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HomeMy Public PortalAbout20150326bCityCouncilPacket Table of Contents 000_000_20150326Agenda 1 050_010_20150312 Minutes 5 090_010_3-12-15 CCAR_LDBB SEA 10 090 020 3-26-15CCAR Beach Bum 2015 17 090 030 3-26-15CCAR Coastal Arts Festival 2015 24 3-26-15CCAR_Coastal Arts Festival 20151 24 3-26-15CCAR_Coastal Arts Festival 20152 35 090 040 3-26-15CCAR EVP2015 37 090_050_3-26-15CCAR_Healthy Kids Day and Bicycle Rodeo 44 090 060 3-26-15CCAR SFA2015 52 3-26-15CCAR_SFA2015 2 55 3-26-15CCAR_SFA2015 52 CCAR-SFA20151 52 CCAR-SFA20152 61 CCAR-SFA20153 64 090_070_3-12-15 CCAR_NYEF SEA 65 3-12-15 CCAR_NYEF SEA 76 3-12-15 CCAR_NYEF SEA1 65 100_010_Master_Enclosure (2) Memorandum of Understanding (G-7&SJA)_all changes a... 78 UNITED STATES MARINE CORPS 78 SPECIAL OPERATIONS COMMAND 78 PSC BOX 20116 78 CAMP LEJEUNE, NORTH CAROLINA 28542-0116 78 IN REPLY REFER TO: 78 MEMORANDUM OF UNDERSTANDING (MOU) 78 100_020_March 26 2015 General Fund Agenda 83 Agenda March 26 2015 General Fund Budget Amendment 83 March 26 2015 General Fund Budget Amendment 84 GENERAL FUND FEB 2015 84 100_030_March 26 2015 Water&Sewer Budget Amendment Agenda item 85 Agenda March 26 2015 Water& Sewer Fund Budget Amendment 85 March 26 2015 Water& Sewer Fund Budget Amendment 86 505 Fund 86 100_040_Agenda Request - North Beach Amusements Proposals 87 100_041_2015-663 Amended 88 100_042_2015-663 North Beach Amusements 94 100_043_2015-663 North Beach Amusements Exhibit A 100 100_044_Memo Style2 101 100_045_Memo Style 102 100_046_Richard Adams bid for 2015-663 103 100_047_J Brent Palmer bid 2015-663 104 100_050_March 26 2015 Out of Town Agenda 113 Out of Town ATravel March 26 2015 Agenda Item 113 Madison Wisconsin Seminar 114 100_060_March 26 2015 Position Change & Budget transfer agenda 117 Agenda Feb 12 Personnel Grade Change 117 Facilities Coordinator - Finance Job Description 118 DEPARTMENT: Finance 118 MAJOR DUTIES: 118 FACILIATIES COORDINATOR 118 sufficient quality and condition 118 o Must insure that all vendors have a W-9 on file and contractors who work for the City have workers compensation and/or liability documentation on file. 120 o Verifies that expenditures follow the policies of the City for purchasing and travel and ensures that expenditures are recorded against the appropriate accounts and follow GAAP guidelines. 120 KNOWLEDGE REQUIRED BY THE POSITION: 121 WORK ENVIRONMENT: The work is typically performed in an office. 122 SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None. 122 March 26 2015 Karen Transfer&Grade Change Amendment 124 GENERAL FUND FEB 2015 124 100_070_Agenda Request - GEFA Deep Well - Well Head Protection updated permit request 125 100_071_2015.03.02_DRAFT Exhibits to GEFA Cover Letter 126 100_072_2015.03.02_DRAFT Letter to EPD Requesting Approval of Wellhead Protection and Min Standards 130 100_073_2015.03.02_DRAFT Wellhead Protection Application 133 EPD_Well_Head_Protection-Application_GEFA_Deep_Well-02-19-15 133 EPD_Well_Head_Protection-Application_GEFA_Deep_Well-02-05-2015 133 4-Figure-1_496604 135 Figure-1_496604 135 5-ASR_100ft-1 136 6-well-radius-map-USGS 137 100_074_2015.03.04_DRAFT Form of support letter from Tybee to EPD 139 100_075_Memo Style3 140 100_080_Agenda Request -Jones Avenue Water line - engineering costs 141 100_081_Agenda Request -Jones Avenue Water line - engineering costs (2) 142 100_082_Jones Avenue water line - engineering 143 100_090_Agenda Request - Sludge Digester 145 100_091_Memo Style4 146 100_092_Memo Styles 147 100_093_Schleicher - Tybee Treatment Facility 149 100_094_Digester Project letter-GDNR 152 100_095_Sludge Digester Bid Tabulation 153 100_096_Crom Tank Brochure 154 PCT CovREV091 154 PCT inside pages 155 120_010_2015 Agenda Request-Private Parking Lots 191 130_010_11-2015 Sec 2-36 compensation 03.02.15 EMH 202 130_020_12-2015 Sec 12-1c enforcement of beach rules 03.05.15 REDLINED EMH 204 130_021_12-2015 Sec 12-1c enforcement of rules 03.05.15 EMH 205 130_030_13-2015 Sec 12-1-a-19 smoking prohibition REDLINED 03.05.15 EMH 207 130_031_13-2015 Sec 12-1-a-19 smoking prohibition 03.05.15 EMH 208 150_010_City Council Goals 2014-15 211 Sheetl 211 AMENDED AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL MARCH 26, 2015 7:00pm Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Posting of the Colors Pledge of Allegiance Invocation IV. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 March 12, 2015 City Council Meeting V. Consideration of Boards, Commissions and Committee Appointments VI. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Tybee Island Youth Council 2 Jim Kluttz, Tybee Island Post Theater Update 3 Andrew Morris, GEFA Well Project 4 Sara Lane, Visit Tybee VII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Pam O'Brien, Bid Request for North Beach Public Amusements 2 Frank Hardeman, The Hardeman Company VIII. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Special Event Consideration: Labor Day Beach Bash 2015 (September 6): 7:00 — 11:00PM; Walter W. Parker Pier & Pavilion, Visit Tybee 2 Special Event Consideration: Tybee Beach Bum Parade (May 15): 6:30PM: North Beach parking lot — Meddin — Van Horne — Butler — Tybrisa, Tybee Beach Bums 3 Special Event Consideration: Coastal Arts Festival (September 26): 10:00AM — 6:00PM; Memorial Park, Tybee Arts Association 4 Special Event Consideration: EVP Beach Bum Open Volleyball Tournament (May 9): 8:00AM — 6:00PM; beach area south side of Walter W. Parker Pier & Pavilion; EVP Tour Sports Endeavors 5 Special Event Consideration: Healthy Kids Day and Bicycle Rodeo (May 9): 12:00 — 4:00PM; Memorial Park, Old School parking lot, Cafeteria, Bike Parade (Lovell — 2nd — 5th _ Streets); Tybee Island YMCA and Recreation Department 6 Special Event Consideration: 5th Annual Coastal Empire Beach Festival (September 12): 9:00AM — 4:00PM: beach area south side of the Walter W. Parker Pier & Pavilion and a portion of the 16th Street/Strand parking lot; Surfers for Autism 7 Special Event Consideration: New Year's Eve Fireworks (December 31 @ midnight); Walter W. Parker Pier & Pavilion; Visit Tybee IX. Consideration of Bids, Contracts, Agreements and Expenditures 1 US Marine Corp — MARSOC Agreement 2 Budget amendment for the General Fund for $27,491 to re-allocate money from the Human Resources Department 3 Re-allocation $2,102 among departments in the Water and Sewer Fund 4 North Beach Amusements Proposals: RFP language in packet. Results of bids to follow before city council meeting 5 Out of State Travel, Angela Hudson and a staff member to travel to Madison Wisconsin to attend a seminar on "Developing and Implementing Effective Municipal Capital Improvement Plans" 6 Approval for an $11,211 budget amendment and a grade change that will result in a salary increase of $1,567 for the rest of the year. Transferring the Facilities Coordinator position from the Public Works Department to the Finance Department 7 GEFA Deep Well Project: Updated Well Protection Permit Requested Letter from City of Tybee Island. Infrastructure Committee recommended to city council 3-0. 8 North Beach Amusements Proposals: Jones Avenue Waterline. Thomas and Hutton request for additional engineering funding due to the extended construction time line; therefore additional required engineering oversight of water line project. This is an increase of $5,000 in water line oversight 9 WWTP Sludge Digester Recommended Bidder: BRW Construction Company is lowest responsible bidder at $1,049,449. Project is over initial budgeted estimate of $777,000 due to recommended upgrades to specifications to increase longevity of digester. X. Consideration of Approval of Consent Agenda XI. Public Hearings 1 Annual Review of Private Parking Businesses a) Sunrise Parking b) Ocean Plaza Beach Resort c) Renee G. Bridges d) Bramble Family e) Joyce Prescott f) Jack Rosenberg XII. Consideration of Ordinances, Resolutions 1 First and Second Reading, 11-2015, Sec 2-36; Compensation of mayor and council members 2 First Reading, 12-2015; Sec 12-1(c), Enforcement of rules and regulations 3 First Reading, 13-2015; Sec 12-1(a)(19), Use of municipal beaches and facilities XIII. Council, Officials and City Attorney Considerations & Comments 1 Jason Buelterman a) Truck Traffic on north-end of Island b) Placement of American Flag at entrance to Tybee Island 2 Bill Garbett a) Request city attorney to prepare items to create local historic districts as recommended by the Historic Preservation Commission 3 Wanda Doyle a) Discussion of Litter Patrol 4 Monty Parks a) Pool Update XIV. City Managers Report 1 Goals XV. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVI. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XVII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.org. ei THE VISION OF THE CITY OF TYBEE ISLAND "Zs to make Tybee Island the premier beach community in which to live, work,and play." THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." City Council Minutes 20150312 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on March 12, 2015. Those present were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Ed DiTommaso, Ecological Planning Group; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, February 26, 2015 • Alcohol and Entertainment License Request: Beer and Wine/Sunday Sales — Entertainment. Bubba Gumbo's Food and Beer and Wine Service, 4 Old Highway 80, Old Tybee Road • Honoring Burke Day — Police Station • Contract with Howard Marlowe. Discussion: This is approved contingent upon Mr. Hughes, City Attorney, review. • Orange Crush Clean-up. Discussion: Ms. Schleicher stated that DPW will be out in force on Sunday, April 19, 2015. The plan is for them to concentrate between 14th and 18th Streets first and then move to Chatham Avenue. She explain her concerns of beginning the clean-up on the beach at night as visitors sleep on the beach and cannot be seen by the heavy equipment operators who are cleaning the beach. Mayor Buelterman recommendation is to have volunteers as well as DPW staff, on the beach, picking up trash and moving to the trash receptacles without the use of the heavy equipment. In this way the beach is relative clean prior to daylight. Ms. Schleicher confirmed that she will have a plan in place for Saturday evening, April 18, 2015. • Ante Litem — D'Andre Martin — To Reject Paul Wolff made a motion to adjourn to Executive Session to discuss Real Estate Acquisition and Personnel. Rob Callahan seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to return to regular session. Rob Callahan seconded. Vote was unanimous, 6-0. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies 20150326CityCouncilPacket Page 5 of 215 20150320/jrl • Call to Order • Posting of the Colors • Pledge of Allegiance • Invocation: Jan LeViner Paul Wolff made a motion to approve the consent agenda. Rob Callahan seconded. Vote was unanimous, 6-0. Public Hearings Variance — 607 Miller Avenue, Consideration of lot width frontage, Osal J. Evens, Zone R-2, PIN: 4-0005-14-012A. Bill Garbett recused himself. Mr. DiTommaso stated that he is deferring to the City Attorney, Mr. Hughes, as this request might be a minor subdivision rather than a variance request. Mr. Hughes stated that this item began as a variance request as to a lot width requirement which would provide access to the rear lot of two lots. The other access involves an un-open right of way. The thought was the petition could get a 15' easement to the rear lot which is unimproved and would not require a variance as there is no minimum lot width at a street border. He further explained that previously mayor and council required any lot to be built on which does not have street access must have a least a 20' access easement which is an additional cause for concern as the issue became if the lots can be recombined. Mr. Branch explained that there is no variance required and the only way under the Code the petitioner can accomplish what they want to accomplish, which is basically move lot lines on two different lots, is to have a lot recombination and then subdivide differently. He stated that while the petitioner could just do an easement privately, this is not the intent of the petitioner as they desire is to redraw the lot line. Mr. Hughes stated that he does not believe the rear lot, Lot 171, is a buildable lot due to the marsh. Mr. Branch stated that he is of the opinion that the petitioner can do what they desire without getting the City involved as they need to record the easement. Mr. DiTommaso stated that the Planning Commission heard this request and their vote was unanimous to approve the variance request. The Planning Commission also had concerns regarding emergency services being able to access the rear lot. Chief Sasser did inspect the area and confirmed that emergency vehicles would be able to access the rear lot once a large oak tree was removed. Mr. Wolff stated that he has concerns and one being that the rear lot is not buildable. His biggest concern is why the petitioner would want access to the rear lot that may or may not be buildable. Mr. Wolff recommended that the petitioner contact DNR to delineate the jurisdictional line prior to any action taken. Mr. Hughes stated that this request would not create a substandard lot as it is large enough as it is. There was a discussion regarding the rear lot being buildable based on DNR. Warren Portis, Surveyor, approached mayor and council. He gave a brief history of the lot. Mr. Portis explained that the lot is 65' total across the 20150326CityCouncilPacket Page 6 of 215 20150320/jrl front and 110' deep. A residence was built and then the lot behind the residence was on the market for sale. The petitioner bought the lot thinking they had access from 5th Avenue. They later they found they did not thus it is landlocked. Mr. Portis asked mayor and council is to allow the petitioner to access the lot from Miller Street. There was a brief discussion regarding a 15' easement on the rear property. Richard Coyle approached mayor and council to express his concerns regarding his property being impinged upon. Mr. Coyle asked mayor and council if a 15' easement was granted, would the property owner be allowed to build a driveway along the property line. Mr. Hughes responded that there is no setback requirement for a driveway. Mr. Brown stated that the driveway could not be concrete. Mr. Hughes reminded mayor and council of the requirement for a 20' easement rather than 15' and does understand the request from the petitioner. He would ask the petitioner to let mayor and council know their future plans for the rear lot so they can better understand their intentions. Mayor Buelterman recommended that if the petitioner needs to return for this particular request that all fees be waived. He stated that a determination needs to be made if the rear lot is in fact buildable and if it is buildable, and the petitioner wants to go the easement route, the petitioner would be required to come before mayor and council to allow a 15' easement. Mr. Portis approached mayor and council to ask for clarification. Mr. Hughes stated that if the two lots were recombined, then subdivided differently than they currently are, where it did not create a subdivided lot, the petitioner could have the access to the rear lot as part of the subdivision of the big lot without having to have a variance. Mayor Buelterman recommended that mayor and council move forward and that if the petitioner needs to return to mayor and council all fees be waived. Mayor pro tem Doyle confirmed with Mr. Portis that the petitioner can have a 15' easement and that it needs to be recorded. A variance does not appear needed. Barry Brown made a motion that if this item comes back before mayor and council all fees be waived. Wanda Doyle seconded. No further action taken at this time. Vote was unanimous, 5-0. Consideration of Ordinances, Resolutions First Reading, 11-2015, Sec 2-36, Compensation of mayor and councilmembers. Introduction only. Mr. Hughes stated that this is for before mayor and council for introduction only. He continued by explaining that this item must be advertised once a week for three weeks prior to action being taken. Mr. Hughes stated that the ordinance is introduced in proper form this evening and a vote will be taken on March 26, 2015. Mayor Buelterman asked Mr. Hughes if this can be treated in the future much like the water/sewer bill is (CPI). Mr. Hughes stated no that it would be complicated due to the advertisement of qualifying fees. Mr. Parks stated that he is comfortable with not attaching to the CPI as mayor and council are being transparent. 20150326CityCouncilPacket Page 7 of 215 20150320/jrl Mr. Garbett stated that there is nothing that prohibits mayor and council from every two years asking for an increase. Mayor Buelterman confirmed. No action taken. Second Reading, 6A-2015, Sec 66-183, Decals for Motorized Carts. Barry Brown made a motion to approve. Wanda Doyle seconded. Discussion: Ms. Schleicher asked when this would take effect. Mayor Buelterman stated immediately. Vote was unanimous, 6-0. Second Reading, 08-2015, Sec 66-10, Traffic on Jones Avenue. Mr. Hughes stated that there are changes in the proposed ordinance from first to second reading which accommodates the concerns regarding the crossing Jones Avenue and special permission for other vehicles such as moving vans. This starts at Second Street rather than Highway 80 as the businesses need trucks at Jones Avenue and Highway 80 in order to service the businesses. Mayor pro tem Doyle expressed her concerns as to why this ordinance is before mayor and council as she does not feel it is a public safety issue. This is being done to protect our streets and will be another enforcement issue for the Tybee Island Police Department. Mr. Wolff responded that the Infrastructure Committee discussed this at length and the reasoning behind this proposed ordinance is to double the life of Jones Avenue. Mayor Buelterman recommended that more signs need to be put in place. Ms. Schleicher confirmed. There was a discussion on the types of trucks that currently use Jones Avenue and Mr. Parks indicated that as soon as the signs are put up, the multi-axel trucks will start using Butler Avenue. Monty Parks made a motion to approve. Rob Callahan seconded. Discussion: Mayor Buelterman asked Ms. Schleicher, pending approval, when would this take effect and when would the signage be put in place. Ms. Schleicher responded that the placement of signs would have to be calculated. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, and Bill Garbett. Voting against were Wanda Doyle and Barry Brown. Motion carried, 4-2. Council, Officials and City Attorney Considerations and Comments Ocean Rescue for Code Enforcement — Litter. No action taken as it will be discussed at the next Public Safety Committee meeting. Paul Wolff made a motion to adjourn to Executive Session to discuss personnel. Rob Callahan seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to return to regular session. Rob Callahan seconded. Vote was unanimous, 6-0. 20150326CityCouncilPacket Page 8 of 215 20150320/jrl Paul Wolff made a motion to adjourn. Rob Callahan seconded. Vote was unanimous, 6-0. Meeting adjourned at 8:30 20150326CityCouncilPacket Page 9 of 215 20150320/jrl Jason Bnelterman F &mil (S CITY MANAGER . .$y Diane Schleicher fi CITY COUNCIL ,1 CITY CLERK Wanda Doyle,Mayor Pro Tern m d Janet LeViner Barry Brown Rob Callahan ' CITY ATTORNEY Bill Garbett %, ` Edward M.Hughes Monty Parks r* i Ns` Paul Wolff 44 CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/12/15 Category: Special Event Consideration Item: Labor Day Beach Bash 2015 (September 6): 7pm— 11pm; Walter W. Parker Pier & Pavilion Organization: Visit Tybee Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to i leviner(a�cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(&cityoftybee.org Comments: Organizer requesting the City of Tybee be a co-sponsor by reserving the Pier & Pavilion in their name for the organization. Date given to Clerk of Council 3-3-15 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 City of , www.cityoftybee.org A;thi� LyV 20150326CityCouncilPacket Page 10 of 215 20150320/jrl MAYOR r _ , t t Ut i }TY 1 AGER Jason Buelterman 1F Dianne Schleicher - CITY COUNCIL r tt qTY CLERK Wanda Doyle,Mayor Pro Tern �� , �s - Janet LeViner Barry Brown Rob Callahan ` i CITY ATTORNEY Bill Garbett � Ed [rdI.Hughes° Monty Parks h ‘,4'+nu#x:X#j'� Paul Wolff CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. Today's Date: 2-19-15 Application Fee Submitted: $50.00 J *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: Labor Day Beach Bash 2015 ?. Date and time of event: Sunday, September 6, 2015 7pm - 11 pm (fireworks at 9pm) ❖ Setup: Date/Time period Sunday, September 6, 2015 8am - 5pm • Breakdown: Date/Time period Sunday, September 6, 2015 11 pm - 2am 3. Location(s): Tybee Pier and Pavilion • A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. • A Letter of Permission (LOP)from Georgia Department of Natural Resources(http://coastalgadnr.org/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization: Visit Tybee E Commercial? gXNon-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 912-786-5444, VisitTybee.com 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: Kim Webster/ Sara Lane Address: P.O. Box 491 City: Tybee Island State: GA Zip: 31328 Contact Phone: 912-644-6471 Email: kwebster @visittybee.com Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749—403 Butler venue,Tybee Island,Georgia 31328-2749 (912)472-5071—FAX(912)786-9539 www.eityoftybee.org 20150326CitycouncilPacket Page 11 of 215 20150320/jrl SECTION 2: EVENT DETAILS 1. Is this event... lJ Open to the public ❑ Private Invitation only 2. Describe the event and its goals: features live music and fireworks on the Tybee Pier. It is designed to increase visitation during the holiday weekend. 3. Estimated number of people to attend and what this is based on: 3,000 based on past event attendance 4. Is there an admission fee for attendees? Of No ❑ Yes-Fee will be: A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: Yes, Visit Tybee has participated in the event since its inception. This will be the fourth year of full responsibility. 6. Describe parking arrangements during event in detail: Event visitors will utilize paid public parking. Organizers request permits for event vehicles (i.e.fireworks and band). Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: Beach Bash is supported through local Tybee businesses, individuals, media, and corporate sponsors. 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. Keith Gay, TITC Board Chairman 1 912-786-0155 I Keith @buytybee.com Joe Marinelli, Visit Savannah President 1 912-644-6437 I jmarinelli @visitsavannah.com 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) The Pier will be cleaned by county staff and Visit Tybee. We request assistance in cleaning the beach post event. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. Band to be determined Describe sound equipment: professional sound equipment provided by band SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. Visit Tybee produced the 2008-10 and 2012-14 Labor Day Beach Bash events, 2005-2014 New Year's Eve Fireworks, 2012-13 Mardi Gras Tybee and the 2012 Tybee Pirate Fest. 2. Please list two(2)references excluding City Officials and Staff: a. Name: Keith Gay Address: 1106 US HWY 80, Tybee Island, GA 31328 Phone: 912-786-0155 b. Name: Amy Gaster Address : 1010 US HWY 80, Tybee Island, GA 31328 Phone: 912-786-5856 Page 2 of 8 City Council Approved:February 14,2013;updated.September 2013 20150326CityCouncilPacket Page 12 of 215 20150320/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) '0 0pG 2. l I Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) 1 &lc DPW Item Amount needed Total hours needed ! Traffic Cones 100 6. y✓w�fi Barricades t i` al Traffic Barrels �M _ Trash cans yl-� titi Z/Z5 Recycling containers Port-a-lets `61 ice/l-! I Sweeper (A)k (�j Tl ei Vac Truck AO St k 1 Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. Visit Tybee request the City of Tybee to co-sponsor by reserving the Tybee Pier and Pavilion in their name. 3. ❑ Street Closures(Tybee Island Police Department[TIPD]approval required.) a. List requested streets: 4. ® Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: Request 6 parking permits for event staff and permission for firework's truck at base of Pier. 5. ® Commercial truck parking a. Please describe: Request one spot for band's equipment truck near Pier for the duration of the event. 6. ® Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe:Visit Tybee will hire Chatham County Sheriffs as required by the Pier Rental. (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) Visit Tybee will need to hire the Tybee Police Dept. to secure the beach for the required fire safety zone fdr the fireworks for the entire day. 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. a Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: Visit Tybee will hire the required fire support through the Tybee Fire Department. (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S. Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 13 of 215 20150320/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. ❑ Parade/Procession(TiPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(Insurance from providing company is required no later than two[2]weeks prior to event.) 14. ll Temporary Structure(i.e. tents,booths,stage,etc.) a. Please describe: 16x24 stage in the Pavilion (Application for permitting of structures exceeding 10'x 10',stages, booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty(30)days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ® Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. 0 City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY. PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and certificate holder. THE PUBLIC *If use of the Walter W.Parker Pier and Pavilion is part *If use of the Walter W.Parker Pier and Pavilion is of the event, a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 14 of 215 20150320/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights,privileges,and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: /1 .hi' (it/144 Q/_ Date: 2/19/15 INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s)i,fit ,/ 2 23 F up meeting(s)as oted: Ci Manager and/or Designee Date Finan rector and/or Designee Date P nin Zoning Manager and/or Designee • Dat Water Se er i-•:rtment Supervisor and/or Designee Date 1 2 z - "` �/G �1r 03- Chie o Police /or Desi a Date Campground Manager a /or Designee Date z zc .v � 2"6„p--- Chief of Fire D artment and/or Designee Da a Depa ent of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Main Street Coordinator: Date: City Manager: Date: Page 5 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 15 of 215 20150320/jrl Chantel Morton From: Jan LeViner Sent: Monday, February 23, 2015 5:13 PM To: Chantel Morton Subject: RE: 2 special event apps thanks Janet LeViner, CMC Clerk of Council City of Tybee Island PO Box 2749 Tybee Island, GA 31328 912.472.5080 (direct dial) 912.596.6401 (cell) From: Chantel Morton Sent: Monday, February 23, 2015 4:40 PM To: #Dept Heads; Parking Subject: 2 special event apps Hi Everyone. Attached are two special event applications from Visit Tybee. One is for Labor Day Beach Bash 2015 and the other is for the New Year's Eve Fireworks. Please review and let me know if you have any questions/concerns. Then, please come by my office to sign them this week so that they can be put on the 3/12 City Council meeting agenda for consideration. They will be on the desk by the back door in my office. Diane, Please let me know if Kim/Sara will need to obtain a permit from the Planning and Zoning Department for the 16'x 24'stage on the pavilion. Jan, Kim met with Diane regarding their request for the city to cosponsor by reserving the pier in their name. In order for the pier to be reserved,she (Kim) needs the city's request letter upon approval from City Council. Therefore, it's being requested that the two events be considered at the first council meeting due to "time sensitivity". Thank you. Chantel Chantel R.Morton Executive Director,Development Authority/Main Street Click here for more information about the program. Phy:403 Butler Avenue Mail:P.O.Box 2749 Tybee Island,GA 31328 P:912/472-5071;C:912/844-9771 F:912/786-9539 Preserving community, commerce, d culture year-round on the 6eorgia Coast. 1 20150326CityCouncilPacket Page 16 of 215 20150320/jrl MAYOR $ +"�Sr CITY MANAGER Jason Buelterman 0- : irj Diane Schleicher CITY COUNCIL CITY CLERK Ata Wanda Doyle,Mayor Pro Tem Janet LeViner Barry Brown Rob Callahan Z. CITY ATTORNEY Bill Garbett f Edward M.Hughes h Monty Parks *- 1 �4•` Paul Wolff 41 o CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/26/15 Category: Special Event Consideration Item: TYBEE BEACH BUM PARADE(May 15): 6:30pm; North beach parking lot—Meddin —Van Home—Butler—Tybrisa Organization: Tybee Beach Bums Explanation: Application is attached. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to Ileviner(a cityoftvbee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(cr�cityoftybee.org Comments: Date given to Clerk of Council 3/16/15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 City of ,Ethics www.cityoftybee.org 20150326CityCouncilPacket Page 17 of 215 20R 1520/jrl w T l i 1 Pmt Iril" ''P L Ii O. IirIC £Oe HI'iL' MAYOR y J� "t1453 ITY_1 PER,,:. Jason Buelterman "41-1:\ , . Dign e-S6ler cher i .itt, _.... ... F Vent CITY COUNCIL CIPER.12. -C'atY CLERK 4' 'e;C ncrr= ..3n Wanda Doyle,Mayor Pro Tern Janet LeViner 1`P•�. TIT r:�•;i BUM PARADE :,C Barry Brown Pa :,,_,n ,_::1 ;hiitAD F15 Rob Callahan \ "`� r t r CI '�'AkTRNEY Bill Garhett '�� ;� I.IF E Edward 11: tIugbes Monty Parks 714 uP„n+c*4 L:Fi Paul Wolff r.;; ,, CITY OF TYBEE ISLAND "``G== SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. i b r 1,` � Today's Date: ?- (`s Application Fee Submitted: C - I , *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: Tybee Beach Bum Parade 3. Date and time of event: 5/15/15 6:30PM • Setup: Date/Time period Staging 5•00PM nn 5/15 • Breakdown: Date/Time period 3. Location(s): Staging at north beach parking lot • A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. • A Letter of Permission (LOP)from Georgia Department of Natural Resources(http://coastalgadnr.org/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization: Tybee Reach RUMS Commercial? c Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 912-658-8134 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: Jack Boylston & Carrie Traeger Watson Address: 1407 Chatham Ave/Jack 300 Butler Ave/Carrie City: Tybee Island State: GA zip:31328 Contact Phone: 912-658-8134 Email: tybeeiack@ liverom Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Boa 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5071—FAX(912)786-9539 WWW.c (40 bee.org 20150326CityCouncilPacket Page 18 of 215 20150320/jrl SECTION 2.• EVIAN DUNES J. Is this event._ CUopen to the puck D Private Invitation only 1 Describe the event and its goalc Annual parade aimed at having fun and safe event 3. Estimated number of people to attend and what this b based on: 13/prior years I. Is there an admission fee for attendees? 0 No la Yes•Fee nen be: lust for registered participants o A preliminary budget Is due with application. (refer tosecOon 7: Financial) 5. Have you ever done this event before? dyes,ea dates and Iodation: May 1987 - May 2014 a Describe puking arrangements during event In detail: City designated soots and areas o Please attach a drawing of parking plan. Organizer maybe required to run a shuttle its parting lot Is dosed for the event. 7. List event spomors and marteting plan: Tybee Beach Bum Committee 8, list any odd'Ilona contoa person(%)and their phone numbers Involved in the planning of this event. CARRIE Traeger Watson 912-786-7330 9. What plans exist for clean up and recycling?