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Home My Public Portal AboutGolf Commission Packet 07.12.22MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: July 12, 2022 Time: 4:00 PM 3 Qt OWIi illii1Ju/p 0 E- -k0` llj(il �S!;f;S;'iillii i,jrr I tl .d • t — EtU This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in -person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma_r ov) or Video recording (tv.brewster ma o„v. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: htti s://us02web.z0om mns/1/88144078985? fwd=M05K nNsR1Ri` T2FzZEei k$FZDWUVO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA • Call to Order • Declaration of a Quorum • Commission Reorganization • Public Comment • Superintendent's Report • Director's Report • Course Operations Questions and Concerns 1 Update 2nd hydration station/interim substitute ii. Update Port 10 restroom doors • Strategic Planning Updates (Commission) • Golf Commission Calendar (Dave Valcourt) 8I sr Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida WynMorton Jeff Odell David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.com • Questions and Comments from Associations and Liaisons • Review and approve minutes • 6/14 • 6/28 • Future Agenda Items and Meetings (7/26) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: WAGES Full-time Wages Part-time Wages Overtime Longevity Contractual Obligations SUBTOTAL " _. . . .. . . GENERAL EXPENSES Oil/Grease Diesel Fuel Heating Gasoline Electricity Electricity -Irrigation Pump R&M Equipment R&M Imgation ProffessionaUiechnical OSHA Training Phones Alarm Office Supplies Score Cards Maintenance Supplies" Range Sup)~slies Computer Supplies Custodial Supplies Rubbish Removal/Sanitation Seed & Sod Tee & Green Landscaping., Topsoil & Sand Fertilizer Fungicide Insecticides Misc. Wetting Agents/Lime Cart Lease Clubhouse Fum./Repair Credit Card Expense Environmental Monitoring" Safety, Clothing Allowance Mileage -Maintenance Meetings/I-ravel Dues and Subscriptions Clothing Allowance-Admin Advertising/Promotions SUBTOTAL ., OtherEgpenses__ Transfer to Trust Pro Shop Purchases Capital Indirect Costs Life Insurance Unemployment Health Insurance Medicare Compensated Absences WorkersCompensation General Liability Insurance_ Retirement/Pension Exp. SUBTOTAL GRAND TOTAL FY22 Capital Encumbrances BUDGET STATUS rev. 6/30/22 FY 2022 FY 2021 Expended thru Budget Expended thru Budget June Budget Balance " Spent June Budget Balance Spent WAGES $ 857,902.52 $ 890,037.00 _ $ 32,134.48 96.4% Full-time Maintenance $ 572 790.04 $ 601,782.96 $ 28,992.92 95.2% $ 508,325.27 $ 579,478.00 $ 71,152.73 87.7% Part-time Maintenance $ 261,479.14 $ 307,098.20 $ 45,619.06 , 85.1% $ 56.427.01 $ 50,000.00 $ (6,427.01) 112.9% Full-time Administrative $ 261,809.68 $ 289,280.99 $ 27,471.31 90.5% $ 13,224.00 $ 16,560.00 x $ 3,336.00 79.9% Part-time Administrative $ 220,644.82 $ 199,694.84 $ (20,949)98) 110.5% $ 6,500.00 $ 6,643.00 $ 143.0D 97.8% Overtime " $ 57,397.74 $ 47,638.00 $ (9,759.74) 120.5% $ " $ , $ Longevity ' $ 19,2.36.16 - $ 18,072.00 $ (1,164.16)-_ 106.4% ,. . t - _ - Obligations ��,,, 22351.99 $ 42, ,208.00 $ 19,856.01 53.0% $ $ : $ "Contractual $ „ ,,,, „ _ $ 1,442,378.80 $ 1,542,718.00 $ 100,339.20 93.5% SUBTOTAL $ 1,415,709.57 $ 1,505,774.99 "$ 90,065.42 „ 94.0% GENERAL EXPENSES 2..818.94 " $ 3,000.00 $ 181.06 94.0%( Clothing -Maintenance $ 10,552.69 $ 10,000.00 $ (552.69). 105.5% Clothing -Administrative $ 14,486.71 $ 14,000.00 $ )486.71) 103.5% Oil/Grease-Maintenance $ 11,160.18 $ 8,500.00 rt $ (2,660.18) 131.3% Diesel Fuel $ 48,716.75 $ 46,000.00 I $ _(2,716.75), 105.9% Heating -Maintenance $ 16,390.51 $ 22,000.00 ' $ 5,609.49 74.5% Heating, Clubhouse $ 81,363.47 - $ 80,000.00 ' $ (1,363.471 101.7% Gasoline -Maintenance $ 31,956.00 $ 35,000.00 $ 3,044.00 91.3%g Electricity -Maintenance" $ 13 003.80: $ 4,500.00 • $ (8,503.80), 289.0%§§1 Electricity -Clubhouse 663.39 $ 2,500.00 $ 1,836.61 . 26.5%# Electricity -Irrigation 1,474.02 " $ 1,600.00 $ 125.98 92.1% Electricity -Driving Range 3297.20 $ 2.200.00 $ )1,097.20) 149.9% R & M Equipment $ 9,209.84 ' $ 9,500.00. $ 290.16 96.9% R & M Irrigation $ 3,259.93 $ 4,000.00 ' $ 740.07 81.5%, Professional/Technical $ 14,934.59 $ 12,000.00: $ (2,934.59);124.5% Phone -Maintenance 5,314.85 $ 13,000.00 $ 7,685.15 40.9% Phone -Clubhouse 7,740.56 i $ 8,000.00 $ 259.44 96.8% Alarm -Maintenance $ 24,427.73 - $ 20,000.00 $ (4,427.74_122.1% Alarm -Clubhouse 23 125.44 $ 26,000.00 " $ 2,874.56 88.9%1 Office Supplies-Admin. 20,965.70 $ 25,000.00 $ 4,034.30 83.9%) Score Cards $ 11,002.52 $ 12,000.00 • $ 997.48 91.7% Maintenance Supplies 3,342.83. $ 5,000.00 , $ 1,657.17 " 66.9% Range Supplies $ 40,395.38 $ 30,000.00 $ (10,395.38): 134.7% Computer Services $ 69,792.18 $ 80,000.00 ` $ 10,207.82 87.2% Office Supplies-Maint. $ 126,176.57 $ 120,000.00 i $ 16,176.571 105.1% Custodial Supplies/Services $ 19,018.55 $ 15,000.00 1 $ )4,018.55)' 126.8% Rubbish Removal/Sanit. $ 48,090.00 - $ 55,000.00 ' $ 6,910.00 87.4% Seed & Sod $ 111,000.00 $ 111,000.00 $ - 100.0%1 Tee & Green $ 23,462.78 $ 35,000.00 $ 11,537.22 67.0%t Landscaping $ 64,602.37'$ 57,000.00 $ (7,602.37) 113.3% Topsoil & Sand $ 3,409.65 $ 3,000.00 $ _409.65)„ 113.7% Fertilizer $ 10,003.97 $ 9,000.00 $ (1,003.97), 111.2% Fungicide - $ 450.00 $ 450.00 0.0% Insecticides 130.00 $ 2,500.00 $ 2,370.00 5.2% Soil Amendments 3,569.99 w $ 4,100.00 $ 530.01 87.1% Riding Cart Lease 3,100.00 ' $ 4,000.00 i $ 900.00 77.5% Clbhse Fumish/Repair 28,306.88 $ 50,000.00 $ 21,693.12 56.6% Credit Card Expense $ In State Travel-Maint. $ $ - Meetintls)Travel-Maint. Meetin)asfTravel-Adm in. Dues Subscripts-Maint. Dues Subscripts-Admin. Adverts/Markt/Promo OSHA Training Environmental Monitoring 6.9% SUBTOTAL Other Expenses: 21,000.00j$ 21,000.00 " $ - 100% Transfer to OPEB $ 166,148.09 , $ 230,000 00 $ 63 851.91 2% $ 41,263.44),$ 100,000.00 $ 58,736.56 41% CroShopPurchases _7_ Capital $ 129,324.00 $ 129,324.00 $ 100%� Indirect t Costs $ 542.14 $ 652.00. $ 109.86 83% Life Insurance $ 37,592.12 $ 54.000.00 $ 16,407.88 70% Unemployment $ 212,782.15 ! $ 298 518.00 $ 85,735.85 71% Health Insurance_ $ 14,103.90 $ 22,151.00 " $ 8,047.10 64% Medicare $ 1,193.00 $ 15,000.00 $ 13,807.00 8% $ 9,646.00 $ 16,000.00 $ 6,354.00 60% Workers Compensation $ 77,123.00 , $ 78,834.00 $ 1,711.00 98% General Liability Insurance $ 251,300.00 $ 251,300.00 $ - 100% Retirement/Pension Exp. $ 962,017.84 - $ 1,216,779.00 $ 254,761.16 79% SUBTOTAL $ 3,314,662.61 $ 3,699,347.00 $ 384,684.39 90% GRAND TOTAL $ 273,544.00 $ 567,000.00 $ 293,456.00 48% 6,237.30 " $ 6,237.30 $ - 100% 8,150.55 $ 8,50000 f $ 34945 95.9% 1,500.00 - $ 2,000.00 $ 500.00 ' 75.0% 1,555.46 $ 3,000.00 $ 1,444.54 51.8% 