HomeMy Public PortalAboutResolution No. 23-160 Issuance of an RFP for Safe Streets and Roads for All PlanSponsored by: Interim City Manager
RESOLUTION NO. 23-160
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
INTERIM CITY MANAGER TO ISSUE A REQUEST FOR
PROPOSALS (RFP) FOR A QUALIFIED CONSULTANT FOR
THE DEVELOPMENT OF A SAFE STREETS AND ROADS
FOR ALL (SS4A) COMPREHENSIVE SAFETY ACTION
PLAN FOR THE CITY; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") desires to establish a
comprehensive safety action plan (CSAP) and is the recent recipient of a fiscal year
2022 - 2023 Safe Streets and Roads for All (SS4A) Action Plan Grant; and
WHEREAS, the Interim City Manager recommends that the City Commission
authorize the issuance of a Request For Proposals (RFP) for the development of a
comprehensive safety action plan in compliance with all local, state, and federal
regulations; and
WHEREAS, a comprehensive safety action plan (CSAP) is a powerful way to
prioritize safety improvements and justify investment decisions within area
jurisdictions. These plans can serve as the basic building block to significantly
improve roadway safety by reducing and eliminating serious injury and fatal
crashes, communicating, and collaborating with stakeholders and community
members, and providing information on funding opportunities; and
WHEREAS, the City's CSAP will identify safety issues and specific actions
that can be implemented to improve safety for people traveling by any mode
throughout the City; and
WHEREAS, this first -of -its -kind regional CSAP for the City of Opa-Locka
will provide a framework of innovative strategies and implementation actions
intended to reduce transportation -related fatalities and serious injuries while also
supporting federal safety initiatives; and
Resolution No. 23-160
WHEREAS, the CSAP will identify safety issues and specific actions that can
be implemented to improve safety for people traveling by any mode throughout the
City; and
WHEREAS, the plan will also develop recommendations for both motorized
and non -motorized modes in the roadway network as well as other elements
including land use, transit, freight, and other community factors to create a
comprehensive course of action; and
WHEREAS, further, the plan will address federal and state regulations,
including design guidance as well as performance management goals, measures,
and targets, and will promote equitable outcomes; and
WHEREAS, this plan will be funded in part through an Action Plan Grant
through the Safe Streets and Roads for All (SS4A) discretionary grant program. The
purpose of this program, established by the Bipartisan' Infrastructure Law (BIL), is
to support local initiatives to prevent death and serious injury on roads and streets,
including pedestrians, bicyclists, public transportation users, motorists, personal
conveyance and micro -mobility users, and commercial vehicle operators; and
WHEREAS, funding for the Safe Streets for All (SS4A) project is included in
the fiscal year 2023-2024 Budget with a Two -Hundred Thousand Dollar
($200,000.00) grant which is partially matched by the City in the amount of Fifty
Thousand Dollars ($50,000.00); and
WHEREAS, the Interim City Manager recommends that the City Commission
further authorize spending of up to Three Thousand Dollars ($3,000.00) for
advertising purposes, if deemed necessary; and
WHEREAS, the City Commission finds it in the best interest of the City and
its residents to authorize the Interim City Manager to issue an RFP for the
development of a comprehensive safety action plan, in compliance with all local,
state, and federal regulations, for the City and to further authorize spending of up to
Three Thousand Dollars ($3,000.00) for advertising purposes, if deemed necessary.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION
OF THE CITY OF OPA LOCKA, FLORIDA:
2
Resolution No. 23-160
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-Locka hereby authorizes
the Interim City Manager to issue Request for Proposals (RFP), attached
hereto as Exhibit "A", for provision of a qualified consultant for the
development of a comprehensive safety action plan, in compliance with all
local, state, and federal regulations for the City and to further authorize
spending of up to Three Thousand Dollars ($3,000.00) for advertising
purposes, if deemed necessary.
Section 3. Sections of this Resolution may be renumbered or re -lettered and
corrections of typographical errors, which do not affect the intent of this
Resolution may be authorized by the Interim City Manager, following review
by the City Attorney, without need of public hearing, by filing a corrected
copy of same with the City Clerk.
Section 4. This Resolution shall take effect upon the adoption and is subject to
the approval of the Governor or Governor's Designee.
PASSED AND ADOPTED this 11th day of October 2023.
A TEST:
a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, P.A.
City Attorney
John H. . Jr., Mayor
3
Resolution No. 23-160
Moved by: Commissioner Kelley
Seconded by: Commissioner Williams
VOTE: 4-0
Commissioner Bass ABSENT
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
4
City of Opa-locka
Agenda Cover Memo
Department
Manager:
Adelina Gross
Department
Director
Signature:
OocuSigned by:
-4-044;t4.-` t -64a.
Interim
City
Manager:
Darwin Williams
CM Signature:
ItC___, l
Commission
Meeting
Date:
10/11/2023
o
Item Type:
(EnterX in box)
Resolution
Ordinance
Other
X
Fiscal
Impact:
(Enter x in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1st
Reading
2nd Reading
X
Public Hearing:
(EnterX in box)
Yes
No
Yes
No
X
Funding
Source:
Account# : 19-
515491
(Enter Fund & Dept.)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterX in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual, of Life & City Image
Communication
Area:
Strategic
(list the
item will
Plan Obj./Strategy:
specific objective/strategy this
address)
X
•
MI
i•
•
Sponsor
Name
City Manager
Department:
Capital Improvements Program
City
Manager
Short Title:
Request for Proposals Safe Streets for All (SS4A) Comprehensive Safety Action Plan
Staff Summary:
A comprehensive safety action plan (CSAP) is a powerful way to prioritize safety improvements and justify
investment decisions within area jurisdictions. These plans can serve as the basic building block to
significantly improve roadway safety by reducing and eliminating serious injury and fatal crashes,
communicating, and collaborating with stakeholders and community members, and providing information
on funding opportunities.
As a recent recipient of an FY22 Safe Streets and Roads for All (SS4A) Action Plan Grant, this first -of -its -
kind regional CSAP for the City of Opa-locka will provide a framework of innovative strategies and
implementation actions intended to reduce transportation -related fatalities and serious injuries while also
supporting federal safety initiatives. The CSAP will identify safety issues and specific actions that can be
implemented to improve safety for people traveling by any mode throughout the City.
The plan will develop recommendations for both motorized and non -motorized modes in the roadway
network as well as other elements including land use, transit, freight, and other community factors to
create a comprehensive course of action. The plan will address federal and state regulations, including
design guidance as well as performance management goals, measures, and targets, and will promote
equitable outcomes.
As noted, this plan will be funded in part through an Action Plan Grantithrough the Safe Streets and Roads
for All (SS4A) discretionary grant program. The purpose of this program, established by the Bipartisan
Infrastructure Law (BIL), is to support local initiatives to prevent death and serious injury on roads and streets,
including pedestrians, bicyclists, public transportation users, motorists, personal conveyance and micro -mobility
users, and commercial vehicle operators.
The intent of this item is to issue a request for proposals for the development of a comprehensive safety
action plan in compliance with all local, state, and federal regulations.