(Disposal of grease,Lash,etc.) City DPW _ 10 Please list any entertainment,bands,emcees or onsie promoters attending this event. none Describe sound equipment: SECTIONS: REFERENCES J. Please list your previous special event and/or hosting organizations experience in producing events. Music festivals & ore-Olvmoic Beach Volleyball 2. Please list two(2)references excluding City Officials and Staff: a. Name: Tommy Clark Address: Beachside Colony Phone: _912_662 11.09 b. Name: Barak Obama Address: PennsVivania Ave DC Phone: none hp 141 Cop Coosa.Waree -I Soup I6:0)):srofnia.perish 20150326C0yCouno Packei Page 19 of 2t5 201503201d SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. L Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed Traffic Cones X Barricades X Traffic Barrels X Trash cans X PCji Recycling containers X Port-a-lets Sweeper X Vac Truck Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. 3. lI Street Closures(Tybee Island Police Department(TIPD)approval required.) a. List requested streets: TIPD approved 4. la Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: Butler Ave spectators 5. ❑ Commercial truck parking a. Please describe: 6. Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe: As needed (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S.Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 Cite Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 20 of 215 20150320/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. liXParade/Procession(TIP()approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: g lot, Meddin, Van Horne, BLitler,Tyhrissa (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(Insurance from providing company is required no later than two(2)weeks prior to event.) 14. ❑ Temporary Structure(i.e.tents,booths,stage,etc.) a. Please describe: (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty(30)days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and certificate holder. THE PUBLIC *If use of the Walter W.Parker Pier and Pavilion is part *If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 21 of 215 20150320/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage,or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights,privileges,and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: (7aCk 'OUCStOM Date: 2/25/15 INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): % .% l' F up meetin s noted: p______ 3 I0. 1 a71ir .- City Manager and/or Designee Date Financ- Director and/or Designee Date 7(�' Planning&Zoning Meta and or D i • . 721,07.....„.g g / gnee Date ter&Sewer e• r-� Supervisor and/or De igne Date L,/ � � 3 =/3 L� �/// 3/3//5- Chief of Police and/o Designee Date Campground anger d/or D signee Date � �� Chief of Fire Department and/or Designee Date Department of Public Works Director and or Designee Date P / B COMMENTS: P DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Main Street Coordinator: Date: City Manager: Date: Page 5 of 8 Go.Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 22 of 215 20150320/jrl February 26, 2015 City of Tybee Island, GA Parade Permit This is to inform the city that part of the preparation for the annual Beach Bum Parade is advise the residents and businesses that certain streets may be blocked off prior to & during the parade. This action has been and will be continuously as we move closer to the May 15 date. As always, we appreciate your blessings and assistance with making this a safe & fun event. Jack Boylston Jack Boylston 20150326CityCouncilPacket Page 23 of 215 20150320/jrl MAYOR MANAGER Jason Buelterman a Diane Schleicher CITY COUNCIL j' CITY CLERK 4t Wanda Doyle,Mayor Pro Tern aa Janet LeViner Barry Brown $ Rob Callahan ' CITY ATTORNEY Bill Garbett jf. Edward M.Hughes Monty Parks �5•` Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/26/15 Category: Special Event Consideration Item: COASTAL ARTS FESTIVAL(September 26): 10am—6pm; Memorial Park Organization: Tybee Arts Association Explanation: Application is attached. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to j leviner(a�cityouft_ybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 3/16/15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 City of d Etj1iCS www.cityoftybee.org �� L�y�y 20150326CityCouncilPacket Page 24 of 215 2015D320/jrl fig ' ° MAYOR $ffi l 1,i j I i Ifi I I�G 't�lmitIIGER Jason Buelterman 41111110kRUA:. _r,' _` rr,_{ ..iLL;.� CITY COUNCIL iT :E) Wanda Doyle,Mayor Pro Tem 1 % �, _:rE._ FR`` Janet LeViner Barr} Brown l� > _.-.._ : O4 Rob Callahan Ri,11 COASTAL. _ T�'' `3` 1 Bill Garbett 71 `s�/ 5_Verit. `'E.it44'4111M.Rnyo,�llf!l�j,0:'! : Monty Parks '��i'1 t9F�'R. . -17NDERFD. - r•WOK(S) Paul Wolff APP 'f fl 5100- CITY OF TYBEE ISLAND wri41'f_vF SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. in order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. Today's Date: 03-02-15 Application Fee Submitted: N,V,i *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: Coastal Arts Festival ?. Date and time of event: September 26, 2015 10:00 AM-6:00 PM Setup: Date/Time period 7:00 AM-9:30 AM September 26 2015 Breakdown: Date/Time period 6:00 PM-9:00 PM September 26, 2015 3. Location(s): Memorial Park,Tybee Island,Georgia A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.ore/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction (i.e.beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization: Tybee Arts Association Commercial? EXNon-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: http://www.tybeearts.org 6. if'ocation and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. ?_ Organizer/Applicant: Tybee Arts Association-Sarah Bernzott, Brad Hook, Marianne Bramble,organizers Address: 7 Cedarwood Dr. City: Tybee Island State: GA Zip: 31328 Contact Phone: 912-704-2059/912-655-4335 Email: taaspecialevents @gmail.com Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31323-2749 (912)472-5071—FAX(912)786-9539 r� WW.eltyoft\bee.org 20150326CityCouncilPacket Page 25 of 215 20150320/jr1 ISECTION 2: EVENT DETAILS 1. Is this event... IXI Open to the public I] Private Invitation only One day festival that will bring together as many of the coastal arts associations 2. Describe the event and its goals: as possible. Holding it at Memorial Park will strengthen Tybee Island as an arts destination in Coastal Georgia. 3. Estimated number of people to attend and what this is based on: Between 1000-2000, based on attendance at Other area festivals. 4. Is there an admission fee for attendees? l l No 0 Yes-Fee will be: • A preliminary budget is due with application. (refer to Section 7: Financial) No not this event. However,we have produced 4-7 ar 5. Have you ever done this event before? If yes,list dates and locations: Shows per year for many years now. They are typically in Jan, Mar, May,July,September, November and De- Cember. They are held at#7 Cedarwood Dr.,Tybee Island,the Tybee Arts Association. 6. Describe parking arrangements during event in detail: City sponsored parking is readily available in and around Memori- Park. There are approx. 40 spaces inside the park 41h could be used for Vendor Parking,as well as unloading and • Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event, loading The event is being sponsored by Tybee Arts Association. It will be advertised 7. List event sponsors and marketing plan: Through public access on Tybee, posters and banners will be displayed. Area media outlets will be contacted,with , - • • •• •-- •• •• -• • . _ _. _■ .- i.. ... ... .-- • Si .. u' '.n. Newspaper Articles will be encouraged.e (TV appearances will be encouraged,. 8. List any a itiona contact Bison s)an their phone numbers involve din the planning of this event. Marianne Bramble, President,TAA mabeachbummett@hotmail.com 912-412-9224 Brad Hook,Co-Chair Festivals—strokesbyhook @gmail.com 912-655-4335 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) Trash cans and recycling receptacles will be placed throughout the event area. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. Members of TAPS(Tybee Arts Per- forming society will roam throughout the event, performing impromptu skits and improvisations. Describe sound equipment: None should be needed SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. TAA has sponsored and hosted a number of art shows and theater productions each year for many years. By utilizing the power of volunteers,they have been able to provide thousands of man hours thdt other assut.idlions have to Lora'act out or pay di- rectly. This dedicated association and its members, have continued to encourage tourism dollars by consistent placement of art Shows and theater productions. 2. Please list two(2)references excluding City Officials and Staff: a. Name: Kim Trammell Address: 1015 Butler Ave,Tybee Island, GA 31328 Phone: 912-228-0357 b. Name: Sara McClelland Address : P 0 Box 1767,Tybee Island,GA 31328 Phone: 912-786-7973 Page 2 of 8 City Council Approved:February 14,2013;updated.September 201; 20150326CityCouncilPacket Page 26 of 215 20150320/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) .1. il Vendors(Organizer must submit all Vendor Applications with payment no later than two(2)weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. Xl Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed I Total hours needed Traffic Cones �0 r 3 Barricades 4-- i.V1 1y U; ' Traffic Barrels Te)D 1 2 W ,(�y-- Trash cans MO 18 13 ppp `( j� Recycling containers V ' 13 US Pert-a-Iatc .�y�i) 1 3 Sweeper y{� Vac Truck Fire ant treatment i .- Dump Truck Back-hoe List other services that are requested. Costs will be determined. 3. ❑ Street Closures(Tybee Island Police Department(TIPD)approval required.) a. List requested streets: NONE 4. Special parking/parking pass request(s)(Parking Service Division approval required.) 111 a. Please describe: 50 passes requested for vendors and volunteers 5. ❑ Commercial truck parking NONE Vh a. Please describe: o 6. Police Detail(TIPD approval required;staffing/equipment fees may apply) Ditee"- a. Please describe: Will need security in case of problems during art show. Would like to see police presence at Of off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and arts show paying fees direct as agreed upon.) 7. A Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. ryt Fire Detail/inspection(staffing/equipment fees may apply) a. Please describe: Request First Aid representative(s) in case of accident (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(T!FD,Chatham County and U.S. Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: NONE 11. ❑ Petting Zoo a. Please describe: NONE Page 3 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 27 of 215 20150320/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. CJ Parade/Procession(TiPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: NONE (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(insurance from providing company is required no later than two(2]weeks prior to event.) 14. X Temporary Structure(i.e.tents,booths,stage,etc.) a. Please describe: All tents will be 10'X 10'. They will be required to have 40LB weight on each side. (Application for permitting of structures exceeding 10'x 10',stages, booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty[30]days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. `J( Electrical needs(fees may apply) •l04.,) a. Please describe: TAA needs and would like to provide electrical opportunity to vendors)1' 0oi'.'!Jt 16. 0 Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. CR Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. 0 City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBLIC *if use of the Walter W. Parker Pier and Pavilion is part * certificate holder. If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 620150326CityCouncilPacket city council..l pproredPBee c2g`61- 1:,113;updated Scpremher 2013 20150320/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights,privileges,and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: viltl.3,A . !WI AIlt! ft ,, Date: 3 ' € - ,5 i INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): i 3115 Qr....\_____.. _ . F ow up meet g(s)as noted: / 1,A4644.7)/4'--Or?" . 5---- --kc City Manager and or Designee Date Finance Director and/or Designee Date Planning&Zoning Manager and/or Designee Date W &Se :. rt ent Supervisor and/or Designee Date Chief•f Police and/or Designee Date Campgroun. Manager a d/or D signee Date 6":" 2/9/76' 1---) c....,, ■dt _. Chief of Fire Departm-nt and/or Designee Date Department of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Main Street Coordinator: Date: City Manager: Date: Page 5 of 8 City Council Approved:February i4 Jo 13;updated September 2013 20150326CityCouncilPacket Page 25of 215 20150320/jrl F t. V. f/ �` ` Cl 7 • -,cu .t, „. f- ' I 4 , ,„ , fir :l �'f SF r• i . . - -a _B -: 1 : • . I....1-7- • . ' v 41 ■D •J {f`•�'gyy� - � ♦�.,slr • 2_.,'.� iii' �•• i1:2■P > 7 4r j r• j y 1 (f 44 w.%► t ,' - -7---.. 4110, -,',--...i----, ' , :'' 1. . — ' ' ,,A,' ' 1, „ :- 3` s f r , y r�r rJ .f a £ rW r ' � `„: R N.il=$ El P y ' . /: ' .f• " ' ,-) f r' 7. . _ is -� _ t W , •• .(Lyy MI 4 41 I bal I I 41.!NA ''"--'')i 1 p 7' L it J' 4t i v ♦.' -4-..4,_.._ L di t7B�5y . I i as r. P •S ..� y, '1� , . aJ } ,', r `rt ' t ( y 1 � ir H � 20150326CityCouncilPacket Page 30 of 215 20150320/jrl Tybee Arts Association Coastal Arts Festival Proposed Budget Expenses Facilities $ 50.00 Rentals $300.00 In Kind $500 Supplies/Materials/Equip $200.00 in-Kind (Parking) Promotion/Advertising $500.00 Judge $150.00 Meals/Lodging for Judege $300.00 One Day Bus License (30) $750.00 Total $2250.00 $500 + parking Income Application Fees $3000.00 Jury Fees $750.00 License Fees $ 750.00 Tybee Arts Member Fees $...500.00 Total $5000.00 TotalProjected Profit $2750.00 20150326CityCouncilPacket Page 31 of 215 20150320/jrl Tybee Arts Association Presents CoastaC Arts Festival Exhibitors Application k, September 26th, 2015 Deadline for entry is April 25th,2015 Tybee .Arts _Association _Members _ pplication Name Address City, State, Zip Email Address Phone Number Medium Single Booth Size: 6 x 6' $50 (20% of all sales go to the Tybee Arts Association) Please make checks payable to the Tybee Arts Association and mail to: P.O. Box Tybee Island, GA 31328 Deadline is: April 25th, 2015 Event Summary Coastal Arts Festival is a fine arts festival located on beautiful Tybee Island, Georgia and supports many highly acclaimed art shows. Sponsored by the Tybee Arts Association, Coastal Arts Festival is a juried art festival featuring more than 40 regional artists. The festival takes place in Memorial Park on Tybee Island which is only 20 minutes from one of the country's most charming and historic cities, Savannah, Georgia. Tybee Island is one of those unique communities that have a greater than usual commitment to all of the arts, but particularly supports the visual arts, Performing arts and art festivals. We welcome your participation in this beautiful beachside setting. Tybee Island is becoming very well known as an arts destination for tourists and artists alike. ELIGIBILITY: Open to all artists 18 years or older. Artists are juried for participation by a blind committee comprised of professional artists and gallery owners. Artists or a qualified representative must be present and exhibit during the entire show. Artist identification will be required at check in. Venue: Memorial Park Tybee Island, GA Public Admission: Free Parking: Available for standard size vehicles Spaces: 6' x 6'booth space Show Hours Saturday 10 - 7 Set-Up: Begins 12 pm Friday Security: Overnight and Daytime Security will be onsite Fees: 6'x 6'booth $50, plus 20% Commission to the Tybee Arts Association. One central Checkout for TAA booth will be provided. Digital Images: Please email the Tybee Arts Association, 5 digital images of your works. These images will be used for the jury process for entering the show , prizes and for advertising for the festival. 20150326CityCouncilPacket Page 32 of 215 20150320/jrl ARTIST AMENITIES: 1. Complimentary 2. Water&Snacks provided throughout the day Saturday 3. Volunteer Booth Sitters 4. (1) VIP Party ticket for Dinner Party Saturday night. Additional tickets may be purchased for $40. 5. Curb side load-in and load-out MEDIA: Clay, Drawing, Pastel, Fiber, Furniture, Glass, Jewelry, Metalworks, 2D Mixed Media, 3D Mixed Media, Oil &Acrylic Painting, Photography, Printmaking/Graphics, Sculpture, Watercolor, Wood . All original artwork displayed must be produced by the exhibiting artist and work exhibited must be consistent with images submitted for entry. Jewelry can only be sold if artist has been juried into the Jewelry category (if not, you will be asked to remove it.) Any artwork, including photographs, that is produced by any mechanical means, i.e., giclees, enhanced giclees, photo-offset, or any other reproduction technique, either on paper or canvas, must be labeled a "reproduction"and placed in browse bins. Framed reproductions may be hung on only one wall of the booth not to exceed 10 linear feet and they must be labeled as reproductions. UNACCEPTABLE WORK: Commercially-manufactured items or items made from commercial kits or molds may not be exhibited. Commercial reproductions (t-shirts, photo, offset, letterpress or gravure) of the artist's original work are strongly discouraged. Reproductions, if available, may be displayed in a portfolio and clearly labeled, "Reproduction, not limited edition print."Absolutely no buy-sell. No merchandise such as coffee cups, calendars, or other items mass produced from an original piece of artwork will be permitted, including an artist's original design that has been transferred to merchandise such as tee-shirts, etc. WEATHER: Artist must be prepared for the possibility of inclement weather and be responsible for securing their works against wind and rain. Tybee Arts Association is not responsible for any damage to art work. SECURITY TAA provides 24-hour security in the park throughout the show, however, all artists exhibit work at their own risk. It is understood that TAA does not carry insurance to cover your personal property. As an independent contractor, you are advised to obtain your own insurance. Booth Requirements: All Booth Tents are not to exceed 10"x 10"and must be an "Easy Up"style tent. All legs of the tents MUST be weighted down by 40 pounds weights. NO stakes are allowed. All tents must be white in color. Important Deadline Dates: Application by midnight (CT): April 25th, 2015 Notification emailed by: May 20, 2015 Artist Final Acceptance/All Payments: June 15, 2015 Set up Date: Booths must be set up Friday, September 25 before dark and all artwork on display no later than 9 a.m. Saturday morning Show Date: September 26, 2015 Breakdown: Saturday, September 26th AFTER 6:00 p.m. NO EARLIER. If an artist starts breaking down before 6:00 p.m., they will be notified by a TAA official and may not be accepted to display at any other TAA sponsored event or festival. The Tybee Arts Association, Coastal Arts Festival reserves the right to refuse any application. Please direct all questions regarding the show and the application process to Brad D. Hook at brad.tybeeartsfestivals(Wu_:: The Tybee Arts Association Festival Committee reserves the right to review and approve all works to be exhibited. 20150326CityCouncilPacket Page 33 of 215 20150320/jrl Tybee Arts Association nPresents , Coastal-Arts Festival Exhibitors Application September 26th, 2015 Deadline for entry is April 25th,2015 Name Name of Association: (If applying for a Community Booth for a Non Profit) Address City, State, Zip Email Address Phone Number Medium Name of Art Association affiliated with. Single Booth Size: 10'x 10' $100 Double Booth Size 10"x 20" $200 Community Booth: 10'x 10' $50 (This booth if for Non-Profit Organizations) Please make checks payable to the Tybee Arts Association and mail to: P.O. Box 2372 Tybee Island, GA 31328 Special Requests: Event Summary Coastal Arts Festival is a fine arts festival located on beautiful Tybee Island, Georgia and supports many highly acclaimed art shows. Sponsored by the Tybee Arts Association, Coastal Arts Festival is a juried art festival featuring more than 40 regional artists. The festival takes place in Memorial Park on Tybee Island which is only 20 minutes from one of the country's most charming and historic cities, Savannah, Georgia. Tybee Island is one of those unique communities that have a greater than usual commitment to all of the arts, but particularly supports the visual arts, Performing arts and art festivals. We welcome your participation in this beautiful beachside setting. Tybee Island is becoming very well known as an arts destination for tourists and artists alike. ELIGIBILITY: Open to all artists 18 years or older. Artists are juried for participation by a blind committee comprised of professional artists and gallery owners. Artists or a qualified representative must be present and exhibit during the entire show. Artist identification will be required at check in. Venue: Memorial Park, Tybee Island, GA Public Admission: Free Parking: Available for standard size vehicles Spaces: 10x10 booth space, double space available upon request (double fee) Show Hours: Saturday 10 - 7 Set-Up: Begins 12 pm Friday Security: Overnight and Daytime Security will be onsite Fees: Jury Fee: $25 - Non Refundable 10 x 10 booth $100, Double Booth $200 Electricity $25, Double Booth $50 Tybee Business License $25 (Application attached) Total FeeM9536Dits 4 ie8ot10$300 Page 34 of 215 20150320/jrl Included in your fees: Advertising in the Festival Program, use of images in Social Media advertising, 1 ticket to the Opening reception gala event. Digital Images: Please email the Tybee Arts Association, 5 digital images of your works plus 2 of your booth set up. These images will be used for the jury process for entering the show , prizes and for advertising for the festival. ARTIST AMENITIES: 1. Complimentary 2. Water &Snacks provided throughout the day Saturday 3. Volunteer Booth Sitters 4. (1) VIP Party ticket for Dinner Party Saturday night. Additional tickets may be purchased for $40. 5. Curb side load-in and load-out MEDIA: Clay, Drawing, Pastel, Fiber, Furniture, Glass, Jewelry, Metalworks, 2D Mixed Media, 3D Mixed Media, Oil &Acrylic Painting, Photography, Printmaking/Graphics, Sculpture, Watercolor, Wood . All original artwork displayed must be produced by the exhibiting artist and work exhibited must be consistent with images submitted for entry. Jewelry can only be sold if artist has been juried into the Jewelry category (if not, you will be asked to remove it.) Any artwork, including photographs, that is produced by any mechanical means, i.e., giclees, enhanced giclees, photo-offset, or any other reproduction technique, either on paper or canvas, must be labeled a "reproduction"and placed in browse bins. Framed reproductions may be hung on only one wall of the booth not to exceed 10 linear feet and they must be labeled as reproductions. UNACCEPTABLE WORK: Commercially-manufactured items or items made from commercial kits or molds may not be exhibited. Commercial reproductions (t-shirts, photo, offset, letterpress or gravure) of the artist's original work are strongly discouraged. Reproductions, if available, may be displayed in a portfolio and clearly labeled, "Reproduction, not limited edition print."Absolutely no buy-sell. No merchandise such as coffee cups, calendars, or other items mass produced from an original piece of artwork will be permitted, including an artist's original design that has been transferred to merchandise such as tee-shirts, etc. SALES: Each artist is responsible for his/her own transactions and all transactions must include 7% sales tax. No commission is charged on sales. WEATHER: Artist must be prepared for the possibility of inclement weather and be responsible for securing their tent against wind and rain. Absolutely no stakes are allowed into the ground and tents may not be tethered to any of the trees bring weights, 40 pounds per leg of tent. SECURITY TAA provides 24-hour security in the park throughout the show, however, all artists exhibit work at their own risk. It is understood that TM does not carry insurance to cover your personal property. As an independent contractor, you are advised to obtain your own insurance. Booth Requirements: All Booth Tents are not to exceed 10"x 10"and must be an "Easy Up"style tent. All legs of the tents MUST be weighted down by 40 pounds weights. NO stakes are allowed. All tents must be white in color. Important Deadline Dates: Application by midnight (CT): April 25th, 2015 Notification emailed by: May 20, 2015 Artist Final Acceptance/All Payments: June 15, 2015 Set up Date: Booths must be set up Friday, September 25 before dark and all artwork on display no later than 9 a.m. Saturday morning Show Date: September 26, 2015 Breakdown: Saturday, September 26th AFTER 6:00 p.m. NO EARLIER. If an artist starts breaking down before 6:00 p.m., they will be notified by a TM official and may not be accepted to display at any other TM sponsored event or festival. The Tybee Arts Association, Coastal Arts Festival reserves the right to refuse any application. Please direct all questions regarding the show and the application process to Brad D. Hook at .........tip.._......._.._.- —� . -........... The Tybe90449eisitriagagival Committee reserve§atO3gig4io review and approve all works to b90gM.h Fi. I understand that the images that I send will be used for advertising in programs, print advertising and all social media outlets, All images that are sent MUST have a "Watermark"of the artist on the digital image. By Signing below, I agree to all terms and conditions of the festival and of the Tybee Arts Association. Signed Date Other Information: Special Requests? (We will do our best to accommodate) Average Price range of your works? Please tell us how you heard about the Coastal Arts Festival: Please tell us about your art, what inspires you and the process of creating your art work. 20150326CityCouncilPacket Page 36 of 215 20150320/jrl MAYOR fr+ "� CITY MANAGER Jason Buelterman Q : Yly Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern a" l ,R Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett .lc( k ;. Edward M.Hughes Monty Parks ' Pk I • Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/26/15 Category: Special Event Consideration Item: EVP BEACH BUM OPEN VOLLEYBALL TOURNAMENT (May 9)*: 8am—6pm; beach area south side of Walter W. Parker Pier & Pavilion Organization: EVP Tour Sports Endeavors, Inc. Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ileviner(cr�citvoftvbee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(cr�cityoftybee.org Comments: * Event date is the same as the Healthy Kids Day and Bicycle Rodeo. City Department Heads do not foresee any issues. Date given to Clerk of Council 3/16/15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 v City of d vA Ethics y� www.cityoftybee.org � CCLyL 20150326CityCouncilPacket Page 37 of 215 20T5E3Q 20/jrl .Sleo■ VIM Jason BUCltermxn "7111VS-4? y�, Scf�fticcr \% MTV P( Ve il' iq; Li� i`� e Se: I �i� )6'C� o'�1mr7)1Li 6,Fra, 004y99 t714; ,( I [TI COUNCIL Wanda Dot lc,hta;nr Pre Trm IR N; 1£5_00110 Barry Brown RJR_ Rob Callahan 'f OFiR: ?iB ''•�'Y:.ETY` TTURNEY Bill Garbctt (� �� ' ,'� OFF? = Edward d 1t, Hughes Monty Parks tp,14 2/45 1 ,,�i;... .•• EVP n;_I-i Utll I rYb.i_ 5!iJr!_5 Paul Wolff fI Ev re F ori1}it/tdr FP CITY OF TYBE.E ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the fife of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments, City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at ti f-submitting.application. Additional meetings may be required, Today's Date: 2124/15 Application Fee Submitted: __ A non-refundable Special Event application fee of$50 is required at time of application su mittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION EVP Beach Bum Open Volleyball Tournament 1. Name of Event: ?. Date and time of event: May 9,2015-8am-6pm 4 Setup: Date/Time period May 8,2015-8am-3pm Breakdown: Date/Time period May 9, 2015-6Qm-10pm ? Location(s): Tybee Island Main Beach South of the Pier t SLic. �� O.�faeh- 4. A site plan of the event area drawn to scale and depicting all event str ctures is required at time of application submittal. 'a A Letter of Permission (LOP)from Georgia Department of Natural Resources(lhtip://caastalpati r.orkisendEmr,,i) is required for events with beach usage and/or within the Shore Protection jurisdiction (i.e beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4 Organization: EVP Tour Sports Endeavors, Inc. '. Commercial? a Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached ) Phone number and/or website for public event information: 773-387-1198 www.evptour.com 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7 Organizer/Applicant: Ross Balling-EVP Tour Commissioner Address: 206 lindenwood dr City: Michigan City State: IN 46360 — •...._— Zip: Contact Phone: 312-287-5988 Email: ross @evptour.com Organizer/Applicant listed above must be in attendance and readily available for the duration of the event, P.O. Box 2749–4113 Butler A<mire. I !ire Island,(>corgia 31328-1749 (912)472-54171 –FIX (911)786-9139 ss\Vw.cit oftyhee.org 20150326CityCouncilPacket Page 38 of 215 20150320/jrl SECTION Z: EVENT DETAILS 1. Is this event... 1?.1 Open to the public ❑ Private Invitation only 2. Describe the event and its goals: Pro, amateur&junior beach volleyball event for the community and visitors enjoy the day at the beach. 3. Estimated number of people tc attend and what this is based on: 300 athletes 4. Is there an admission fee for attendees? [Ti No Yes-Fee will be: $25 per player A preliminary budget is due with application, (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: May 10, 2014,2013 2012 2011 &2010 6. Describe parking arrangements during event in detail: Players will park as per the public lots. —� a. Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: Savannah Chamber of Commerce, Savannah Sports Council, City of Tybee Island 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. Carlos Jimenez 773-387-1198 9. What plans exist for clean up and recycling?(Disposal of grease,trash.etc.) We will use beach recycling contaniers We will leave the beach cleaner then when we arrive is our goal. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. EVP Tour announcer will be there to direct teams to courts and assist in any emergency situations. Describe sound equipment: 4 powered speakers and an i-pod for music SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. 24 years of producing volleyball events 2. Please list two(2)references excluding City Officials and Staff: a. Name: Ben Wilder Address: b pi , Id L' k Phone: 1 a 4/4-4 YD(3 b. Name: Genie Edelman Address : Phone: -? -740 <)`-/ 3 -- 0 fQ■ Pape 2 of 8 City C.o nc d Appre. /:February 74,JO13;updated,Neptruther 2177.r 20150326CityCouncilPacket Page 39 of 215 20150320/jrl (Check the boxes below arid provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two(21 weeks prior to event. Chatham County Health Department must be contacted for approval of fuod vendors in accordance with their regulations.) 2. Li Department of Public Works(DPW)Request(s)(DPW approval required,staffing/equipment fees may apply) DPW Item Amount needed ? Total hours needed Traffic Cones Barricades Traffic Barrels Trash cans Recycling containers Port-a-lets Sweeper {` Vac Truck�� I Fire ant treatment Dump Truck -4 Back-hoe List other services that are requested. Costs will be determined. 3. ❑ Street Closures(Tybee island Police Department(TIPO)approval required.) a. List requested streets: 4. Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: EVP Tour truck for loading and unloading at overpass -7 Qk S r .5. ❑ Commercial truck parking a. Please describe: 6. ❑ Police Detail(flPD approval required;staffing/equipment fees may apply) a. Please describe: (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7. 0 Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State 1 8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff I volunteers are hired,organizer is responsible for contracting directly with the individual{s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(FIFO, Chatham County and U.S.Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) JO. ❑ Additional Security a. Please describe: 11. C) Petting Zoo a. Please describe: Page t of y Crop Council.4ppon+•ed;r'eb'u.'n T4,MN;updated.cepn•nrpe,2 01 3 20150326CityCouncilPacket Page 40 of 215 20150320/jrl (Check the boxes below and provide additional information if applicable.) 12. 0 Parade/Procession(T1PD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: _ (*Parades are required to start on Saturdays no later than 3.00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(insurance from providing company is required no toter than two(2)weeks prior to event.) 14. ❑ Temporary Structure(i.e. tents,booths,stage, etc) a. Please describe: (9 0 /a K/iI 1) Ao Amok a p D fill F/1Pg4,4 ed (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required thr ugh the Planning l Zoning Department. Completed application with required documentation must be submitted no later than thirty(30)days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. 0 Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be flied with Facilities Coordinator. Approval is required.) I8. City Facility request(Permit application should be fled with Facilities Coordinator. Approval is required.)1The Walter W, arker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. k .• fU 2 f 5 SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event locatior(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. • Signed Indemnification Agreement required. Signed Indemnification Agreement • Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and certificate holder. THE PUBLIC *If use of the Walter W. Parker Pier and Pavilion is part * If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again If substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of R C iAry Caerrril Apprarrd.-February 14.'(113:updaled Sgprrnrhrr ZR)3 20150326CityCouncilPacket Page 41 of 215 20150320/jrl 20150326CityCouncilPacket Page 42 of 215 20150320/01 J Q 0 a F4. Q 0 Q 0 E a) v c Q 0 f f n 0 f ti a 0 2 a 2 ,00, a I 3 0 a n z -Y W U o U zSeating 151 Au u a) y c S I . ity ounce 'ac e Page 43 of 215 20150320/jrl MAYOR n Buelterman 0f1" IN CITY MANAGER f�J Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern rr Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett Edward M.Hughes Monty Parks ,'.� Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/26/15 Category: Special Event Consideration Item: HEALTHY KIDS DAY AND BICYCLE RODEO (May 9)*: 12pm—4pm: Memorial Park, Old School parking lot, Cateteria, Bike Parade (Lovell—2nd—5th Streets) Organization: Tybee Island YMCA& Recreation Dept. Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a�cityoft_ybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(a cityoftybee.org Comments: * Event date is the same as the EVP Beach Bum Volleyball Tournament. City Department Heads do not foresee any issues. Date given to Clerk of Council 3/16/15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 , City of , Ethics www.cityoftybee.org � �L�y 20150326CityCouncilPacket Page 44 of 215 2015U320/jrl MAYOR ?5 Jason Buelterman '� CITY MANAGER C * \ Diane Schleicher CITY COUNCIL :\y CITY CLERK Wanda Doyle,Mayor Pro Teni Janet LeViner Barry Brown Rob Callahan ` x f / CITY ATTORNEY Bill Garbeft Edward M. Hughes Monty Parks `kCx+rrn<x:n+� %� Paul Wolff CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best Interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. n I Today's Date: 7;1 I Application Fee Submitted: ►" IA A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: )e 4 \ t��� eelS C,ca 1j;cm at c> 2. Date and time of event: Mel • Setup: Date/Time period (\ A All Breakdown: Date/Time period M S-It- 41116.1k 3. Location(s): (Vie 0161-1 c 1 V'e(k,Old scV.1 U f�c, lt� e. oe, M i aya�e - • A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. • A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.org/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization: 11/4-0-,ee a-sIe,vu\ " ,\4(,1 uv,ci Qcrvv -ic,A Neil}. Commercial? 'Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 9■9-15( t(s,:),) lc,--1 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: I�« ei 01(I Qna I�a. CL Jai c��je�Jy Address: A31-\ Stt 1Sk(ee- City: ‘1S et �S‘c v k \ State: OVA Zip: 31113 D8 Contact Phone: 111)- -I -cl(s).) ( N1c lt> Email: .try \I )wn(<cC Cad -o(, Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O. Boa 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5(171—FAX(912)786-9539 «ww.eityoftybee.org 20150326CityCouncilPacket Page 45 of 215 20150320/jrl StClON2 EVUaYDETAILS 2. Is this event... Open to the public ❑Private Invitation one 7. Dnoibe the event and Its goals: ((�,Cmnn,.,n,ty 4v1:nl -h Too Fr l,c.tnnh '1'ltr . vpz i.tt ;t+ \htt�ly Y.tf 1.. n 'cp[u,1t1 ttvM' rt, S n1O, fn•, ,4 A-1 V/IV,114 tvAl ApnbAA .n 'ru. MH',ylt Yt.. 3. Estimated number ofpeopie to attend and what this Fs based on: 1MXk t1AV4 y o.lenti Pat 7-t Skedre 4. Is there an admission fee for attendees? No ❑ Yn-Feewal be: 4n} e A prelmksary budget is due with application. (rder to Section 7: Flnancld) � ` Y"^"I•• 5. Nave you ever done this event before? d ye ,llt y dates and locations: 0 `(. io '1tV y f o/i trio% \,LSt<d a Ins'AAA fki etkn1 +.,: ja.w:..t W. : a .n ‘IP.attt.n VPC\m.n5 c y$ •1rtmrs • 6. Describe parking arrangements during event in detail: Oft sliatt cyY... 'Pc(Y ,t InY 0\ firAtmo,•lAt [lc 1k e Please attach a drawing of park✓y plan. Organizer may be required to run a shuttle if•parking lolls dosed for the event. 7. Ust Chet sponsonandmarkeUMgYptsn: 11u Y Mt A A LI...,\n\ (-q , 5,0,444•4+4n l tcy04r-yr Casvt cc'131". VI/al tilts GSYUI t.hte Vt1.1V.t Nvt,t . Y to Iet t ...rinds 8. list any additional contact person(s)and their phone numbers Involved in the planning of this event t� c1 tr A 913- TFhl, vt.'2 — `♦_/ ly k1tA tfLY r-sAtt.:cl ii — 1'3• Vets 4513- rekt4 9, What plans Sat for dean up and recyding?(Dlwc,al*fittest,trash,etc.) Tee.t. niA bkt Aia,ni Cit ten-g;te. AAA.hannl 1.,.,L, C4N3 taut tw ir.tAndetl try "' Alt A• 70. Please Bst any entertainment,binds,emcees or poke promoters attending this event. rev? i ,..1 musts. 1 Oescribe sound ep0lpment: 1�oA-4 a `r,,.,.A •-t,t nittni SECTION 3: REFERENCES T. Please list your previous special event and/or hosting organization's experience in producing events. 14t 'jAA( A he. rAe,,jt 4stontn,, n� t .stny nv,r4, ayc.., b' nsj et-AniN4htlay &mks - tvc,NaX.r) -\Lt (LIvitht1 7.14A% 1n its (5)101 1. Please list two(2)references excluding City Officials and Staff: a M. Name: m, p.nt1.( - BCerrl A Mono, CL ., person Address: 0 N0 too Tvt1.t tAtevi CA 1t38 Phone: 913- 4$y -lb(?? b. Nan* 4\ Cravat. - i,x4Vial CPC, 41.101 Cm,kd GA gt ' Address: t,UCU He171:<\'hum 4 SSr•ucrwut. Cry 31906 Phone: 91?- 154- 548u her:He (%Coma instswi:l N..,n U,bll;a d rdx p.nM2g3 20150326CIlyCOUndPPCte1 Pa0e 46 Of 215 2015O32Obl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.). 1. Vendors(Organizer must submit all Vendor Applications with payment no later than two(2J weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. ❑ Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) OPW Item Amount needed Total hours needed Traffic Cones Barricades Z Traffic Barrels Trash cans Recycling containers Port-a-lets Sweeper Vac Truck Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. 3. ❑ Street Closures(Tybee Island Police Department[TIPDJ approval required.) a. List requested streets: 4. ❑ Special parking/parking pass requests)(Parking Service Division approval required.) a. Please describe: 5. ❑ Commercial truck parking a. Please describe: 6. jIci Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe: 5cof\ ;,r (p, cAv ?.e u Paicc\e.,P.Ae kl - E (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S.Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: Page•;of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 47 of 215 20150320/jrl SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if applicable.) 12. D Parade/Procession(TIPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(insurance from providing company is required no later than two[2]weeks prior to event.) 14. I Temporary Structure(i.e. tents,booths,stage,etc.) a. Please describe: )(,I K 0 U 1' .n\- i y Mn (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty(30)days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. . Electrical needs(fees may apply) a. Please describe: - • •. .�, _ • .. S u d A ,tit 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. ) City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)tThe Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below, is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed Indemnification Agreement Signed Indemnification Agreement required. required and a Organizer is responsible to obtain necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBUC *If use of the Walter W.Parker Pier and Pavilion is part * certificate holder. If use of the Walter W.Parker Pier and Pavilion is of the event, a$1 million certificate of insurance,with part of the event,a$1 million certificate of insurance, Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council,Approved:February 14,2013;updated September 21113 20150326CityCouncilPacket Page 48 of 215 20150320/jrl Fc.) .. 1 0.4.ccAt_t-ICA_ 01 ti rAnC4 9 IAIM ; I . _ - ..._._—__ 101111. OW II . or iii ,,, ye (, ) Ui 3 ......- 1 . 1 7 k. i t rii- 1 . • • .______ Love\ I : '_,, yL____6. I _.-- 'Li i elS 5) —I-- ' 1 11 1; l 0 ■ * • .•'Pt—.1.- ' ! -. ' ! , 3 i- o 1 i . 11 .. i I 0 e ' . •••- - 'ft.' i 5- V. C> •S i '? 5- - -S -1--' --1 4-- C ) 0 -1 F7-...._____ 0 J'' '-. I ----- 1 1 1111 i A, , -4. 1 i : i i 1 ......• 1 • 1 , . I i I t 11 4 • . •-r- 1 , . , i , — . 1 L ! T‘i ,5 —1.- ,.11 i 0 t i IIII i ■ 1 I I 1 " ,IiL I ) .........„ " Pli ..--- X ...di.-- . .. , I 11111111111111 _ 20150326CityCouncilPacket Page 50 of 215 k,201503i141 _ _- --- - - --- . (JO Budget Proposal: Healthy Kids Day and Bicycle Rodeo Event Organizer: Tybee Island YMCA and Recreation Dept. Date: May 9, 2015 Time: 12pm-4pm location(s): Various locations throughout the Memorial Park Complex including: Old School Parking lot, Memorial Park Green Space, Old School Cafeteria and gymnasium (inclement weather) This event will be free and open to the public. No proceeds from the event will be collected by the Organizer. Marketing: (printing, paper, banner ect.) $200.00 Participant Concessions:(free to participants e.i. water,fruit, healthy snacks) $ 200 Give aways: (Stickers, pencils ect.) $100.00 Unforeseen Additional expenses: $200.00 Total: $700.00 20150326CityCouncilPacket Page 51 of 215 20150320/jrl MAYOR rs Est CITY MANAGER Jason Buelterman `� ' :-Z Diane Schleicher CITY COUNCIL (C CITY CLERK Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett 1+,\\f- Rob Edward M. Hughes Monty Parks ' },,_ ocnri'N4• Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/26/15 Category: Special Event Consideration Item: 5TH ANNUAL COASTAL EMPIRE BEACH FESTIVAL Se s tember 12 : 9am—4 s m: beach area south side of the Walter W. Parker Pier & Pavilion & a portion of the 16th Street/Strand parking lot Organization: Surfers for Autism, Inc. Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone /Email: 912-844-9771 /cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 3/16/15 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 1 City of f www.cityoftybee.org � 83 ,;thi�LyLyV 20150326CityCouncilPacket Page 52 of 215 201 20/jrl MAYOR CITY MANAGER Jason Buelterman ��� <{.t. Diane Schleicher CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern 1. Janet Le 4'iner Barre Brown Rob Callahan e A!,. CITY ATTORNEY Bill Garhett % ' Edward M.Hughes Monty Parks Paul Wolff CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Nate: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. ,^ r!;����� Today's Date: 43_4 /5- Application Fee Submitted: n *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. , 11 17p Checks or money orders should be made payable to the City of Tybee Island. /J SECTION 1: EVENT INFORMATION 1. Name of Event: 5 1144?ki VP L aAspet t ?. Date and time of event: • Setup: Date/Time period 111 c I blew. — • Breakdown: Date/Time period 9/12 y,JM - 3. Location(s): SI 7"'"1 Pc19"'\ /4�JOC/i1 FLiiD • A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. • A Letter of Permission(LOP)from Georgia Department of Natural Resources(hat;:/castalgadnr.orgJsendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15)business days prix to the event. The event is subject to cancellation without an LOP as nf� 4. Organization: noted. tlj2F. 2f " )2 vtT"stIr✓� 11�Ga Commercial? ion-profit Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or w-- -`- .ublic event information: 6. If location and/or activities impact merchants and/or residen s written documentation is required as noted in Section 5. Organizer/Appllicanr le Address: («S __S—Leo) ‘op 3 ELF l y / 'N. /-l J y 7 7 City: State: ` Zip: Contact Phone: �`� '7 i= !�/ Email: JAR rffrIta A-t4 c 444.6_ Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749—4113 Butler A{"enuc,Tr hee Island.Georgia 31328-2749 (912)472-5071—FAX(912)786-9539 ww.cit oft)bee.org 20150326CityCouncilPacket Page 53 of 215 20150320/jrl SECTION 2: EVENT DETAILS 1. Is this event... ❑Open to the public LI Private Invitation_only `l�- 2. Describe the event and its goals: 13 -4 Ct/ScaP )"mss j,/Ak `off SPA-4 A LA/4:€_ )r- /tee C/ 3. Estimated number of people to attend and what this is based on: 31—a O �'�f✓�`� 4. Is there an admission fee for attendees? o 0 Yes-Fee will be: A preliminary budget is due w application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: V6-1 /V1 d Cl—K 7Ki9.,.., � 1J /4114._,Zv..�4-� ',,..,,,( I C. Li 6. Describe parking arrangements during event in detail: 'U'3..i C 2 V,'2KI 4.4-G? .. Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: JzC /LSQ/�f L f� 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. Describe sound equipment: I SECTION 3: REFERENCES 1 1. Please list your previous special event and/or hosting organization's e perience in producing events. 2. Please list two(2)references excluding City Officials and Staff: a. Name: Address: Phone: b. Name: Address Phone: Page 2 of 8 city Council Approved:February 14,2013;updated S,7 rcmber 2013 20150326CityCouncilPacket Page 54 of 215 20150320/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 3. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. I Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees moy apply) DPW Item Amount needed Total hours needed Traffic Cones Barricades Traffic Barrels Trash cans Recycling containers 6 Port-a-lets Sweeper Vac Truck Fire ant treatment Dump Truck l Back-hoe List other services that are requested. Costs will be determined. 3. ❑ Street Closures(Tybee Island Police Department[TIPD]approval required.) a. List requested streets: LA; 4. ecial parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: Wt id, LC 2!< (a r I R Ft 4 '/i ?C 6c,LA'rd �G 1 fJt2 4.4 eci o 5. ❑ Commercial truck parking a. Please describe: 6. ❑ Police Detail(TIPD approval required staffing/equipment fees may apply) a. Please describe: ( ncjn .311 — !Kos , 177 PD i°hvk G,S pal of �-* (if off duty police office are hired,organizer is responsible for contracting directly with thd individual[s]and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. 0 Fire Detail/Inspection(staffing/equipment fees may apply) G". a. Please describe: fl f\ 34— 1+ F� �'} ((�,�, a S ij� (If off duty fire de art. ent staff volunteers are hired,organizer is responsible for contractint.directly with the individua l(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S.Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: ' v'n+ &- sled 6ti 544 in [ � tiPti be t .s1 . f ic of F Paget of S City Council Approved, ebruarr 14,2013;updated September 2013 20150326CityCouncilPacket Page 55 of215 20150320/jr1 SECTION 4: OTHER REQUESTS(CON'T.) (Check the boxes below and provide additional information if appGcabte.) 12. ❑ Parade/Procession(TIPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(insurance from providing company is required no later than two[2]weeks prior to event.) • _r°iv :OiCi '10 E. S 2420 14. Temporary Structure(i.e.tents,booths stage,etc.) a. Please describe: G ,- E Z- r J /16. L �� _ (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are require. .ug t,e Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty[30]days 5"l7/7 prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. o (Yte.-( .1 ft,j - EL zaii- SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY Organizer is responsible to obtain PRIVATE Signed Indemnification necessary insurance as deemed INVITATION appropriate by the property owner. Agreement required. Signed Indemnification Agreement Signed Indemnification Agreement required. required and a Organizer is responsible to obtain necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and THE PUBLIC *If use of the Walter W.Parker Pier and Pavilion is part * certificate holder. If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with part of the event,a$1 million certificate of insurance, Chatham County Parks&Recreation listed as an with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. additional insured and certificate holder is required. - The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 56 of 215 20150320/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and th- -fence of any action or proceeding brought thereon and any other judgment or decree which may be entered in a• uc. .. proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the u - ofp +� •.thing in this Agreement shall be construed to affect in any way the City's rights,privileges,and immunities•_ se '. t.-.r_,ra St. - -s and/or the Constitution of the State f Georgia. Organizer!Applicant's Sigria ure: �� /W Date: I INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): 31 l S Fo w p meeting(s) noted: City Mane e and or Designee Ri,6_11,1a7dreen � J I N Pr tY / g Date Finance Director and/or Designee Date Planning&Zoning Ma .ger an. /or Designee Date W. &Sewe ie•:rt•-ent Supervisor and/or Designee Date -/S- Chi-' of Police and/or Desig.-e Date Campground ager and/or De 'gnee Date ..Z.:-.) e."---,---1 C=4,—, .. /?ti( .-1 Chief of Fire Depa ment and/or Designee Date Department of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Main Street Coordinator: Date: City Manager: Date: Page 5 of 8 (o'Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 57 of 215 20150320/jrl AIIIIIIIIIIIIII.1.kakk.aklkkkllk.a: . 4 —_--- . • "- kb •,,• , t • + i- T / cx, Liu . 11 >. i LI . • r , ° 4 ( 11111. ,' / I I '. , . ,a....2! , ‘aLa a E•1. , . . _ • it 1 =Il 4.71 .1'' : i 1 I IIMPJ V " I SF A = e N t I to 0,,. • . 0:,d 4 0 CI; W '5 i Ii .1 / WI i - • II El / e 0 r 1 I iv,i- ., zE z . • I ,E T 1110 5 i 2 r' RIO i . . ',, ; t 1 UM .:: , 4 Clz it Ci - : 1 4 : es ca i , 7 - 0 ...= C .5 L t.,..., 4, 03 .t .7. . , E• 1111>(//// .44S)Tar • . a. .."."44.■...„............7 . . If. -, - - >.. ,• :.--'.\--. S..t.Jiie •c.k. -,'.' .•.A, P l t tr P :!I•?r' . It / 1..v A q r. ,... .._. 1.A. )- 4 i - • ... .....■ ...'.................. .. ........4.I • :•. ., ' tioir ' ; -... **IL 11.t. . '.ti''' •' • St-', .■ - . . # ■ ■, ' to - I.la 411e. •"' . o' 't • - i lit'A * *. . .. . . A . ,cn .V. 4t Ifil 423 4'. w., - ---. t -. ft,4, r Ti I ' V . . A164, . . . i is, - T. . . - *. , .• . .s.'... i PI Ili . L7 . - C . ., -. ! :,. n r , --.-t-:.--cli„,,k., 11 0= . 1. • . _ CO-) / //14 r-- A-. A. . eA f ' . t • 8 ,20 , ..., co . . .,. . _ ... . 0.„ • __ / . • . • ,. , ...„ I io-a) (0 • , • - . ,.....4.‘t . / f. ill 111110 ."111Alh 11111 - !UMW FOR AUT11M KEYNOTES ABOUT SURFERS FOR AUTISM EVENTS (This document must remain with all applications during the approval circulation process) ACTIVITIES The day's activities will include surfing,paddle boarding, music, beach games, interactive exhibits,giveaways,fun contests for prizes and raffles and catered lunch.Depending on location the day also may include Fire Engine tours,Paint the Fire Engine,static displays and interactive exhibits provided by local Police,Sheriff,Military, USCG and/or FWC. PERMITTING/COMPLIANCE This organization prides itself on being `over the top'considerate and compliant to all host municipality and Florida Dept. of Environmental Protection laws, regulations,rules and ordinances. We respectfully request that each of our permitting departments in the host community,from the beginning of the permitting process,provide us with a complete list of requirements along with any issues or concerns the residents, that may be directly impacted by an event of this type, will have or have had in the past. We will complete all applications, submit all required documents,follow protocol to the letter and provide all information with regards to our program and operations. We are not only seeking permission from the governing body, we also seek to be welcomed by the community. LOCAL IMPACT SHORT& LONG TERM SFA events are grand scale in nature and carry a significant positive impact for each host community/City both short and long term. The long term benefit is achieved by a commitment from this organization to produce the event annually. This commitment provides local businesses such as restaurants, retailers and hotels some solid numbers for forecasts and projection reports and revenue they can count on from year to year. There are certain situations where we are able to create an even greater, more substantial economic impact by producing the event during what is considered locally to be off or slow season. This is an often chosen strategy but not a possibility for all events due to the number of tour dates. The obvious short term impact/benefit, economically speaking is the large influx of event attendees checking into hotels,filling restaurants and retail shops but the biggest impact and benefit is felt both short and long term and is not tangible.It is a feeling.Each event offers the opportunity for the entire community,professionally and personally to bind and be involved hands on with something greater than any individual. To take ownership of it. To grow it and govern its direction and personality. This foundation has a lot of experience, assets and resources but each event is a true community led initiative. These events are examples of inclusion at the highest level. Surfers For Autism, Inc. 7491 N Federal Hwy,C5-180 Boca Raton, FL 33487 www.surfersforautism.org 20150326CityCouncilPacket Page 59 of 215 20150320/jrl IURFER1 FOR AUTI1/4 TEMPORARY STRUCTURES/TENTS/CANOPIES The use of temporary structures are an absolute necessity in order to protect the hundreds of event volunteers and staff from the sun's harmful rays.SFA owns and maintains its own set of 10x10 aluminum pop-up tents manufactured by EZ-Up International,a world leader in quality and safety. Our team of professionals erect these shelters in accordance with the site plan submitted with the event permit application.A fire certification is also included. There may be slight variances due to beach erosion and tide changes. The employment of a professional company to erect commercial or oversized tents is not necessary.Each shelter is secured to the ground with four 751b sand ballasts attached by nylon straps with a 20001b load rating.All sponsors and exhibitors wishing to erect shelters are required to use a professionally made product and sand or water ballasts to secure them. STAKING INTO THE SAND TO SECURE TEMPORARY STRUCTURES OR ANYTHING IS STRICTLY PROHIBITED BY SFA. EVENT HOURS SET-UP/BREAK DOWN Official event hours are from gam to 4pm. This is when festival activities for registered participants will begin and conclude.Set up will begin as close to 6am as possible,immediately following clearance from local turtle patrol.Break down will commence just prior to 4pm and will conclude at 6pm followed by an organized beach cleanup.A beach cleanup will also be conducted following lunch. FOOD SERVICE/CATERING A catered lunch is provided,free of charge, to all registered participants,any family member that is attending with them and all registered volunteers at all SFA events. The food is prepared off site and donated by local restaurants that choose to support our initiative. Our Executive Director of Hospitality will organize volunteers to pick up and serve catering. Safe food handling practices are maintained at service. VENDORS/EXHIBITORS Vending or selling of wares is strictly prohibited at all SFA events.No Exceptions. Our supporters and sponsors are welcome and encouraged to showcase their business through displays, networking and distributing approved literature. The detection of any exhibitor exchanging monies at their booth will result in immediate expulsion.All exhibitors are requested to provide a fun activity for kids at their booth. Surfers For Autism, Inc. 7491 N Federal Hwy, C5-180 Boca Raton, FL 33487 www.surfersforautism.org 20150326CityCouncilPacket Page 60 of 215 20150320/jrl -AIL iiiii..1101Pr' IURfER1 FOR AUIIIM ADMISSION/FEES/FUNDRAISING THIS IS NOT A FUNDRAISER. THIS IS A FUN RAISER Surfers For Autism events are free of charge to all registered participants, open to the public and are not fundraisers. The presence of a fundraising element does exist at each event but is unpublished and in the background. There is the opportunity for those who wish to support our organization monetarily through donations for our raffle or branded apparel. Our goal here is to remain self supportive/funded without making anyone feel obligated or pressured to make a donation. AMPLIFIED SOUND/NOISE ORDINANCES It is necessary for SFA to use amplified sound through a PA system at all events to conduct meetings,make announcements, locate lost individuals and play recorded music. Our PA will go live at 8am to conduct a mandatory volunteer meeting and will be shut down at aprox. 4pm with event conclusion.Although considerate to all ordinances with regards to noise and amplified sound the size of these venues make it nearly impossible to voice project in any other form, therefore making this element crucial in conducting safe and organized events. ALCOHOL/ILLEGAL DRUGS/CONTROLLED SUBSTANCE The consumption of alcohol is strictly prohibited before the conclusion of all event activities at 4pm. Surfers For Autism,Inc. reserves the right to restrict the possession or consumption of alcohol, regardless of local laws and ordinances, within the organizations permitted and insured event boundaries.Any observed illegal drug activity will be reported to local law agencies. MEDICAL/FIRST AID/FIRST RESPONSE Surfers For Autism travels with our own team of first responders comprised of Doctors, (most events) Paramedics, (all events) Life Guards(all events) and Registered Nurse(all events) -all volunteered. We also provide a clearly marked medical pavilion on the beach at all events that is fully stocked to respond to most medical emergencies. We are capable of and have the ability to respond to trauma victims with the administration of 02, fluids intravenously and cardiac arrest with AEDs. It is organization policy that we let local Ocean Rescue and/or Fire Rescue take command during any medical emergency, other than minor, but we are prepared to respond swiftly and decisively. ATTENDANCE Surfers For Autism produces grand scale,world class events that garner crowds in the 2,500 to 10,000+ range.Before we reach the event site we are certain that there will be 1000+ through our crew, registered participants,family members/care givers accompanying them and registered volunteers.SFA will collaborate with local officials regarding crowd control plans.All SFA staffers are Fire Marshal certified crowd control managers. Surfers For Autism, Inc. 7491 N Federal Hwy,C5-180 Boca Raton, FL 33487 www.surfersforautism.org 20150326CityCouncilPacket Page 61 of 215 20150320/jrl ----k !URFERS FOR AU?II1M8 VOLUNTEER REGISTRATION Surfers For Autism is completely committed to providing a safe environment for its participants and families. The minimum registered volunteer requirement is 200 and the maximum limit is 350. The minimum age for volunteering is ten years old with no maximum age limit.ALL volunteer, weather pre registered or walk-ups, are checked through law enforcement database.Anyone who is a registered sex offender attempting to volunteer will be rejected,black listed and reported to local authorities for the attempt. Our organization takes this commitment very seriously and will do anything, within legal limits, to protect its participants. PARTICIPANT REGISTRATION A participant is classified as a pre registered individual considered to possess developmental, intellectual, emotional delays,and/or some physical disabilities. These individuals will be the only attendees to participate in the aquatic activities of the program. The limit for registered participants is 200. This limit exists not as a result of the inability of our organization to safely take more than 200 into the ocean but to maximize the number of sessions. The parents, guardians and/or caregivers are sometimes desperately seeking breakthroughs and our goal is to provide as many opportunities as possible at each event.In a case where we do not electronically register the limit we will accept walk ups on event day. Our program guidelines and equipment do not permit the registration of plegics(people bound full time to a wheelchair due to paralysis or other physical disabilities). PHOTOGRAPHERS!VIDEOGRAPHERS/MEDIA All photogs and media persons, regardless of affiliation,are required to check in at registration to provide credentials and receive a wrist band.It is policy that a talent release waiver be signed releasing all images and recorded video and audio as property of Surfers For Autism,Inc.Anyone capturing images or video without following this policy will be asked, lawfully, to leave the permitted and insured event area. Upon detection of any suspicious activity we ask that local law authorities recognize the legitimacy of this policy and assist. -SURFERS FOR A UTISM- UNLOCKING POTENTIAL - CREATING AWARENESS ELIMINATING STIGMA - UNITING COMMUNITIES Surfers For Autism, Inc. 7491 N Federal Hwy,C5-180 Boca Raton, FL 33487 www.surfersforautism.org 20150326CityCouncilPacket Page 62 of 215 20150320/jrl 20150326CityCouncilPacket Page 63 of 215 20150320/01 IURFER/ FOR AUTI/M March 3,2015 We at Surfers for Autism have spoken with the following businesses and individuals regarding our plans to block off and utilize a portion of the Tybee Pier parking lot for firetrucks, police cars and other event activities from midnight until approximately 6:00 p.m.Saturday,September 12, 2015. Those on this list have indicated they have no problem or issue with our plans for the parking lot. All have been provided with contact information, in case they have any questions or concerns prior to event day. We thank you and all the local businesses for your generous and continued support! Kindest regards, Kristin Bamman,Surfers for Autism Tybee 954-654-9690 Business Contact Name Ct( Cna Si natu re 7,7,./.,..c.,2_o T5 �S 1ii1' 9____,,,. ..._ , ..:,,, 7 ,7 chil. tte, -7_1 j 0'0-4 !._--," C- - ,ti) k c 00 v 13+i le \-1(c- N_ (iUi- ( 0.......\_. - 7,th n I es Apai Ft-11w,, v 4.4 - Vf------b 20150326CityCouncilPacket Page 64 of 215 20150320/y1 MAYOR gFF.+t '-Sl CITY MANAGER Jason Buelterman 07k. _ y4 Diane Schleicher CITY COUNCIL IV" CITY CLERK Wanda Doyle,Mayor Pro Tern r 1 Janet LeViner• Barry Brown 4 A R ty ob Callahan ' CITY ATTORNEY Bill Garbett sl. Edward M.Hughes Monty Parks (404 I %g•` Paul Wolff 4t+tEnpcn CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 3/12/15 Category: Special Event Consideration Item: New Year's Eve Fireworks (December 31 midnight); Walter W. Parker Pier & Pavilion Organization: Visit Tybee Explanation: Application is attached. Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a�cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(&cityoftybee.org Comments: Organizer requesting the City of Tybee be a co-sponsor by reserving the Pier &Pavilion in their name for the organization. Date given to Clerk of Council 3-3-15 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 i City of , Ethics ;%" www.cityoftybee.org s��11 Lyy 20150326CityCouncilPacket Page 65 of 215 20T5�2�/jrl ‘'„;i i i U 1 l 5E. MAYOR " is. CITY MANAGER Jason Buelterman �� _ ; wl Diane Schleicher CITY COUNCIL • CITY CLERK Wanda Doyle,Mayor Pro Tern 1 " Janet LeViner Barry Brown ` �/ Rob Callahan CITY ATTORNEY Bill Garbett ��. /4; Edward M.Hughes Monty Parks Mf+rrmr Paul Wolff CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. Today's Date: 2/19/15 Application Fee Submitted: $50.00 •A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION I. Name of Event: New Year's Eve Fireworks 2. Date and time of event: Thursday, December 31, 2015 at midnight ❖ Setup: Date/Time period Thursday, December 31, 2015 9:OOam-5:OOpm Breakdown: Date/Time period Friday, January 1, 2016 12:20am-1:30am 3. Location(s): Tybee Island Pier and Pavilion A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal. r A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.orgJsendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. 4. Organization: Visit Tybee o Commercial? q(Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: 912-786-5444, VisitTybee.com 6. If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5. 7. Organizer/Applicant: Kim Webster/ Sara Lane Address: P.O. Box 491 City: Tybee Island State: GA Zip: 31328 Contact Phone: 912-644-6471 Email: Kwebster@visittybee.com Organizer/Applicant listed above must be in attendance and readily available for the duration of the event. P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5071 —FAX(912)786-9539 www.cityoftybee.org 20150326CityCouncilPacket Page 66 of 215 20150320/jrl SECTION 2: EVENT DETAILS 1. Is this event... 1210pen to the public ❑ Private Invitation only 2. Describe the event and its goals: Features fireworks on the Tybee Pier. It is designed to increase visitation during the holiday. 3. Estimated number of people to attend and what this is based on: 4. Is there an admission fee for attendees? PI No O Yes-Fee will be: A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: Yes, Visit Tybee has produced the New Year's Eve Fireworks since at least 2008 6. Describe parking arrangements during event in detail: Event visitors will utilize the paid public parking. Organizers request permits for event vehicles. Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: The New Year's Eve fireworks are supported through local Tybee businesses, individuals, media, and corporate sponsors. 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. Keith Gay, TITC Board Chairman 1 912-786-0155 I Keith @buytybee.com Joe Marinelli, Visit Savannah President 1 912-644-6437 I jmarinelli @visitsavannah.com 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) We request assistance in cleaning the beach post event. 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. Describe sound equipment: SECTION 3: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. Visit Tybe produced the 2008-10 and 2012-14 Labor Day Beach Bash events, 2005-14 New Year's Eve Fireworks,2012-13 Tybee Mardi Gras and 2012 Tybee Pirate Fest. 2. Please list two(2)references excluding City Officials and Staff: a. Name: Keith Gay Address: 1106 US HWY 80,Tybee Island, GA 31328 Phone: 912-786-0155 b. Name: Amy Gaster Address : 1010 US HWY 80, Tybee Island, GA 31328 Phone: 912-786-5856 Page 2 of 8 Co.Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 67 of 215 20150320/jrl SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) `V 2. 11 Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed COI ) L Traffic Cones 100 Barricades APR Traffic Barrels Trash cans �/'f"k 411 Recycling containers Zln Port-a-lets - _ 21.Q Lti'llt k-1114' Sweeper X7)1 k Il�� Vac Truck Sd Fire ant treatment Dump Truck Back-hoe List other services that are requested. Costs will be determined. Visit Tybee request the City of Tybee to co-sponsor by reserving the Tybee Pier and Pavilion in their name. 3. ❑ Street Closures(Tybee Island Police Department(TIPD]approval required.) a. List requested streets: 4. ® Special parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: Request 2 parking spots for fireworks vehicles at base of the Pier. 5. a Commercial truck parking a. Please describe: Request 2 parking spots for fireworks vehicles for the duration of the event. 6. l Police Detail(TIPD approval required;staffing/equipment fees may apply) a. Please describe: Visit Tybee will hire Chatham County Sheriffs as required by the Pier rental. (If off duty police officers are hired,organizer is responsible for contracting directly with the individual[s]and paying fees direct as agreed upon.)Visit Tybee will need to hire the Tybee Police Dept.to secure the beach for the required fire safety zone for the fireworks for the entire day. 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) 8. 11 Fire Detail/Inspection(staffing/equipment fees may apply) a. Please describe: Visit Tybee will hire the required fire support through the Tybee Fire Department. (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIED,Chatham County and U.S.Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: Page 3 of 8 Cio.Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 68 of 215 20150320/jrl SECTION 4: OTHER REQUESTS(CON?.) (Check the boxes below and provide additional information If applicable.) 12. ❑ Parade/Procession(TiPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(insurance from providing company is required no later than two f2]weeks prior to event.) 14. ❑ Temporary Structure(i.e.tents,booths,stage,etc.) a. Please describe: (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty(30]days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. ❑ Electrical needs(fees may apply) a. Please describe: 16. ❑ Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. E i Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. n City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)1The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL REQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of merchants and/or residents prior to the event application being submitted for City Council approval. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION necessary insurance as deemed Agreement required. appropriate by the property owner. Signed indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and certificate holder. THE PUBUC •If use of the Walter W.Parker Pier and Pavilion is part * If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 69 of 215 20150320/jrl SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights,privileges,and immunities a' / s set forth in Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: i l�'Nt WP�dt24.. Date: 2/19/15 INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s). 2''. Q...„ F p meeting(s)as no ' City f\)(M a ger and/or Designee Date Finance director and/or Designee Date L -,, '1-- .�4C ---tom P in: :_ oning Manager and/or Designee 2 Date ter&Se r i.,.•:,p =nt Supervisor and/or Designee Date 4- z 11,4 6 ,,,,,b ,,,,f 04L.--/I ----- Chie Police • or D- ignee Dat Campgrou if Manager a /or Designee i Date Chief of Fire •epartment and/or Designee aD to Depa ent of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL las applicable): Main Street Coordinator: Date: City Manager: Date: Page S of 8 City Council Approved:February 14,2013;updated September 2013 20150326CityCouncilPacket Page 70 of 215 20150320/jrl Chantel Morton From: Jan LeViner Sent: Monday, February 23, 2015 5:13 PM To: Chantel Morton Subject: RE: 2 special event apps thanks Janet LeViner, CMC Clerk of Council City of Tybee Island PO Box 2749 Tybee Island, GA 31328 912A72.5080 (direct dial) 912.596.6401 (cell) From: Chantel Morton Sent: Monday, February 23, 2015 4:40 PM To: #Dept Heads; Parking Subject: 2 special event apps Hi Everyone. Attached are two special event applications from Visit Tybee. One is for Labor Day Beach Bash 2015 and the other is for the New Year's Eve Fireworks. Please review and let me know if you have any questions/concerns. Then, please come by my office to sign them this week so that they can be put on the 3/12 City Council meeting agenda for consideration. They will be on the desk by the back door in my office. Diane, Please let me know if Kim/Sara will need to obtain a permit from the Planning and Zoning Department for the 16'x 24' stage on the pavilion. Jan, Kim met with Diane regarding their request for the city to cosponsor by reserving the pier in their name. In order for the pier to be reserved, she (Kim) needs the city's request letter upon approval from City Council. Therefore, it's being requested that the two events be considered at the first council meeting due to "time sensitivity". Thank you. Chantel Chantel R.Morton Executive Director,Development Authority/Main Street Click here for more information about the program. Phy:403 Butler Avenue Mail:P.0.Box 2749 Tybee Island,GA 31328 P:912/472-5071;C:912/844-9771 F:912/786-9539 Preserving community, commerce, d culture year-round on the Georgia Coast. 1 20150326CityCouncilPacket Page 71 of 215 20150320/jrl !3beQ SAVANNAH'S BEACH 2015 NEW YEAR'S EVE FIREWORKS SCHEDULE Monday 12/28/15 Place signs at pier announcing Fishing Pier closure on Dec. 31St Thursday 12/31/15 9:00-11:OOam Falcon Firework arrival; Confirm arrival time with Brent. 9:00am DPW deliver 100 cones and set up on beach for fire safety zone 9:00-4:OOpm 2 Tybee Police officers to secure beach 12:00-6:OOpm 1 Chatham officer on duty 4:00-12:30am 2 Tybee Police officers to secure beach 6:00-12:30am 2 Chatham officers on duty _ 8:00-12:OOam (2) Tybee Firemen on duty 12:00am Fireworks Show 1:00am Load out CONTACTS Falcon Fireworks Brent Fisher-Owner 912-661-3579 flinfosh @hotmail.com Chan Carter- On Site 478-290-4814 Contact Chatham County Sheriffs Peter Delatorre 912-652-7716 pdelatorre@chathamcountv.orq Tybee Police Dept. Major Moseley 912-341-5033 Chief Bryson 912-3415171 Tybee Pier Todd Morrison 912-398-0038 Tybee Fire Department April Moore 912-657-2018 amoore @citvoftvbee.orq 20150326CityCouncilPacket Page 72 of 215 20150320/jrl Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,1 am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). i) I am a United States citizen. OR 2) 1 am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States.• In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious,or fraudu:ent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant e _ Date -- -y - Printed Name �® *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THiS THE DAY OF ,20 Notary Public _ _ My Commission Expires: Note: O.c..Ci.A. §50-36-I(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended provide their alien registration number. Because legal permanent residents are included in the federal definition of''alien", legal perrnarent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150326CityCouncilPacket Page 73 of 215 20150320/jrl New Year's Eve Fireworks 2015 Budget Expenses Pier Rental Fireworks $11,000.00 Chatham County Sheriff Dept. $500.00 Tybee Fire Dept. $300.00 Tybee Police Dept. $1,000.00 _COI $2,000.00 SE Application $50.00 Advertising $3,550.00 Total $18,400.00 20150326CityCouncilPacket Page 74 of 215 20150320/jrl ono y .r . sM At re t .i 111141, �e l# .., . ,, . C 1 • * ♦ i E �"tff a R 11 - i riej! f/( y •4 i _ r 1 1. rx 0 • - _ .y:' ti.,... ■• Us,dr.CV'brA.q. 1••■•« I..m I .-• • -tM. top r,n., .ifs- +Y "Zone_ w; 11 be de4errnined by -1'he_ -C�re►�ork� Cord-ro-C;± I I 20150326CityCouncilPacket Page 75 of 215 20150320/jr1 1 275 Peachtree St.NE.,Atlanta,Ga. 30303 4 320 S.Ashe St.,Greensboro,N.C. 27401 6 400 W.Bay St..Jacksonville,Fla. 32202 2 2121 8th Ave.N.,Birmingham,Ala. 35203 5 301 N.Lamar SI.,Jackson,Miss. 39202 7 801 Broad SL,Nashville.Tenn. 37203 3 901 Sumter SI.,Columbia,S.C. 29201 Address any reply to DISTRICT DIRECTOR at office No.4 Date: In reply refer to: April 30, 1968 1 233: J . sire S. Do Guthriey Executive Vices-President Savannah Area Chamber of Cotmeroe • 100 East Bay Street Savannah, Georgia 31401 Dear it a Guti-Afx: 'fax Form Number:--990 - The information return which you filed should be used-only by an organization that has estab- lished an exempt status under the provisions of the Internal-Revenue Code. Our records indicate that you have not been ruled exempt from Federal income tax. If you have been ruled exempt, please tell us the name under which exemption was granted and the date. Otherwise, your organization is required to file Form 1120, Corporation Income Tax Return. You may apply for exemption by filling out and submitting the enclosed forms in duplicate. Please return the requested information or forms with this letter attached. Very truly yours, District Director Enclosures- 2: Forms 1120 FL-67 (Rev. 5-67) 20150326CityCouncilPacket Page 76 of 215 20150320/jrl HANCOCK, MAZO & ASKEW CERTIFIED PUBLIC ACCOUNTANTS 30S EAST BAY STREET JAMES W.HANCOCK,JR.,C.P.A. MEMBERS IRWIN MA20,C.P.A. SAVANNAH,GEORGIA 31401 AMERICAN INSTITUTE OF WALTER C.ASKEW III,C.P.A. CERTIFIED PUBLIC ACCOUNTANTS CLAUDE HODGES DONALD L.JAMES,C.P.A. May 8, 1968 . 7'a& » 575 - 0 1 ) 7530 District Director Internal Revenue Service Atlanta, Georgia I I Dear Sir Your Form FL-67 (copy attached) _addreAsed to the Savannah Chamber of Commerce has been referred to me foi\reply. We prepared for the Chamber of Commerce the For " 0 referred to in your letter. This being the first year that we have erformed this service for the Chamber, I discussed the mat��Cer of he exemption letter with the Certified Public Accountant that prepared the Form 990 for several prior years and his recoilion is that an exemption letter is somewhere in the J ile. at`the Chamber. The Chamber has been in existence since 1951 and' uis 'been annually filing Form's 990 since that date. We(therefore assumed that had an exemption letter not been on file,; the Chasbler would have been notified years ago. If a further search off your files does not find the letter, please advise the ndersi"geed so that we may re-apply for an exemption let t*. f , Yours truly, . . AL J.717-4''1--)' 6,-).---/-c.(:-• ,/r Walter C. Askew III WCA:yks Enclosure cc: Mr. S.D. Guthrie, Executive Vice-President Savannah Area Chamber of Commerce 20150326CityCouncilPacket Page 77 of 215 20150320/jrl -�� T � , e .' �� UNITED STATES MARINE CORPS `� U.S. MARINE CORPS FORCES IIII SPECIAL OPERATIONS COMMAND PSC BOX 20116 stinsa CAMP LEJEUNE, NORTH CAROLINA 28542-0116 IN REPLY REFER TO: 3307 ABC MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN U. S . MARINE CORPS FORCES, SPECIAL OPERATIONS COMMAND (MARSOC) AND [THE CITY (or COUNTY) OF and THE CITY POLICE DEPARTMENT (or COUNTY SHERIFF' S DEPARTMENT) ] 1 . Purpose . The purpose of this memorandum is to memorialize the approval by the municipal leadership of the [City or County Name and Law Enforcement Agency Name] for MARSOC to conduct training in [city / county name] . MARSOC requests that the [city / county name] grant MARSOC the authority to periodically conduct required training within the city/county. All such training will be coordinated under the guidelines set forth in this agreement . All personnel involved in these exercises will be consenting military personnel, government civilian workers, or contractors; no private citizens will be part of or involved in the training exercises in any manner. 2 . Approval . The [City or County Name and Law Enforcement Agency Name] hereby agrees to permit members of MARSOC (to include all military, civilian and contractor support personnel) to conduct military training, to include [surveillance, advanced communications, raid, reconnaissance, Convoy, Foot Movement of troops and Equipment, Drop Zone, Landing or Pick up Zone, other helicopter operations, and other required training necessary to develop special operations skills, within the boundaries of [city / county] City, State . Training and informal meetings will be restricted specifically to commercial/restaurant and public gathering areas of the above stated city and will not involve direct contact with the local populace . Any training to be conducted on private property in the above mentioned city will be coordinated with and approved by the property owners involved. This approval is subject to the following: a. This MOU becomes effective upon execution by the [City or County Name and Law Enforcement Agency Name] and MARSOC and will run for three (3) years from the date of execution of the 20150326CityCouncilPacket Page 78 of 215 20150320/01 last signing party unless sooner terminated under the provisions of paragraph 7 (b) . This MOU recognizes that MARSOC intends to conduct training in the [city / county name] on multiple occasions over that time period. Prior to conducting any training, MARSOC will provide advance written notice to civilian leadership and law enforcement officials . The notice will include current contact information, training personnel points of contact, type of training to be conducted, areas to be utilized during training and dates of intended usage (see enclosures (1) and (2) ) . The information will be provided in order to give the [city / county name] the maximum possible visibility over training and to provide notice to law enforcement activities of our presence in the area. Every effort will be made by MARSOC to provide written notice at least thirty (30) days in advance of any training in order to allow sufficient time for both parties to mutually resolve any outstanding issues and address any concerns . During the conduct of any training, MARSOC will conduct daily liaison with the designated law enforcement personnel . b. MARSOC shall not knowingly use any commercial/public gathering areas in any unlawful way. c. 31 U. S .C. Sect. 1341, "The Anti-Deficiency Act", prohibits open-ended indemnification and "hold harmless agreements" by the U. S . Government . However, sovereign immunity is waived if any damages do occur, in order to hold the federal government liable . The U. S . Government is responsible, under the terms of the Federal Tort Claims Act (FTCA) , 28 U. S .C. 1346 (b) , 2671-2680, or the Military Claims Act (MCA) 10 U. S .C. 2733, as applicable, for any injury to persons or damage to property proximately caused by acts or omissions of Government employees acting within the scope of their employment . The FTCA, and supporting case law, provides several means of recovery for negligent acts of Government personnel . The injured party may submit a claim directly against the U. S . Government; a defendant may implead the U. S . Government as a third-party tortfeasor; or a defendant may later pursue the U. S . Government in a separate indemnity action or claim submission, for any amounts paid to the injured party due to negligence of the U. S . Government . A perfected claim requires a completed U. S . Government Standard Form 95 and proof substantiating the claimed amount . Other documentation may be required on a case by case basis . Claims packages may be submitted to the below offices by email, fax, or standard mail . For required documents, see http: //www. jag. navy.mil/organization/code 15 packets forms .htm. 20150326CityCouncilPacket Page 79 of 215 20150320/01 Claims packages may be submitted to the Camp Lejeune/Camp Pendleton [location is dependent on whether the city/county is on the east coast or west coast, not location of the Unit training] Office by standard mail . Commanding General LSSS-E (Claims) PSC Box 20005 MCIEAST-MCB Camp Lejeune, NC 28542-0005 [or] AC/S, STAFF JUDGE ADVOCATE ATTN: CLAIMS AND INVESTIGATIONS Box 555023 Camp Pendleton, CA 92055-5023 3 . For all training exercises, MARSOC, via the officer in charge (OIC) of the exercise, will ensure that local law enforcement is informed of all areas, times and dates that will be utilized for training. All activities conducted at these venues will be appropriate for the intended training objective . Additionally, MARSOC staff will embed a liaison element within the [LEA name] that will notify the requisite elements of the [LEA name] of any activity within each district . MARSOC instructors will either be on site or in the vicinity of training in order to critique training as well as function as an on-site liaison to ensure training is conducted in accordance with this agreement . In the event a situation presents itself involving local law enforcement, an Exercise Participant Card will be provided that includes contact information of the MARSOC leadership responsible for the training and the MARSOC Public Affairs Office . The [LEA name] will intervene and act as they deem necessary to handle and resolve any situation. 4 . Unless otherwise agreed upon in writing, MARSOC training activities in the [city / county] will be low-impact and low- visibility. MARSOC activities are not likely to attract undue attention nor should the conduct of activities alert any civilians/members of the establishment who are in the immediate area. In the event that a civilian/non-law enforcement official or uniformed member of local law enforcement approach and begin to question any personnel conducting training about their activities, the personnel conducting training will provide an Exercise Participant Card and Military Identification Card. The personnel conducting training will contact their OIC in any 20150326CityCouncilPacket Page 80 of 215 20150320/01 situation where civilians or law enforcement personnel intervene in the training. In this instance, all personnel conducting training will comply with instructions from local law enforcement officials and will immediately inform their OIC. 5 . Prior to the start of the exercise, MARSOC members will receive classes and be thoroughly briefed on the safety plan and rules of training. No personal vehicles are authorized for use by the Marines conducting this training. Tactical vehicles, Rental and/or government plated vehicles consisting of sedans, mini-vans, and sport utility vehicles will be utilized during this training. 6 . MARSOC personnel conducting training will not conduct concealed carry of firearms at any time during training. MARSOC personnel will not conduct open carry of firearms, simulated firearms, or pyrotechnic devices during the course of active training in [city / county] without advance notice to [city / county] . a. "Active training" does not include transportation of weapons between training locations . b. MARSOC may be permitted to carry firearms, simulated firearms, or pyrotechnic devices on a case-by-case basis . In such instances, MARSOC will provide a description of the desired activity to the [city / county] in the required notification letter at least four weeks prior to commencement of the exercise . MARSOC will coordinate with City/County Law Enforcement detailing the starting and ending point of each movement, time of movement, activities to be exercise, make/model/license plate of vehicles, and number of personnel executing activity. The [city / county] maintains the right to refuse to permit the desired activity. Any refusal will be provided by [city / county] in writing in response to the notification within two weeks following receipt of the notification for the exercise . 7 . All MARSOC personnel will be in civilian attire or military uniforms; however, they will be able to produce an Exercise Participant Card and a government identification card at all times . All MARSOC personnel conducting training and exercise staff will obey all traffic laws and posted speed limits . At no time will MARSOC personnel engage in any activity that will put themselves or others in danger, and they will obey all orders from civilian law enforcement agencies . The training exercise will culminate when all exercise participants have departed the 20150326CityCouncilPacket Page 81 of 215 20150320/01 [city / county] area. The MARSOC OIC will notify the [LEA name] upon completion of the exercise . The MARSOC OIC will provide the [city mayor/ county] Office a signed copy of this document and a copy of the notification for each training event for the record. 8 . Modification or Termination a. Modifications to this MOU must be in writing and signed by authorized representatives of the [city / county name] and MARSOC. The representative for MARSOC can be contacted at MARSOC ATTN: Office of the Staff Judge Advocate, PSC Box 20116 Camp Lejeune, NC 28542-0116; or via phone at 910-440-0928 . The representative for the office of the [city mayor/ county] can be contacted at [city / county POC Info] or via phone at [city / county POC phone] , and via email at [city / county POC e-mail] . b. This MOU shall remain in effect for three (3) years from the date of execution of the last signing party. Both the [city / county name] and MARSOC retain the right to terminate this MOU at any time, with ninety (90) days written notice to the other party, for any reason. JOHN J. FITZGERALD [City/County Official' s Name] Deputy Chief of Staff, MARSOC [Signatory' s Official Title] [City or County Name] Date : Date : [LEA Official' s Name] [Signatory' s Official Title] [LEA Name] Date : 20150326CityCouncilPacket Page 82 of 215 20150320/01 City Council Agenda Item Request Council Meeting Date for Request: March 26, 2015 Item: The purpose of this agenda item is to request a budget amendment for the General Fund for$27,491 to re-allocate money from the Human Resources Department. Description: Re-allocation $27,491 among departments in the General Fund Explanation: In order to cover the cost for the Classification and Compensation Study which was $20,550 over the planned budget, we located the difference among all departments based on the number permanent employees in each department. We created a 100.XXX.52.1325, Contract Services-Class & Comp expense line item for departments. Money shall be allocated into those departments' budget to cover their share of the study, with one exception. We will pay a portion of the enterprise funds cost of the study, $3271, in order to reduce the transfers in and out of funds. The enterprise fund shall pay the cost of the unbudgeted portion of the study within their budgets. Please refer to Attachment A, the General Fund Budget Amendment. Budget Line Item Number(if applicable): Paper Work: X Attached* Already Distributed To Be Handed Out at Council Meeting (by Requester) Audio/Video Presentation** Submitted by: Phone/Email: (912) 472-5021/ahudson@cityof tybee.org Comments: Date given to Clerk of Council 20150326CityCouncilPacket Page 83 of 215 20150320/01 CITY COUNCIL AGENDA ATTACHMENT 03/26/15 GENERAL FUND BUDGET AMENDMENT TO GATHER AND RE-ALLOCATE FUND TO PAY FOR THE CLASS&COMP STUDY LINE ITEM INCREASES EXPENDITURES Budget Budget Department Account Description Account Number Current Budget (Expenditures) Balance Increase Decrease Balance Clerk of Council Contract Services-Class&Comp 100.1130.52.1325 0.00 0.00 372 0.00 372 City Manager Contract Services-Class&Comp 100.1320.52.1325 0.00 0.00 743 0.00 743 Finance Director Contract Services-Class&Comp 100.1510.52.1325 0.00 0.00 372 0.00 372 Finance-Accounting Contract Services-Class&Comp 100.1512.52.1325 0.00 0.00 372 0.00 372 Finance-AP Contract Services-Class&Comp 100.1517.52.1325 0.00 0.00 372 0.00 372 Finance-Payroll Contract Services-Class&Comp 100.1519.52.1325 0.00 0.00 372 0.00 372 IT Contract Services-Class&Comp 100.1535.52.1325 0.00 0.00 743 0.00 743 HR Contract Services-Class&Comp 100.1540.52.1325 0.00 0.00 372 0.00 372 Building Maint Contract Services-Class&Comp 100.1565.52.1325 0.00 0.00 1,486 0.00 1,486 Police Contract Services-Class&Comp 100.3210.52.1325 0.00 0.00 11,145 0.00 11,145 Fire Contract Services-Class&Comp 100.3510.52.1325 0.00 0.00 743 0.00 743 Emergency Management Contract Services-Class&Comp 100.3920.52.1325 0.00 0.00 372 0.00 372 DPW Contract Services-Class&Comp 100.4210.52.1325 0.00 0.00 6,687 0.00 6,687 Parks Contract Services-Class&Comp 100.6210.52.1325 0.00 0.00 1,486 0.00 1,486 Zoning Contract Services-Class&Comp 100.7220.52.1325 0.00 0.00 743 0.00 743 Better Hometown Contract Services-Class&Comp 100.7300.52.1325 0.00 0.00 372 0.00 372 Parking Contract Services-Class&Comp 100.7564.52.1326 0.00 0.00 743 0.00 743 0.00 0.00 0.00 0.00 TOTAL GENERAL FUND EXPENDITURE BUDGET INCREASES: 27,491 0.00 LINE ITEM DECREASES EXPENDITURES Budget Budget Department Account Description Account Number Current Budget (Expenditures) Balance Increase Decrease Balance Clerk of Council Election expense 100.1130.52.1125 4,049.00 0.00 4,049.00 (62.00) 3,987.00 Clerk of Council books&periodical 100.1130.53.1400 100.00 0.00 100.00 (100.00) 0.00 Clerk of Council uniforms 100.1130.53.1720 250.00 (201.76) 48.24 (48.00) 0.24 City Manager overtime 100.1320.51.1300 500.00 0.00 500.00 (420.00) 80.00 Finance Director books&periodical 100.1510.53.1400 200.00 0.00 200.00 (200.00) 0.00 Finance Director Small Equipment 100.1510.53.1600 525.00 (449.00) 76.00 (10.00) 66.00 Finance-Accounting Contract labor 100.1512.52.3850 15,700.00 (6,514.58) 9,185.42 (420.00) 8,765.42 Finance-AP Education&training 100.1517.52.3700 2,200.00 (325.00) 1,875.00 (210.00) 1,665.00 Finance-Payroll Travel&related 100.1519.52.3500 1720 -76.78 1,643.22 (210.00) 1,433.22 IT Back up server 100.1535.54.2101 47,000.00 (45,893.00) 1,107.00 (420.00) 687.00 HR Education&training 100.1540.52.3700 1,300.00 (395.00) 905.00 (210.00) 695.00 Building Maint machinery&equipment 100.1565.54.2100 54000 -44802 9,198.00 (841.00) 8,357.00 Police Small Equipment 100.3210.53.1600 16,498.00 (6,033.31) 10,464.69 0.00 (6,306.00) 4,158.69 Fire Contract labor 100.3510.52.3850 11,000.00 (10,345.00) 655.00 (420.00) 235.00 Emergency Management Fire Ext Maintenance 100.3920.52.3900 2,000.00 2,000.00 (210.00) 1,790.00 DPW Vehicles 100.4210.54.2200 6,000.00 6,000.00 (3,784.00) 2,216.00 Parks General Supplies 100.6210.53.1100 16,800.00 (3,356.88) 13,443.12 (841.00) 12,602.12 Zoning Education&training 100.7220.52.3700 3,500.00 (225.00) 3,275.00 (420.00) 2,855.00 Better Hometown Education&training 100.7300.53.3700 2,975.00 (1,919.00) 1,056.00 (210.00) 846.00 Parking Contract Services 100.7564.52.3850 500 500.00 (420.00) 80.00 Human Resources Contract Services 100.1540.52.1300 15,000.00 15,000.00 (11,729.00) 3,271.00 TOTAL GENERAL FUND EXPENDITURE BUDGET DECREASES: 0.00 (27,491.00) GRAND TOTAL NET GENERAL FUND EXPENDITURE BUDGET AMENDMENT 0 CURRENT GENERAL FUND BUDGET: 10,922,308 GRAND TOTAL GENERAL FUND AMENDED BUDGET BALANCE: 10,922,308 =Lines highlighted in blue are capital project line items 20150326CityCouncilPacket Page 84 of 215 20150320/0 City Council Agenda Item Request Council Meeting Date for Request: March 26, 2015 Item: The purpose of this agenda item is to request a $2,102 budget amendment for the Water& Sewer Fund. Description: Re-allocation$2,102 among departments in the Water& Sewer Fund Explanation: In order to cover the cost for the Classification and Compensation Study which was $20,550 over the planned budget, we located the difference among all departments based on the number permanent employees in each department. We created a XXX.XXX.52.1325, Contract Services-Class & Comp expense line item for the department. Money shall be allocated into those departments' budget to cover their share of the study. We will pay a portion of the water and sewer funds cost of the study, $3271 within the General Fund, in order to reduce the transfers in and out of funds. The Water & Sewer fund will pay the cost of the unbudgeted portion of the study within their budget. Please refer to Attachment A, the Water& Sewer Fund Budget Amendment. Budget Line Item Number(if applicable): Paper Work: X Attached* Already Distributed To Be Handed Out at Council Meeting (by Requester) Audio/Video Presentation** Submitted by: Phone/Email: (912) 472-5021/ahudsonncityof tybee.org Comments: Date given to Clerk of Council 20150326CityCouncilPacket Page 85 of 215 20150320/01 CITY COUNCIL AGENDA ATTACHMENT A 26-Mar-15 FY15 WATER&SEWER FUND BUDGET AMENDMENT Requested Budget Adjustment Adjusted Budget Department Account Description Account Number Current Budget (Expenditures) Budget Balance Increase Decrease Balance LINE ITEM INCREASES Finance Contract Services-Class&Comp 505.1512.52.1325 0.00 - 0.00 210.00 0.00 210.00 Water Sewer Contract Services-Class&Comp 505.4310.52.1325 0 0.00 1,051.00 1,051.00 Water Sewer Contract Services-Class&Comp 505.4410.52.1325 0.00 0.00 841.00 841.00 TOTAL 2,102.00 0.00 0.00 0.00 Revenue Budget Department Account Description Account Number Current Budget (Expenditures) Budget Balance Increase Decrease Balance LINE ITEM DECREASES EXPENDITURES Finance Bad debt expense 505.1512.57.4000 22,000.00 - 22,000.00 0.00 (2,102.00) 19,898.00 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL 0.00 (2,102.00) 20150326CityCouncilPacket Page 86 of 215 20150320/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: North Beach Amusements Proposals: RFP language in packet. Results of bids to follow before city council meeting. Paper Work: X Attached* Audio/Video Presentation** Electronic submissions are requested but not required. Please email to jleviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone /Email: dsch @cityoftybee.org Comments: 20150326CityCouncilPacket Page 87 of 215 20150320/jrl ire O L 1 ITB # 2015-663 CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA The City of Tybee Island is soliciting invitations to bid for THE LEASE OF PUBLIC REAL PROPERTY AT NORTH BEACH PARKING LOT FOR PUBLIC AMUSEMENT — approximately +1- .25 acres. Bidders shall specify their best price per year to lease the space as identified in Exhibit "A". The bids will be subject to site plan and/or special review for the proposed amusement. The successful bidder will have the right to lease the property only after obtaining the necessary municipal and other governmental approvals, as required by law. BIDS ARE TO BE RETURNED NO LATER THAN: MARCH 20,2015 AT 10:00AM BIDS WILL BE OPENED ON MARCH 20,2015 AT 11:00AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected. The attached material specifications become and remain a part of this request for bid All responses, inquiries, or correspondence relating to, or in reference to, this request for bids, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All bids submitted in response to this invitation for bid shall become the property of the City. The City retains the right to use any or all ideas presented in any bid to the invitation to bid,whether amended or not. Selection or rejection of the bid does not affect this right. Mail bid to: BID NUMBER 2015-663 NORTH BEACH AMUSEMENTS MELISSA FREEMAN 403 BUTLER AVE PO BOX 2749 TYBEE ISLAND, GA. 31328 Inquiries or other need for clarification in this document should be submitted no later than March 13, 2015. Questions to: Diane Schleicher 912-472-5070 Email: dschleicher@cityoftybee.org METHOD OF AWARD: Contracts shall be awarded to the highest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Invitation to Bid. Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope, to the office of the above address prior to the time specified. 20150326CityCouncilPacket Page 88 of 215 20150320/01 Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or presentation of bids. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUBMISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the above address. Supplemental materials will not be accepted after the bids have been opened, unless requested by the City. Please include a bid sheet, W-9, vendor application, and affidavit verifying status, which can be found at the end of this request. SPECIFICATIONS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO ENTER INTO A LEASE AGREEMENT WITH THE CITY OF TYBEE WITH THE FOLLOWING SPECIFIC TERMS AND CONDITIONS: The initial term of this lease shall be for one (1) year with up to four automatic renewals. However, a condition of the lease will be that either party may terminate the agreement prior to the renewal of a new term by giving the other party sixty(60) days written notice. (1) The lessee shall assume sole responsibility for or incur liability for any injury to person or property caused by any act or omission of any person while on the property and shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand made by any person; (2) The lessee shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand arising out of any improvements to the property or any indebtedness or obligations incurred by the lessee or contractee in making any such improvement to such property; and, (3) The lessee shall be required to obtain waivers for all participants/customers of the amusement waiving any liability against the City of Tybee Island and its officials, employees and volunteers. PROPERTY DESCRIPTION The total area of the property to be leased is +/- .25 acres, and is more particularly described in Exhibit "A", that survey by Bert B. Barrett dated February 05, 2015. A portion of the property is located within the shore protection area. The bids are for the entire +/- .25 acres. According to the survey, the area that is not within the shore protection area equates to +/- 7,565 square feet or +/- .170 acres. If the successful bidder intends to utilize the area in the shore protection area, the successful bidder will be required to obtain the necessary permits from 20150326CityCouncilPacket Page 89 of 215 20150320/01 Department of Natural Resources. The City does not warrant that the entire area may be used, and expressly disclaims any liability related to use of the area located within the shore protection area. The successful bidder will be required to indemnify the City for any fines or penalties incurred due to any unauthorized use of the property within the shore protection area. The City will not be required to lower the lease price should the leased property in the shore protection area not be able to be utilized. PAYMENT The successful bidder will be required to pay three (3) months rent as a deposit at time of execution of lease. The rent shall be due on the first of each month the property is leased. INSURANCE REQUIREMENTS If applicable, contractor shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 20150326CityCouncilPacket Page 90 of 215 20150320/01 QUOTATION SHEET A. Description: (price per year to lease) $ TOTAL BID: $ Quotation Expiration date: Authorized Signature Quotation Expiration date: 20150326CityCouncilPacket Page 91 of 215 20150320/01 Form. W'9 Request for Taxpayer Give form to the (Rev.October 2004) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue earrice Name(as reported on your income tax returns eaa ea o. Business name,if different from above 0 a O Individualf Exempt from backup • Check appropriate box: ❑ Sole proprietor ❑ Corporation El Partnership El Other II. ❑withholding 8 Address[number,street,and apt.or suite no.) Requester's name and address(optional) •� c Q. City,state,and 2IP code en List account numbers]here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid social security number backup withholding. For individuals,this is your social security number(SSN).However.for a resident 11414111 alien.,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities, it is your employer identification number(EIN).if you do not have a number,see How to get a TIN on page 3. or Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer identification number to enter. t I I I Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup withholding because: (a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S.person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions.item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN.(See the instructions on page 4.) Sign Signature of Here u.s.person► Date ► City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: Our terms are Net 30. 20150326CityCouncilPacket Page 92 of 215 20150320/jrl Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non- immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public My Commission Expires: Note: O.C.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150326CityCouncilPacket Page 93 of 215 20150320/01 ire O L 1 ITB # 2015-663 CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA The City of Tybee Island is soliciting invitations to bid for THE LEASE OF PUBLIC REAL PROPERTY AT NORTH BEACH PARKING LOT FOR PUBLIC AMUSEMENT — approximately +1- .25 acres. Bidders shall specify their best price per year to lease the space as identified in Exhibit "A". The bids will be subject to site plan and/or special review for the proposed amusement. The successful bidder will have the right to lease the property only after obtaining the necessary municipal and other governmental approvals, as required by law. BIDS ARE TO BE RETURNED NO LATER THAN: MARCH 18,2015 AT 10:00AM BIDS WILL BE OPENED ON MARCH 18,2015 AT 11:00AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected. The attached material specifications become and remain a part of this request for bid All responses, inquiries, or correspondence relating to, or in reference to, this request for bids, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All bids submitted in response to this invitation for bid shall become the property of the City. The City retains the right to use any or all ideas presented in any bid to the invitation to bid,whether amended or not. Selection or rejection of the bid does not affect this right. Mail bid to: BID NUMBER 2015-663 NORTH BEACH AMUSEMENTS MELISSA FREEMAN 403 BUTLER AVE PO BOX 2749 TYBEE ISLAND, GA. 31328 Inquiries or other need for clarification in this document should be submitted no later than March 13, 2015. Questions to: Diane Schleicher 912-472-5070 Email: dschleicher@cityoftybee.org METHOD OF AWARD: Contracts shall be awarded to the lowest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Invitation to Bid. Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope, to the office of the above address prior to the time specified. 20150326CityCouncilPacket Page 94 of 215 20150320/01 Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or presentation of bids. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUBMISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the above address. Supplemental materials will not be accepted after the bids have been opened, unless requested by the City. Please include a bid sheet, W-9, vendor application, and affidavit verifying status, which can be found at the end of this request. SPECIFICATIONS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO ENTER INTO A LEASE AGREEMENT WITH THE CITY OF TYBEE WITH THE FOLLOWING SPECIFIC TERMS AND CONDITIONS: The initial term of this lease shall be for one (1) year with up to four automatic renewals. However, a condition of the lease will be that either party may terminate the agreement prior to the renewal of a new term by giving the other party sixty(60) days written notice. (1) The lessee shall assume sole responsibility for or incur liability for any injury to person or property caused by any act or omission of any person while on the property and shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand made by any person; (2) The lessee shall agree to indemnify the municipality and hold it harmless from any claim, suit, or demand arising out of any improvements to the property or any indebtedness or obligations incurred by the lessee or contractee in making any such improvement to such property; and, (3) The lessee shall be required to obtain waivers for all participants/customers of the amusement waiving any liability against the City of Tybee Island and its officials, employees and volunteers. PROPERTY DESCRIPTION The total area of the property to be leased is +/- .25 acres, and is more particularly described in Exhibit "A", that survey by Bert B. Barrett dated February 05, 2015. A portion of the property is located within the shore protection area. The bids are for the entire +/- .25 acres. According to the survey, the area that is not within the shore protection area equates to +/- 7,565 square feet or +/- .170 acres. If the successful bidder intends to utilize the area in the shore protection area, the successful bidder will be required to obtain the necessary permits from 20150326CityCouncilPacket Page 95 of 215 20150320/01 Department of Natural Resources. The City does not warrant that the entire area may be used, and expressly disclaims any liability related to use of the area located within the shore protection area. The successful bidder will be required to indemnify the City for any fines or penalties incurred due to any unauthorized use of the property within the shore protection area. The City will not be required to lower the lease price should the leased property in the shore protection area not be able to be utilized. PAYMENT The successful bidder will be required to pay three (3) months rent as a deposit at time of execution of lease. The rent shall be due on the first of each month the property is leased. INSURANCE REQUIREMENTS If applicable, contractor shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 20150326CityCouncilPacket Page 96 of 215 20150320/01 QUOTATION SHEET A. Description: (price per year to lease) $ TOTAL BID: $ Quotation Expiration date: Authorized Signature Quotation Expiration date: 20150326CityCouncilPacket Page 97 of 215 20150320/01 Form. W'9 Request for Taxpayer Give form to the (Rev.October 2004) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue earrice Name(as reported on your income tax returns eaa ea o. Business name,if different from above 0 a O Individualf Exempt from backup • Check appropriate box: ❑ Sole proprietor ❑ Corporation El Partnership El Other II. ❑withholding 8 Address[number,street,and apt.or suite no.) Requester's name and address(optional) •� c Q. City,state,and 2IP code en List account numbers]here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid social security number backup withholding. For individuals,this is your social security number(SSN).However.for a resident 11414111 alien.,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities, it is your employer identification number(EIN).if you do not have a number,see How to get a TIN on page 3. or Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer identification number to enter. t I I I Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup withholding because: (a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S.person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions.item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN.(See the instructions on page 4.) Sign Signature of Here u.s.person► Date ► City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: Our terms are Net 30. 20150326CityCouncilPacket Page 98 of 215 20150320/jrl Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non- immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public My Commission Expires: Note: O.C.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150326CityCouncilPacket Page 99 of 215 20150320/01 `CURVE RADIUS DELTA LENGTH TANGENT BEARING CHORD C1 10.32' 86'38'36" 15.61' , 9.73' I N 09'24'23" E 14.16' NOTE: ACCORDING TO `FIRM' 13051CO213 & 214F DATED GRID NORTH 9/26/2008 THIS SITE IS IN A `VE-15' FLOOD ZONE. 1�`�' Lq� P�Q� ��pN N�\NC- 0 '�P�N ,'• N / r' Q CD - '�i �1N c'' a DECK �` BLOC co j Ei • p�c ./ z s �,p.9-'0.4 _ /!N ORTH BEACH/ DECK U f/l GRILL + �' 1 10,863 sq.ft. 10' /i �,,' R r �L c�N PR�k r 0.25 acres 1 /, /' / / ' ■kk toff: 00.0104110,14111.. X TYBEE ISLAND MARINE `rte. / N�" r �+s_ SCIENCE CENTER _ :' C1 , .5b cob`' e `.L LEASED AREA , -_- 0 s FLOOD ZONE LINE 24.56' 1 N-05'35'00" ‘1!f I : i i I Jg . I G\ 14.36' i ,,tr I � N 54'33'56" E 1 ! i THIS SKETCH WAS PREPARED FOR THE EXCLUSIVE USE C'', I I OF THE ENTITY NAMED HEREON. THIS SKETCH IS NOT I , 1 " SUITABLE FOR THE TRANSFER OF REAL PROPERTY OR RECORDING IN THE CHATHAM COUNTY COURT HOUSE. NOTE: THE D.N.R. SHORE PROTECTION LINE WAS DELINEATED BY DEB BARREIRO OF THE D.N.R. ON AUGUST 15, 2012 AND REAFFIRMED IN JANUARY OF 2015. SKETCH SHOWING LOCATION OF PROPOSED 0.25 ACRES LEASED AREA ADJACENT TO THE NORTH BEACH GRILL IN FORT SCREVEN WARD, CITY OF TYBEE ISLAND, CHATHAM COUNTY, GEORGIA. FOR: CITY OF TYBEE ISLAND e. a - , 4 DATE: FEBRUARY 5, 2015 it 4-Atie V SCALE: 1"= 4C' Aks+ 5 "ROA 0' 40' 80' t BERT BARRETT, JR. LAND SURVEYING, P.C. BARB 145 RUNNER ROAD SAVANNAH, �7GA.1 31410 (912) 82 1 15035 CityCounciIPacket Page 100 of 215 PROJECT\01350-G 2-5-15 2d1503 irIprn EST Jan LeViner From: Melissa Freeman Sent: Thursday, March 19, 2015 10:26 AM To: Diane Schleicher Subject: FW: Addendum to ITB 2015-663 Neessa From: Melissa Freeman Sent: Wednesday, March 18, 2015 2:27 PM To: Melissa Freeman Subject: Addendum to ITB 2015-663 Addendum #1 The City of Tybee amends ITB 2015-663 so as to correct an error and provide for a new bid opening date. The bid will be awarded as follows: METHOD OF AWARD: Contracts shall be awarded to the highest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Invitation to Bid. BIDS ARE TO BE RETURNED NO LATER THAN: MARCH 20, 2015 AT 10:00AM BIDS WILL BE OPENED ON MARCH 20, 2015 AT 11:00AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. 1 20150326CityCouncilPacket Page 101 of 215 20150320/jrl Jan LeViner From: Parking on behalf of Pete Ryerson Sent: Wednesday, March 18, 2015 4:25 PM To: Diane Schleicher Cc: Pete Ryerson Subject: North Beach revenue Total North Beach (beach side lot) revenue for dates 5/23/2014 thru 9/1/2014: $145,715.00 Divide by 325 spaces= $448.00 per space Spaces in proposed amusement area: 17 17 x$448.00= $7616.00 revenue loss. Pete Ryerson Supervisor Parking Services City of Tybee Island 912-472-5102 1 20150326CityCouncilPacket Page 102 of 215 20150320/jrl QUOTATION SHEET 8 A. Description: (price per year to lease) $ 44 A 4 f 8 TOTAL BID: $ , Quotation Expiration date: A ,R,\L 2(2) \ Authorized Signature Asj #�. � �+ < r Quotation Expiration date: rl Z1 L Tl 4 5 Page 4 of 6 20150326CityCouncilPacket Page 103 of 215 20150320/01 QUOTATION SHEET A. Description: (price per year to lease) $ I 5) 61 04 811195c' ph ,Aba_ 4.ydi Ac2- sbz *"[JA4,- 140-k a-es, }join" 0.,Ami2A p7444 4 *1- ;44'Va4 5„o/c:a .dift4di 4e43104./A out #1.0 n962-k th- " t Oft TOTAL BID: $ oc2a 00 ot/ 301 ra �� � Quotation Expiration date: N1 y+/4 / 015 Authorized Signature (,) 01 Q24-9Ylk ) + Quotation Expiration date: fj ' '�� Pa€c 4 of 6 20150326CityCouncilPacket Page 104 of 215 .J et 20150320/jrl f _ 912-272-8489 Brent Palmer/Oceanus 806-603-4359 Slides Tybee, LLC P B x 1834, Tybee Island.Ga � t Pa1meragmail.m Project Proposal: Ppt,pared for: City oar Tybee island Prepared by: Brent Palmer/Oceanus Slides, LLC/ Waterline Slides, LLC to be formed March 18, 2015 North Beach RFP, Bid # 2015-663: See attached bid proposal and documentation ($1,250 per month/ $15,000 a year, no land improvement costs to the City of Tybee Island) Oceanus Slides, LLC/Waterline Slides, LLC/James Brent Palmer: Oceanus Slides, LLC is a current standing corporation in the state of Georgia in which I (James Brent Palmer) am the sole owner of (See at- tached Exhibit "B"). I will be setting up Waterline Slides, LLC if I were to receive the bid for operations on the site to keep each location that I operate separate from each other. 20150326CityCouncilPacket Page 105 of 215 20150320/y1 912-272-8489 Brent Palmer/Oceanus 8s� 43 9 PO Slides 1 ybeey L..� 328 x 1834, Tybee Island,Ga entPalmezgknaail._ 1 com Insurance: See attached Exhibit "A", this is a sample policy from past operations, $2,000,000 General Aggregate. I will obtain insurance if I were to re- ceive the bid for operations on the site. City of Tybee Island will be named as an additional insured. Insurance companies for this amusement do not issue insurance without a lease contract from the owner of the property. It usually takes 5-7 days to make insurance binding once the insurance companies receives a copy of a !ease. We will be happy to do individual liability waivers, but the insurance is a blanket policy that coves all participants and does not require waivers. There will be safety and risk signs on the slide as well as on the pricing sign. 'Water/Sewer/Power to the site: I have met with a plumber (Chris Solomon) and the cost to get water and sewer to the site is $4,500. I will be paying for these improve- ments myself at no cost to the City of Tybee Island. I have spoken with Georgia Power and it will not be a problem to get power directly to the site with (2) 110 outlet plugs. I will cover all this cost also. We will have a small, quiet Honda generator for backup power if needed. Space to be used/Saved Parking Spaces: 20150326CityCouncilPacket Page 106 of 215 20150320/jrl 912-272-8489 Brent Palmer/Oceanus 866-603-4359 Slides Tybee, LLC P.O.Box 1834, Tybee Island,Goa BrentPalrner@gmatl.-COM (See attached Exhibit "C") Of the 22 marked spaces, my proposal will only take up 8 of these spaces while leaving the rest for parking (14 spaces) as it is now. I have measured and tested and there is ample room for a full size SUV to park and back up with the remaining spa- ces that I would not be using in my proposal. Temporary Fencing/Sand and Rubber Matting: We would be placing white picket temporary fencing around the site for safety and crowd control (See Exhibit "C"). I would also like to bring in sand around the slide structure for participants to walk on. This will be inside the temporary fencing area. Overview of Bid Proposal: I would like to operate a Hippo Water Slide on the proposed property to the north of North Beach Grill. This will be great for Tybee and everyone involved and an attraction for beach goers and families on a daily basis. Dimensions and specifications for the slide can be viewed at www.freestyleslides.com (Hippo, 4200 pounds, See at- tached brochure). It is 171 ft long x 35ft high x 47ft wide at the widest part. The slide is removable and is not a permanent structure. It will be blown up everyday and deflated every night. These slides are safe, fun, and a great way for a family to spend a day on Tybee. We will be offering daily passes, week passes, and season passes as well as 20150326CityCouncilPacket Page 107 of 215 20150320/jrl 912-272 8489 Br nt e Palmer/Oceanus $�8D � Slides Tybee, LLC 170 Box 1834, Tybee Island,Ga. ° BrentPalmerr tgmatl__ 31328 corn i single and double slides. We would like to host summer camps, birthdays, charity fundraiser's and city fundraiser's throughout the season. On a busy day, water consumption is only 400 gallons (the average daily consumption of a family of 4 household) at the most which limits minor, if any water run off. There is not continuous flow- ing water and the slide is only sprayed when riders are riding. The best way to describe the experience is as the biggest slip n slide that you have ever been on without continuous flow water of a normal permanent slide.The slide is run off 2 electric blowers that are quiet and use no more energy that a normal household refrigerator. Go< ls: The Goal is to provide an attraction for the guests, locals, and tourists alike that visit and live on Tybee Island. We would like to operate as year round as possible, weather permitting. Mid-March through Labor day 7 days a week 10-7, weather permitting. Labor Day-Mid March, we will operate Friday through Sunday, weather permitting. In the colder months, I can operate the slide dry and participants ride on mats at a lower charge rate. As you know, Tybee is fairly busy on the weekends year round if the weather is decent. The operation will be ran safe and professionally with courtesy to all surrounding neighbors 20150326CityCouncilPacket Page 108 of 215 20150320/jrl 912-272-8489 888-803-4389 Brent Palmer/Oceanus Slides Tybee, LLC 3 Sx 1834, Tybee Island,Ga ©reentPalmer@gmatl,- and businesses of the property. I will be working on a daily basis with operations. References: 1. Clyde Smith (GM Bilmar Beach Resort, Treasure Island, F] 727-3d-- 4118 2. Stephen Phillips (Owner, Freestyle Slides) 727-643-3042 3. Nan Volt (Director of Parks ar d [ ecreai'ion, City of Fernandina Beach) 904-310-3357 Solution: I look forward to possibly leasing the space north of North Beach Grill from the City of Tybee Island and will be happy to meet with anyone that has questions or concerns. We look forward to opening the new slide attraction by May 1, 2015 or sooner if possible. I appreciate your tome and I can be reached anytime at 912-272-84: • or brentPalmer@gmail.com, Thank You. 20150326CityCouncilPacket Page 109 of 215 20150320/y1 yL5ThonvA24 ogrom-o-,--L6e ' //AInsured by The CIA 44-41""t THE . Cowie insurance Agency 5/20/2014 Attn: Brent Palmer Re: Insurance Quotation for Ocean Us Slide LLC Dear Brent Cossio Insurance Agency would like to provide our insurance services for your business. We pride ourselves in our customer service and ability to provide coverage that other agencies cannot. We always try to find solutions instead of saying we cannot. This is a standard policy that runs for 12 months. General Liability Total premium for the General Liability, including all taxes and fees i -This is quoted through AIX Specialty Insurance Company to the following limits: LIMITS Each Occurrence $1,000,000 General Aggregate $2,000,000 Products and Completed Operations Aggregate Included in General Aggergate Personal and Advertising Injury $1,000,000 Damages to Premises Rented to You $100,000 Medical Expenses Excluded Deductible $500 EXCLUSIONS Exclusion—Asbestos Exclusion—Injury to Voluntary Labor Exclusion— Lead Exclusion—Punitive and Exemplary Damage Exclusion—Coverage C—Medical Payment (For Use With CGL Policies) Exclusion—Limitation of Coverage to Designated Premises or Project Exclusion—Abuse or Molestation Exclusion—Employment—Related Practices Exclusion—Total Pollution Exclusion—Fungi or Bacteria Exclusion—Silica or Silica Related Dust Exclusion—Nuclear Energy Liability 107 Old Laurens Rd. Simpsonville, SC 29681 Phone: 864-688-0121 Fax: 864-688-0138 20150326CityCouncilPacket Page 110 of 215 20150320/jrl riAAA:er:A-t " 1 3/1W15,7:52 AM nib -414. •• jk Geor►IICCC/// Georia - •. _ �; Y• Secretary of State Corporataoas Drasoa 1 . Home Edit Account Log Out OCEANUS SLIDES, LLC Control Number: 11017991 Main Reports Officers Filing History Entity Info Entity Id 3886521 Key Indicators Model Type Limited Liability Company Locale Domestic Qualifier None Business Name OCEANUS SLIDES, LLC Registration Date 3/07/2011 Entity Status Active/Compliance Entity Status Date 3/16/2015 Foreign Name Date of Organization State Georgia Country Principal Office Address PRINCIPAL Linel P.O.Box 1834 Line2 City Tybee Island State Georgia Zip 31328 Agent Is non-commercial Registered Agent? Yes Name Gerber,Joel K. Address Linel 617 Stephenson Avenue,Suite 202 Line2 City Savannah State Georgia Zip 31405 Email htlps://cgov.sos.state.ga.us/BizEnti ty.aspx/ViewEntityData?enlityld 3886521 Page 1 of 2 20150326CityCouncilPacket Page 111 of 215 20150320/jrl /fiL r It x'41* .i "4 .1 =}�!: - ti _ , f i? (f ;1 . .._.7) '2°'? 42-``A2,== -C---e-i? 1>- ..Q •-= ‘cii.- ---. ___Iriiiiii: .... _ , _ _ ,.._ %Liii tP '�,7i`, )11110 \-6: -"Ill 7-4(),,,,,,8: 7,_,,,, ‘.,. : , „ ,.. s \\\\ e 44%A ,541: 4 1. t` ■ Sa gale 0.9 P , Alai Googleearth Beet 100 meters 30 20150326CityCouncilPacket Page 112 of 215 20150320/jrl City Council Agenda Item Request Council Meeting Date for Request: March 26, 2015 Item: To request the City Councils approval to allow the Finance Director and a staff member to travel out of town to Madison, Wisconsin to attend a seminar. Budget Line Item Number(if applicable): Education& Training— 100.1510.52.3700 - $3,695 available Education& Training- 100.1512.52.3700 - $1,941 available Explanation: The purpose of this agenda item is to request the City Council's permission to allow the Finance Director and a staff member to travel out of town to Madison, Wisconsin to attend seminar on"Developing and Implementing Effective Municipal Capital Improvement Plans. The seminar is from April 9— 10, 2015. Registration cost is $995 per person and hotel rates start at $120. Please see Attachment A, Seminar details. Paper Work: _X_Attached* Audio/Video Presentation** Submitted by: Angela Hudson Phone/Email: ahudson @cityoftybee.org Comments: Date given to Clerk of Council 20150326CityCouncilPacket Page 113 of 215 20150320/01 Developing and Implementing Effective 1,W;)ci Municipal Capital Improvement Plans April 9-10, 2015 in Madison,Wisconsin Learn How to Estimate ' ' Who Should Attend Earn Continuing Future Capital Needs Designed specifically for professionals Education Credits Investment in capital assets by any who operate in the municipal engineering I P P environment,this course will benefit: By participating in this course,you will municipality re represents a major part of its earn 12 Professional Development Hours fiscal program.Since these assets and the • • Planners (PDH)or 1.2 Continuing Education Units programs to build,repair,and replace them • Public works directors (CEU), extend over many years,the development of a long-term capital improvements plan is • City managers CM al finance officers Credit for Planners a particularly useful tool.By attending this • Municipal course,you will learn how to put together • Economic development professionals We have applied to have this course a workable Capital Improvements Plan • City and cc>un executives and staff approved for CM credit by the American Planning Association(APA).You may (CIP)that establishes a process providing structure and direction,but also flexibility contact us to confirm CM approval. Make Informed Financial Expert Instructors Planning Decisions You will learn from experts who have extensive experience from small,medium, This course will help you understand and large communities in putting together and implementing CIPs.Your instructors the various financing options for capital represent the perspectives of the city engineer,the budget official,and the consultant. projects and enable you to determine which They are knowledgeable,respected experts in the theory and practice of managing method would serve your community best. and financing municipal capital programs.They are also experienced presenters who Choosing the right financing option can communicate clearly and understand your needs. provide a significant cost saving. David Barber,PE,recently retired as director of public works for Peoria,Illinois, Find out: He has many years of experience in municipal engineering,working in fast-growing • What are the best financing options? communities as well as those dealing with severe financial constraints.lie has previously served as director of public works and city engineer for communities in Illinois and • What criteria should we use in choosing Ohio,including Evanston,Naperville,and Downers Grove in Illinois.He also has private a financing method? sector experience,serving as a principal engineer with MWII Global,Indianapolis, • What is an effective capital planning Indiana.Barber is a respected practitioner with extensive hands-on knowledge of process? facilities planning and capital budgeting.He is also an experienced instructor,especially in presenting engineering information to non-engineering audiences. Understand the Ralph B."Rusty"Schroedel Jr.,PE,DEE,is a senior consulting engineer from Capital Improvements Sheboygan,Wisconsin.He has been responsible for municipal wastewater projects Planning Process world-wide.In addition,he has extensive knowledge and experience with the preparation,interpretation,and resolution of issues for construction contract plans and Our experienced instructors will explain specifications on infrastructure projects nationally.Schroedel is an active member of the fundamental concepts and methods many professional organizations,having served as president of the Wisconsin Section of of the capital planning process from all the American Society of Civil Engineers. the key perspectives, Planners and finance officers will learn what the city engineers Dennis Yaccarino,budget and policy manager-senior,City of Milwaukee,in Wisconsin. and public works directors need and expect He has been part of the Budget and Management Division for nearly thirty years. (and vice versa), He works with the budget director and capital improvement analyst to set the capital improvements budget for the City of Milwaukee He also works with the city's deputy comptroller to project debt service needs.During his tenure,Milwaukee has been able to decrease the property tax funding for debt service over the last five years through careful planning of capital improvement financing while nearly doubling the amount spent on core infrastructure. nroll online tidy a=pd.oriyr.wisc.edulwebP741 tat Developing and Implementing Effective �' Municipal Capital Improvement Plans April 9-10,2015 in Madison,Wisconsin Course Outline Day 2 Scheduling Capital Projects Past Participants Say... Day 1 • Identifying resources Welcome • Deciding whether to do in-house or to "VERY WELL ORGANIZED IN Howard Rosen,PhD use consultants ALL ASPECTS,COURSE MATERIAL, • Establishing a reporting process LODGING,AND MEALS: Program Director • • Project tracking and coordination Brian Riblet,Assistant Public Works Director, Department of Engineering Professional Development Selection of Consultants City of Montgomery,Cincinnati,Ohio University of Wisconsin—Madison Developing Proper Bidding and Specifications "THIS WAS VERY MUCH WHAT How to Use an Effective Municipal Capital Selection of the Contractor(s) I HAD HOPED FOR—VERY BROAD Improvements Plan to: Contract Management AND DEEP INTO THE TOPIC.I DON'T • Establish an asset management program • Interpreting contract documents OFTEN FEEL THAT Pr{OFE S AND L • Match resources to program needs Maintaining Public Support and Involvement DEVELOPMENT COURSES AND • Facilitate development • Capital oversight board CONFERENCES ARE SO VALUABLE." • Link to master planning and master utility • Neighborhood organizations Melanie Mintz,CIP Manager, plans • Commissions and council committees City of LE Cerrito,California Getting Started • Public meetings and open houses • Understand the capital planning process • Effective presentations • Conduct inventory and condition Get Information on Panel Discussion:Perspectives of the City assessment of current projects Engineer/Director of Public Works;the Related Courses • Perform a needs analysis Consultant;and the Budget Official The University of Wisconsin—Madison How to Determine Which Projects to Include Setting priorities Department of Engineering Professional •• Determining project costs(and schedule) Development offers a wide range of courses • Generating interdepartmental support Course Schedule related to municipal engineering topics.We • Building public support offer such topics as: Registration and course will be held at courses on suc P Understanding the Capital Budget The Madison Concourse hotel • Construction inspection; • Definition and purpose One West Dayton Street • Attributes building inspection • Components Madison,WI • Fleet maintenance Establishing Effective Financial Policies Day 1 • Planning and zoning Policy-setting process • Snow and ice control • Participants in policy setting 7:45 a.m.to 8:10 a.m. Registration and • Purpose Continental Breakfast • Storm water management • Scope 8:10 a.m.to 4:30 p.m. Class • Transportation • Types • Budget Day 2 • Wastewater treatment; • Debt solid waste disposal Content 8:00 a.m.to 8:30 a.m. Continental Breakfast •• Implementation 8:30 a.m.to 4:00 p.m. Class • Water supply and storage For information on these courses,visit: Choosing the Method of Financing Capital Midmorning and midafternoon refreshment Projects epd.engr.wisc.edulinfrastructure breaks and noon lunch will be provided • Basic financing sources and options both days. • Factors influencing the selection of financing methodologies • Types of pay-as-you-go(P-A-Y-G)resources • Advantages and disadvantages of P••A-Y-G funding • Debt financing instruments • Advantages and disadvantages of debt financing • Standard uses of debt and P-A-Y-G resources Other Methodologies • Special districts and service areas • TIP • Grants • Contributions - Enroll one' ,day: epd.engr.wisc.edu/webP741 rout caby wvays..,•..