6,999.39 $ 10,000.00 $ 3,000.61 70.0% 2,385.01 _ $ 3,000.00 „ $ 614.99 79.5% $ 9,106.17 $ 11,000.00 ; $ 1,893.83 82.8% $ 5,100.00 " $ 8,500.00 $ 3,400.00 60.0% $ 5,186.29 $ 6,000.00 $ 813.71 86.4% 32,492.76 $ 36,000.00 $ 3,507.24 90.3% 23,086.23 $ 22,000.00 l $ (1,086.23) 104.9% 2,943.27: $ 4,000.00 1 $ 1,056.73 ; 73.6% $ 73,164.60 $ 80,000.00 $ 6,835.40 91.5% 32,313.11 $ 35,000.00 , $ 2,686.89 92.3% 5,790.33. $ 4,500.00 $ (1,290.33) 128,7% 628.21 $ 600.00 i $ (28.21) 104.7% 909.72 , $ 850.00 $ (59.72); 107.0% 963.40 $ 1,100.00 $ 136.60 87.6% 1,267.00 i $ 1,100.00 $ (167.00) 115.2% 9,026.62 ' $ 9,000.00 $ (26.62) 100,3% $ 3,517.92 $ 3,600.00) $ " . " 82.08 97.7% $ 16,539.95 $ 8,000.00 1 $ (8539.95) 206.7% 6,306.03 $ 8,000.00 ' $ 1,693.97 78.8% 6,681.15 $ 7,000.00 $ 318.85 , 95.4% 1,624.75 $ _ 500.00 ' $ (1,124.75) % , 325.0 $ 25,137.91 $ 20,000.00 $ )5137.91); 125.7% $ 23,236.27 $ 26,000.00 $ 2,763.73 89.4% 19,409.41 , $ 20,000.00 " $ 590.59 , 97.0% $ 6,415.57 , $ 8,000.00 $ 1,584.43 80.2% 662.54 $ 5,000.00 , $ 4,337.46 13.3% $ 30,077.56 $ 30,000.00 $ (77.56) 100.3% 72,839.73 $ 80,000.00 $ 7,160.27 91.0% 113,500.52 $ 110,000.00 $ (3500.52) 103.2% 14,420.25 $ 15,000.00 $ 579.75 96.1% 49,663.00 $ 50,000.00 $ 337.00 99.3% 111,000.00 = $ 111,000.00 i $ - 100.9 % 44,752.19 $ 40,000.00 $ (4,752.191, 111.9% $ 65,84377 $ 57,000.00 r $ (8,843.77); 115.5% $ _ $ "" ... 450.00'"$ 450.00 0.0% $ - , $ 2,000.00 $ ..... 2,000.00 0.0% $ $ 500.00 ' $ 500.00 0.0% $ 1,295.00 $ 1,520.00 y$ 225.00 85.2% $ 2,270.00 $ 2,300.00 $ 30.00 98]% 23,645.57 $ 30,000.00 ; $ 6,354.43 " 78.8% - $ 2,500.00 $ 2,500.00'_ 0.0% 970.50: $ 2,700.00: $ 1,729.50 35.9% $ 862,377.71 887,220.00 $ 24,842.29 97.2% $ 17,277.00 : $ 17,277.00"„. 0% $ 170,822.02. $ 200,000.00 y"., $ 29,177.98 85% $ 45,547.20 $ 110, 000.00 $ 64,452.80 41% $ 114,967.00 $ 114,967.00 $ - 100% 531.15 $ 591.00 $ 59.85 90% - $ 54,000.00 $ 54,000.00 0% 225,284.75 $ 282,454.00 $ 57,169.25 80% 13,681.54 $ $ 22,000.00 , $ 8,318.46 62% _--_ , $ ._. 11,439.00 $ 16,000.00 , $ 4,561.00 71% 71,827.21".. $ 75,080.00 ' $ 3,252.79 96% 240,553.00 $ 240 553.00 $ - 100% $ 894 652.87 $ 1,132,922.00 $ 238,269.13. 79% $ 3,172,740.15 " $ 3,525,916.99 CAPTAINS GOLF COURSE CO PARISON REPORT JU E Jun -17 Jun -18 Jun -19 Jun -20 Jun -21 Jun -22 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 5,562.00 $ 10,505.00 $ 12,871.00 $ 24,319.00 $ 10,706.00 $ 6,250.00 RESIDENTS -Morning $ 23,144.00 $ 12,811.00 $ 13,989.00 $ 26,140.00 $ 7,016.00 $ 11,237.00 RESIDENTS - Twilight $ 3,288.00 $ 4,675.00 $ 6,240.00 $ 13,344.00 $ 6,472.00 $ 4,680.00 CHARTER NON-RESIDENTS $ $ $ $ 1,520.00 $ $ NON-RESIDENTS $ 14,747.00 $ 6,422.00 $ 16,690.00 $ 38,647.00 $ 10,401.00 $ 12,480.00 NON-RESIDENTTWILIGHT $ 4,936.00 $ 6,350.00 $ 5,336.00 $ 8,169.00 $ 4,200.00 $ 4,620.00 AFP COLLEGIATE $ 1,080.00 $ 1,110.00 $ 1,502.00 $ 5,189.00 $ 1,806.00 $ 6,750.00 AFP JUNIOR $ 540.00 $ 715.00 $ 1,972.00 $ 1,516.00 $ 992.00 $ - SUBTOTAL $ 53,297.00 $ 42,588.00 $ 58,600.00 $ 118,844.00 $ 41,593.00 $ 46,017.00 GREEN FEES: 18 HOLE GREEN FEE $ 177,894.02 $ 183,410.00 $ 185,570.02 $ 137,006.94 $ 264,539.42 $ 239,789.80 TWILIGHT GREEN FEES $ 20,498.00 $ 22,297.00 $ 26,176.30 $ 33,504.00 $ 38,118.00 $ 34,695.00 BACK 9 GREEN FEES $ 8,048.00 $ 8,009.00 $ 9,238.00 $ 12,047.00 $ 16,246.50 $ 24,690.00 ADVANCED RESERVATIONS $ 44,751.20 $ 43,508.00 $ 36,627.60 $ 3,110.00 $ 13,921.40 $ 9,800.45 SUBTOTAL $ 251,191.22 $ 257,224.00 $ 257,611.92 $ 185,667.94 $ 332,825.32 $ 308,975.25 CARTS: 18 HOLE CART $ 80,747.86 $ 91,150.99 $ 79,735.44 $ 51,189.05 $ 104,818.02 $ 91,991.21 9 HOLE CART $ 13,666.11 $ 15,123.46 $ 6,071.32 $ 15,898.46 $ 22,875.52 $ 20,190.28 SUBTOTAL $ 94,413.97 $ 106,274.45 $ 85,806.76 $ 67,087.51 $ 127,693.54 $ 112,181.49 DRIVING RANGE $ 17,253.00 $ 16,578.00 $ 21,201.00 $ 19,790.00 $ 29,861.00 $ 24,768.00 PULL CARTS $ 928.44 $ 1,138.08 $ 1,055.28 $ 1,474.62 $ 1,052.37 $ 872.73 SNACK BAR RENT $ 8,500.00 $ 4,500.00 $ 6,250.00 $ - $ - $ GIFT CERTIFICATES $ 2,731.17 $ 5,576.09 $ 2,491.81 $ 1,073.12 $ 3,764.25 $ 5,405.86 CREDIT BOOK $ (2,106.38) $ (2,490.17) $ (2,960.19) $ 36.76 $ 1,739.23 $ 252.45 PRO SHOP SALES $ 35,228.16 $ 37,739.71 $ 37,953.45 $ 10,874.18 $ 36,100.72 $ 40,658.51 MISC. SALES $ $ - $ $ $ - $ 294.00 SUBTOTAL $ 62,534.39 $ 63,041.71 $ 65,991.35 $ 33,248.68 $ 72,517.57 $ 72,251.55 TOTAL REVENUE $ 461,436.58 $ 469,128.16 $ 468,010.03 $ 404,848.13 $ 574,629.43 $ 539,425.29 CAPTAINS GOLF COURSE CO (r' 1 YEAR 2017 YEAR 2018 YEAR 2019; PARISON REPORT 061;i.6;, YEAR 2020 YEAR 2021 YEAR 2022 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 271,190.00 $ 274,098.85 $ 306,661.00 $ 311,796 02 $ 275,779.00 $ 390,561.00 RESIDENTS - Morning $ 231,953.00 $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 163,655.70 $ 257,906.50 RESIDENTS -Twilight $ 33,023.00 $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 49,843.00 $ 62,676.40 CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ - NON-RESIDENTS $ 319,448.00 $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 409,274.00 $ 536,112.87 NON-RESIDENT TWILIGHT $ 22,212.00 $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,248.00 $ 79,641.00 COLLEGIATE $ 4,115.00 $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 18,772.00 $ 18,930.00 JUNIORS $ 3,036.00 $ 2,910.00 $ 4,442.00 $ 5,960.00 $ 4,880.00 $ 3,917.00 SUBTOTAL $ 891,633.00 $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,000,051.70 $ 1,349,744.77 GREEN FEES: 18 HOLE GREEN FEE $ 347,969.96 $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 445,406.46 $ 490,728.24 TWILIGHT GREEN FEES $ 43,375.00 $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 71,958.00 $ 78,904.98 BACK 9 GREEN FEES $ 15,696.85 $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 35,008.00 $ 53,594.13 ADVANCED RESERVATIONS $ 63,845.06 $ 72,233.20 $ 68,882.60 $ 14,202.20 $ 29,686.20 $ 23,705.55 SUBTOTAL $ 470,886.87 $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 582,058.66 $ 646,932.90 CARTS: 18 HOLE CART 9 HOLE CART SUBTOTAL $ 157,966.46 $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 189,666.27 $ 195,099.87 $ 29,163.74 $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 45,325.82 $ 44,693.93 $ 187,130.22 $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 234,992.09 $ 239,793.80 DRIVING RANGE $ 41,363.00 $ 41,995.80 $ 51,376.00 $ 25,240.00 $ 62,636.00 $ 68,086.00 PULL CARTS $ 1,958.18 $ 2,367.34 $ 2,339.24 $ 1,786.92 $ 2,034.94 $ 1,462.89 SNACK BAR RENT $ 14,500.00 $ 8,500.00 $ 10,451.58 $ $ $ GIFT CERTIFICATES $ 2,394.81 $ 107.08 $ (3,839.22) $ (5,484.28) $ 1,412.02 $ (2,394.13) CREDIT BOOK $ 2,076.20 $ 3,151.16 $ 1,725.01 $ (516.87) $ 4,385.49 $ 3,460.06 PRO SHOP SALES $ 105,978.62 $ 105,836.05 $ 103,384.51 $ 