Financial Impact - Funding for the Safe Streets for All (SS4A) project is included in the FY 24 Budget with a
$200,000 grant which is partially matched by the City in the amount of $50,000. For the purpose of obtaining
broad dissemination of this solicitation and to ensure a wide range of qualified bidders are aware of this
opportunity, print media may be used in addition to electronic media at a cost not to exceed $3,000. This
expenditure will be funded in the Non -Department Division, Other Advertising (19-515491) which has an
available balance of $25,000.
Proposed Action:
Staff recommends the issuance of a Request for Proposals for the Comprehensive Safet Action Plan (Safe
Streets for All) development in compliance with Awarded Grant received during FY 23.
Attachment:
1. Agenda
2. RFP Set
3. Resolution
CITY OF
OPA-LOCKA
REQUEST FOR PROPOSAL 23-TBA
SAFE STREETS AND ROADS FOR ALL (SS4A)
COMPREHENSIVE SAFETY ACTION PLAN
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 2 July 22, 2023
Table of Contents
I. Introduction
a. Advertisement
b. Description of the City of Opa-locka
c. Purpose of Request
d. Project Narrative
II. Nature of Services Required
a. Scope of Work to be Performed
b. General RFP Requirement
c. Contents of Proposal
III. Project Schedule
a. Consultant Selection
b. Project Development
IV. Submittal Information
a. Consultant Selection
b. Project Development
V. Evaluation and Selection Process
a. Review of Proposals
b. Evaluation Criteria
VI. Contract
a. Agreement for Services
b. Insurance Requirements
VII. Attachments
a. Additional Resources
b. Title VIII Assurances
c. Cost Proposal Form
d. USDOT SS4A Plan Development - Elements for a SS4A Action Plan
e. PROPOSER QUALIFICATIONS
f. CERTIFICATION REGARDING DEBARMENT
g. DRUG FREE WORKPLACE
h. NON-COLLUSION AFFIDAVIT
i. NON-DISCRIMINATION AFFIDAVIT
j. E-VERIFY FORM
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 3 July 22, 2023
CITY OF OPA-LOCKA
RFQ NO: 23-TBA
TRANSFER STATION DEVELOPMENT
The sealed proposals for SAFE STREETS AND ROADS FOR ALL (SS4A) COMPREHENSIVE SAFETY ACTION
PLAN for the city of Opa-locka will be received at the City’s Clerk Office, 780 Fisherman St, 4 th Floor, Opa-
locka, Florida 33054, TBA. Any RFQ Package received after the designated closing time will be returned
unopened. The city will be accepting proposals by mail; however, it is your responsibility to submit your
proposal by the due date. In addition, proposal may be submitted via www.demandstar.com (e-bid). The
address to submit sealed proposal is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the proposal package on USB Flash Drive
in PDF format shall be submitted in sealed envelopes/packages addressed to the City’s Clerk Office and
marked RFP for Safe Streets and Roads for all (SS4A) Comprehensive Action Plan.
Proposers desiring information for use in preparing proposal may obtain a set of such documents by visiting
the city of Opa-locka website at https://www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject all proposals and to waive any technicalities or irregularities
therein. The City further reserves the right to award a contract to that proposer whose proposal best
complies with the RFP NO: 23-TBA requirements. Proposers may not withdraw their proposal for a period
of ninety (90) days from the date set for the opening thereof.
City Clerk
Joanna Flores
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 4 July 22, 2023
I. INTRODUCTION
1-1. INTRODUCTION: The City of Opa-locka is requesting submissions for the Safe Streets and Roads
for all (SS4A) Comprehensive Action Plan. The City is soliciting bids on behalf of the City Manager’s
Office under the laws of the State of Florida. These services must be efficient and economical, adhere
to industry standards and best practices, and utilize the latest non-proprietary technology. The
Contract will be awarded to the highest ranked Proposer, as described in the Evaluation Procedures
Section below.
b) Description of Opa-locka
The great City of Opa-locka was the vision of aviation pioneer, Glen Curtiss. The city was incorporated in
1926 and is located within the northwestern area of Miami Dade County with major boundaries of NW 151st
Street to the north, NW 119th Street to the south, NW 17th Avenue on the east, and NW 47th Avenue on the
west with an area of 4.2 square miles. The City was developed with an Arabian Nights theme as can be seen
by the Moorish architecture and street names in the city. The city has a mixture of residential, commercial,
and industrial zones, in addition to a general aviation airport (Opa-locka Executive Airport three parks
(Ingram, Sherbondy, and Segal Parks), two lakes, and a tri-rail station.
The City is a service-oriented city that operates under the council/manager form of government, providing
the following: Police; Streets and Drainage; Water; Parks; Buildings and Grounds; Recreation and Swimming
Pool; Sewer; and General Administrative Services. Engineering and legal services are provided to the City on
a contract basis.
c) Purpose of Request
A comprehensive safety action plan (CSAP) is a powerful way to prioritize safety improvements and justify
investment decisions within area jurisdictions. These plans can serve as the basic building block to
significantly improve roadway safety by reducing and eliminating serious injury and fatal crashes,
communicating, and collaborating with stakeholders and community members, and providing information on
funding opportunities.
As a recent recipient of an FY22 Safe Streets and Roads for All (SS4A) Action Plan Grant, this first-of-its-tie
regional CSAP for the City of Opa-locka will provide a framework of innovative strategies and implementation
actions intended to reduce transportation-related fatalities and serious injuries while also supporting federal
safety initiatives. The CSAP will identify safety issues and specific actions that can be implemented to
improve safety for people traveling by any mode throughout the City.
The plan will develop recommendations for both motorized and non-motorized modes in the roadway
network as well as other elements including land use, transit, freight, and other community factors to create
a comprehensive course of action. The plan will address federal and state regulations, including design
guidance as well as performance management goals, measures, and targets, and will promote equitable
outcomes.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 5 July 22, 2023
As noted, this plan will be funded in part through an Action Plan Grant through the Safe Streets and Roads
for All (SS4A) discretionary grant program. The purpose of this program, established by the Bipartisan
Infrastructure Law (BIL), is to support local initiatives to prevent death and serious injury on roads and
streets, including pedestrians, bicyclists, public transportation users, motorists, personal conveyance and
micro-mobility users, and commercial vehicle operators. Once complete, the CSAP will allow the City of Opa-
locka to apply for implementation (capital construction) discretionary grant funds through the SS4A
initiative.
c) Project Narrative
The City of Opa-locka understands our shared responsibility in eliminating fatal and serious crashes for all
roadway users, including those who walk, bike, drive, ride transit, and travel by other modes in our
community. We are committed to a holistic approach in how we think about transportation safety and how
we prioritize investments across the entire transportation system so that we can build a safe and better
system for all users of all modes.
By developing the first comprehensive safety action plan for the City, our area will commit to providing a
framework of innovative strategies and implementation actions that will ensure crash reductions and
support federal and state safety initiatives. Through expanded collaboration with stakeholders and community
members, as well as guidance from FHWA’s Safe System approach and SS4A’s Action Plan Components, the
City will develop a comprehensive safety action plan that is founded upon the following:
Stakeholder and public engagement plan, with a strong emphasis on equity and
outreach to residents, businesses, visitors, and community builders.
Data collection and review, including a summary of existing programs, policies, and
studies as well as a peer review of comparable surrounding small cities.