••• ,.. ■ Phone: FQ Mad to: n fax: Internet °� �'-1 8611-442-4214 or ® epd.engr.wisc.edu{webP741 `l 800-462-0876 or The Pyle Center 608-262-1299(TAD 265-2370) Attn:Engineering Registration 608-265-3448 702 Langdon Street Madison,Wisconsin 53706 ' Course Information Additional Enrollees Name -_---- --- - - - ------ ❑ Please enroll me in Developing and Implementing Effective Title — ------.---- MunidpalCapitalImprovementPlans Email__ ------_ - - _.._-- -----..---- Course#P741 April 9-10,2015 in Madison,Wisconsin Fee:$995 ❑ I cannot attend at this time.Please send me information on future courses. Name_ ------ ------_ - -- _ ---- --.-.-.� Title_..--.._ - - _ - --- ---- - - - - - - E-mall----.---- ----^--_ _- .--- --- - Personat Information (Please print clearly-) Billing Information Name ^-- - ---- - - LI gill my company ❑ P.O.or check enclosed kmeatsan in U.S.fends move-Madesonl Q ❑ lie Ttle — ---�---- Ll VISA Company_-- _- ._ -- ------ - ---- Cardholder's Name__ ----- -- - -- ---- -°- Address -- - _-_ -----_—- -- Card No._--_- Expires- - City/State/Zip -- —.—.— -- — — —— —— — — — Li Nage cheek the box if you are a perm with a d+'sabilitg and desdre special Phone{_. - ...l - _ -.- -- - - __--Fax{. _l _-- .------•- llwlf# accoremelggens.A mime serve mweseatame will[Mad you.Requests \. wlR be kept iontderml. From mailer panek. E-mail ___, ---•..-_- - - --° --- --- Bring UW-Madison Take Advantage of General Information Expertise to Your Team Discounts Fee Covers Notebook,course materials, Organization! Multiple enrollees from the same break refreshments,lunches,and certificate. organization are eligible to receive a team Cancellation If you cannot attend please On site training can equip your employees discount.For information about this offer, notify us at least seven days prior to the in skill areas critical to your success. contact Howard Rosen at 608-262-4341 or course start,and we will refund your We can: email rosen @engr.wisc.edu, fee. Cancellations received after that date and no-shows are subject to a$150 • Assess training needs and design learning administrative fee.You may enroll a programs tailored to your situation Contact Us substitute at any time before the course . Deliver course content,customized for Call toll free 800-462-0876 and ask for starts. your needs,in person or online Program Director: Location and Accommodations • Empower your employees to quickly Howard Rosen,PhD This course will be held at The Madison translate practical knowledge into rosen@engr,wisc.edu Concourse Hotel,One West Dayton productive work program Associate: Street,Madison,WI.Phone messages: trW-Madison can help you meet your Debbie Benell 608-257-6000.We have reserved a training goals!Contact Corporate Or email custsery @epd.engr.wisc.edu block of guest rooms(rates starting at Education Director Carl Vieth $120,including shuttle)at The Madison (608-263-7424 or vieth@wisc.edu) Concourse Hotel and Governor's Club. to discuss your opportunities. Reserve a room online at epd.engr.wisc. Or see epd.engr.wisc.edufonsite. edullodgingP741 or call 800-356-8293 or 608-257-6000 and indicate that you will be attending this course under group code 399352.Room requests after March 17 will be subject to availability.Other fees and restrictions may apply. 20150326CityCouncilPacket Page 11215 City Council Agenda Item Request Council Meeting Date for Request: March 26, 2015 Item: To request the City Councils approval for an $11,211 budget amendment and a grade change that will result in a salary increase of$1,567 for the rest of the year. Budget Line Item Number(if applicable): See Attachment Explanation: The city is transferring the Facilities Coordinator position from the Public Works Department to the Finance Department and increasing the duties of the position; therefore, a grade change is necessary to compensate the employee for the additional duties. A grade change from Grade 8, Step C ($27,009) to a Grade 12, Step C ($32,830) is requested. The grade change shall increase the position's salary by$1,567 (salary, FICA& Medicare)through June 30, 2015. The grade change shall become effective, March 29, 2015. The additional salary&benefits cost will come from within Finance Department's current budget. The positions' Job Description change is included as Attachment A. Secondly, we are requesting that the City Council approve an$11,211 budget amendment\transfer from the Public Works Department-Administration Division to the Finance Department—Accounting Division. Please refer to Attachment B for the details of the amendment\transfer. Paper Work: X_Attached* Audio/Video Presentation** Submitted by: Angela Hudson Phone/Email: ahudson @cityoftybee.org Comments: Date given to Clerk of Council 20150326CityCouncilPacket Page 117 of 215 20150320/01 JOB TITLE: Facilities Coordinator\Accounting Clerk DEPARTMENT: Finance JOB SUMMARY: This position is primarily responsible for processing reservations for all recreational facilities and permits for beach use,banners,and filming. MAJOR DUTIES: FACILIATIES COORDINATOR Formatted:Font:Bold o Responsible for scheduling designated facilities for voting,confirming polling sites and dates of primary's and run-off's,with the Board of Elections;scheduling delivery and pick up of voting machines and delivering the final tally of votes(print out)to the Clerk of Council; • -- Formatted:Indent:Left: 0.5", No bullets or o Meet with general public wishing to use city facilities for private use or reserve space on the numbering beach for a private functions; • - - Formatted:Indent:Left: 0.5", No bullets or o Responsible for approving all banner permits numbering • - - Formatted:Indent:Left: 0.5", No bullets or o Processes reservations rental of building facilities and accept deposits and refunds for reserving numbering use of the city facilities; • - Formatted:List Paragraph,Line spacing: o Generate deposit refunds requests for all recreational facilities and beach use; single, No bullets or numbering,Tab stops: Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" • + 2.1"+ 4.6" o Maintain a group calendar use of the city hall auditorium and reserve use of the auditorium for Formatted:List Paragraph,Line spacing: employees; single, No bullets or numbering,Tab stops: Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" • 2.1"+ 4.6" o Ensure that facilities are properly set up for use by working with the Public Works Department Formatted:List Paragraph,Line spacing: • single, No bullets or numbering,Tab stops: o Ensure that all assets are accounted for in each facility before and after use by other parties; Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" + 2.1"+ 4.6" o Checks facilities after each event or use for cleanliness and damage including on weekends; Formatted:No bullets Paragraph,onumb numbering, spacing:asop g g single, No bullets or numbering,Tab stops: • Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" o Assess charges for any damages prior to processing deposit refund requests to the general public; + 2.1"+ 4.6" Formatted:List Paragraph,Line spacing: single, No bullets or numbering,Tab stops: o Coordinates the maintenance of recreations facilities and equipment to assure they are in Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" sufficient quality and condition + 2.1"+ 4.6" • Formatted:List Paragraph,Line spacing: Maintains accurate records of all facilities rental revenue and expenditures; single, No bullets or numbering,Tab stops: Not at 0.38"+ 0.56"+ 1.3"+ 1.5"+ 1.7" + 2.1"+ 4.6" o e Answers the telephone,takes messages,greets visitors,answers questions and provides 1.Formatted:Indent:Left: 0.25" information;receives,routes,or responds to complaints. Formatted:Indent:Left: 0.5", No bullets or numbering o Collects,sorts and distributes mail for City Hall. Formatted:Indent:Left: 0.25", No bullets or numbering o Processes reservations,payments and deposit refunds for all recreational facilities and permit:, Formatted:Bulleted+Level: 1+Aligned at: for beach use. 0.25"+Tab after: 0.5"+Indent at: 0.5" 20150326CityCouncilPacket Page 118 of 215 20150320/01 o Maintains accurate records of all revenue and expenditures. o Coordinates the maintenance of recreations facilities and equipment to assure they are in sufficient quality and condition. o Checks facilities after each event or use for cleanliness and damage. o Investigates complaints regarding recreational facilities. o Notifies the appropriate party if the facility is not cleaned properly or damaged. o Researches and prepares reports and the status of the recreational facilities to include include recommendations for changes to policies,fees,scheduling,rules,and regulations. o Works closely with Department staff and other departments to foster positive working rclationships,Relationships provide positive customer assistance to all external customers. • - - (Formatted:Indent:Left: 0" o Prepare minutes for monthly infrastructure meetings;maintain minute on website infrastructure committee by uploading Infrastructure agendas,approved minutes and any exhibits associated with the meeting. Formatted:Indent:Left: 0.5", No bullets or g numbering Formatted:Bulleted+Level:1+Aligned at: o Notarize documents for the public as needed. 0.25"+Indent at: 0.5" IFormatted:Indent:Left: 0" o Attends various meetings as required. Formatted:Indent:Left: 0.13",Bulleted+ • Level:1+Aligned at: 0.25"+Tab after: 0.5" ACCOUNTING FUNCTIONS +Indent at: 0.5",Tab stops: 0.38",List tab +Not at 0.5" Accounts Receivable Formatted:Indent:Left: 0.38",Tab stops: Not at 0.38" o Daily assist the Accounts Receivable Clerk with cash collections and the general ledger posting of • Formatted:Indent:Left: 0.13",Bulleted+ from water&sewer,sanitation occupation license,alcohol beverage tax,parking tickets,parking Level:1+Aligned at: 0.25"+Tab after: 0.5" decals,franchise fees,property taxes;building permit,fees,etc. (with the exception of facility +Indent at: 0.5",Tab stops: 0.38",List tab +Not at 0.5" rental fees); Formatted:Indent:Left: 0.38",Tab stops: • Not at 0.38" o When performing the Accounts Receivable Clerk's duties while the clerk in on leave for the day, • Formatted:Indent:Left: 0.13 Bulleted+ balance the cash collection report to the cash collected and then prepare cash receipts deposits; Level:1+Aligned at: 0.25"+Tab after: 0.5" • +Indent at: 0.5",Tab stops: 0.38",List tab o Review hotel-motel tax forms remitted with payment for accuracy;and calculate any penalties and • +Not at 0.5" interest owed and prepare invoice and send to business owner; Formatted:Indent:Left: 0.38", No bullets or numbering o Review 3%liquor by the drink forms remitted with payment for accuracy;and calculate any Formatted:Indent:Left: 0.38",Tab stops: q Y P Ym Y� Y Not at 0.38" penalties and interest owed and prepare invoice and send to business owner; Formatted:Indent:Left: 0.13",Bulleted+ • Level:1+Aligned at: 0.25"+Tab after: 0.5" o Answers the telephone,takes messages,greets visitors,answers questions and provides +Indent at: 0.5",Tab stops: 0.38",List tab +Not at 0.5" 20150326CityCouncilPacket Page 119 of 215 20150320/01 information;receives,routes,or responds to complaints. o Process daily cash receipt reports from the police department,municipal court and campground • - - [Formatted:Tab stops:Not at 0.5" and deposit money; • - - - Formatted:List Paragraph,Line spacing: o Accounts Payable single, No bullets or numbering,Tab stops: Not at 0.5"+ 0.56"+ 1.3"+ 1.5"+ 1.7"+ • 2.1"+ 4.6" o Assist with back up of accounts payable functions in the absences of the Accounts Payable Clerk;• Formatted:Tab stops:Not at 0.5" Formatted:Indent:Left: 0.38",Tab stops: o Must insure that all vendors have a W-9 on file and contractors who work for the City have Not at 0.38" workers compensation and/or liability documentation on file. Formatted:Indent:Left: 0.13",Bulleted+ Level:1+Aligned at: 0.25"+Tab after: 0.5" +Indent at: 0.5",Tab stops: 0.38",List tab o Verifies that expenditures follow the policies of the City for purchasing and travel and +Not at 0.5" ensures that expenditures are recorded against the appropriate accounts and follow GAAP Formatted:Indent:Left: 0.5", No bullets or guidelines. numbering o Manages the city's property liability insurance claims o Performs weekly cash analysis of checking account balance. o Works closely with the City Departments/employees to ensure items are received as ordered, invoices match purchase orders and packing slips prior to issuance of payments. o Manages the city's property liability insurance claims. o Reviews and audits telephone, electric and gas billing for errors and allocates charges among the benefiting departments. o Processes payables from original source documents, provides backup detail for all monies disbursed. Inputs all required data from completed documentation to produce accurate check for payment of services and supplies. o Maintains source document files, data records and reports for the year end audit; to include invoices paid, requisitions, purchase orders, and packing slips received from department heads. o • Formatted:Indent:Left: 0.13",Bulleted+ • Level:1+Aligned at: 0.25"+Tab after: 0.5" +Indent at: 0.5",Tab stops: 0.38",List tab o Performs duties in support of the Finance Department +Not at 0.5" Formatted:Indent:Left: 0.38",Tab stops: o e Performs other related duties as assigned. Not at 0.38" Formatted:Bulleted+Level:1+Aligned at: 0.25"+Tab after: 0.5"+Indent at: 0.5" 20150326CityCouncilPacket Page 120 of 215 20150320/01 KNOWLEDGE REQUIRED BY THE POSITION: 0 o Comprehensive knowledge of the terminology used within the department. o Ability to communicate effectively with supervisors and other staff members. o Ability to use independent judgment in routine and non-routine situations. o Ability to do mathematical calculations as required by the position and to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. o Ability to plan,organize and/or prioritize daily assignments and work activities.Is able to comprehend and apply regulations and procedures of the department. o Knowledge of reports such as daily account balance reports,balance sheets,and procedures and methods as required in the performance of duties. o Knowledge of GAAP,government computerized financial management system,and relevant federal,state and local laws,ordinances. o Skill in the using software packages;and requires skills in using computers,fax machines, typewriters,and other office equipment. o—Knowledge of modern office practices and procedures. - - Formatted:Bulleted+Level:1+Aligned at: 0.25"+Indent at: 0.5" o e Knowledge of the operations and functions of city government,and department:,. • - - Formatted:Bulleted+Level:1+Aligned at: 0.25"+Indent at: 0.5" o Knowledge of city and department policies and procedures. • - - Formatted:Bulleted+Level:1+Aligned at: 0.25"+Indent at: 0.5" e-Knowledge of basic accounting and mathematics. e-Knowledge of correct grammar and usage. o e-Skill in compiling data and preparing reports. • - - -•Formatted:Bulleted+Level: 1+Aligned at: 0"+Indent at: 0.25" .. D .., Formatted:Underline Formatted:Underline e-Skill in planning and organizing work independently. 20150326CityCouncilPacket Page 121 of 215 20150320/01 o Skill in establishing and maintaining files and records. o Must adhere to the hours of City Hall operations except when needed to check a facility or event during weekend or with other approval. o Skill in operating a computer,typewriter,calculator,copier,and facsimile machine. o Skill in customer interaction and relationaand relations. o Skill in oral and written communication. SUPERVISORY CONTROLS: The Finance Director assigns work in terms of general instructions. The completed work is monitored for compliance with procedures and accuracy by the Finance Director. GUIDELINES: Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application. COMPLEXITY: The work consists of related administrative and clerical duties. The variety of duties performed contributes to the complexity of the work. SCOPE AND EFFECT: The purpose of this position is to process reservations for all recreational facilities and permits for beach use,banners and filming. Successful performance in this position facilitates department operations and affects the image of the city. PERSONAL CONTACTS: Contacts are typically with other city employees,vendors,co-workers,and the general public. PURPOSE OF CONTACTS: Contacts are typically to give and exchange information,resolve problems,and provide services. PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table,standing,or stooping. The employee occasionally lifts light objects. WORK ENVIRONMENT: The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None. Facilities Coordinator,Finance Director Page 3 20150326CityCouncilPacket Page 122 of 215 20150320/01 MINIMUM QUALIFICATIONS o Must have high school diploma or GED along with five years' experience in accounts payable, accounts receivable or other accounting or related experience required;or any equivalent combination of education,training,and experience which provides the requisite knowledge, skills,and abilities for this position. o Must be proficient in using Microsoft Word,Microsoft Excel,Microsoft Outlook and other office equipment. Capable of using financial management software.Ability to read,write and perform mathematical calculations. o Must possess a valid driver's license;and REMOVE THIS ITEMS BELOW p Ability to read,write and perform mathematical calculations at a level commonly associated Formatted:Highlight J with the completion of high school or equivalent. o Sufficient experience to understand the basic principles relevant to the major duties of the position,usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. 20150326CityCouncilPacket Page 123 of 215 20150320/01 CITY COUNCIL AGENDA ATTACHMENT B 03/26/15 GENERAL FUND BUDGET AMENDMENT FOR POSITION TRANSFER AND GRADE CHANGE LINE ITEM INCREASES EXPENDITURES Budget Budget Department Account Description Account Number Current Budget (Expenditures) Balance Increase Decrease Balance Finance-Accounting Salaries&Wages 100.1512.51.1100 62,402.00 (29,049.36) 33,352.64 7,523 0.00 40,876 Finance-Accounting Overtime 100.1512.51.1300 1,000.00 (657.45) 342.55 1,000 0.00 1,343 Finance-Accounting Employee Benefits 100.1512.51.1400 0.00 0.00 300 0.00 300 Finance-Accounting Health Insurance Benefits 100.1512.51.2100 15,542.00 (8,402.54) 7,139.46 194 0.00 7,333 Finance-Accounting Social security 100.1512.51.2200 3,789.00 (1,723.24) 2,065.76 485 0.00 2,551 Finance-Accounting Medicare Contribution 100.1512.51.2300 887.00 (403.00) 484.00 80 0.00 564 Finance-Accounting Retirement Contribution 100.1512.51.2400 8,342.00 (5,902.74) 2,439.26 1,129 0.00 3,568 Finance-Accounting Workers Compensation 100.1512.51.2700 233.00 (170.04) 62.96 500 0.00 563 Finance-Accounting 0.00 0.00 0.00 0 Finance-Accounting 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0.00 TOTAL GENERAL FUND EXPENDITURE BUDGET INCREASES: 11,211 0.00 LINE ITEM DECREASES EXPENDITURES Budget Budget Department Account Description Account Number Current Budget (Expenditures) Balance Increase Decrease Balance Public Works Adminstration Salaries&Wages 100.4210.51.1100 679,592.00 (460,777.15) 218,814.85 (7,523) 211,291.85 Public Works Adminstration Overtime 100.4210.51.1300 25,000.00 (15,501.16) 9,498.84 (1,000) 8,498.84 Public Works Adminstration Employee Benefits 100.4210.51.1400 10,050.00 (9,600.00) 450.00 (300) 150.00 Public Works Adminstration Health Insurance Benefits 100.4210.51.2100 147,839.00 (113,115.32) 34,723.68 (194) 34,529.68 Public Works Adminstration Social security 100.4210.51.2200 43,274.00 (28,319.60) 14,954.40 (485) 14,469.40 Public Works Adminstration Medicare Contribution 100.4210.51.2300 10,121.00 (6,623.24) 3,497.76 (80) 3,418.02 Public Works Adminstration Retirement Contribution 100.4210.51.2400 87,830.00 (57,006.64) 30,823.36 (1,129) 29,694.36 Public Works Adminstration Workers Compensation 100.4210.51.2700 60,830.00 (35,055.36) 25,774.64 (500.00) 25,274.64 0.00 0.00 0.00 0.00 0.00 J 0.00 0.00 0.00 0.00 0.00 TOTAL GENERAL FUND EXPENDITURE BUDGET DECREASES: 0.00 (11,211) GRAND TOTAL NET GENERAL FUND EXPENDITURE BUDGET AMENDMENT 0 CURRENT GENERAL FUND BUDGET: 10,922,308 GRAND TOTAL GENERAL FUND AMENDED BUDGET BALANCE: 10,922,308 =Lines highlighted in blue are capital project line items 20150326CityCouncilPacket Page 124 of 215 20150320/01 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: GEFA Deep Well Project: Updated Well Protection Permit Requested Letter from City of Tybee Island. Infrastructure Committee recommended to city council 3-0. Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ileviner(a cityoftvbee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: 20150326CityCouncilPacket Page 125 of 215 20150320/01 J E C,a=a ` — t.Fit t. 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WU\ G � =4 d '� . „75 ` `. i Q�w<NZO 3 w i8 P!W b 4e° I'm °G r. i=LLN°. \ 1 r F T,5 e�<wFY ,5P set =€gig°,, > n gE°,an �' \ \ r �2K¢ w; $ m :° 3" 144-ry is ��y F" 2 `.' ymR g F ()` , 2 r.g° �wi°off' ` i-ogHsv g§ -V0 0g4 '> �g °�o < <//fi-., /S\'\ C`, t aY>�^ _ `� ..ii 6-H=M V4- P Eit. n owl% ie 1142 � `/, -�\ \ i z 5 `a g051< _ 6pY'g� gGG3 * y E a�11g € ag /i $ R 0 4 ,5€,F a t x€fig g `tu Z m.a <P \ \ �'. 1 ° S s'k'i 5 : G -§ g. ›5 4° fff -\.— \ \ —. , zdn,.,4w,nm�.< o ez<8, ,,..=� a.g _,_ ,�,T,‘„8 ak`sg a= �� eaWs� 20150326CityCouncilPacket Page 127 of 215 20150320/01 Exhibit 3 Written Response to the State Of Georgia Minimum Standards for Public Water Systems,Section 5.3.2 Well Siting Requirements GEFA—Test of Deep Aquifer Production for Abatement of Saltwater Intrusion, Cretaceous Aquifer Well Tybee Island, Georgia Section 5.3.2 Wells Shall Be Located: a. generally at the highest point, and as far removed, and in a direction opposite to the ground water flow know or probable source of contamination: Response:Meets Standard: The proposed site for the Tybee Island Cretaceous aquifer well will vary in elevation from 12 to 15 feet above mean sea level and the well casing will extend 2 to 3 feet above ground surface,putting it 3 to 5 feet above the 100 year flood elevation. b. not less than fifty(50)feet from a septic tank: Response:Meets Standard: The entire area around the Cretaceous well site is on a public sewer system, therefore there are no known septic tanks within 50 feet of the site. c. not less than one hundred (100)feet away from a septic tank absorption field: Response: T Meets Standard: The entire area around the Cretaceous well site is on a public sewer system, therefore there are no known absorption fields within 100 feet of the site. d. not less than ten (10)feet away from a sewer: Response:Meets Standard: There are no known sewer lines within 10 feet of the proposed well head location. e. not less than one thousand (1,000)feet away from a solid waste disposal site and not in a direction where ground water flow from the site may be intercepted by the well: Response:Exception Sought: Tybee Island is a barrier Island therefore there are no permitted solid waste disposal facilities on the island. However, we have been told there is an area approximately 300 feet by 175 feet in size where construction debris may have been buried. This area is approximately 500 feet from the proposed well head location and within 150 feet from Tybee Islands Floridan well. f. as far removed as possible from all open abandoned wells: Response:Meets Standard: There are no known open abandoned wells nears the site. g. not in areas of sink holes: Response: Meets Standard: There are no known sink holes near the site. h. not in the flood plain area, unless adequate protection is provided to prevent submergence of the well casing, pumps and appurtenances: Response:Meets Standard: The proposed site for the Tybee Island Cretaceous aquifer well will vary in elevation from 12 to 15 feet above mean sea level and the well casing will extend 2 to 3 feet above ground surface, putting it 3 to 5 feet above the 100 year flood elevation. 20150326CityCouncilPacket Page 128 of 215 20150320/jrl i. not less than 100 feet from surface waters: Response: Meets Standard: There are no surface waters within 100 feet of the proposed well location. j. not less than 100 feet from building, mobile homes, permanent structures, animal houses or lots, or cultivated areas to which chemicals are applied: Response: Exception Sought: There are no animal houses or cultivated fields within 100 feet of the proposed site. One of the City of Tybee Island Public Works Department buildings is within 100 feet from the proposed well head and the site is adjacent to the City of Tybee Island's River's End RV Park. Therefore, RV could be parked closer than 100 feet from the proposed well head location. The RV Park also has permanent trailers that are within 100 feet of the proposed well head location. In the future should the City of Tybee Island decided to use the Cretaceous aquifer well as a water supply the new water treatment plant building will be within 20 feet of the proposed well head location. k. not less the 100 feet from a chemical or petroleum fuel underground storage tank with secondary containment: Response: Meets Standard: There are no chemical or petroleum fuel underground storage tank within 100 feet of the proposed site. I. the Division may require greater separation distances or impose other protective measures when necessary to protect the well from any potential source of pollution, based upon:the hazard or health risk associated with the source of pollution;the proximity of the potential source to the well;the type of material,facility or circumstance that poses the source of pollution; hydrogeological features of the site of the source or potential source of pollution; hydrogeological features of the site which could affect the movement of contamination to the source water;the effect which well operation might have on the movement of the contamination; and,the feasibility of providing additional separation distances or protective measures: Response: Meets Standard: There proposed well will be approximately 3,800 feet(approx. %miles) vertical from ground surface in the Cretaceous aquifer, therefore the likely hood there is a contamination source nearby that could present a hazard is unlikely. m.the well, and the associated pumping and water treatment equipment shall be protect from unauthorized entry used by an enclosed shelter or enclosed by a fence. The water treatment equipment shall be enclosed in a waterproof shelter. Response: Meets Standard: The site will be fenced and all the future water treatment plant equipment will be housed in a building. 