39,175.70 $ 99,586.20 $ 125,816.99 MISC. SALES $ $ $ - $ - $ - $ 3,791.09 SUBTOTAL $ 168,270.81 $ 161,977.43 $ 165,437.12 $ 60,201.47 $ 170,054.65 $ 200,222.90 TOTAL REVENUE $1,717,920.90 $1,773,230.85 $ 1,786,752.35 $ 1,414,602.11 $ 1,987,157.10 $ 2,436,694.37 CAPTAINS GOLF COURSE CO PARISON REPORT FY 2017 FY 20.18 FY 2019 FY 2020 FY 2021 FY 2022 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 283,769.00 $ 284,084.85 $ 323,638.00 $ 324,467.02 $ 298,891.00 $ 397,932.00 RESIDENTS -Morning $ 237,203.00 $ 219,773.99 $ 210,371.45 $ 198,401.00 $ 162,862.70 $ 262,173.50 RESIDENTS -Twilight $ 37,056.00 $ 44,758.00 $ 51,575.33 $ 64,236.00 $ 56,539.00 $ 65,484.40 CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ 55,068.67 NON-RESIDENTS $ 329,534.00 $ 319,528.00 $ 337,407.00 $ 357,477.00 $ 433,874.00 $ 483,848.20 NON-RESIDENT TWILIGHT $ 22,959.00 $ 42,406.00 $ 42,845.00 $ 66,449.00 $ 77,284.00 $ 82,441.00 COLLEGIATE $ 4,115.00 $ 5,275.00 $ 8,181.00 $ 21,046.00 $ 19,993.00 $ 20,151.00 JUNIORS $ 3,736.00 $ 3,630.00 $ 5,527.00 $ 6,348.00 $ 5,104.00 $ 4,501.00 SUBTOTAL $ 925,028.00 $ 926,350.84 $ 986,784.78 $1,044,504.02 $ 1,062,147.70 $ 1,371,599.77 GREEN FEES: 18 HOLE GREEN FEE $1,358,546.43 $1,328,438.55 $ 1,333,686.76 $ 1,212,516.52 $ 1,761,668.04 $ 1,640,883.73 TWILIGHT GREEN FEES $ 153,175.40 $ 155,434.00 $ 162,871.50 $ 166,164.00 $ 248,843.88 $ 230,031.87 BACK 9 GREEN FEES $ 55,788.85 $ 63,143.20 $ 72,304.99 $ 82,879.00 $ 119,631.95 $ 171,345.38 ADVANCED RESERVATIONS $ 144,530.46 $ 143,929.48 $ 122,369.60 $ 68,258.60 $ 56,790.00 $ 58,059.80 SUBTOTAL $1,712,041.14 $1,690,945.23 $ 1,691,232.85 $1,529,818.12 $ 2,186,933.87 $ 2,100,320.78 CARTS: 18 HOLE CART $ 527,181.76 $ 522,744.11 $ 503,258.93 $ 421,342.81 $ 651,856.72 $ 639,926.37 9 HOLE CART $ 102,953.15 $ 108,269.53 $ 120,012.19 $ 111,289.71 $ 155,486.29 $ 144,402.93 SUBTOTAL $ 630,134.91 $ 631,013.64 $ 623,271.12 $ 532,632.52 $ 807,343.01 $ 784,329.30 DRIVING RANGE $ 116,727.50 $ 125,158.80 $ 131,768.00 $ 111,337.00 $ 183,002.00 $ 173,763.00 PULL CARTS $ 7,288.65 $ 8,742.74 $ 8,287.47 $ 7,198.11 $ 8,787.02 $ 4,681.67 SNACK BAR RENT $ 51,000.00 $ 42,500.00 $ 37,451.58 $ 28,202.16 $ 10,000.00 $ 25,000.00 GIFT CERTIFICATES $ 259.07 $ (2,771.85) $ (9,094.24) $ (4,443.46) $ 8,045.62 $ 13,123.69 CREDIT BOOK $ 8,961.61 $ 9,464.37 $ (3,207.72) $ 2,032.12 $ 9,395.79 $ 15,013.09 PRO SHOP SALES $ 284,018.03 $ 265,432.67 $ 277,231.82 $ 208,547.87 $ 250,973.29 $ 298,654.18 MISC. SALES $ $ $ 15,347.00 $ $ $ 10,014.36 SUBTOTAL $ 468,254.86 $ 448,526.73 $ 457,783.91 $ 352,873.80 $ 470,203.72 $ 540,249.99 TOTAL REVENUE $3,735,458.91 $3,696,836.44 $ 3,759,072.66 $ 3,459,828.46 $ 4,526,628.30 $ 4,796,499.84 MONTH: Jun -22 ...._.... .. ..... GUEST PLAY .. . . .. . . .. . ..... .... ....... MEMBER PLAY ... .,. GRAND . .. . . DATE DAY v 18 B-9 TWI-LT PP COMP OTHER TOT-GST : s 18 1 B-9 TWI-LT •; TOT-MBR TOTALS COMMENTS/WEATHER 1 " WED 61 8 1 10 10 " - 89 . 120 34 23 177 266 - Cloudy. PM Showers, 64 deft 3 91 ! "". 141 ( 22 31 I 194 285 " Cloudy, 68 dery 3; FRI • 253 20 ' 40 6 319 104: 59 : 40 203: 522 " Sunny, Nice, 66 deg" 41 SAT 233 , 13 48 43, 1 - 338: 119 24, 30 173 - 511 AM Clouds, PM Sun, 68 deg 5 SUN 161 2 63 16 , 242 169 50 33 - 252 - 494 Sunny, 70 deg 6 MON - 70 (, 11 23 - 6 110 196 6 59 221657253 65 375 " Sunny, 69 defy 7" TUE 56 8 19 " 87 3 - 175 98 - 23 47 168 343. Sunny, 75 deg 8' WED 62 13 - 13 1 B - _ 106 44 3 63 110 216 AM Rain, PM Clouds, 650 deg" 91 THU ,... -- - - - - Closed - Rain 10 FRI 108 I 13 86 74 3 - 365 736 72 : 61 ' 269 634 - Perfect 72 deg ___„ 11 SAT 243 26 61 34 4 368 133 20 42 195 563 Sunny, 73 deg 12" SUN 126 i 22 " 33 B 9 198 s 203: 11 39 I 253 - 451 " AM Sun, PM Showers 72 deg 13 " MON 26 l 13 " 16 4 1 - 60 129 ' - 45 174: 234 " Sunny, 70 deg 14; TUE 90 : 17 40 16 2 - 165 135 25 43 " 203 l 366 " Sunn1,75 deg 15 WED a 73; 21 17 6 ... ..., 15 132 149 ; 41 " 50 i 240 ; 372 Nice, Sunny, 70 deg 16 THU 84 23 42 2 6 ( 157 145 46 33 ' 224 t 381 Sunny, 72 deg 17` FRI 179: 36 21 1 177 129 49 33 211 - 388 Sunny, Cool, 67 deg 18 SAT , 240 47 14 17 - 318 119 47 13 . 179 ' 497 - Cloudy, 68 deg 19 SUN , 78 ! 16 34 4 5 ; - ' 139 53 45 98 " 237 Cloudy, Showers, 59 deg_; ____ 407.67 20 MON " 152 ' 21 44 1 65 , 283 165 44 59 268 551 Sunny, Nice, 70 deg " 33 2947 - 1 - 163 197 32 33" 262 425 Sunny 70 deg 21 TUE 100 8 199 149 39 72 260 1 459 Sunny, Cool,65 deg 23 THU 109 26 39 - 182 118 76 37 231 I 413 Sunny, 72 deg 25 SAT 248 32 29 24 337 118 26 24 168 505 Sunny, Hot, 83 deg 28 TUE 157 37 4 : 231 134 28 42 204 435 Sunny, 74 deg ; 29 WED 97 28 22 211 158 39 66 263 474 Sunny, 76 deg 30 THU 146 7 6 162 138 47 - 185 347 Sunny, 73 deg TOTALS June -21 -20 June -19 June -18 June -171 _. June -161.. 3,336 3,740 " 617 1,035 i 368 173 164 " 6,097 3,960 989 1,184 6,133 12,230 1 Day Closed 2,957 . ..285 . 2,992 234 3,050 220 1,261 283 90 119 6,508 " 4,409 876 1,580 6,865 13,373 No Days Closed 10312 79 I 92 4,269 ( : 4,644 697 1.664 7,005 11 274 No Da . Closed 976 , . ,., 407 . .,,, 178 427 5,230 3,607 752 1,009 5,368 10,598 925 611 188 345 5,295 1 3,637 906 942. 5,485 10„780 847 418 187 348 5,070 3,694 - 818 ( 805 5,317 - 10,387 ,,.. , 273 . 691 5,903 3,951 1.178 846 5,975 , 11, 258 " 83B � 509 � 878"_t June45. 2,947 148 913 366 232 662 5,268 , 3,331 892 3 732 I 4,955 Y 10,223 June -14 2829 119 1 880 194 729 5,264 ! 3,829 857 a 443 r 5,128 y 10,393" June -19 2806 " ." 180 839 931 ; 159 672 4,987_ 3,557 772 436 4,765 , 9,752 June -12 . . " 2,874 138. 924 615. .. " 252 328 "5,"131 1 3,904 , 1,014 323;1- 5,241. 10,372 { June -11 2,719 815 638 t 747 201 351 4,771 4,078 1 934 I 493 5,505 ; 10,276 I June -10 2,757 123 I 674 573 248: _., 654 5,029 3,770 t 981 "j " 565 1 .5,316 . .. 10,345 ! ! 2,6111"." 148 778 511 ;' 276 427 4,751t 3,377, 814 403 I 4,594 9,345 183 " ..... 790: 998 " 267. 572 ,,,,5,733 3,435, 1,134 y 1,082 5651 ,_. 11,384 3,044 140 , 1,019 1,257 ; 224 795 ."" 6,479 - 4,114 _1,141 474 5,729 12,208 2,210 160 561 ' 1,737 y 189 ( 459 5,316 3,916. 998 270 5,184 ! 10,500 June -05; 1,953 293 636, 2,394 i 252 505 6,033 I 4,233 1,318... 719 6,270 12,303 June -04, 2,121 271 616 ""..2,169 i 223 283 5,683 4,236 ,.. " " " 936 " " . 752 I 5,924 ' 11,607 June -03' 2048 � 239 427 2,107 245 349 5,415 4,004 861 578 1 5,443 ! 10,858 2206 264 578 20897 ' 96 158 6,199 ,_.. 4,122 1,064 349. 5,535 11,734 ; June -01 1,782 " 244 577 3,628 125 124 8480 4,282 1,0721 325 .......5,679 .... 12,159 June -00 + 1,878 224 438 [ 2.647E 248 = 32 5467 - 4,326 - 594 7- 446 ,5,366 16833 CALENDAR YEAR 2022 PLAY TOTALS GUEST PLAY 18 hole Back9 Twilight Guest Back9 Twilight Member Monthly Member green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals Play °% 'January _ ._........ .......... . 