Safety analysis, including an analysis of regional trends, contributing factors, and
patterns of transportation-related accidents in the region. Transportation equity
review, including an assessment of regional equity indicators related to accessibility,
connectivity, environment, health, engagement, and effectiveness, and how
transportation systems affect and/or influence safe and equitable outcomes.
Dashboard and toolkit, including graphic visualizations that illustrate safety
countermeasures, context-sensitive solutions, user educational components, and
performance measure tracking. Implementation matrix for implementing safety
measures including:
Policies, programs, innovative practices, and low-cost/high-impact strategies; and
Specific construction projects with scope, budget, and time frame.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 6 July 22, 2023
1-2. PROPOSAL SUBMISSION: The city of Opa-locka will be accepting proposals by mail; however, it is
your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via
www.demandstar.com (e-bid). The city must receive all proposals by 2:00 pm on TBA. The address to submit
sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: Safe Streets
and Roads for all (SS4A) Comprehensive Action Plan. This package shall also include the Proposer’s return
address.
Proposers may withdraw their proposal by notifying the City in writing at any time prior to the deadline for
proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90
days. Once opened, the proposal becomes a record of the CITY and will not be returned to the Proposer.
The city cautions proposers to assure actual delivery of mailed or hand-delivered proposal directly to the
City Clerk’s Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for
receiving proposal. Any proposal received after the established deadline will not be considered and will be
returned unopened to the Proposer(s).
1-3. ELIGIBILITY: To be eligible to respond to this RFQ, the Consultant should have performed similar
work and have relevant experience.
1-4. CONE OF SILENCE: You are hereby advised that this Request for Qualifications is subject to the
“Cone of Silence,” in accordance with Section 2-11.1(t)(a) of the Code of Miami-Dade County. From the time
of advertising until the Interim City Manager issues a recommendation, there is a prohibition on
communication with the City’s professional staff. The Cone of Silence does not apply to oral communications
at pre-bid conferences, oral presentations before evaluation committees, contract discussions during any
duly noticed public meeting, public presentations made to the City Commission during any duly noticed
public meeting, contract negotiations with the staff following the award of an RFQ, RFQ, RFLI or bid by the
City Commission, or communications in writing at any time with the authorized City employee. A copy of all
written communications must be filed with the Interim City Manager. Violation of these provisions by any
bidder or proposer shall render any Request for Qualifications Transfer Station Development RFQ award,
RFLI award, or bid award to said bidder or proposer void, and said bidder or proposer shall not be considered
for any RFQ, RFQ, RFLI or bid for a contract for the provision of goods or services for a period of one year.
All questions regarding this RFQ must be submitted in writing no less than five (5) business days before the
proposal due date. All questions and comments should be directed to jflores@opalockafl.gov. Answers to
all submitted questions will be posted on the City’s web site.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 7 July 22, 2023
1-5 PUBLIC RECORDS: Florida law provides that municipal records shall always be open for inspection
by any person under §119, F.S., as amended from time to time; The Public Records law. Information and
materials received by the City in connection with responses shall be deemed to be public records subject to
public inspection. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, OR TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: JOANNA FLORES AT (305) 953-2800,
jflores@opalockafl.gov, 780 FISHERMAN STREET, OPA-LOCKA, FL 33054.
1-6 MAILING INSTRUCTIONS AND SUBMITTAL DEADLINE: Sealed proposals must be received no later
than 2:00 p.m. local time on TBA, at Office of the City Clerk, 780 FISHERMAN STREET, OPA-LOCKA, FL 33054,
4th Floor. Each sealed proposal should be clearly marked and identified as follows: CITY OF OPA-LOCKA,
"Safe Streets and Roads for all (SS4A) Comprehensive Action Plan". An original and six (6) copies for a total
of seven (7) plus 1 copy of the proposal package on USB Flash Drive in PDF format shall be submitted in
sealed envelopes/packages addressed to the City’s Clerk Office and marked RFQ for Transfer Station
Development. The responsibility for submitting a response and its receipt on or before the stated time and
date will be solely and strictly the responsibility of the proposer. The city is in no way responsible for delays
caused by any delivery system or caused by any other occurrence. Proposals received after the exact time
and date stipulated above shall be non-responsive.
1-7 CITY OPTIONS: The City reserves and holds at its sole discretion the right and option to award a
Contract(s) for the provision of Transfer Station Development. The Interim City Manager will report to the
City Commission whether or not a contract award(s) is/are recommended. The City also reserves and holds
at its sole discretion the following rights and options:
• To issue addenda/clarification to this RFQ.
• To reject or accept any and all submittals.
• To issue subsequent RFQ.
• To enter into contract negotiations.
• To wave technicalities.
1-8 AWARD OF CONTRACT: The City intends to select and make a recommendation for the award of
a contract to the City Commission. The City Commission shall be the sole judge of the submittals that is/are
in its best interest, and its decision is final. The terms of the contract shall be in accordance with the time
requirements as set forth in this RFQ.
1-9 WRITTEN NOTICE TO PROPOSERS: All proposers will be e-mailed, at the time of tentative
successful proposal selection, a notification of said selection.
1-10 NON-ASSIGNMENT: The selected firm shall not assign, transfer, convey, or otherwise hypothecate
any interest, rights, duties, or obligations it will have under the contract to be awarded, without the prior
written consent of the City. The City may, at its option, terminate the Agreement immediately upon notice
of such action by the contractor.
1-11 INDEMNIFICATION AND HOLD HARMLESS: The selected firm shall indemnify and hold harmless
the City, its agents, and employees from and against all claims, damages, losses, and expenses arising out of
or resulting from the proposer's performance of the contract. The selected firm shall also indemnify and
hold harmless the City, its agents, and employees from and against all claims, damages, losses, and expenses
arising from action of selected firm’s employees on City’s property or in the course of carrying out any
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 8 July 22, 2023
business related to the contract.
1-12 DEFAULT: Failure of the proposer to comply with any covenant of the contract to be awarded shall
constitute a default, and the City may at its option terminate the contract thirty days after receipt by the
proposer of written notice, unless said default is cured within such period.
1-13. CONTRACTUAL AGREEMENT: This RFQ and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or Agreement
document, original Terms and Conditions, and Proposer response. All legal action necessary to enforce the
award will be held in Miami-Dade County and the contractual obligations will be interpreted according to
the laws of Florida. Any additional contract or agreement requested for consideration by the Proposer
must be attached and enclosed as part of the proposal.
1-14. SELECTION PROCESS: The proposal will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the city from assigning
work to any firm deemed responsive and responsible. The City reserves and holds at its sole discretion the
right and option to award a Contract(s) for the provision of Transfer Station Development.
1-15. INSURANCE: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or a
self-insured organization, different insurance requirements may apply. Misrepresentation of any material
fact, whether intentional or not, regarding the Proposers’ insurance coverage, policies or capabilities may
be grounds for rejection of the proposal and rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/
$2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not
less than $1,000,000 per Occurrence/$1,000,000 Aggregate (Including Policy
Number and Policy Period);
3. Evidence of Workers’ Compensation coverage with statutory limits and Employer’s Liability
coverage with limits not less than $100,000 (Including Policy Number and Policy Period);
4. The city listed as an additional insured (this may be specifically limited to the specific job(s) the
contractor will be performing);
5. Minimum 30 days written notice of cancellation.
1-16. LICENSES: Proposers, both corporate and individual, must be fully licensed and certified in the
State of Florida at the time of RFQ submittal. The proposal of any Proposer who is not fully licensed and
certified shall be rejected.