20150326CityCouncilPacket Page 129 of 215 20150320/jrl M � EFA LAD Nathan Deal GEORGIA ENVIRONMENTAL FINANCE AUTHORITY Kevin Clark Governor Executive Director ], 2015 Don Shellenberger Kirk Chase Georgia Environmental Protection Division 2 Martin Luther King Jr. Dr. Suite 1362 East Tower Atlanta, GA 30334 Re: Cretaceous Aquifer Well on Tybee Island—Wellhead Protection Application and Certain Minimum Standards for Public Water Systems Dear Mr. Shellenberger and Mr. Chase: As we have previously discussed, the Georgia Environmental Finance Authority ("GEFA") plans to conduct a demonstration project with the City of Tybee Island that would explore the feasibility of using the Cretaceous aquifer for water supply ("Coastal Deep Well Project"). GEFA's plans for the Coastal Deep Well Project are limited to the drilling and short-term testing of a Cretaceous aquifer well on Tybee Island, Georgia. The Coastal Deep Well Project is located at the City of Tybee Island's ("Tybee") Public Works Department property (see Exhibit 1), but GEFA has an easement interest in the property where the wellhead will be located (see Exhibit 2). Although Tybee is listed as the owner of the municipal drinking water system in the wellhead protection application, GEFA will own the Coastal Deep Well Project itself. GEFA will hire contractors for the design, construction and testing of the Coastal Deep Well Project. Water from testing will be discharged into the Savannah River and not into Tybee's drinking water system. Based on the results of this testing, GEFA will prepare a report analyzing the feasibility of using the Cretaceous aquifer for water supply on a long-term basis. This information is GEFA's primary purpose in conducting the Current Deep Well Project. After analyzing this information, it is anticipated that Tybee will lease the Cretaceous aquifer well from GEFA, and then develop whatever additional water treatment and infrastructure may be necessary to use the well for water supply ("Future Water Supply Project"). Our expectation is that Tybee will not be making the decision to pursue and permit the Future Water Supply Project until after testing and analysis of the Cretaceous aquifer water supply, which is to be conducted through the 2016. Given that the Coastal Deep Well Project will not involve the supply of drinking water, GEFA does not plan to apply for a drinking water permit, which would include the submission of a wellhead protection application. However, GEFA wants to preserve the ability of Tybee to pursue the Future Water Treatment Plant Project if it chooses to do so based on the results of GEFA's testing and analysis. To achieve this goal, GEFA and Tybee are requesting that the Georgia Environmental Protection Division ("EPD") review, comment and approve a Wellhead Protection Application as well as some requested exceptions to the Minimum Standards for Public Water Systems. Also, even though Tybee will have no legal right to use the 20150326CityCouncilPacket Page 130 of 215 20150320/jrl Cretaceous aquifer well until it decides to lease it in the future, Tybee is requesting that EPD add this well to an updated Wellhead Protection Plan to ensure that no activities affect the potential to use the well as water supply between now and the date Tybee may choose to lease the well from GEFA. Please see the attached letter from Tybee supporting the requests outlined below. Specifically, GEFA and Tybee are requesting the following: 1. Tybee is submitting the attached wellhead protection application for your review and approval. Please let us know if have any questions or comments and whether a site visit would be helpful. Once we've addressed your questions and comments, we would like a letter addressed to Tybee (a) specifying that the Cretaceous aquifer well satisfies the wellhead protection requirements and (b) authorizing Tybee to submit the letter at a later date to EPD to satisfy the wellhead protection requirements associated with a drinking water permit for the Future Water Treatment Plant Project. 2. We have reviewed the standards in Section 5.3.2 of the Minimum Standards for Public Water Systems, May 2000, and we have attached a summary either describing how this well meets the standards or where we are requesting an exception (see Exhibit 3). Again, please let us know if you have any questions or comments and whether a site visit would be helpful. Once we've addressed your questions and comments, we would like a letter addressed to Tybee (a) specifying that EPD is willing to grant an exception for the standard in Section 5.3.2(e) and (j), (b) confirming that the Cretaceous aquifer well otherwise meets the Minimum Standards for Public Water Systems and (c) acknowledging that Tybee will be relying on this letter if it chooses to pursue the Future Water Treatment Plant Project. 3. To ensure that activities of Tybee and others between now and the date that Tybee may choose to lease the Cretaceous aquifer well from GEFA, Tybee is requesting that after EPD provides the two letters outlined above that EPD work with Tybee to update its Wellhead Protection Plan. While communities do not typically include wells owned by third parties in their Wellhead Protection Plans, we believe this action is prudent to ensure that Tybee preserves its ability to use the Cretaceous aquifer well in the future for water supply should it choose to do so. The enclosed Wellhead Protection Application and summary re: Minimum Standards provide additional information, maps, diagrams and details that will be useful in your review, but please feel free to reach out to Andrew Morris at 404-584-1055. He is the Senior Program Manager at GEFA for the Current Deep Well Project, and he would be happy to assist you. Sincerely, Russ Pennington, P.E. Director of the Governor's Water Supply Program KC:am 20150326CityCouncilPacket Page 131 of 215 20150320/jrl Enclosures cc: Mary Walker, COO, EPD Jac Cap, Chief, Watershed Protection Branch Kevin Clark, Executive Director, GEFA Linda MacGregor, Water Resources Director, GEFA Andrew D. Morris, Senior Program Manager, GEFA Wayne Murphy, Project Manager, CH2M Hill 20150326CityCouncilPacket Page 132 of 215 20150320/jrl WELLHEAD PROTECTION: NEW WELL/SPRING APPLICATION SHEET Georgia Department of Natural Resources Environmental Protection Division/Drinking Water Program FOR COMMUNITY-MUNICIPAL DRINKING WATER SYSTEMS ONLY This is a preliminary data check to expedite permitting of new drinking water sources for municipal-community systems.A separate application must be filed for each new well. System Name: Tybee Island Cretaceous Aquifer Well County: Chatham System ID. No. GA 0510005 System Permit No. TBD Proposed Well/Spring No. _104 Owner: City of Tybee Island Applicant: City of Tybee Island Address: P.O.Box 2749 Address: P.O.Box 2749 City/State/Zip: Tybee Island,Georgia 31328-2749 City/State/Zip: Tybee Island,Georgia 31328-2749 Phone No.: ( ) Phone No.: ( ) Well/Spring Address if applicable: Submit a map-mark the well location on a USGS 7 'h minute topographic map,a copy of a portion of a map is acceptable. Is the well site located within a 100 year flood plain zone as defined by FEMA? X yes no Ground Elevation 15 ft.MSL, Longitude: W 80°5'7.54"W Latitude: N 32°1'24.44"N PROPOSED WELL DESCRIPTION Provide a well construction diagram Proposed Drill Date: August 2015 Proposed Total Depth: 3,800 Proposed Pump Rate: 650 to 1,000 gpm During temporary aquifer Name and Georgia License#of proposed driller: To be determined based on bids pump test PROPOSED DRILLING METHOD(Indicate) PROPOSED WELL SCREEN/OPEN HOLE INTERVAL Rotary: X Percussion: Other: From: See Attached ft. To: ft. From: Figure 1 ft. To: ft. PROPOSED CASING INTERVAL PROPOSED GROUTING MATERL4L & INTERVAL From: See Attached ft. To: ft. Material: See Attached Figure 1 From•Figure 1 ft. To: ft. From: ft. To: ft. PROPOSED BACKFILL MATERIAL&INTERVAL Material: See Attached Figure 1 Please submit drillers logs from nearby wells if they From: ft. To: ft. are available. First Cretaceous aquifer well in Georgia PROPOSED WELLHEAD PROTECTION AREA CONTROL ZONE X 15 ft. radius from wellhead PROPOSED INNER-MANAGEMENT ZONE: (indicate one) Aquifer Type Wellhead Protection Area Key to Map Karst 500 ft. radius from the wellhead K Piedmont Fractured Crystalline Rock 250 ft. radius from the wellhead P Coastal Plain Unconfined 250 ft. radius from the wellhead C X Coastal Plain Confined(attach documentation) 100 ft. radius from the wellhead C All wells in the Coastal Plain will be considered unconfined unless shown to be otherwise. PROPOSED OUTER-MANAGEMENT ZONE: For the purpose of this application a proposed outer-management zone radius of one mile will be considered when identifying the potential pollution sources listed on the back side of this application. The final outer-management zone will be dependent upon well construction and the geology of the wellhead protection area.The final radius may range from 100 feet to several miles. 20150326CityCouncilPacket Page 133 of 215 20150320/jr1 DNR/EPD/DWP New Well Application Rev 10/2013 Page 1 of 2 POTENTIAL POLLUTION SOURCE INVENTORY WITHIN THE PROPOSED WELLHEAD PROTECTION AREA Indicate whether any of the following potential pollution sources are present. EPD will not permit the well/spring if any of the following are present within the inner management zone. yes no X commercial animal enclosures poultry enclosures or animal feedlots X underground storage tanks X non-domestic septic systems Further investigation will be necessary if any of the following lie within one mile of the proposed site. yes no yes no X domestic septic systems _ X commercial animal enclosures X municipal solid waste landfill _ X animal feedlots X industrial waste landfill _ X quarries/underground mines _ X construction waste landfill X underground storage tanks(unmonitored) X hazardous waste disposal — waste water treatment basins X facilities handling hazardous waste _ X non-domestic septic systems X agricultural waste impoundments _ X underground injection wells X land application of waste water/sludge PROPOSED ALTERNATE WATER SUPPLY Please provide a brief description of the alternative water supply to be used in the event this well must be shut down. This well not be used for water supply as it is intended to explore the technical,environmental and cost implications of installing and operating a deep well in the Cretaceous aquifer. The decision to use it for water supply will not be made until all the test data is collect and then only if Tybee Island decides to lease it from the State. Until then Tybee Island will continue to use its three Floridan wells to meet its water supply demands. Does this permit application affect or require another environmental permit or license or certification issued by the Georgia Environmental Protection Division? ❑No ©Yes(if Yes,please indicate below) ❑Air Quality ❑Asbestos n Dam Safety ©Drinking Water © Erosion/Sediment ❑Hazardous Waste ❑ Lead-based Paint ❑ Radioactive Material ❑ Scrap Tires ❑ Solid Waste ❑ Storm Water [' Underground ❑Underground © Wastewater © Water Withdrawal Injection Control Storage Tanks 1=Perhaps in the future Tybee Island may request a Drinking Water ▪ Well Drilling ❑ Other(specify): permit 2=A temporary NPDES permit is needed for the aquifer pump test I understand the Director of EPD is relying upon the accuracy of the information provided herein and in accordance with Section 9 of the Georgia Safe Drinking Water Act of 1977. I shall upon request of the Director or his representative,provide such additional information as may be necessary to complete final disposition of the application. I further understand it is unlawful for any person to own or operate a public water system, except in such a manner as to conform and comply with all rules, regulations, orders, and permits established under the provisions of the Georgia Safe Drinking Water Act of 1977 and applicable to the waters involved. Name of Owner of the Water System as it will appear on the permit(Individual,City,County,Company, etc.)Please Print Owner's or Authorized Agent's Signature: Title: For governmentally owned water systems(Cities,Counties,Authorities): To the best of my knowledge,the water system is in compliance with the Service Delivery Strategy(House Bill 489, 1997)for all counties in which its boundaries lie. Owner's or Authorized Agent's Signature: Date: SEND FORM TO: Don Shellenberger,Georgia Environmental Protection Division,Drinking Water Program,2 Martin Luther King Jr.Dr. SE,Suite 1362 East Tower,Atlanta,Georgia 30334. (404)463-3948. 20150326CityCouncilPacket Page 134 of 215 20150320/01 DNR/EPD/DWP New Well Application Rev 10/2013 Page 2 of 2 Modified From Pollard and Vorhis, 1980 Casing Diameter(inches) �_ y_ I 40 N N�to 0 c I 28-34 to CD 0 C rn GENERAL NOTES: F w o- u s e Geologic Aquifer >-(13 W C C co fn Formation System 1. THE INFORMATION PROVIDED HEREIN IS INTENDED TO AID DISCUSSION 12 I y WITH THE STATE ON THE WELL HEAD PROTECTION PERMIT REQUIREMENTS fn a)i FOR THIS PROJECT. (ft bls) ti l co w m 2. THE CRETACEOUS AQUIFER DEEP WELL IS CURRENTLY UNDER DESIGN SO 12 16 0_ ti WELL SCREEN INTERVALS,CASING INTERVALS,GROUTING MATERIAL,AND Pit Casing, Steel PM ///f.....iludifferentiated Aquifer BACKFILL MATERIAL INTERVALS WILL BE PROVIDED/UPDATED AS THE 40' DESIGN PROCEEDS. Miocene Hawthorn Formation Upper Confining Surface Casing, F� I U'd 3. THE NAME AND GEORGIA LICENSE NUMBER OF THE COMPANY AWARDED 170'—L Suwannee Lim estone THE CONTRACT WILL BE PROVIDED ONCE THE BIDS HAVE BEEN RECEIVED \ \ Steel AND THE NOTICE-TO-PROCEED HAS BEEN ISSUED. \ Upper 4. DTHIS FIGURE IS INTENDED FOR EPD WELL HEAD ISCUSSIONS/PERMITTING PURPOSES ONLY,AND SHALL NOT BE USED TO Ocala Limestone Floridan Aquifer SUPPORT ANY OTHER PURPOSE. Lyj i 500 Middle S \i. -a Confining Unit '\ s Grout LL Avon Park Formation ., Lower IN 1,000 Floridan Aquifer \� Intermediate Casing, s 1 200' — Steel '� Oldsmar Formation Lower Cedar Keys Formation Confining Unit \ 1,500 v Final Casing, Stainless Steel or Fiberglass \ Reinforced Plastic 2,000 Providence Sand \ hJ/varroan A Ripley Formation A2,C2&A3 Cusseta Sand Grout 1 a0,I.il I R Bluffton Formation C3,A4&C4 2,500 A5 y r \3 ,000 9, Austinian EutawPalmation 5 C - - 3,000— i a 2 Screen, Stainless Steel A6 `[ Eaglefordian D Gravel Pack w • Tuscaloosa Formation Woodinian E Cry____; Blank Casing, 3,500 Stainless Steel Washita ? , A7 c Fredrid<shurgian 4,000_ `: ft bls=feet below land surface 4,000'— FIGURE 1 GEOPHYSICAL LOGS - CRETACEOUS AQUIFER DEEP WELL PROPOSED DEEP WELL CONSTRUCTION DIAGRAM CRETACEOUS AQUIFER DEEP WELL 20150326CityCouncilPacketNTS Page 135 of 215 NTS CH2WII--I I LL® 496604 FILENAME:Figure-1_496604.dgn PLOT DATE:2/20/2015 PLOT TIME: 6:38:46 AM //,:/,,/ 4./ // - r •/ i' N ..P.. •••• #8* 1 /• / ,f, <Adr:, "'''',", Ale"; ,,, 4cs ‘ ,,,IF/ 11-1,14:09", 1/-101,40/ #/z" ‘ Nt .. 4-- �,. it. 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N¢4tlTJli)'/1J aY0tl DU{16L•4 37V�S . Amos 1.4.1..0 sa14S 144.n�W h9 Paarvp0,4 ,417t12 3 aLs Zella "anu331 MOM Z+ Oas 616 811 1h y1s ]n].ae I Sla 6ls fl1 21r''''5. C � IF C �w',r� ,\ y•t i.M"naine -- _ ...4-• .„,g.t. . "A.171- . I \ rl )a ►pt ,r i— zw P • P‘01,1. I ..� asanb „y,ki tau WJ P.aI7L 41 Irl�j.}f` t T3 J r W. `,/ I — — -- — — ( 1i pod-L�f15 s CU 6 TI N'D,133i ��%r/!r 1 \.Wit,°�+y r`5' //l!,�,��� �../ YJ511331 0000v_ / 1 , I -LIS -113fal .d39 4400a f vo j 040.4._I ' I . --------..-.�---------.-. @z a rr Yxo7a 1 -- ------- aw:�asvt! VNl'I08V H.Lf106 - ---__,_°., -_,..._. 4 iQQ��bbjj11'' �.I.0 NWT IV nJ a'ldRVP.. ----4----- , Ball a6„ lry il I ou sa6n;1 - .as 1 - _-- - yr. 1 .___L _ _i_____1 1 -- I ii -Lkl I I 1rotx I Ctn. - -- - I Et —_ : fV - j ----- -�^°------- _�.--- ,-----__,a a.aod3s2 —'_--_ —..b.,..WI , .__ ;ww + + Mg _ ---I'M lay]avaa9 dA I sIa41571aA8 I / ae11331 ,11 J • .,i : as �- apan'�S _ ;� rv]ee �, IVOY1331 X // _t____I ___bi'' �salfl rCs�$IPnPS ,r N. LLw e F- 1 ,i 41 ._- -- _ ' —�- Dix 1 Lir F ... k al ; 3 &^f.l�l t If , pulsi ara ' C 1 1, S`"f aSx1 ' a N t I 4`'s`I ��`S?,y.., .I 1 - -I' I_-' ^1 yaao-se .5A0C CZ, I Zdp NS91133X0000[92. IL. a2, 6l, 13 11 1t, L. 6L4 ILI IVO]133f 4000001 tmf , .OLGa.SE 'aa,Lr ocMOB 531135 3ilOS.VS'L i sn.,� h3AY11S T+3lOO1p3 3'S'[1 MN1ynti IIIONC.INVisi Qdo A' YOIa31N13H±10.LN3Wixtld3O'S'fl s�/s-"n 310Ntl!lOVRb H1t1pN ONtl'I51 3391.1 ^°'1"-1'u 20150326CityCouncilPacket Page 138 of 215 20150320/jr1 [ ], 2015 Don Shellenberger Kirk Chase Georgia Environmental Protection Division 2 Martin Luther King Jr. Dr. Suite 1362 East Tower Atlanta, GA 30334 Re: Cretaceous Aquifer Well on Tybee Island —Wellhead Protection Application and Certain Minimum Standards for Public Water Systems Dear Mr. Shellenberger and Mr. Chase: Please find attached the Wellhead Protection Application as well as some information regarding the Minimum Standards for Public Water Systems for the potential Future Water Supply Project. These attachments, the Coastal Deep Well Project and the Future Water Supply Project are described in detail in the letter from the Georgia Environmental Finance Authority ("GEFA") dated as of the same date as this letter. We are sending you this letter in support of the three specific requests outlined in GEFA's letter. We have discussed and worked with GEFA on these matters, and we appreciate your consideration. Please do not hesitate to contact me with any questions. Sincerely, 20150326CityCouncilPacket Page 139 of 215 20150320/jrl Jan LeViner From: Stovall, Chris <stovall.c @thomasandhutton.com> Sent: Wednesday, February 04, 2015 1:25 PM To: Diane Schleicher Subject: water project Attachments: DOC155.pdf Hi Diane- With the water project running several months over the original construction period, we have expended our budget for construction services back in December. I wanted to see if it is possible to add some funds to the construction phase or how best we could handle. Attached is a proposed invoice that would revise the construction phase to$15,000 (from $10,000). With probably 1.5-2 more months to complete, I'm thinking this should be enough for me and/or Gene to make trips to the site, etc. to finalize things. We can also just bill as a Time & Expense for additional services, but I'd rather give you a fixed fee that we don't go over without prior approval. Let me know what you think. Chris Stovall Group Leader Thomas&Hutton stova II.c@ thorn a sand hutton.corn (P)912-721-4155 (F)912-234-2950 Website I vCard "Relationships and Solutions for Success" PRIVILEGED AND CONFIDENTIAL: This electronic message and any attachments are confidential property of Thomas& Hutton The information is intended only for the use of the person to whom it is addressed.Any other interception, copying, accessing, or disclosure of this message is prohibited. If you have received this message in error,please immediately notify Thomas&Hutton and purge the message received. Do not forward this message without permission. 1 20150326CityCouncilPacket Page 140 of 215 20150320/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: North Beach Amusements Proposals: Jones Avenue Waterline: Thomas and Hutton request for additional engineering funding due to the extended construction time line; therefore additional required engineering oversight of water line project. This is an increase of$5,000 in water line oversight. Account Number: 505-4410-54-2107 Paper Work: _X_Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jlevinerna,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone /Email: dsch @cityoftybee.org Comments: 20150326CityCouncilPacket Page 141 of 215 20150320/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: North Beach Amusements Proposals: Jones Avenue Waterline: Thomas and Hutton request for additional engineering funding due to the extended construction time line; therefore additional required engineering oversight of water line project. This is an increase of$5,000 in water line oversight. Recommended by infrastructure committee 3-1. Account Number: 505-4410-54-2107 Paper Work: _X_Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jlevinerncityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: 20150326CityCouncilPacket Page 142 of 215 20150320/jrl Invoice H THOMAS & HUTTON Savannah, Mt. Pleasant, Myrtle Beach Brunswick, Wilmington, & Columbia Remit to: P. O. Box 936164 Atlanta, GA 31193-6164 Phone 912-234-5300 City Of Tybee Island December 31, 2014 Attn: Accounts Payable Project No: 24609.0000 P. O. Box 2749 Invoice No: 0135356 Tybee Island, GA 31328 Project 24609.0000 Tybee-Water Improvements Professional Services from November 30. 2014 to December 27, 2014 Phase 0010 General Consulting Fee Total Fee 4,000.00 Percent Complete 100.00 Total Earned 4,000.00 Previous Fee Billing 4,000.00 Current Fee Billing 0.00 Total Fee 0.00 Total Phase 0.00 Phase 0470 Topographic Survey Fee Total Fee 10,000.00 Percent Complete 100.00 Total Earned 10,000.00 Previous Fee Billing 10,000.00 Current Fee Billing 0.00 Total Fee 0.00 Total Phase 0.00 Phase 0510 Engineering Design Fee Total Fee 12,000.00 Percent Complete 100.00 Total Earned 12,000.00 Previous Fee Billing 12,000.00 Current Fee Billing 0.00 Total Fee 0.00 Total Phase 0.00 Phase 0610 Permits Fee Total Fee 3,000.00 Percent Complete 100.00 Total Earned 3,000.00 Previous Fee Billing 3,000.00 Current Fee Billing 0.00 Payment of this invoice constitutes acceptance of contract. A Service Charge of 1.5%(18%per annum)is charged on all accounts after 46 days20150326CityCouncilPacket Page 143 of 215 20150320/jrl Project 24609.0000 Tybee-Water Improvements Invoice 0135356 Total Fee 0.00 Total Phase 0.00 Phase 0710 Bid Process Fee Total Fee 3,500.00 Percent Complete 100.00 Total Earned 3,500.00 Previous Fee Billing 3,500.00 Current Fee Billing 0.00 Total Fee 0.00 Total Phase 0.00 Phase 0720 Construction Services Fee Total Fee 15,000.00 Percent Complete 75.00 Total Earned 11,250.00 Previous Fee Billing 10,000.00 Current Fee Billing 1,250.00 Total Fee 1,250.00 Total Phase $1,250.00 r Phase 0740 Record Drawings Fee Total Fee 2,500.00 Percent Complete 0.00 Total Earned 0.00 Previous Fee Billing 0.00 Current Fee Billing 0.00 Total Fee 0.00 Total Phase 0.00 Total Invoice $1,250.00 Please include Invoice Number with remittance. Coordinator: A. Christopher Stovall Payment of this invoice constitutes acceptance of contract. A Service Charge of 1.5%(18%per annum)is charged on ail accounts after Page 2 45 days20150326CityCouncilPacket Page 144 of 215 20150320/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: WWTP Sludge Digester Recommended Bidder: BRW Construction Company is the lowest responsible bidder at$1,049,449. Project is over initial budgeted estimate of$770,000 due to recommended upgrades to specifications to increase longevity of digester. Project will require financing the additional funds (nearly $300,000) to complete project this fiscal year. Finance Director will provide financing options. Infrastructure committee recommended approval 3-0. Specifications are included in packet. Project Description: The digester project consists of the installation of a 500,000 gallon pre-stressed concrete tank(65' diameter x 22' tall), three(3) 75-hp blowers in canopied building, diffused air array(piping and membrane diffusers in bottom of tank), waste sludge pump, transfer sludge pump, miscellaneous valves, piping, etc. The project will allow for the treatment(and reduction) of biosolids from the wastewater treatment process. The project will significantly reduce biosolids management costs for the City. Account Number: 505-4310-54-2100 Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(a,citvoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org 20150326CityCouncilPacket Page 145 of 215 20150320/01 Jan LeViner From: Diane Schleicher Sent: Wednesday, March 18, 2015 5:43 PM To: Angela Hudson Subject: FW: Description of the sludge digester From: Stovall, Chris [mailto:stovall.c @thomasandhutton.com] Sent: Wednesday, March 18, 2015 5:15 PM To: Diane Schleicher; George Reese Cc: Angela Hudson Subject: RE: Description of the sludge digester The digester project consists of the installation of a 500,000 gallon pre-stressed concrete tank(65' diameter x 22' tall), three(3) 75-hp blowers in canopied building, diffused air array (piping and membrane diffusers in bottom of tank), waste sludge pump, transfer sludge pump, miscellaneous valves, piping, etc. The project will allow for the treatment (and reduction) of biosolids from the wastewater treatment process. The project will significantly reduce biosolids management costs for the City. Chris Stovall Thomas&Hutton stovall.c @thomasandhutton.com (P)912-721-4155 (F)912-234-2950 Website I vCard 1 20150326CityCouncilPacket Page 146 of 215 20150320/jrl Jan LeViner From: Sororian, Fred <sororian.f @thomasandhutton.com> Sent: Wednesday, March 04, 2015 8:57 AM To: George Reese Cc: Stovall, Chris; Stanley Bearden; Diane Schleicher Subject: RE:Tybee Island Digester George, We will be ready to explain the reasons why the project is over the budget. As you mentioned,the specified equipment will last longer with less maintenance plus the Tybee factor. Fred Sororian Thomas&Hutton sororian.f @thomasandhutton.com (P)912-721-4128 (F)912-234-2950 Website I vCard From: George Reese [mailto:GReese @cityoftybee.org] Sent: Wednesday, March 04, 2015 8:43 AM To: Sororian, Fred; Diane Schleicher Cc:Stovall, Chris; Stanley Bearden Subject: RE:Tybee Island Digester Fred the infrastructure committee meeting is March 12, 2015 at 5:30 pm I want you and Chris Stovall to be there to explain to the committee why the sludge digester project has ran over Budget by$300,000.00 dollars:you need to bring cost analysis of the savings for the sludge digester for having it installed verses not having it installed. Plus the cost of the Blowers, Stainless Steel piping, and Tank Costs, and most importantly the longevity of the Sludge Digester and its components. It will not be left up to me to explain this on my own, I was not the one that set the budget.Thank You George Reese From: Sororian, Fred [mailto:sororian.f @thomasandhutton.com] Sent: Tuesday, March 03, 2015 6:31 PM To: Diane Schleicher Cc: George Reese; Stovall, Chris Subject: Tybee Island Digester Hello Diane, It was good seeing you again this afternoon.As I promised, please find a couple of brochures, one for the tank and the other one for the blowers that we specified for this project. These blowers are the top of the line as far as efficiency and noise level, especially for this location surrounded by residential area. In addition, we added canopy for the blowers to reduce wear and tear on the equipment as well as increasing plant personnel safety.All the air piping also specified to stainless steel to prevent corrosions. Our latest engineering cost estimate was about$980,000.These are the few items that exceeded our last year budget of$750,000. I hope this will help explain the reason why the bids came in higher than our original cost estimate. By specifying a high quality equipment, we believe this installation would last a life time with reasonable care. Please let me know if you need any other information.Thanks, Fred Sororian Project Manager III Thomas&Hutton 1 20150326CityCouncilPacket Page 147 of 215 20150320/jrl sororian.f @thornasandhutton.com (P)912-721-4128 (F)912-234-2950 Website I vCard "Relationships and Solutions for Success" PRIVILEGED AND CONFIDENTIAL: This electronic message and any attachments are confidential property of Thomas& Hutton The information is intended only for the use of the person to whom it is addressed.Any other interception, copying, accessing, or disclosure of this message is prohibited. If you have received this message in error, please immediately notify Thomas& Hutton and purge the message received. Do not forward this message without permission. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.If you are not the named addressee you should not disseminate,distribute or copy this e-mail.Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of The City of Tybee Island.The recipient should check this email and any attachments for the presence of viruses.The City of Tybee Island accepts no liability for any damage caused by any virus transmitted by this email.City of Tybee Island P.O.Box 2749 Tybee Island,GA 31328 2 20150326CityCouncilPacket Page 148 of 215 20150320/jrl THOMAS & HUTTON 50 PARK OF COMMERCE WAY SAVANNAH, GA 31405 912.234.5300 I WWW.THOMASANDHUTTON.COM March 4, 2015 Ms. Diane Schleicher City Manager City of Tybee Island 403 Butler Avenue Tybee Island, GA 31328 Re: Tybee Island Treatment Facility New Aerobic Digester Tybee Island, Georgia Recommendation of Award Project J-25272.0000 Dear Ms. Schleicher: This letter serves as our official Recommendation of Award for a construction contract for the referenced project. After satisfactory advertisement, sealed bids were received at the Tybee Island City Administration Building on Tuesday March 3, 2015 and were thereafter publicly opened, read and recorded. The bids have been reviewed and the items checked for compliance to the plans and specifications. The low bidder was BRW Construction Group, LLC, of Savannah, Georgia with a total base bid of $ 1,049,449.00. The contractor has a background of successfully completing projects of similar type, size and complexity to this one. Accordingly, Thomas & Hutton recommends award of a construction contract to BRW Construction Company as the lowest responsive bidder. If you should have any additional questions, please do not hesitate to call. Sincerely, THOMAS & HUTTON red or rian, P. . FS/mbw 20150326CityCouncilPacket Page 149 of 215 20150320/01 4-n 0000100000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 O. 0 0 0 0 0 0 0 0 0 0 O & O O 0 0 0 0 0 0 0 0 0 0 0 0 C 0 a •- 00000000000 0 v) 4J a OOv) 00000000 h Cp 0 E co c`') LU v) CO N — N O «) 0 V C v� CO N CO O, '5 W O C -d W = 0 0 0 0 0 0 0 0 0 0 0 0 000000000000 Uj 600000000000 C O 00 O 00 O O O O O 00 O 00 OO CO N C — V) N ' ' COL N u O V CO N M N U O• C O 0 E U w IL I 64 64 64 64 64 64 b464 b4 b9-V).4.4 >, 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 CL 0 0 0 0 0 0 0 0 0 0 0 0 E 0 0 0 0 0 0 0 0 0 0 0 0 0 ON o O, N — CO ^ - p C 0 x N 64646469.69-b9-6f}64 64 69-64 b9 Y 1— Z 0 0 0 0 0 0 0 0 0 0 0 0 3 a C 0 0 0 0 0 0 0 0 OI O O O 1-- 0 O r\ cO O Os ' 0 0 0 0 Os H 3 re CCUCU oo .‹) 0, 0000v o 'oo •o0r� r� ,nLnin0v m Z H i -I on vivjovj � o ^ vi o) W Z W H co O0 co v) co co O O (9 O Q �- N41 U O Qm as O i tx m0 m m Li. Le 64 64 64 b4 64 64 64 69-6.9,69-b4 64 QO `cut r3 1.) DDDDDDDDDDD w EEEEEEEEEEE U Z LLJ C v) v) v) v) v) v) N v) N v) N a aaaaaaaaaaa J J J J J J J J J J J C O C -0 0 0 0 0 • U co 2 Q.. C \'`.U O`w U a) O O 1'U > -0 ix 0 C C - 0 0 ' ▪ Q Q C •,,, 0 0 0 Q C in 0 m •O 0 O U N U 07m Q 0 a 0 E- .0 O C O 3 J E 7_ O b-OU \�� O 0 -0 N 0 T > 0_ 0 2 C E a 0 °- Q 0 c ct E „ 0 00_ 0 > - 0 0 0 Lo C O z 00- 0 0: o6 0 O 0 O aU U '� , , 0 O - rj O N ,Ci, N N 0 0 U NO t Cpl 0 �, U ,� -g ° CD ° om °1113 a) � � E O N CO V v) ,O rs OJ 05 20150326CityCouncilPacket Page 150 of 215 20150320/jrl THOMAS& HUTTON ENGINEERING CO. MARCH.2015 CITY OF TYBEE ISLAND TYBEE ISLAND WASTEWATER TREATMENT PLANT FACILITY WASTEWATER TREATMENT FACILITY NEW AEROBIC DIGESTER I. Additional Upgrade & Associated Costs 1- Blowers- less Noise, more efficient $ 70,000 2- Pre-Stressed Concrete Tank- $100,000 No leakage, no cracks 3- Aluminum Canopy to cover Blowers $ 30,000 4- Additional Pressure Relief Valve for Tank $20,000 5- Stainless Steel piping $30,000 6- Additional VFD for Blowers $50,000 Total Upgrade $300,000 II. Estimated Cost Savings There are some cost savings associated with having a digester in a treatment plant. The estimate cost savings by installing a digester will eventually pay for itself within approximately twelve year period. Sludge hauling $ 9.532.00 Polymer $ 8,800.00 Tipping Fee $ 4,900.00 Power cost $ 5,200.00 Labor Cost $63,680.00 Total (approximate) Annual Savings 92,112.00 III. Pay Back $1,050,000 / $92,000 = 11.5 years WASTEWATER TREATMENT FACILITY NEW AEROBIC DIGESTER CITY OF TYBEE ISLAND P A G E 1 1 20150326CityCouncilPacket Page 151 of 215 20150320/jrl Georgia Department of Natural Resources Environmental Protection Division •Watershed Protection Branch 2 Martin Luther King Jr. Drive • Suite 1152 East •Atlanta • Georgia 30334 (404)463-1511; Fax(404)656-2453 Judson H.Turner, Director March 3, 2015 . Honorable Jason Buelterman, Mayor City of Tybee Island P.O. Box 2749 Tybee Island, GA 31328 RE: City of Tybee Island Wastewater Treatment Plant(WWTP) Design Development Report(DDR) EPD 42015-019 NPDES Permit No. GA0020061 Chatham County Dear Mayor Buelterman: We have completed our review of the Design Development Report for the City of Tybee Island WWTP new aerobic digester project. This project consists of installing a new 65-ft diameter digester tank with three 75-HP blowers to help treat and oxidize the sludge for the next step of dewatering and landfill disposal of the biosolids. We hereby concur with the document. Should you have any questions, do not hesitate to contact me at (404) 463-4936 or Jennifer.Goodman@dnr.state.ga.us. Sincerely, Jennifer Goodman Municipal Permitting Unit Wastewater Regulatory Program cc: Mr. Fred Sororian—Thomas&Hutton(Sororian.F @thomasandhutton.cotm) 20150326CityCouncilPacket Page 152 of 215 20150320/01 I4 W ag IJI •r m Na 0 m 00 V O1 Lit W N w .j in I- 1 —4n 7 n w P 2 � P o T V3 roc I ra 7, 0 1 y n , i-- .,94 I 3 Is r„ en --i d � T r r • 3t' !t It I * w ' n v Ci cS e° ter m -0 r I rn M rn Z i Z 1 i \ 3 1 CA I L EC 1 n 2 r , c.).) p 0 D 0 - 117; 1 i a C13 ip, p0 O I S a A 15CA u 20150326CityCouncilPacket Pa•e 1531of21± ° 20 50320/jrl idillinibi. lill IN PRESTRESSED COMPOSITE TANKS THE CROM CORPORATION - \ N \i z,... / S1 l 1 ; .. f = II 11,11111T14111111, 1 /v 1i it , ii ,. ' ... . 