40 21 19 80 ; 508 70 73 651 731 89% February 181 39 71 3 294 548 119 105 772 1,066. 72%: March 294 6 72 146 12 530 - 1,318 313 263 1,894 2,424 78% April 1,109 284 302 408 90 2,193 2,372 471 630 3,473 5,666 61% ,May 2,413 355 721 301 402 4,192 3,762 699 944 5,405 9,597 56%: June 3,740 368 617 1,035 337 6,097 3,960 989 1,184 6,133 12,230 50% ,July - #DIV/01 , August - - #DIV/01 September - #DIV/01 October #DIV/01 November__ #DIV/01 December - - #DIV/0i TOTALS 7,777 1,034 1,770 1,961 844 13,386 12,468 2,661 3,199 31,714 58%. 2021 26,122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 56°l° I 2020 23,830 531 2,503 1 8,682 564 a 36,110 3,240 ? 4,728 11,480 1 48,648 84,758 , 57% 492 7 5,425 I 8 833 38, 3,416 ° S2°!° 2019 22,138 1,769 2,344 MEMBER PLAY 18,328 TOTAL PLAY 2018 22,289 1 1,888 2,032 s 6,112 3,932 f 36,253 25,608 6,171 6,363 , 38,142 74,395 51% 2017._. 21,905x..., 1,907 1,825 ; 6,534 2,926 35,097. 26,477 " 6,426 5,477 38,380 73,477 52°%` 2016 23,902 2,357 1,809 1 6,595 1 4,206 , 38,869 - 27,309 ` 7,663 5,577 1 40,549 79,418 51% 2015 25,318 2,216 1,174 i 6,117 3,435 ' 38,260 24,845 5,605 I 5,502 35,952 • 74,212 48°% 2014 23,422 2,405 929 5,885 2013 23,220 _ 2,438 1,138 6,311 2012 23,523 2,636 1,231 2011 2010 2009 23,723 3,242 843 20,652 3,180 22,986 3,517 878 2008 23,524 ; 4,582 1,204 2007 24,113 4,858 1,177 3,867 36,508 3,799 26,145 5,975 3,932 36,052 72,560 50°%; 36,906 25,748 6,108 3,769 35,625 72,531 49% 6,161 3,618 ! 37,169 28,694 7,121 2,963 38,778 75,947 51% 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51% 6,594 4,457 5,011 5,218 35,761 € 27,379 38,821 26,929 6,107 3,442 37,603 , 73,364 75,017 51% 48%1: 5,837 5,816 40,963 25,997 6,959 5,918 38,874 -- 79,837 491/4- 6,544 6,577 2006 6 22,099 7,080 1,485 5,828 6,96 2 2005 16,577 11,948 2,162 4,601 6,404 43,269 29,758 7,470 3,353 40,581 83,850 48% 43,454 31,342 7,376 3,654 42,372 85,826 49% 41,692 28,879 7,270 4,869 41,018 _... 82,710 50°% 2004 16,731 12,074 1,858 4,602 5,472 > 40,737 30,078 7,250 4,212 41,540 82,277 ` 50%. 2003 17,168 12,342 1 912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48% 2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957. 85,937 48% 2001 13,280 21,699 1,943 5,034 4,070 46,026 30 163 7,039 1,837 39,039 85,065 46°% 2000 14,082 18,987 1,779 3 480 2,382 40 710 28,967 4,375 2,879 , 36,221 76,931 ' 47% 6,782 FY 2022 Projections by month REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES JUL 432,000 141,182 26,500 47,000 5,000 651,682 EXPENSES: Wages 5 145,809 Operating Expenses 5 125,000 Pro Shop Purchases $ 25,300 Life Insurance $ 652 Unemployment $ - Health Insurance $ 24,877 Medicare $ 22,151 Compensated Absences $ 15,000 Workers Compensation $ 16,000 Retirement/Pension 5 251,300 liability & Property Insurance $ 78,834 Transfer to Trust $ 21,000 Contractual Obligations $ 39,529 Indirect Costs $ 129,324 Prior Year Encumbrances $ 6,237 Payback of Prior Deficit $ Capital $ 100,000 FY22 Capital $ TOTAL EXPENSES SURPLUS/(DEFICIT) $ 1,001,013 $ (349,331) AUG SEP OCT $ 3,000 § 2,000 $ 5 432,000 $ 252,000 $ 162,000 $ 143,349 $ 98,513 5 74,524 5 33,000 5 22,500 $ 15,000 $ 46,000 $ 30,000 $ 25,000 $ 5,000 $ 5,000 $ 5,000 5 $ $ - $ - 5 $ $ 662,349 $ 410,013 $ 281,524 145,809 120,301 23,000 24,877 313,987 130,777 97,744 16,100 24,877 269,498 114,242 55,451 10,350 24,877 204,920 348,362 $ 140,515 $ 76,604 NOV 54,000 28,145 6,000 15,000 2,500 105,645 105,223 49$12 4,600 9,000 24,877 193,512 (87,867) 5 $ $ 5 DEC JAN FEB MAR APR MAY $ $ 233,456 $ 539,867 $ 393,957 $ 204,274 18,000 $ 18,000 $ 18,000 $ 36,000 5 54,000 $ 108,000 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 $ 46,494 2,000 $ 2,000 $ 2,000 $ 2,000 5 13,500 $ 15,000 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 2,000 $ - $ - 5 2,500 $ 5,000 $ 5,000 $ $ $ $ $ 72,517 $ - $ 5 $ $ 33,406 5 34,222 5 256,493 $ 610,764 $ 520,961 $ 481,285 96,204 33,835 5,750 9,000 24,877 169,665 99,210 33,835 9,000 24,877 166,922 (136,259) $ (132,700) 75,159 42,293 9,000 24,877 151,329 102,217 66,729 9,000 24,877 202,823 111,236 99,624 39,100 9,000 24,877 283,837 105,164 $ :407,941 $ 237,124 ACTUAL :'ACTUAL : ACTUAL ACTUAL ACTUAL : ACTUAL'.- ACTUAL :-ACTUAL ACTUAL REVENUES: JUL:: .AUG SEP OCT NOV DEC JAN FEB MAR Season Passes 5 12,509 $ 4,265 $ 2,804 $ : 1,400 $ -$ 877 5 $ 42,757 $ .- 824,267 ;$ Green Fees $ 517,604 $ 464,628 $ :.230,979 $ 177,019 -$ 48,946 $ 14,212 $ 2,475 $ 10,645 $ 19,650 Cart Fees $ 177,593 $ 172,590 $ 295,417 $ 75,055 $' 27,979 :$ 8,772: $ 1,022 $ < 3,115 $ 9,700 $ Driving Range $ 34;446 $ (33,341 $ 19,063 $ 11,920 $ 4,413 L$ 2,494 $ 1,229 $ < 564 $ : 7,146 $( Pro Shop Revenues 5 57,301 $ 47,806 $ :; 30,197 $ ' 17,917 $ 11,946 $ 9,368 $ 673 $ 2,261 $ 22,330 $ Restaurant Rent $ >:5,000 $ 1:5,000 $ 5,000 $ ' 5,000 $ 2,500 1:$ 2,500. $ $ $ $ Solar Array $ $ $ - $'< $ $ $ $ 5 $ Miscellaneous $ $ $ :. 5,505 $ l: 626 $` 93 iP5 ` 5 Gift Certificates $ (6;144) $ (3,991) 5 62 $ (1,890) $ 3,110 ::$ 24,371 $ Credit Book $ 2,418 $ :.7,409 $ 4,830 $..: 2,097 '.$ 2,705 $ (1,355) $ TOTAL REVENUES $ 8 ,726 $ 731,047 $ :393,856 $ :: 289,145 $ 101,693 :$ 61,540 $ EXPENSES: Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Contractual Obligations Workers Compensation Retirement/Pension Encumbrances Liability & Property Insurance Transfer to Trust Indirect Costs Payback of Prior Deficit Capital FY22 Capital TOTAL EXPENSES $ 2,425 (245) 5 7,579 $ ACTUAL APR 303,115 $ 82,156 $ 34,038 f $ 15,628' $ 26,258' $ $ $ S (654) $ ,: (4,487) $ (2,682) $ (147) $ (776) $ (488) $ 58,541 $ ` 877,831 $. 458,027:: $ 142,603 103,384 52,900 24,677 323,963 157,322 JUN 43,773 216,000 76,500 18,000 45,000 5,000 404,273 234,497 111,842 52,900 24,877 424,116 (19,843) TOTALS 1,420,327 1,800,000 660,273 157,500 300,000 42,000 72,517 4,452,617 1,503,189 939,850 230,000 652 54,000 298,518 22,151 15,000 16,000 251,300 78,834 21,000 39,529 129,324 6,237 100,000 3,705,584 747,033 ACTUAL. ACTUAL -: MAY JUN TOTALS 133,590 $ 46,017;$ 1,371,600 223,030 $ 308,975 $ 2,100,321 79,737 $ 113,054 $ 798,073 18,751 24,768 $ 173,763 33;536 $ 40,659, $ 300353 $ $ 25,000 72,517 $ $ 72,517 3,x89 $ 294 : $ 10006 (2,403) $ 5,406. $ 13,124 (1,688) $ ` 252 $ 15,013 560,659 5 :; 539,455: $ 4,879,769 $ 114,221 $ .144,677 $ 126,333 $.>. 124,986 $ 111,215:;$ 132,763 $ 77,003 $ 36,881 $ 73,371 $ 105,336' $ 202,237 $ $ 77,366 $ 106,519 $ 75,158 $ 82,150 $ 49,377 :1$ 95,878 $ 124,914 $ 19,156 $ 36,768 5 87,067:` $ 73,118 $ $ $ 30,180 5 '.. 12,014 $: . 6,592 $ 4,269 `:$ 336 $ 1,187 $ 496 $ 24,844 : $ 28,874 $ 36,288 $ $ 46 5 46 $ < 47 $ .;( 46 $ 46 =$ 49: 5 "46 5 37 $ 37 $` 37: $ 53 $ $ $ $ $ $ $ $ 2,115 $ $ 9,328 $ 23,725r $ 2,285 $ $ 18,273 $ 18,773 $ 18,272 $ 18,270 $. 