1-17. PUBLIC ENTITY CRIME: Award will not be made to any person or affiliate identified on the
Department of Management Services’ "Convicted Vendor List”. This list is defined as consisting of persons
and affiliates who are disqualified from public contracting and purchasing process because they have been
found guilty of a public entity crime. No public entity shall award any contract to or transact any business
more than the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently
$25,000) with any person or affiliated on the "Convicted Vendor List” for a period of thirty-six (36) months
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 9 July 22, 2023
from the date that person or affiliate was placed on the "Convicted Vendor List” unless that person or
affiliate has been removed from the list. By signing and submitting the RFQ proposal forms, Proposer attests
that they have not been placed on the “Convicted Vendor List”.
1-18. CODE OF ETHICS: If any Proposer violates or is a party to a violation of the code of ethics of the
CITY or the State of Florida with respect to this proposal, such Proposer may be disqualified from performing
the work described in this proposal or from furnishing the goods or services for which the proposal is
submitted and shall be further disqualified from submitting any future proposal for work, goods or services
for the city.
1-19. PROTESTS: Protests of the plans, specifications, and other requirements of the Request for
Qualifications and bids must be received in writing by the City Clerk’s Office at least ten (10) working days
prior to the scheduled bid opening. A detailed explanation of the reason for the protest must be included.
Protests of the award or intended award of the bid or contract must be in writing and received in the City
Clerk’s Office within seven (7) working days of the notice of award. A detailed explanation of the protest
must be included.
1-20. Termination for Convenience: A contract may be terminated in whole or in part by the city at any
time and for any reason in accordance with this clause whenever the city determines that such termination
is in the best interest of the city. Any such termination shall be affected by the delivery to the contractor at
least five (5) working days before the effective date of a Notice of Termination specifying the extent to which
performance shall be terminated and the date upon which termination becomes effective. An equitable
adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for
anticipated profit on unperformed services.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 10 July 22, 2023
II. NATURE OF SERVICES REQUIRED
a) Scope of Services
The City of Opa-locka (the “City”) is seeking a consultant who can not only provide the typical
qualifications necessary in the development of the CSAP but also can provide pro-activeness,
vision, innovation, and collaboration in examining and proposing strategies and
recommendations that will ensure a reduction of fatal and serious crashes for all roadway
users.
Outlined below is the scope of work that will guide the development of the CSAP. The City has
included the following scope of work to provide interested consultants insight into project
intent, context, coordination, responsibilities, and other elements to help facilitate proposal
development.
This outline is not necessarily all-inclusive, and the consultant may include in the proposal any
additional performance tasks that will integrate innovative approaches to successfully
complete the CSAP. At a minimum, the consultant shall be expected to establish detailed
outlines, analyses, assessments, and recommendations for the following tasks:
Task 1: Project Structure and Work Plan. Building on the scope of work presented in their
proposal, and incorporating any relevant changes made during contract negotiations, the
consultant will prepare a detailed work plan and the achievable timeline for the CSAP
anticipated to be completed by September 2024. The work plan will outline the overall
approach, as well as specific actions and activities that will occur during the project and how
these will result in a successful conclusion to the study.
Task 2: Project Management and Coordination. The consultant shall be required to manage the
study and coordination with any sub-consultants, as well as bear responsibility for all
documentation and equipment needs. The consultant will identify a project lead from their
team to act as the direct point of contact for the City’s project manager.
This task will also include regular progress meetings with the City, the preparation of monthly
progress reports, documentation of travel and expense receipts, and the preparation and
submission of invoices. When submitting progress reports, the consultant will be required to
outline the following:
Performed work.
Upcoming tasks or milestones.
Status of scope and schedule; and
Any issues to be aware of.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 11 July 22, 2023
The consultant shall be responsible for the preparation and coordination of all data collection,
data analysis, technical memorandum, and draft documents for the City. The City of Opa-locka
shall be responsible for coordinating and scheduling meetings and assisting the consultant in
developing agendas. The consultant will be expected to work closely with the City on the
coordination and distribution of materials to the City Council, general public as applicable to
consultant work tasks, as well as be responsible for the recording of meeting minutes.
Task 3: Stakeholder and Public Engagement Program. The consultant will develop and
implement a detailed stakeholder and public engagement program that seeks to gain
authentic and meaningful public input from community members across the City. A strong
emphasis shall be placed on equity and outreach to all city residents, businesses, and
stakeholders. At a minimum, the stakeholder and public engagement program shall address
the following:
Identification of, and engagement activities for, key communities that may be
disproportionately impacted by traffic risks and traditionally underserved by
safety efforts.
Specific activities for reaching identified stakeholder groups and engagement
strategies that inform, involve, and empower stakeholders and the public.
Examination of perceived safety culture and concerns in the City of Opa-locka.
Timeline for stakeholder and public engagement activities.
Communication methods for sharing information with residents and community
members; and
Strategy for effective and consistent messaging.
The consultant is encouraged to utilize creative methods, opportunities, and activities when
collaborating, engaging, and informing stakeholders and the public, especially for residents
disproportionately impacted and traditionally underserved.
Task 4: Data Collection and Review. The consultant will collect and review existing, programs,
policies, and activities, and provide a summary of current efforts to address transportation
safety in the City of Opa-locka. The consultant shall also review strategies that other cities and
counties, are using to address safety, identify programs that have evidence of measurable
success, and provide an assessment of the most effective and efficient methods used to
achieve outcomes.
As part of this task, the consultant shall at minimum:
Review existing local, regional, state, and federal plans, studies, and initiatives
related to roadway safety improvements to identify opportunities to improve
processes for prioritizing transportation safety and collaboration that could lead
to improved effectiveness of safety analysis, project development, and
implementation for jurisdictions in the Southern Florida Region.
Conduct a peer review and comparison of the crash analyses of similar-sized cities.
This review shall include, but is not limited to, a comparison based on crashes per
VMT and crashes per capita, and exposure to risk/crash risk.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 12 July 22, 2023
Assess the quality and completeness of existing available data including crash,
transportation, land use, and demographic data; and Develop recommendations
based on literature, policy, and data review on best analysis strategies and data
requirements.
Task 5: Safety Analysis. The consultant will conduct an analysis of existing safety conditions and
historical trends that provides a baseline level of crashes involving fatalities and serious injuries
across jurisdictions in the City of Opa-locka area. This safety analysis shall include an
examination of locations where there are crashes and the severity of the crashes, as well as
contributing factors and crash types by relevant road users (personal motorists, bicyclists,
pedestrians, freight, etc.). An analysis of systemic and specific safety needs shall also be
performed, as needed (e.g., high-risk road features, specific safety needs of relevant road users,
public health approaches, analysis of the built environment, demographic, and structural issues,
etc.). To the extent practical, the analysis shall include all roadways within the City of Opa-locka
and sphere of influence, without regard for ownership.
