOODMAN, INC.
By:
Rebecca Travis, Vice President
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