18,275 :I$ 2,835 $ 37,729 $ 419 $ 19,075 $ 39,461': $ 21,401 $ $ $ $ c. 6,362 $ $ $ '. $ 4,899 $ $ $< 2,843 $ $ $ 1,193 5 $ `' $ `: $ .3 $ $ $ $ $ $ $ $ $ $ $ = $ $ $ 6,500 $ - $ 5 $ 6,354 $ $ S.. $ '$ $ $ $ $ $ $ $ 251,300 $ $ S> $ $ $ - $ $ $ $ $ $ 6,237 $ $ $: $ - :$ $ $ $ $ `$ $ $ 70,512 5 $ $ $. '$ $ - $ $ :$ $ 6,611 $ S $ 21,000 $ $ $ $ $ - $ $ $ $ $ $ $ (129,324 $ $.. $. $ $ S $ $ - $ $ 5 $ 5 $ ` $ - ,S $ $ $ $ - $ $ $ $ $ : 5 : $ (13,220) $ $ - $ $ $ 5 (1,939) $ S 5 $ $ $ % $ > $ $ $ 26,787 $ $ $ $ .545,502 $ 450,519 $ : 238,187 $ :: 232,044 $ 164,962 : $ 231,861: $ 247,391 $ 56,988 $ 188,700 :$. 287,343 $ 340,053 $ SURPLUS/(DEFICIT) $ 255,224 $ . 280,529 $ .: 155,669: $ 57,101 $ (68,269) $ (170,622) . $ (240,313) $ 1,553 $ 689,123: $ 170,684 $ 220, $ 153,188:. $ 1,402,210 84,379. $ 911,849 21,068 $ 166,148 53 $ 542 139 $ 37,592 $ 212,782 6 $ 14,104 $ 1,193 $ 6,500 $ 6,354 $ 251,300 $ 6,237 $ 77,123 $ 21,000 $ 129,324 .(20,259) $ (35,418) 254,757 $ 273,544 493,325 $ 3,482,384 46,101 $ 1,397,385 TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF CO ISSION, Minutes of June 14th, 2022 Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, Jeff Odell and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Rob Harris (CCMGA), Donna Potts (9 -Hole Women's Assn), Sarah Robinson (18 -Hole Women's Assn), and Dave Whitney (Liaison to the Selectboard). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: https://rellert-brewster-nla.cablecast.ty CablecastPublicSite/show,'6058?channele-,1 Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Declaration of a Quorum - Seven Golf Commissioners present and accounted for which constitutes a quorum. Public Comment - Cindy Bingham (Chair to the Selectboard) - Thanks Jay Packett, Pat Fannon and the Golf Commission for allowing the Captains Spring team to be part of the great event. Spring Team matches carry a field size of 144 teams around the State of Massachusetts. There are a total of 24 cups, each cup comprising 6 teams, which play every Thursday in the months of April and May. Spring team competition dates to 1900 when the Women's Golf Association of Boston was formed. Teams in the Captain Course's Team Cup were Dennis, New Seabury, The Bay Club of Mattapoisett, Acushnet River Valley, and Woodshole. The Captain's Course Team were the winners of the Cup in 2022 - The winning team members were Lori Arnold, Maria Gay, Paige Ferraguto, Anne Demming, and Peggy Jablonski. Congratulations and thank you Captain's for allowing this to happen year after year. Jay Packett - Congratulations to all the Ladies that played and so happy that the Championship was brought back to Captain's where it belongs! Kudos from the whole Golf Commission. Superintendent's Report - Colin Walsh - Weather is contributing to the Greening of the course and going nicely coming in the busiest season of July and August (Toughest two months of the year) - Still in a drought advisory - continuing reduced irrigation to the rough (State Mandated) - Even with the rains the ground water table is still well below average and will be continuing the reduced water schedule on the rough and fairway. Due to the nitrogen reduction program, you will see a lot more divots out there, cart 1 traffic and more clover plants encroaching. Fun fact: Clover plants take nitrogen out of the air. Colin Walsh noted that help with divot repair would be greatly appreciated. The crew is still on every 2 -week top dressing program, last week was Port (helps smooth the greens provide a better roll). Next week on Starboard they will be using the Ninja tines (small aeration hole about half the size of pen) that will help take the top thatch layer on the greens and sets the course up for going into July. The following week will be Port and the process is very minimally invasive. No delays or play interruptions and really benefits the greens going into July and August. The fairways have been verticut - it encourages the spreading of the bent grass - there are two types of grass, bent grass and Poa, we want to encourage the spreading bent and discourage the spreading of Poa. Verticutting helps with this and tighten up the fairways. Staff morale is fantastic, a great group of workers. Big kudos to the maintenance staff and they have a couple new hires coming on board shortly. The detail work on the course (tree trimming, edging, limbing, etc.) will continue through the summer. John Kissida - asked for updates on updates on the Maintenance Building and the RFQ for the Pump House. Colin Walsh - noted seeing no interest in the RFQ and will most likely resubmit in the fall when maybe some companies will be more available. As for the Maintenance building there has been no response from Catalyst Architect and Golf Structure Alternatives. Jay Packett - Big thanks to Colin Walsh and his crew for all their hard work. Director of Golf Report - Jay Packett - 82% of our spent budget - anticipate that going up dramatically in the month of June due to several factors. The Captains will fall between 92-94% of the budget spent. May 2022 was a very good month for the course. Revenue was up across many categories, membership revenues, greens fees, cart fees and pro shop sales were up $10,000. Pro Shop sales are $43,000.00 ahead of previous year. Overall, the Captains is at a $300,005.00 increase from fiscal year 2021. Rounds of golf played totaled 9,597 in the month of May - slightly lower than the previous year. 19484 total rounds played for the calendar year thus far. Down 3,000 from last year. However, we are very happy with where we stand on rounds played. The solar payments have come through and were included in this month's revenue - $72,517.00. $22,000 from the driving range project and the remainder from the parking lot Solar Project. The anticipated end of the fiscal year revenue is 1.331 million dollars. Future solar payments will follow on the anniversary dates of the completion of each solar project. Rob Harris - asked if the revenue for nonmember greens fees of $233,000 could be inflated as it is 10% higher than last year. Last year's average greens fee for May was approximately $36 and in 2022 it has come to $53 per round. No saying the numbers are wrong but wondering if Jay had any insight on that and what may have caused such a shift? Jay Packet - Stated that the numbers are off the end of day reports and are reported to Town Hall, so they are definitely accurate. No direct insight but he would speculate that there has been a slight increase in greens fees, as well as many group and hotel bookings, that coupled with that most days the tee sheet is booked from open till nearly 2-3 PM and would influence raising the average daily greens fee significantly. Currently at 1,109 members as of yesterday. 