Task 6: Transportation Equity Review. The consultant will perform a transportation equity
review to better understand how current transportation systems, services, and decision-making
processes impact the lives of all users, including underserved and underrepresented residents
in the City of Opa-locka. This shall include an analysis of systems, services, and processes that
support safe and easy-to-use multimodal options, amenities that are accessible to all
populations for reaching destinations independently, and strategies to reduce socioeconomic
disparities experienced by underserved and underrepresented residents/businesses.
As part of this task, the consultant shall develop and assess regional transportation indicators
that easily measure transportation barriers in the City and/or potential structural inequalities
that different population groups may face. These indicators shall include, at minimum:
Accessibility.
Connectivity.
Effectiveness.
Environment.
Health.
Mobility.
Safety.
Level of community engagement; and
Other equity indicators, as required.
Task 7: Dashboard and Toolkit. The consultant will establish a process and create a publicly
accessible tracking mechanism in the form of a dashboard or other appropriate format as a
means to monitor safety outcomes and evaluate which safety measures are most effective
throughout the City of Opa-locka. The consultant will also develop a safety toolkit with graphic
visualizations that illustrate safety countermeasures, context-sensitive design solutions, and
user educational components tailored for the region.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 13 July 22, 2023
Task 8: Implementation Matrix. The consultant will develop an implementation matrix that
identifies potential projects, strategies, and recommendations for future grant opportunities,
measures that can be included in regular maintenance cycles, and potential updates to the City
of Opa-locka area jurisdictions to better align with safety best practices. The implementation
matrix will recognize the needs of all users of the local transportation system, potential projects
that are feasible and applicable for grant funding, conceptual infrastructure improvements with
estimated costs, and schedule for implementation.
Strategies and recommendations shall consider and outline fiscal and staff time resources
necessary for a continued, sustained, and successful effort to achieve traffic safety goals and
meet SS4A objectives after plan adoption. A project readiness timeline for each strategy and
project shall be included for short-term (0-5 years), mid-term (5-10 years), and long-term (10+
years).
Task 9: Administrative Draft and Final Plan. The consultant will prepare an administrative
draft of the CSAP for review and comment by the City Staff and City Council. This draft is to
be provided as an electronic PDF to City Staff and Council members. Comments received
from the Staff and Council will be incorporated into the final plan.
Upon final review and consent by all parties, the consultant will develop a final report that is
visually appealing, easy for policymakers and stakeholders to understand, and communicate
action plan strategies and recommendations. The report shall be able to be used both
digitally and in hard copy format. This may take the form of separate print and web formats.
Specifically, the consultant shall develop a final report that:
Is organized and communicates a clear message both graphically and with
accompanying text.
Is easy to read and understand; and
Explains key implications as they relate to policies, programs, practices,
strategies, infrastructure projects, funding, and other recommendations.
The consultant shall provide the City with appropriate presentation materials for final review
and approval of the CSAP by the City Council and other jurisdictions as appropriate. The City of
Opa-locka shall be responsible for presenting and achieving final recommendations and
approval of the study. If the consultant wishes to include assistance with the final approval
process in their scope of work, this shall be accounted for in the proposal.
Task 10: Executive Summary/Fact Sheet. Upon completion of the CSAP, the consultant shall
develop a brief executive summary or fact sheet in PDF format which relays all pertinent
information in an easy-to-follow format.
The summary shall be concise and highly graphic, highlighting major assumptions, strategies,
and recommendations.
Task 11: Deliverables. Upon final project completion, the consultant will be responsible for
providing a high-resolution document in PDF format. The consultant is also expected to
provide the City with all data and study products. All meeting summaries and technical
analyses shall be included as an appendix of the study.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 14 July 22, 2023
NOTE: If the consultant wishes to modify or include additional tasks deemed necessary to
complete the study, this must be agreed to by the City before issuing the notice to proceed.
b) General RFP Requirements
Sealed Cost Proposal. All proposals must be clearly identified and marked with the
appropriate project name, inclusive of a separately sealed cost proposal per the requirements
of this RFP. Cost proposals shall be based on an hourly “not to exceed” amount and shall
follow the general format as provided within Exhibit A of this RFP. The City of Opa-locka may
decide, in its sole discretion, to negotiate a price for the project after the selection committee
completes its final ranking. Negotiation will begin with the Consultant identified as the most
qualified per the requirements of this RFP, as determined in the evaluation/selection process.
If the City is unable to negotiate a contract for services negotiations will be terminated and
negotiations will begin with the next most qualified Consultant. This process will continue until
a satisfactory contract has been negotiated.
Consultant Annual Audit Information for Indirect Cost. Consulting firms proposing to do work
for the City of Opa-locka must have a current audit rate no older than fifteen (15) months from
the close of the firm's Fiscal Year. Documentation of this audit rate must be provided with the
sealed cost proposal. Firms that do not meet this requirement will not qualify to propose or
contract for City of Opa-locka projects until the requirement is met. Firms that have submitted
all the necessary information to the City and are waiting for the completion of the audit will be
qualified to submit proposals for work. Information submitted by a firm that is incomplete will
not qualify. Firms that do not have a current cognizant Federal Acquisition Regulations (FARs)
audit of indirect cost rates must provide this audit prior to the due date of proposals. This
documentation shall be attached with the sealed cost proposal. The submitted Indirect Rate
MUST match the Indirect Rate on all invoicing.
Respondent Qualifications. Respondents must submit evidence that they have relevant past
experience and have previously delivered services similar to the requested services within this
RFP. Each respondent may also be required to show that similar work has been performed in a
satisfactory manner and that no claims of any kind are pending against such work. No proposal
will be accepted from a respondent who is engaged in any work that would impair his or her
ability to perform or finance this work.
Disadvantaged Business Enterprise. Pursuant to Department of Transportation policy and 49
CFR Part 23, the City supports the participation of DBE/MBE businesses in the performance of
contracts financed with federal funds under this RFP. Consultants shall make an effort to
involve DBE/MBE businesses in this project. If the Consultant is a DBE/MBE, a statement
indicating that the business is certified DBE/MBE in Florida shall be included within the
proposal.
If the Consultant intends to utilize a DBE/MBE to complete a portion of this work, a statement
of the Subconsultant’s certification shall be included. The percent of the total proposed cost to
be completed by the DBE/MBE shall be shown within the proposal. Respondents shall
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 15 July 22, 2023
substantiate (within proposal) efforts made to include DBE/MBE businesses.
US DOT Policy Statement on Bicycle and Pedestrian Accommodations. Consultants are advised
to review and consider the US DOT Policy Statement on Bicycle and Pedestrian Accommodation
issued in March of 2010 when developing written proposals.
c) Contents of Proposal
The purpose of the proposal is to demonstrate the qualifications, competence, and capacity of
the consultant seeking to provide comprehensive services specified herein for the City of Opa-
locka, in conformity with the requirements of the RFP.
The proposal shall demonstrate the qualifications of the firm and its staff to undertake this
project. It shall also specify the proposed approach that best meets the RFP requirements. The
proposal must address each of the service specifications under the Scope of Work and
Performance Tasks.
At a minimum, proposals shall include the following information:
1) Contact Information. Name, telephone number, email address, mailing
address, and other contact information for the consultant’s project manager.