75 new members since last meeting and 156 members less than the previous year. (See spreadsheet) Requests have been easier to grant and see far less people getting shut out. Some players are still shut out on busy weekends and people that play often with Chelsea points, but it is happening far less. Anticipate a handful more of memberships coming through but the 1,109 is looking to be very close to the number 2 we will have for members at the end of the year. There will be a lot to talk about this fall with where we go from here, membership wise. Capital Planning Update - Practice area is the ultimate wish after necessary updates are accomplished no updates from Jeff O'Dell - John Kissida did note they got a GSI map of the area and did a sight visit, as well as spoke with Pat Fannon about ideas for the area. Other than that, no updates as well. Forward Tee Project - (Andrea Johnson) - The project is being re-evaluated and is being refocused as The Tee Improvement Project - Looking at the forward and gold tees and finding 3 new locations at the holes that they will make the greatest difference. They will construct 3 new tees each winter. Looking to make a more immediate effect for the course. Rob David - asked about how course ratings and such will be affected? - Andrea Johnson noted that Mass Golf will be able to assist in the process. Rob David - No swim lane update currently. Wyn Morton - No new updates to swim lane. Jay Packett did state that the drone operator has submitted documentation that will be turned into the Town Hall for approval. Once there is approval the project can get up and running to update the drone videos. Jeff O'Dell noted that he will have more details for Wyn Morton shortly. Dave Valcourt - Expressed concern about what we have been able to spend on our FY22 budget. I think we should update ourselves on that. Anne O'Connell agreed and will add that they will go over capital expenditures during the 6/28 meeting. Anne O'Connell noted that on August 2nd at 1pm they will be meeting with the Town to review what was spoken about in March. GolfNow Overview (Rob David/Andrea Johnson) - (See attached slides in packet) Rob David - Met with Joe an area sales rep for Golf Now and this is what Andrea Johnson and himself have put together based on this meeting and other research. Looking at alternative options for taking credit cards and deposits to avoid no shows and loss of revenue. See bullet notes in packet. Andrea Johnson noted that Cranberry Valley has been using it for 4 years and are very happy with it. Several other Cape Cod courses have had success with GolfNow. Captains will get the no show revenue to see if it is cost effective and to make sure to not create too much work for the pro shop. Also, kudos to Rob David for the great presentation. - Discussion followed on the topic David Valcourt - noted that he didn't see it adding too much work and could potentially lessen the load on the pro shop - great presentation. Jeff O'Dell - Asked if there was any way with the barter option is there anyway the credit card can go through GolfNow? Andrea Johnson and Rob David noted they did not know and will ask but felt that it was locked in that way. Rob Harris - suggested if we did have to give them one tee time to make it the one directly before 2 pm as that one usually never sells as the discounted greens fee begins at 2pm. Anne O'Connell - asked how far in advance we must commit to what tee times we are giving them, could affect tournaments and other events. Andrea Johnson noted that they will find out. Jay Packett - noted they had dealt with GolfNow in the past and it did not go well. He is sure they have 3 refined how they operate but his biggest question is who deals with any charge back issues? Rob David noted that it is based on the model you choose. Though typically it would be GolfNow as the charge shows as GolfNow on the customer's statement. Jay apologized for not first thanking Andrea Johnson and Rob David for doing such an amazing job on the presentation. Rob David stated they should come up with better cost data for no shows and the cost of GolfNow before bringing it to the Town. Jay Packett is working with Chelsea Systems to get the data on no shows and such. Anne O'Connell noted that until we have that data, we cannot make any proper recommendation to the Town. John Kissida noted that we could have GolfNow fully charge the card and there could be cost saving for them taking the credit card fee. Rob Harris volunteered to assist with any statistical analysis. He also noted another value of GolfNow is the user interface is a modern interface especially when compared to Chelsea. Wyn Morton seconded that and noted it is another way to market the course. Anne O'Connell will keep this on the future agenda list. Questions and Comments from Associations and Liaisons: Rob Harris - Note the CCMGA has 154 members currently in 2022 - they had 160 last year but they are having record play and attendance on the Wednesdays. Thanked Jay, Pat, Steve, and the staff at Captain's Golf Course for all their help. Sarah Robinson - Asked where the water stations are located on the course? Jay Packett stated the one that has been installed is directly behind the first tee on Starboard. We are currently in the process of getting the 2nd water station and will be located by the snack shack on Port 10. - Hoping to be installed in the next few weeks, but do not have a definitive timeline. Sarah Robinson asked if they could put up more traditional water stations on the golf course. Jay Packett noted it was determined by the golf course, town hall and health department that there would no longer be water receptacles on the golf course going forward in water jugs. That is why they would be installing the two filling stations on each course. Sarah Robinson thanked Colin Walsh and his crew for their great work on the course and saying that the course is in great condition. Rob Harris echoed Sarah Robinson's statements on the water and that the Town is making the decision on water on the course and that it was not for the Golf Commission to decide. Jeff O'Dell noted that having the water jugs out there without the cups is no different from filling a water bottle at a filling station. Anne O'Connell noted this, and they both stated it was not the forum for discussing the topic. Review and Approve Minutes 5/10 - Andrea Johnson moved to approve - Seconded by John Kissida - Unanimously approved. 5/31- John Kissida moved to approve - Seconded by Andrea Johnson - Unanimously approved. Future Agenda Items and meetings (6/28) - Anne O'Connell requested we vote to have a remote meeting on July 11th as that will be the last time they can. Update on Meeting Format (Anne O'Connell) The Selectboard voted and effective July 18th (A Monday) we will go back to an in -person meeting format. The second meeting in July will be in person barring any changes. More will be discussed at the next meeting as nothing is in writing. Matters not anticipated by the Chair: Rob David - acknowledged Peggy McEvoy, Dave Villandry and the Friends of Captains for the great work on the putting contest. Also thanked Pat Fannon and Jon Mohan for setting up the mini golf course. It was a great event overall. A motion to adjourn was made by Andrea Johnson, seconded by Jeff O'Dell, to adjourn the meeting. Motion passed unanimously. The Meeting was adjourned at 5:30 pm. 4 TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF CO ISSION_ Minutes of June 28th, 2022 Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, Jeff Odell and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Rob Harris (CCMGA), Donna Potts (9 -Hole Women's Assn), Sarah Robinson (18 -Hole Women's Assn), and Bill Meehan (Liaison to the Finance Committee). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: htt stlreflect-Brewster-►na.cablecast.ty/C ablecastPublicSiteishow/6080`'cha,Inel 1 Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Declaration of a Quorum - Seven Golf Commissioners present and accounted for which constitutes a quorum. Public Comment - None Jay Packett - quick update on the Friends of Captains - The putting contest put on by the Friends was a very successful event with 32 attendees and 12 no shows - there was rain right before the event but cleared just before. An 8 -hole mini golf course was built by Pat Fannon and Jon Mohan. Richard Klein won an opportunity to putt for $5000 which he nearly holed. Glenda and Kelly were 2nd and 3rd place and all received Freeman's Grill Gift Certificates. A big thank you to Andrea Johnson for monitoring the $5000 putt as a PGA Member. Next event is called "Home on the Range" and takes place on July 23rd from 3-5 pm at the driving range with a BBQ, games, and tips from the pros. Hopefully a Callaway fitter will be there as well - there is a Callaway demo day earlier and negotiating getting them to stay longer. Volunteers needed are needed for help with games and you can sign up as a volunteer on the Friends website. Lastly, to look out for the Friends newsletter coming up recognizing long standing members of the Captains Course. Jay Packett thanked Colin Walsh and the unseen workers at the course - big thanks to them. Course Operations Questions and Concerns - Water on the Course - Jay Packett - Wanted to clear up that no water on the course is not Covid related. On June 21st, 2021, there was a meeting between the Health Department, Town Administration, The Water Department and Jay Packett to determine whether 1 to put water back out on the golf course. There was a consensus decision not to place water jugs back on the golf course due to sanitation issues. Additional issues for the course are the continual refilling process is timely and a big strain for the older staff, Jay Packett went on to discuss the topic and the issues in the past. He noted any recommendations are welcome and will be reported back to the others who helped make this decision tomorrow. There is no set meeting to reopen discussion on this topic but if based on this discussion and the recommendations found here it does warrant one then there could be a possibility of that. Sarah Robinson - Thanked Jay for his time - understands the situation's difficulties but personally thinks it is dangerous but believes the situation does need further addressing. Not saying the old solution is the best but that there needs to be something. Sarah Robinson was happy to volunteer her time to help. Jay Packet - noted Sarah's comments and thanked her for speaking on the matter. Jay Packet wanted to clear up that it was not solely a Health Department Decision but rather one by all the departments that met back on June 21st, 2021 (Golf, Water, Health, and Town Administration). Jay Packett apologized for any confusion and any inconvenience he may have caused to the Health Department. Status of 2nd Hydration Station - 2 water stations had been ordered through Pittsburgh Water Cooler Service Stations. 1 for the Dog Park and one for the Golf Course, this brought the spending threshold for this company over the $10,000 spending limit in municipal finance for one individual vendor for fiscal year 2022. On July 1st, the first day of fiscal year 2023 the 2nd filling station will be ordered and will take about 30 days to arrive. The Captains Course will be ready for installation upon delivery. Anne O'Connell recommended water for the turn at Port - only as a short-term measure until the water station can be installed. Jeff O'Dell - asked about the water bubbler that used to be at Port - Jay Packett noted that has been unserviceable for several years. He also noted that it will take a little time to get something set up on the Port turn - bladders would have to be ordered. So, it is a possibility, and he will have to speak with Colin Walsh. Wyn Morton - asked if we could do complimentary water on a short-term basis at the term of Port - Jay Packett noted that this may not be in the budget and could be taken advantage of by people just using the putting green and facilities. Anne O'Connell noted that a short-term solution was needed prior to the 2nd hydration station and Jay Packett agreed. Dave Valcourt wanted to make sure the town is not held liable for heat/hydration issues. Also do we have a plan for when they do happen as well. Rob Harris - Stated that it's not just an issue with a few, it is many members that are concerned about no water on the course. 