2) Introduction and Executive Summary. This section shall document the firm name,
business address (including telephone, email address(es), year established, type of
ownership and parent company (if any), project manager name and qualifications, and any
major features that may differentiate this proposal from others, if any.
3) Work Plan and Project Approach Methodology. Proposals shall include the following, at
minimum:
a) Detailed work plan identifying the major tasks to be accomplished relative to the
requested study tasks and expected product as outlined in this RFP.
b) Timeline for completion of the requested services, including all public outreach
and stakeholder meetings, identifying milestones for the development of the
project, and completion of individual tasks.
c) List of projects with similar size, scope, type, and complexity that the proposed
project team has successfully completed in the past.
d) List of the proposed principal(s) who will be responsible for the work, proposed
Project Manager, and project team members (with resumes).
e) Breakout of hours for each member of the team by major task area, and an
overall indication of the level of effort (percentage of overall project team hours)
allocated to each task. Note that specific budget information is to be submitted in a
sealed cost proposal as described in General RFP Requirements.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 16 July 22, 2023
f) List of any subcontracted agencies, the tasks they will be assigned, the percentage
of work to be performed, and the staff that will be assigned.
g) List of client references for similar projects described within the RFP.
h) Required Disadvantaged Business Enterprise (DBE) and/or Minority Business
Enterprise (MBE) Firms' participation documentation, if applicable; and
i) Ability of the firm to meet required time schedules based on current and known
future workload of the staff assigned to the project.
4) Signature. Proposals shall be signed in electronically by an authorized member of the
firm/project team.
5) Attachments. Review, complete, and submit the completed versions of the following
RFP Attachments with the proposal:
Exhibit A – Additional Resources (review only)
Exhibit B – Title VI Assurances – Federal Clauses (review only)
Exhibit C – Cost Proposal Form (complete and submit
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 17 July 22, 2023
III. PROJECT SCHEDULE/CALENDAR EVENTS
EVENT DATE/LOCATION
Release Date TBA
Pre-Bid Meeting TBA
Written Questions Due TBA @ 5:00pm Email questions to jbergel@opalockafl.gov
With Subject line “RFQ No: Bid Questions”
Response to Questions TBA @ 5:00pm
Due Date/Bid Opening TBA @ 2:00 pm at: City of Opa-locka Clerk Office
780 Fisherman Street, 4th Floor Opa-
locka, Florida 33054
OR
Electronic Bid on
www.Demandstar.com
EVALUATION:
Evaluation Committee
Meeting (Open to the
Public).
TBA
Award Letter
Recommendation TBA
Post Award TBA
a) Project Development (Major Milestones)
Project Start-Up/Mobilization: Week of TBD
Planned Draft Action Plan Completion: TBD
Final Action Plan Completion: September 2024
Planned Action Plan Adoption: October 2024
Final Invoices Received: December 2024
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 18 July 22, 2023
IV. SUBMITTIAL INFORMATION
DELIVERY OF PROPOSALS
Proposals must be submitted in a sealed envelope plainly marked on its outside with
“SS4A Comprehensive Safety Action Plan” and/or Online through Demand Star.
Proposals shall be received until (TBD) local time on TBD at the City of Opa-locka Office,
780 Fisherman Street 4th floor Opa-locka FL 33054.
A PDF of the proposal may be mailed or delivered by USB. Sealed cost proposals
shall be submitted as hard copies. Hard copies of the sealed cost proposals may
either be hand delivered or shipped to ensure timely delivery to the project
manager as defined below:
All proposals received by TBD will be given equal consideration. Minority, women-
owned and disadvantaged business enterprises are encouraged to apply.
Respondents must submit one PDF copy of the proposal. The full length of each
proposal should not exceed 45 pages; including any supporting material, charts, or
tables. Facsimiles will not be accepted. Proposals received after the stated date and
time, or at a different location, will not be accepted for consideration.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 19 July 22, 2023
V. EVALUATION AND SELECTION PROCESS
a) Review of Proposals
Proposals will be reviewed and evaluated by a committee of City Staff. The top firms may be
invited to present their proposals to the evaluation committee in the City of Opa-locka, Miami
Dade County. Based upon the proposals submitted and the firm presentations, the committee
will select the proposal which best meets the City’s requirements.
Proposals must be submitted in a sealed envelope plainly marked on its outside with “SS4A
Comprehensive Safety Action Plan”. Proposals shall be received until TBD pm local time on TBD
at the City of Opa-locka Office, or through Demand Star.
b) Evaluation Criteria
Evaluation considerations will include the following:
1) Responsiveness of the proposal in clearly stating the understanding of the work to be
performed in demonstrating the intention and ability to perform the work.
2) Cost. Although a significant factor, cost will not be the primary factor in the selection
of a consulting firm.
3) The consultant’s related experience with similar projects, including the consultant’s
ability, familiarity, and involvement in handling similar types of activities.
4) Specific qualifications of the consultant’s project manager and key staff’s
experience related to the development of similar studies The consultant’s
understanding of the project scope and knowledge of local/regional issues related
to the study.
5) The consultant’s project understanding, proposed project approach
and methodology, project work plan, and project management techniques. The
consultant’s current workload, availability of key personnel, and record of past
performance.
6) The consultant or subconsultant is documented as a Disadvantaged Business
Enterprise (DBE) and/or Minority Business Enterprise (MBE).
The City reserves the right to utilize the additional services of the selected consultant in
specialized areas as appropriate. Notification of acceptance or rejection by the City will be
made to all firms.
The city of Opa-locka reserves the right to waive informalities and to reject any and all proposals.
This RFP does not commit the city to award a contract, pay any costs incurred in the preparation
of proposals, or to procure or contract for supplies or services. The city also reserves the right to
waive minor irregularities in any proposal.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 20 July 22, 2023
The City of Opa-locka reserves the right to negotiate with any qualified source or to cancel in part
or in its entirety this RFP if it is in the best inter est of the City to do so. The City may require the
selected consultant to participate in negotiations, and submit such costs, technical or other
information that may result from these negotiations.
As appropriate, indemnification provisions will be incorporated in the agreement that will be executed
between the provider selected and the city.
Categories Points
Category 1.
Experience: Experience working with public and private sector (minimum of 5 years of experience).
40
Category 2.
SOW: The ability to meet the defined scope of work, plan, project approach, and methodology.
References: three (3) required.
30
Category 3.
Key Staff: Qualifications of the Project Team.
10
Category 4.
The consultant or subconsultant is documented as a Disadvantaged Business Enterprise
(DBE) and/or Minority Business Enterprise (MBE).
10
Category 5.
Fee schedule: Cost of proposal
10
TOTAL
100
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 21 July 22, 2023
VI. CONTRACT
a) Agreement for Services
The successful offer shall be required to enter into an Agreement of Services with the city of
Opa-locka. The scope of work, terms and conditions, and other express requirements set forth
in this RFP shall be incorporated by reference into the actual executed Agreement for Service
upon award. Where there is a conflict between the terms of the Agreement and the express,
stringent, or particular terms set forth in the RFP, the provision or requirement set forth in the
RFP shall control.
b) Insurance Requirements
The selected firm must provide a certificate of endorsement naming the City of Opa-locka as
additional insured complying with insurance requirements listed in the attached Sample
Agreement.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 22 July 22, 2023
ATTACHMENT A
Additional Resources
Respondents are encouraged to review project planning resources on the SS4A website at
https://www.transportation.gov/grants/SS4A/resources.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 23 July 22, 2023
ATTACHMENT B
Title VI Assurances
Prospective consultants shall be aware of the following contractual requirements regarding
compliance with Title VI shall they be selected pursuant to this RFP:
1) Compliance with Regulations. The consultant shall comply with the regulations
relative to nondiscrimination in federally assisted programs of the U.S. Department of
Transportation, 49 CFR Part 21, as they may be amended from time to time (hereinafter
referred to as the Regulations).
2) Nondiscrimination. The consultant, with regard to the work performed by it, shall
not discriminate on the grounds of race, color, national origin, sex, age, disability/handicap, or
income status**, in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The consultant shall not participate, either directly or
indirectly, in the discrimination prohibited by Section 21.5 of the Regulations, including
employment practices when the contract covers a program set forth in Appendix B of the
Regulations.
3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment.
In all solicitations, either by competitive bidding or negotiation, made by the consultant for
work to be performed under a subcontract, including procurements of materials or leases of
equipment, each potential subcontractor or supplier shall be notified by the consultant of the
contractor’s obligations to the City and the Regulations relative to nondiscrimination on the
grounds of race, color, national origin, sex, age, disability/handicap, or income status**.
4) Information and Reports. The consultant shall provide all information and reports
required by the Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information and its facilities as may be determined
by the City of Opa-locka or Miami-Dade to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a consultant is in the
exclusive possession of another who fails or refuses to furnish this information, the consultant
shall so certify to the City of Opa-locka, as appropriate, and shall set forth what efforts it has
made to obtain the information.
5) Sanctions for Noncompliance. In the event of the consultant’s noncompliance with
the nondiscrimination provisions as outlined herein, City of Opa-locka shall impose such
sanctions as it or FHWA may determine to be appropriate, including but not limited to:
a) Withholding of payments to the consultant under the contract until the
consultant complies; and/or
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 24 July 22, 2023
b) Cancellation, termination, or suspension of the contract, in part or in whole.
6) Incorporation of Title VI Provisions. The consultant shall include the provisions of
Section XIII, paragraphs 1 through 5 in every subcontract, including procurements of materials
and leases of equipment, unless exempt by the Regulations or directives issued pursuant
thereto. The consultant shall take such action with respect to any subcontract or procurement
as the U.S. Department of Transportation, or FHWA may direct as a means of enforcing such
provisions, including sanctions for noncompliance provided, however, that in the event a
consultant becomes involved in, or is threatened with, litigation by a subcontractor or supplier
as a result of such direction, the consultant may request the City of Opa-locka enter into such
litigation to protect the interests of the City and, in addition, the consultant may request the
United States to enter into such litigation to protect the interests of the United States.
** The Act governs race, color, and national origin. Related Nondiscrimination Authorities
govern sex, 23 USC 324; age, 42 USC 6101; disability/handicap, 29 USC 790; and low income,
EO 12898.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 25 July 22, 2023
ATTACHMENT C
COST PROPOSAL FORM
1
Direct Labor
Hours
Rate
Project
Cost
Total
Name, Title, Function
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
0.00
X
$ -
=
$ -
$ -
SUBTOTAL
$ -
$ -
2
Overhead/Indirect (expressed as indirect rate x direct labor)
$ -
$ -
3
Subcontractor Cost
$ -
$ -
4
Materials and Supplies Cost
$ -
$ -
5
Travel Cost
$ -
$ -
6
Fixed Fee
$ -
$ -
7
Miscellaneous Costs
$ -
$ -
TOTAL COST (not to exceed $200,000.00) $ - $ -
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 26 July 22, 2023
ATTACHMENT D
USDOT SS4A PLAN DEVELOPMENT - ELEMENTS FOR A SS4A ACTION PLAN
A complete Action Plan will include the following tasks:
A successful CSAP will demonstrate engagement with a variety of public and private
stakeholders and seek to adopt innovative technologies and strategies to:
Promote safety to prevent death and serious injuries on public roadways for all road
users;
Employ low-cost, high-impact strategies that can improve safety over a wider
geographic area;
Ensure equitable investment in the safety needs of underserved communities, which
includes both underserved urban and rural communities;
Incorporate evidence-based projects and strategies and adopt innovative
technologies and strategies;
Demonstrate engagement with a variety of public and private stakeholders; and
Align with the USDOT’s mission and with priorities such as safety, equity, and Justice
40, climate change and sustainability, quality job creation, and economic strength and
global competitiveness.
A completed CSAP will allow the City and member entities to seek implementation
grant awards for projects and strategies that save lives and reduce roadway fatalities
and serious injuries; incorporate equity, engagement, and collaboration into how
projects and strategies are executed; use effective practices and strategies; and
consider climate change, sustainability, and economic competitiveness in project and
strategy implementation.
Leadership Commitment and Goal Setting
An official public commitment (e.g., resolution, policy, ordinance, etc.) by a high-ranking
official and/or governing body (e.g., Mayor, City Council, City Staff, Residents, etc.) to an
eventual goal of zero roadway fatalities and serious injuries. The commitment must
include a goal and timeline for eliminating roadway fatalities and serious injuries
achieved through one, or both, of the following: (1) the target date for
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 27 July 22, 2023
achieving zero roadway fatalities and serious injuries, OR (2) an ambitious percentage
reduction of roadway fatalities and serious injuries by a specific date with an eventual
goal of eliminating roadway fatalities and serious injuries.
Are both of the following true:
a. Did a high-ranking official and/or governing body in the jurisdiction publicly commit to an
eventual goal of zero roadway fatalities and serious injuries?
b. Did the commitment include either setting a target date to reach zero, OR setting one or
more targets to achieve significant declines in roadway fatalities and serious injuries by a
specific date?
Planning Structure
A committee, task force, implementation group, or similar body charged with oversight of the
Action Plan development, implementation, and monitoring.
In development of the CSAP, a committee, task force, implementation group, or similar body
established and charged with the plan’s development, implementation, and monitoring.
Safety Analysis
Analysis of existing conditions and historical trends that provides a baseline level of crashes
involving fatalities and serious injuries across the City of Opa-locka. Includes an analysis of
locations where there are crashes and the severity of the crashes, as well as contributing
factors and crash types by relevant road users (motorists, people walking, transit users, etc.).
Analysis of systemic and specific safety needs is also performed, as needed (e.g., high-risk road
features, specific safety needs of relevant road users, public health approaches, analysis of the
built environment, demographic, and structural issues, etc.). To the extent practical, the
analysis should include all roadways within the jurisdiction, without regard for ownership.
Based on the analysis performed, a geospatial identification of higher-risk locations is
developed (a high-injury network or equivalent).
Does the Action Plan include all of the following?
1. Analysis of existing conditions and historical trends to baseline the level of
crashes involving fatalities and serious injuries across the City.