100% of the CCMGA would like water on the course. Bill Meehan -Stated he believes it's within the power of the Selectboard to issue a waiver on the plastic bottled water ban. He doesn't know if the availability of plastic bottles is the solution but could help in the short term. Anne O'Connell stated she thought it was a Town Administration decision but was unsure. John Kissida noted that this has been a long talked about issue and the hydration station procurement should be able to be sped up as it is an emergency service for the course. Should be about procurement not payment. Update to Meeting Format (Anne O'Connell) - Effective July 26th - Golf Commission will be meeting in Room A at Town Hall. See attached form for further details. There may be an extension to remote meeting rules but so far nothing has happened. Discussion on Website Member Calendar - Anne O'Connell noted it is not complete and does not include several major tournaments and is inaccurate. She wanted to have a discussion on what information this calendar should be providing to members. Discussion followed. It was determined that Jon Mohan will be handling the updating of the Calendar going forward. Jay Packett apologized for the 2 status of the Captains Golf Course Calendar and will work going forward towards remedying the calendar considering all that was discussed today. Update to Membership Numbers - Jay Packet stated the Captains Golf Course currently has 1124 members compared to last year's total of 1265. There have been 15 new members added since the last Golf Commission meeting. Will be discussing what we want to do with membership numbers for 2023 in late summer/early fall. Capital Improvement Plan Update - See packet for spreadsheet - Equipment replacement is not fully extended though it says it is. This is due to supply chain issues. The product has been ordered but this is the dollar amount that has been spent so far it just has not been paid out. Colin Walsh stated that the equipment will be delivered between September all the way through January now. Equipment included in the budget were sidewinder mower, tractor with backhoe attachment, two aerators, triflex mower, rough mower, and a razer level box blade. Dave Valcourt asked for a refresher on what happens to the balance unspent or under purchase agreement at the end of the fiscal year? Jay Packet stated it is his understanding that the Captains Golf Course will not lose this money even though it is not spent within this fiscal year. Anne O'Connell asked if any items on the list are fully completed and what happens with any left -over money? Rob Hams commented that once money is appropriated at Town Meeting it is then deemed encumbered and that money is in an account, and you can spend it at any time for the purposes that were voted on at Town Meeting. If you have a remaining balance that you will not ever use, you can use that to fund a future Town Meeting Appropriation or simply have a vote to unencumber that money back into the Golf Fund at that point. Bill Meehan confirmed that if the items are in the Capital Plan, then those monies are not going to go away. In normal day to day operations - if funds for these are not used, they typically find their way back into Town Funds. Colin Walsh noted that the remaining tree work balance of $18,512 will go to future grinding and contracted tree services the maintenance crew can't handle on their own. Maintenance Building Study RFQ - Jay Packett noted it is being reviewed and refined as there were no takers. It has not been resubmitted as of this point. Sinkhole Repair - Jay Packett has had talks with the DPW as reported before. At this point anything sinkhole related in the cart barn and parking lot will be in the Fall to early winter. HVAC System - Jay Packett stated Rise Engineering did what should be a final walk through this past Friday. A final report from Rise Engineering is expected in the next week or so and then we can send the project out to bid. Clubhouse Windows and Doors - Jay Packet stated what has been spent is purely on architectural designs and you will see a big portion of that being spend in the winter o f202.3 All the windows and doors in the restaurant and the pavilion as well as the 3 main doors to the pro shop will be replaced during winter of 2023 - the pro shop widows will be done the following winter 2024. Restaurant Equipment - Jay Packett stated Freemans Grill has received/all equipment they requested is up and running. There is still a small balance left that may allow Sean to make further upgrades - Sean was able to source all the pieces of equipment from one company and a big cost savings - leaving a balance to use to further improve the restaurant. Big thanks to Sean for helping with that Rental Clubs and Push Carts - The money spent so far is only for push carts. 30 new push carts have been received. The hold up on this is the availability of rental sets and we are continuing to shop for rental club options that will be available. 3 Range Balls and Equipment - Jay Packett stated the $9000 spent was for the new range balls. The remaining $11,000 in the next fiscal year will go towards more back up range balls, as well as new bag stands, divot boxes and a new picker portion of the driving range machine. Jay Packett stated that the Captains Golf Course is at 48% used of the Capital Improvement Budget. Colin Walsh stated for the Water Diversion/Pump House Protection they have been in contact with Mark Nelson of Horrissey and Whitten and they are considering that project now. Jeff O'Dell noted that we should look at improving the "self-made" path by the patrons on the far side of the range. Look to see what line that would be included in for future discussion. Anne O'Connell noted that during in person meetings in the future there will be no cut off for meeting time length. She also stated that they need to figure out how to manage this topic of spending and being able to spend the money and evaluate what is accomplishable due to the seasonality of the business and other outside factors. Brief Update on League Memberships (Anne O'Connell) - 32 people took advantage of being able to play in League Play with the Morning Membership. Anne O'Connell stated she thought that this was a success and should be kept moving forward. Rob Harris stated it was a smaller number than he anticipated taking advantage of the Morning membership. Anne O'Connell and Jay Packett thanked Jon Mohan for his work on the membership information. Future Agenda Items and meetings (7/12 Zoom; 7/26 Town Hall Room A) - Matters not anticipated by the Chair: Anne O'Connell - brought up about music on the course - There was a group that would not adhere to a ranger's requests to turn the music down out on the course. It was a newer ranger and the pro shop staff was not notified in due time -there will be training to make sure that the Manager on Duty will be notified that for future situations that require assistance, i.e., after the 2nd request for music to be turned down and not adhering, management will be brought in to handle the situation. Questions and Comments from Associations and Liaisons: Rob Harris - CCMGA is continuing to see extraordinary levels of play. They have had to develop new policies to deal with what to do with people being cut. You will only be cut once until everyone has been cut once. Very happy that everyone appears to be enjoying the events. A motion to adjourn was made by Jeff O'Dell, seconded by John Kissida, to adjourn the meeting. Motion passed unanimously. The Meeting was adjourned at 5:30 pm. 4