2. Analysis of the location(s) where there are crashes, the severity, as well as
contributing factors and crash types;
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 28 July 22, 2023
3. Analysis of systemic and specific safety needs is also performed, as needed
(e.g., high risk road features, specific safety needs of relevant road users; and
4. A geospatial identification (geographic or locational data using maps) of higher
risk locations.
Engagement and Collaboration
Robust engagement with the public and relevant stakeholders, including the private sector and
community groups, allows for both community representation and feedback. Information
received from engagement and collaboration is analyzed and incorporated into the Action Plan.
Overlapping jurisdictions are included in the process. Plans and processes are coordinated and
aligned with other governmental plans and planning processes to the extent practical.
Did the Action Plan development include all of the following activities?
1. Engagement with the public and relevant stakeholders, including the private
sector and community groups;
2. Incorporation of information received from the engagement and collaboration
into the plan; and
3. Coordination that included inter- and intragovernmental cooperation and
collaboration, as appropriate.
Equity Considerations
Plan development using inclusive and representative processes. Underserved communities are
identified through data and other analyses in collaboration with appropriate partners. The
analysis includes both population characteristics and initial equity impact assessments of the
proposed projects and strategies.
Did the Action Plan development include all of the following?
1. Considerations of equity using inclusive and representative processes;
2. The identification of underserved communities through data; and
3. Equity analysis, in collaboration with appropriate partners, focused on initial
equity impact assessments of the proposed projects and strategies, and population
characteristics
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
CITY OF OPA-LOCKA RFP 29 July 22, 2023
Policy and Process Changes
Assessment of current policies, plans, guidelines, and/or standards (e.g., manuals) to identify
opportunities to improve how processes prioritize transportation safety. The Action Plan
discusses implementation through the adoption of revised or new policies, guidelines, and/or
standards, as appropriate.
Are both of the following true?
1. The plan development included an assessment of current policies, plans,
guidelines, and/or standards to identify opportunities to improve how
processes prioritize safety; and
2. The plan discusses implementation through the adoption of revised or new
policies, guidelines, and/or standards.
Strategy and Project Selections
Identification of a comprehensive set of projects and strategies, shaped by data, the best available
evidence, and noteworthy practices, as well as stakeholder input and equity considerations, that
will address the safety problems described in the Action Plan. These strategies and
countermeasures focus on a Safe System Approach, and effective interventions, and consider
multidisciplinary activities. To the extent practical, data limitations are identified and mitigated.
Once identified, the list of projects and strategies is prioritized in a list that provides time ranges
for when the strategies and countermeasures will be deployed (e.g., short-, mid-, and long-term
timeframes). The list should include specific projects and strategies, or descriptions of programs
of projects and strategies, and explain the prioritization criteria used. The list should contain
interventions focused on infrastructure, behavioral, and/or operational safety.
Does the plan identify a comprehensive set of projects and strategies to address the safety
problems identified in the Action Plan, time ranges when the strategies and projects will
be deployed, and explain project prioritization criteria?
Progress and Transparency
Method to measure progress over time after an Action Plan is developed or updated, including
outcome data. Means to ensure ongoing transparency is established with residents and other
relevant stakeholders. Must include, at a minimum, annual public and accessible reporting on
progress toward reducing roadway fatalities and serious injuries, and public posting of the
Action Plan online.
Does the plan include all of the following?
1. A description of how progress will be measured over time that includes, at a
minimum, outcome data.
2. The plan is posted publicly online.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
30
ATTACHMENT E
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor’s Occupational License
in the area of their fixed business location. The following information MUST be completed and submitted with the
proposal to be considered:
1. Legal Name and Address:
Name: ___________________________________________________________
Address: _________________________________________________________
City, State, Zip: _____________________ Phone/Fax: ____________________
2. Check One: Corporation ( ) Partnership ( ) Individual ( )
3. If Corporation, state:
Date of Incorporation: ___________ State in which Incorporated: ___________
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization: _________________
5. Name and Title of Principal Officers Date Elected:
___________________________________ _____________________________
___________________________________ _____________________________
___________________________________ _____________________________
___________________________________ _____________________________
6. The length of time in business: _____________years
7. The length of time (continuous) in business as a service organization in Florida:
______________________years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-
four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any
resulting contract. The purpose is to ensure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required
services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most
stringent requirement shall apply.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
31
ATTACHMENT F
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment
rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of
Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for
default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager;
plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification
Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False,
Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to
contract award, the Proposer learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in
withholding of an award under this solicitation. However, the certification will be considered in connection
with a determination of the Proposer’s responsibility. Failure of the Proposer to furnish a certification or
provide such additional information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge
and information of a Proposer is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance
was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous
certification, in addition to other remedies available to the Government, the Contracting Officer may
terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH
THE ABOVE REQUIREMENTS.
Signature _____________________________________________
Printed Name ___________________________________________
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
32
ATTACHMENT G
DRUG-FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug-free workplace
program shall be given preference in the award process. In order to have a drug-free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee’s community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by__________________________________________ the
(Name)
____________________________ of ___________________________________________
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug-free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
_____________________ ______________________________________________
Date Signature
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
33
ATTACHMENT H
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
___________________________________________ being irst duly sworn, deposes and says that:
(1) He/She/They is/are the ______________________________________________________
(Owner, Partner, Officer, Representative or Agent) of
__________________________________________ the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit
a collusive or sham Proposal in connection with the Work for which the attached Proposal has
been submitted; or to refrain from Proposing in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communication, or
conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements
of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of
the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or
any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or
any other of its agents, representatives, owners, employees or parties of interest, including this
affiant.
Signed, sealed and delivered in the presence of:
_________________________________ By: ___________________________________
Witness Signature
_________________________________ ________________________________________
Witness Print Name and Title
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
34
ATTACHMENT I
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
By:_________________________________________________
Title:______________________________________________
Sworn and subscribed before this
_____day of_____________________, 20____
___________________________________________
Notary Public, State of Florida
____________________________________________
(Printed Name)
My commission expires:_______________________
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
35
E-VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to
register with, and use of the E-verify system in order to verify the work authorization status of all newly hired
employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of
Homeland Security’s E-Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida
during the term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to
perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor
acknowledges and agrees that use of the U.S. Department of Homeland Security’s E-Verify System during the
term of the contract is a condition of the contract with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095,
Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of
the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or
subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of
the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates
the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the
statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the
date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of
termination of the contract due to Contractor’s failure to comply with the provisions herein.
REQUEST FOR PROPOSALS (RFP)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
36
ATTACHMENT J
E-VERIFY FORM
Definitions:
“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer
to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration.
“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another
subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration
with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees.
Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify
System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during
the term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by Vendor/Consultant/Contractor
to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor
acknowledges and agrees that use of the U.S. Department of Homeland Security’s E-Verify System during the term
of the contract is a condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above-named project, by entering into this Contract, the
Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as
amended from time to time. This includes but is not limited to utilization of the E-Verify System to verify the work
authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that
the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this
Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this
contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract
for a period of 1 year after the date of termination.
Company Name: ______________________________________________________________________________________________
Authorized Signature: ________________________________________________________________________________________
Print Name: ___________________________________________________________________________________________________
Title: __________________________________________________________________________________________________________
Date: __________________________________________________________________________________________________________