1 p A. _..... .._ . ..,. ,....,,,,...,..:, - ,,,,, . i Ii i , t +...) ,, _____4_, , 1 9 A -� °111 ___ f-z. _\ A Os- illirl, , (_________j < \ , , -v"---/—__,_________:______ b. r _ i , / v - 20150326CityCouncilPacket Page 154 of 215 201503201jrl PAGE 1 011■IIII INTRODUCTION The Crom Corporation has been building - prestressed COMPOSITE tanks since 1952. Our chief purpose is to provide a turnkey and construction service stressing good workmanship,structural integrity, pleasing appearance,greatest economy and watertightness.CROM COMPOSITE tanks are known for superb longevity and low maintenance costs.This publication describes our company and its operations. � R The tanks featured to the right have been in service for several decades. 1 City of Selma,Alabama Three Digester Tanks imar. 50'x 33'. Consulting Engineers: Rader&Associates ' } =- Built in 1967 - 2 City of Ocala,Florida _ Three Digester Tanks 45'x 24'3". Two Trickling Filters 1 2 0'x 7'1 1" One Final Sedimentation Tank 40'x 8'8". 2 -- Consulting Engineers: Russell&Axon Built in 1955 COVER PHOTOS: 1 City of Miramar,Florida 3,000,000-Gallon Water Storage Tank 110'x 42'3"with dome Consulting Engineers: Hartman&Associates,Inc. 2 City of Minneola,Florida Oak Valley Water Treatment Plant 500,000-Gallon Water Storage Tank 65'x 20'2"with dome,with 3800 GPM Aerator Engineers: • Farner,Barley&Associates 3 City of Fort Payne, Alabama Fort Payne WWTP 1 - —m - 2 One Elongated Oxidation Tank 301'4"long x 144'8"wide x 14'6"wall height Two Clarifiers `%. - 90'x15'8" Consulting Engineers: Ladd Environmental Consultants,Inc. 4 City of New Port Richey,Florida Water/Reject Water Facility Two 4,500,000-Gallon Reject Water Tanks 142'x 38'with dome 3 4 Consulting Engineers: C&D Engineering,Inc. The Crom Corporation•250 SW 36th Terrace•Gainesville,FL 32607•Telephone(352) 372-3436• FAX(352)372-6209•www.cromcorp.com 20150326CityCouncilPacket Page 155 of 215 20150320/jrl IMP PAGE 2 HISTORY OF PRESTRESSED CONCRETE TANKS Circular prestressed concrete tanks have been in various stages of development and perfecting for decades.Early systems used in the United States called for the use of cast-in-place concrete in the core wall of the tank and steel rods with turnbuckles as the prestressing elements.Although theoretically this approach to circumferentially prestressed concrete tanks was sound,deficiencies in placement of concrete together with insufficient residual compression in the core wall brought about modifications and improvements. In the early 1930's,the matter was fully understood when J.M.Crom,Sr. began the development of what was later to become the COMPOSITE system of tank wall construction,using a steel shell cylinder with shotcrete encasement for the core wall,and high strength wire for the prestressing elements. Successors to Mr.Crom have over the years improved and perfected the COMPOSITE system for tank wall construction.These improvements have included the selection of better construction materials,together with ever-improving design and construction procedures.Consideration was given to: • Ready-mixed concrete and pneumatically applied shotcrete in combination with a steel shell diaphragm. • Prestressing rods,cables and high-strength wire. • Emulsion type sealants,polysulphides,polyurethanes, and epoxies for sealing the steel shell membrane. • Wall base joints using conventional waterstops;special bearing pad and waterstop combinations;and monolithic floor-wall joint connections. Emerging from all of these was the development of the prestressed COMPOSITE system: • The steel shell diaphragm was found to be the most foolproof means for making the core wall watertight. • Shotcrete with its high cement factor and low water/cement ratio had greater corrosion inhibition,impermeability and strength than conventional concrete. • High-strength wire could be used to more accurately apply prestressing forces and could be better protected from corrosion and mechanical damage. In the early 1950's,J.M.Crom,Sr.and three associates,Ted Crom, Jack Crom,Jr.,and Frank Bertie,established The Crom Corporation, with headquarters in Gainesville,Florida,for the prime purpose of perfecting the design and construction techniques for COMPOSITE tanks. Since then,their successors have continued the tradition of excellence initiated by the company's founders.The company has constructed in its own name and with its own forces over 3,300 circular and elongated prestressed COMPOSITE tanks. 20150326CityCouncilPacket Page 156 of 215 20150320/jrl PAGE 3 IIII■IIII - -, Y s - t 7,.." ,.,*• * a v*Fr.,y ,- 11.E (Left) e Steel Shell Diaphragm ),` l lit .ik - P y (Middle) , Shotcrete * is (Right) - High Strength w E Prestressing Wires ►+ -,r - . I Ir Min 16. NMI . _ OIL ' • - _ • • .41 ri f • r„, - --"IN City of Gainesville,Florida - Three 5,000,000-Gallon Reservoirs 160'x 33'3"each T Nil anks Built in 1968& 1972: ,` - • Consulting Engineers: I CH2M Hill (Formerly Black,Crow &Eidsness,Inc.) Tank Built in 1992: Consulting Engineers: Illio Camp Dresser&McKee,Inc. - 20150326CityCouncilPacket Page 157 of 215 20150320/jrl IMP PAGE 4 PRESTRESSED COMPOSITE TANK DESIGN The Crom Corporation has developed tank technology with the finest attributes: • Guaranteed Watertightness • Structural Integrity • Greatest Economy • Best Appearance •WATERTIGHTNESS Watertightness of the COMPOSITE wall is made possible by combined performance of a steel shell diaphragm,shotcrete encasement,and wire prestressing. The steel shell extends continuously the full height of the tank wall,thus precluding by positive means any through-wall Ieakage.The diaphragm has no horizontal joints.The vertical joints which connect the steel shell panels are sealed by epoxy injection after the diaphragm is encased inside and outside with shotcrete.The corrugations in the steel cylinder,running in a vertical direction,provide a mechanical bond between the diaphragm and the shotcrete encasement.Mild steel reinforcement is included to resist bending moments,shrinkage,and temperature stresses.Circumferential prestressing assures permanent ring compression in the tank core wall. • STRUCTURAL INTEGRITY The Crom Corporation designs its structures under the supervision of professional engineers;trains and certifies its key employees;selects and uses the best available construction materials;and adheres rigidly to high standards of quality construction. • ECONOMY Economy is a natural by-product of the prestressed COMPOSITE design — lesser quantities of materials and labor are utilized than is possible under conventional reinforced concrete design. Of greater significance is the quality of permanence inherent in the construction materials used.Shotcrete is a durable,impermeable,high- strength building material whose long life under minimum maintenance procedures is universally recognized. Under most operating conditions,interior surfaces of the tank do not require painting.This is a major cost benefit.Exposed exterior surfaces are usually painted for beautification. •APPEARANCE In prestressed COMPOSITE tanks,the soft texture of the shotcrete finish assures lasting beauty with a minimum of care,and the low silhouette dome roof,pleasing in line and shape,completes the structure's architectural appeal. 20150326CityCouncilPacket Page 158 of 215 20150320/jrl PAGE 5fill PRESTRESSED COMPOSITE WALL Steel Sheel Diaphragm. Re-Entrant Angles In Steel Shell Provide Sheets Are Continuous And Have No Mechanical Key With Shotcrete Encasement Horizontal Joints.Vertical Joints Are Sealed Watertight By Epoxy Injection,* Using Pressure Pumping From Bottom To Top Of Wall, FillingThe Channels In The Vertical Joints After The Steel Shell Has Been Encased Inside And Outside With Shotcrete. Core Wall Shotcrete Encasement Prestressing Wires — Are Fully Encased And Bonded To The Core Wall By Shotcrete Covercoat — ZZ\ ' / Mild Steel Reinforcing Bars High Strength Prestressing Wire Applies Ring Compression Forces To Core Wall 1 *U.S.Patent No.5,150,55 I 20150326CityCouncilPacket Page 159 of 215 20150320/jrl IMP PAGE 6 METHOD OF COMPANY OPERATIONS The Crom Corporation is a highly specialized construction company that devotes its efforts to engineering design and complete construction of prestressed COMPOSITE tanks. Its design/build operations include: • Tank Design • Reliable Preliminary Cost Estimates • Complete Tank Construction • Expert Workmanship • Strict Specifications • Five-Year Guarantee TANK DESIGN The Crom Corporation assists the client by submitting,upon request,preliminary designs for tanks to be built by the prestressed COMPOSITE method. Close coordination with the client permits early and accurate engineering decisions regarding tank dimensions,piping,sumps, launders and other appurtenances,including accommodations for equipment. This service is provided without cost or obligation.It assures a well coordinated project from early design to full construction stage. -4 ', a t ,aa yS fir '. Ir - ,, , er t t ' e r The Area Manager and the . Vice President of Engineering review preliminary drawings . of a complex project to assist in tank design and assure cost effectiveness. 20150326CityCouncilPacket Page 160 of 215 20150320/jrl PAGE 7 IIII RELIABLE PRELIMINARY COST ESTIMATES As part of its service,The Crom Corporation offers reliable cost estimates at preliminary stages of design.This allows the consulting engineer and the owner to evaluate the economy of the prestressed COMPOSITE design in comparison with competing construction techniques. Preliminary estimates provided by The Crom Corporation are accurate and reliable.Within the limits of given time,project conditions, general economic conditions and scope of work envisioned,The Crom Corporation will not exceed its early estimate when the project is brought to the point of bidding. 1 • The Area Manager, Project Manager,and Purchasing Agent work on ' IF the preparation of a preliminary cost estimate. 20150326CityCouncilPacket Page 161 of 215 20150320/jrl IMP PAGE 8 COMPLETE TANK CONSTRUCTION The Crom Corporation provides a complete tank construction service.The company prefers no division of responsibility with respect to the tank structure itself.As a consequence,tanks are built totally by The Crom Corporation,including wall footings,floor slab,circular wall, dome roof,and other such appointments as are required for the structure.By avoiding a division of responsibility,the consulting engineer and the owner can proceed with confidence that the tank will be built expertly and the responsibility for its performance will be clearly shouldered by The Crom Corporation. 1 The floor of the prestressed tank is a heavily reinforced membrane concrete slab.This view illustrates placement of floor concrete, reinforced with mild steel bars:a strong foundation. 2 Steel shell diaphragm is erected on a system of formwork especially designed for this purpose.Steel shell extends continuously the full height of the tank to insure watertightness.To avoid joint sealing problems, no horizontal splices are allowed in the diaphragm.Vertical joints in the steel shell are sealed watertight by epoxy injection.* 3 Exterior encasement of the steel shell is accomplished with shotcrete,which is pneumatically placed concrete.The core wall of the tank is built up to its full thickness by applying successive layers of shotcrete. 4 The wall formwork has been removed and the inside face of the diaphragm is now encased with shotcrete.To insure good workmanship, all shotcrete nozzlemen are certified by the American Concrete Institute. 5Vertical reinforcing bars are placed to design requirements and will later be encased in shotcrete.Once this encasement is complete,the tank wall is ready for epoxy injection of the vertical joints in the encased diaphragm.* 6 Dome roof construction is undertaken with the aid of a system of forms made to the accurate curvature of the dome shell.Ordinarily,the dome has a rise from springline to apex of 1/10th the diameter of the tank. *U.S.Patent No.5,150,551 20150326CityCouncilPacket Page 162 of 215 20150320/jrl PAGE 9 1111 h1 *- ,iii A LriAr 1 I 4-' "4.7764_111, --.....e. 51 h. 1,-- W r eV, P 1, . -,r, it,. AL-.6_ _ 7.- ;� z - i, it r Ott 1 - , it , ' I( I '1 I' ._. r. yam _ 411 T si i . 1 2 •1 y _ di • .. . _µ p e' I•-- :ilk kilijik, ', 1141311: 1 it1/4 mr w= - 3;44nimp)? . LISIlti, ii 3 4 Aill.11.11WA 111111P" '- r . , .. . Vii op 4 — "' - i I \\\*, ., - • . r.. . . ii„, .ripipiit 7 it' V V 1°-- .. ,o. - __mop.— .F ,. , ... __ . _ .i,,i 1-1t. r r p` I y _ . it . , ... Al ,..r. !:1 11, 1, IPIIIP 5 6 20150326CityCouncilPacket Page 163 of 215 20150320/01 IUI■IIII PAGE 10 EXPERT WORKMANSHIP A hallmark of The Crom Corporation business style is the high standard of quality workmanship required of its field crews.The company over a period of many years has thoroughly trained field construction personnel totaling more than 500 people who have become experts in tank construction.Unlike work in other fields, construction of tanks for water service is critical in that leakage cannot be tolerated. By constant control of its field operations,The Crom Corporation is able to assure the highest quality of workmanship in terms of watertightness,appearance,and dimensional accuracy of its structures. Because the company specializes in one area of construction,the high risk often associated with tank construction is overcome. Inspection of tanks built as early as 1952 indicates that these vessels have endured the test of time and arduous service. 7 Once the roof formwork is completed with an overlay of sheathing,reinforcement is placed. 8 The free-span dome roof is constructed of cast-in-place concrete.This view shows dome concrete being placed by the pumperete method. 9 Both the core wall and the free-span dome roof are circumferentially prestressed using high-strength steel wire wrapped around the tank in a continuous helix.Wall prestressing is designed to carry the tank's hydraulic load,while dome ring prestressing resists the horizontal forces of roof live and dead loads. 1 0 To avoid over-stressing or under-stressing of the tank,the tension in the wire is accurately measured to within 2% accuracy by the use of a direct-reading electronic digital stressometer. 11 In order to afford complete protection for the prestressing elements,a shotcrete covercoat is placed over the wire,permanently bonding the wire to the tank wall.Whenever two or more layers of prestressing steel are required,a flash coat of shotcrete separates the layers.Once the cover coat has been finished,the tank is structurally complete. 1 2 Final stage of construction involves the erection of accessories and painting of the exterior surfaces for decorative purposes. 20150326CityCouncilPacket Page 164 of 215 20150320/jrl PAGE 11 IIII.1IIII 41111o. r a , ir IMP I + i 1 -- . , _ ( ,, . 11 , --rmsitt 14 Y .A r. 1111' 7 8 , I. - 411114, ort -. - N - 42' ie AP- , ph • _ . _ . ,_.1-v _ / - - . ; 1., . , AilliAl 1 -- --4 ill_ 5 • 9 9 10 Oil • • r nu!IA:, ,k,..."7,-.,:, : _ ..' .. • - . rte ... 0'. ..- _ Y 11 12 20150326CityCouncilPacket Page 165 of 215 20150320/In IUIIII PAGE 12 STRICT SPECIFICATIONS The Crom Corporation adheres to the highest standards of professional engineering and construction.Tank structures are built in accordance with applicable sections of: • ACI 372 Design and Construction of Circular Wire and Strand Wrapped Prestressed Concrete Structures,published by American Concrete Institute. • AWWA D 110 Wire-Wound Circular Prestressed-Concrete Water Tanks,promulgated by the American Water Works Association. Design drawings and calculations prepared by The Crom Corporation will carry the seal of one of the company's full-time registered professional engineers.The installations shown on these pages are typical of tanks built under these strict specifications. —an Br City of Port St.Lucie,Florida LTC Reverse Osmosis WTP ' _' s Two 4,000,000-Gallon Blowdown Tanks& 01.011C irk One 4,000,000-Gallon Water Storage Tank All 145'x 32'5"with domes Consulting Engineers: Hartman&Associates,Inc. � ' ■ - City of Chattanooga,Tennessee r 500,000-Gallon Wastewater - Treatment Tank 50'x 35'with dome — ' ' N -° Consulting Engineers: Arcadis G&M,Inc. J- 20150326CityCouncilPacket Page 166 of 215 20150320/jrl PAGE 1311IIUII11 (Left) Orange County,Virginia ti, ' � Thomas E.Lee Industrial Park t y 1,000,000-Gallon Water Storage Tank '# �* , �.. ,, •83'x 25'with dome •� 6 ''"'` k Consulting Engineers: _". t� 1...*.-... Timmons,Inc. .J (Right) Village of Chimney Rock, North Carolina } ,* s 250,000-Gallon Water Storage Tank L. Y •, .F 45'x 21'with dome �+ #` " il k , . .1 Consulting Engineers: 'R `.=,�k, ` .L -.- McGill&Associates,P.A. .aM1 I . 0 reltr'd 11111 ° may— Jacksonville Electric Authority +,1 United Water Operations 11111.111n - Jacksonville,Florida _°'* 600,000-Gallon Effluent Equalization Tank 65'x 24'2"with dome Consulting Engineers: CH2M Hill E F .; Town of Grand Isle,Louisiana -- I ,mo d ii I,000,000-Gallon Water Storage • I•' Tank 1 M 80'x 26'7"with dome, tank located in Lafite,Louisiana "Or } Consulting Engineers: Professional Engineering& Environmental Consultants,Inc. 20150326CityCouncilPacket Page 167 of 215 20150320/jrl IMMIIII PAGE 14 FIVE-YEAR GUARANTEE The Crom Corporation guarantees workmanship and materials on the structural portion of its tanks for a five year period.If leakage or other defects appear within the five year period,The Crom Corporation promptly makes repairs at its own expense upon written notice by the owner that such defects have been found. The tanks illustrated on these pages,like all structures built by The Crom Corporation,carry this 5-year guarantee. It is common knowledge among consulting engineers and owners that representatives of The Crom Corporation frequently inspect tank installations long after they have been built in an effort to verify that both the owner and the consultant continue to be pleased with the project. The Crom Corporation is available on short notice anywhere in its area of operations for consultations or inspections. South Walton Utility Co.,Inc. a i Walton County,Florida * t r 2,000,000-Gallon Water Storage Tank 85'x 474"with dome Consulting Engineers: Baskerville-Donovan,Inc. +Ca• Zmr I I I 1 I I I I Mtn": City of Flowery Branch,Georgia Flowery Branch WWTF 2,800,000-Gallon Reject Water Tank 125'x 31'6" Consulting Engineers: Moreland Altobelli Associates,Inc. 20150326CityCouncilPacket Page 168 of 215 20150320/jrl PAGE 15IIII■IIII Sarasota County Government Venice,Florida + �.. •s 3,000,000-Gallon Effluent Storage Tank '' ��? , ^+ "' � 1 7. 110'x 42'3"with dome t e- i Consulting Engineers: I ' r c. Post,Buckley,Schuh&Jernigan,Inc. d ;...' mss° ° v The Water Works Board of the City of Opelika, Alabama Valley,Alabama 1,000,000-Gallon Clearwell 140'x 8'8"with dome Consulting Engineers: Paul B.Krebs&Associates,Inc. South Blount Utility District - Maryville,Tennessee V, 4,700,000-Gallon Water Storage Tank s_-- • - 145'x 38'with dome Consulting Engineers: Jordan,Jones&Goulding,Inc. 20150326CityCouncilPacket Page 169 of 215 20150320/jrl IMMIIII PAGE 16 TYPICAL INSTALLATIONS Water supply systems,wastewater treatment plants,and industrial installations create corrosive environments with varying degrees of severity.These facilities derive great benefits from the permanent and maintenance-free nature of prestressed COMPOSITE tanks. Over 3,300 tanks have been built by The Crom Corporation ranging in capacity from 25,000 gallons to 21 million gallons.These tanks have been employed as: • Potable Water Tanks •Aeration Tanks • Reuse Water Tanks • Clarifier Tanks • Flow Equalization Tanks • Digester Tanks • Fire Water Tanks • Sludge Storage Tanks • Stormwater Collection Tanks •Wash Water Tanks • Chilled Water Tanks • Leachate Tanks • Spent Deicing Fluid Storage (Airports) • SBR Tanks • Bas i11110 Salk e. i11FCtti1`Y • Pickens County,Georgia N - Hwy 53 Water Storage Tank r 1,000,000-Gallon Water Storage Tank It 50'x 70'with dome _ • &. Consulting Engineers: G.Ben Turnipseed Engineers,Inc. _ !AO FAY' _ jt, _ q Ivor,. A irk 1. P Stafford County Department M -+ r 9 ° •of Public Utilities f,7�r'z AquiaWWTP-Stafford,Virginia ,Iwt-b. _ Two Aeration Reactors ••••., - .• 154'x 18'6" ' Clarifier - a••-�" , .'"r. / a 175'8"x 15'4" .. fs Consulting Engineers: r t a .— Parsons Engineering Science,Inc. 20150326CityCouncilPacket Page 170 of 215 20150320/jrl PAGE 17 plies • ..7111.r. ii.-- - riAlr:imiri.. . - City of Pelham, Alabama - 1,300,000-Gallon Water Storage Tank Y �_ -�.� __ ' &ilk 83'3"x 32'with dome �' Consulting Engineers: - - Municipal Consultants,Inc. _- —._"4" - moo . " 1 �• • -# . ice„NT,igc2,iiill_iii.,_ T t Y Town of Rogersville,Tennessee - 2,000,000-Gallon Water Storage Tank 104'x 32'with dome Consulting Engineers: _ J.R.Wauford&Company L , 1 iI it 1,TM City of Atlanta Atlanta,Georgia 1 ' • Intrenchment Creek Water 1 ti .,' Reclamation Center 5,000,000-Gallon Effluent Storage Tank TAsilL.. ._ 140'x 42' - r. Consulting Engineers: Amy ' CH2M Hill -�. J _ aka—- 20150326CityCouncilPacket Page 171 of 215 20150320/jrl IMMIIII PAGE 18 WATER RESERVOIRS Prestressed COMPOSITE reservoirs are usually built with free-span dome roofs of concrete construction.Accessories,including ventilator; hatch cover,liquid level indicator,and interior ladder,are of fiberglass construction.Exterior ladder is fabricated aluminum.These features insure freedom from maintenance problems.All accessories use stainless steel fasteners throughout. The typical projects illustrated here exemplify the functional beauty of reservoirs built by the CROM system. (Left) City of Jackson,Mississippi y Springridge Road Booster Station 2,500,000-Gallon Water Storage Tank a ` - 75'x 75'with dome of Consulting Engineers: 1 • Southern Consultants,Inc. " I. ' 6 (Right) - ti Milcrofton Utility District 1 � r Franklin,Tennessee 500,000-Gallon Water Storage Tank 35'x 70'with dome , - ti„ � ' Consulting Engineers: Alley&Associates,Inc. ,_- -a+ + -rte 4. - L . 5 F'i. t d r ,z -I i‘'.:' :.1 \ y off',• Reynolds Mountain Subdivision Asheville,North Carolina 127,000-Gallon Water Storage Tank 41i0--k- ° F 'mma. 34'x 18'9"with dome " Consulting Engineers: McGill&Associates,P.A. • 4 , sl ii414.1 City of Temple Terrace,Florida ,Fit { .9r+F' '' L I -�J�,!,� r'.•Telecom Park pi ,. 0 A" g1)600,000-Gallon Water Storage Tank e l 1.A ,� y1� 70'x 21'10"with dome - ` 'A A•: !C', _ g, Consulting Engineers: - - King Engineering Associates,Inc. 20150326CityCouncilPacket Page 172 of 215 20150320/jr1 PAGE 19 iliEll (Left) City of Ashland,Kentucky 3,000,000-Gallon Clearwell 86'x 70'with dome Consulting Engineers: Quest Engineers,Inc. il (Right) - +.: - Luttrell-Blaine-Corryton Utility District Washburn,Tennessee 250,000-Gallon Water Storage Tank 42'x 24'with dome Consulting Engineers: Vaughn&Melton ' .r. I s o - y ° I Puerto Rico Infrastructure Financing 's r.. a.: Authority(AFI) .. G ti' Gurabo,Puerto Rico ~r~. '+. ! ' -':r '!*- a 2,000,000-Gallon Water Storage Tank - s . -- = ° Consulting Engineers: ' s, - �„0,iy''' I w -• , — Jose A.Battle&Associates , i = 1,--__,-- - rt_ ,t y: City of Dunn,North Carolina - Dunn WTP � - 3,000,000-Gallon Water Storage Tank 175'x 17 with dome Consulting Engineers: ^ - -~ Davis-Martin-Powell&Associates,Inc. 20150326CityCouncilPacket Page 173 of 215 20150320/jrl IMMOOI PAGE 20 WATER TANKS WITH AERATORS Reinforced plastic,widely known as fiberglass,is ideally suited for applications in water,wastewater,and industrial plants,where corrosion is a serious consideration.One such application is the aeration of water for removal of hydrogen sulphide using a natural draft tray aerator. Since aeration and storage of water are often complementary operations, installations which combine CROM fiberglass aerators and prestressed COMPOSITE tanks are both attractive and efficient. Because of the release of hydrogen sulphide gases during the aeration process,the non-submerged interior concrete surfaces of these tanks may be subject to corrosive attack,and should be protected.This is often accomplished by poly-lining or coating the concrete surfaces above the high water line,or by exhaust fans,or by submerging the free-board surfaces (wall and roof) so as to achieve a self-washing effect.* Periodic inspections should be made to evaluate the condition of these tanks. *U.S.Patent No.5,1 29,4 13 I41 14( City of Kissimmee r , Southwest WTP 2,000,000-Gallon Water A. . '11 Storage Tank - 100'x 34'1"with dome -�: f` and 12,000 GPM Aerator . 4 dui Fl Consulting Engineers: Jacobs Civil,Inc. ,.. 111101441 . 91rt .Int • No . r .ti Southlake Utilities,Inc. - r;a Clermont,Florida • 1,000,000-Gallon Self-Washing Water Storage Tank* + _ 80'x 26'7"with flat roof and 5,000 GPM Aerator °;I° . 1: Fi� 1 llA 1111h( 1 Consulting Engineers: Sambamurthi Munipalli,P.E. - 20150326CityCouncilPacket Page 174 of 215 20150320/jrl PAGE 21 IIIIUNIU 444. 41141. Okaloosa County , Fort Walton Beach,Florida ,000,000-Gallon Water Storage Tank with 1,300 GPM Aerator '1/4411r,, 70'x 34'9" Consulting Engineers: Polyengineering of Florida,Inc. Jacksonville Electric Authority Jacksonville,Florida Cecil Commerce Center 2,000,000-Gallon Water Storage Tank , , with 20,000-GPM Aerator and Exhaust Fans t Hof.' 101111101 . 138'x 19' I' Consulting Engineers: MWH Americas,Inc. • . • Glynn County Board of Commissioners Brunswick,Georgia Fancy Bluff Water Plant 300,000-Gallon Water Storage Tank with 1900 GPM Aerator - 50'x 20'6" IIConsulting Engineers: 7 Carter&Sloop e,Inc. 20150326CityCouncilPacket Page 175 of 215 20150320/0 IOC PAGE 22 TANKS FOR REUSE WATER Storage of reuse wastewater is a good application for prestressed COMPOSITE tanks.These tanks may be located at the treatment plant facility,or at point of use,such as golf courses or agricultural lands, where the treated water is used for irrigation purposes.Typical of such installations are the tanks pictured here:watertight,attractive, and permanent. Pinellas County Utilities -_ �" �"• -Largo,Florida ; -. "� —I h 5,000,000-Gallon Reuse Water - I ' Storage Tank 4:. - = 155'x 35'6"with dome '`> Consulting Engineers: .° •��_r 14 •wiaLeilh Parsons Engineering Science,Inc. _ SW _ ';_ ""'Z ,-- -- =� _ - Forsyth County Department of 1,si'i - ._ ' i Water&Sewer - - Cumming,Georgia ili 6,000,000-Gallon Reuse Water Storage Tank - -- 160'x 39'11"with dome Consulting Engineers: i Metcalf&Eddy,Inc. 20150326CityCouncilPacket Page 176 of 215 20150320/jrl PAGE 23 IIII Town of Cary,North Carolina North Cary WWTP , _ 0 1,300,000-Gallon Reuse Water •r,• Storage Tank _ ' t-' 1 10'x 18'6"with dome - """ . Consulting Engineers: ---4--A= _ Camp Dresser&McKee,Inc. r#` '�� I - ,: rL-- . - - MI * ��-y , . ' �, • I� R _ ,...11•.••= -—-cam /' p_ bra 6 r City of Largo,Florida - +`', NIIII 0,000,000-Gallon Reuse Water Storage Tank , 200'x 42'6"with dome and -+ I.w. arch!tU ral tiEet men Coning Enrs: n L. pton Associates,Inc. , - 1 • - - On Top of the World � ;- Clearwater,Florida ' �, I 2,400,000-Gallon Reuse Water I A-a NI- "+ Storage Tank .''' .1- 120'x 28'6"with dome ��_- Consulting Engineers: Jones,Edmunds&Associates,Inc. 20150326CityCouncilPacket Page 177 of 215 201503200 MEI PAGE 24 TANKS FOR WASTEWATER TREATMENT Vessels required in wastewater treatment plants include equalization tanks sludge digesters,effluent storage tanks,clarifiers,aeration tanks,SBR tanks, and package treatment tanks.Each of these provides an ideal application for the prestressed COMPOSITE design,which permits economical construction and freedom from the usual corrosion problems encountered in wastewater treatment facilities.Installations depicted on these pages are representative of the superior structures built by The Crom Corporation. (Left) City of Blountstown,Florida Two 1,000,000-Gallon Sequencing Batch Reactors 98'x 19' - Consulting Engineers: - David H.Melvin,Inc. _- (Right) ca, .. . Harrison County Wastewater and Solid Waste Management District 1011k..y _ - Pass Christian,Mississippi y If • !" . . i _ - '4411 600,000-Gallon Secondary Digester ',mime, - 'I 75'x 18' a - '!— ' Consulting Engineers: '!p f 111Y. BCM Engineers,Inc. ■ b '�_ ,l - _ , Municipal Utilities Board of _'_—-_' Albertville,Alabama ' Eastside WWTP - —L One Primary Clarifier -- _ - _ 86'x 13'6" Two Aeration Tanks 152'x 18' `�� Two Final Clarifiers — ----- . 135'x 15'4' Consulting Engineers: A lb Ladd Environmental Consultants - - Combined Utility System _ of Easley,South Carolina b • Tanks built in 2002: i � 1,000,000-Gallon Sludge Digester Fa.i' "`-' (— with Dome - i7ifr ' t- 85'x 24' _ - - •Two Final Clarifiers ° ` � ` ; �- �;�`' YAP• Consulting Engineers: ':=s - - - i B.P.Barber&Associates,Inc. �'`i`�--' t - _ _ 1 Tanks built in 1986: :'•1"y . : ' •_ _ Two 1,950,000-Gallon Aeration! - - .s ;. .—. - - , ' Clarifier Tanks 134'x 18'6"with internal clarifier 74'x 18'2" ---" Consulting Engineers: Maguire/Beebe Engineers 20150326CityCouncilPacket Page 178 of 215 20150320/jrl PAGE 251101 Cobb County Board of Commissioners .� Kennesaw,Georgia +��=�._��_� �a__, ._ .; �;�: _ �•'_ Noonday Creek Water Reclamation Facility _ _ -4,* Three 6,000,000-Gallon Equalization - - r -- 151'x47' ,- Consulting Engineers: Parsons Engineering Science,Inc. • • 1 ' Central Johnston County - I I I I I - Smithfield,North Carolina - - ^I 1,000,000-Gallon Equalization Tank 1 - -- 105'x 19'6" -i- --o_-= _-" - . Consulting Engineers: r_- _ Hazen&Sawyer a. • k•-' s• lomilo Western Carolina Regional - ���"` Sewer Authority r oilikGreenville,South Carolina F Gilder CreekWWTP ..; Two 850,000-Gallon Anaerobic ' �` Digesters 50'x 56'2" & Consulting Engineers: Camp Dresser&McKee,Inc. 20150326CityCouncilPacket Page 179 of 215 20150320/irl 11111.10 PAGE 26 CIRCULAR OXIDATION TANKS In I978,The Crom Corporation was given the opportunity to design and construct a pair of circular tanks for the City of DeLand,Florida, constructing a clarifier tank in the center of the vessel,and an oxidation channel on the outside.The tanks were a success.They have been watertight from the start and free from maintenance problems.Both the outer tank wall and the inner clarifier wall are of prestressed COMPOSITE construction. Since 1 978,additional similar projects have been constructed by The Crom Corporation.Some of these are illustrated on these pages, together with the DeLand project. r .r _ ^ City of DeLand,Florida Two Oxidation Tanks/Clarifiers ' Outer Wall 153'10"x 11'6" _ I Inner Wall 75'x 14' Consulting Engineers: Jones,Edmunds&Associates,Inc. _411 (Formerly Smith&Gillespie _ Engineers,Inc.) '?M- r -_ - - _. - - • - ..„IpPw .. _ , ..._ ,;,., ._ . _ ., , , _„.,. \. ... , , . N, \ 1 . e I ) P ti City of Millington,Tennessee ,..` ` ° Two Oxidation Tanks/Clarifiers �' Outer Wall 224'4"x 13' i.-1.- 4, � 4" Inner Wall 80'x 13' ,may Consulting Engineers: - i'.-'_- Environmental Management _ • ' r` w -' Planning&Engineering,Inc. y- _ _ —_ 20150326CityCouncilPacket Page 180 of 215 20150320/jrl PAGE 27 III 4 U.S.Army Fort Bragg,North Carolina .-� . _ -+' \} { Two 5,600,000-Gallon r - - ` 'Continuous Loop Reactors With Clarifiers — • r#--`: y _ t F. r4. 1 Outer Wall 237'x 17' Inner-Wall 115'x 17'. Consulting Engineers: Law Environmental,Inc.and - 1 U.S.Army Corps of Engineers, " 1 Savannah District 0)4.14111111411trrb"."*F.,,w- - -'..---- -___ -_ t1�' City of Goldsboro,North Carolina 4 Two 3,500,000 Gallon : -- _ Aerator/Clarifier Tanks - Outer Wall 207'x 14' 111114;"'Netia„ ' -..- -_ Inner Wall 100'x 14' . Consulting Engineers: -. - — ' Piedmont Olsen Hensley - - - (Formerly Olsen Associates,Inc.) t 20150326CityCouncilPacket Page 181 of 215 20150320/jrl 101.10 PAGE 28 ELONGATED PRESTRESSED CONCRETE TANKS* Most prestressed tanks for wastewater treatment are built in a circular configuration.For those aeration or oxidation projects requiring elongated structures,The Crom Corporation has developed unique design and construction methods,featuring steel shell/shotcrete COMPOSITE walls, together with linear and circumferential prestressing.The results have been outstanding in concrete crack control,watertightness,structural integrity, economy,and appearance. *U.S.Patent No.5,237,793 r .5 1'4' • 3, _ Desoto County Regional Utility - _ + - Authority SouthforkWWTP-Hernando, e „ � " Mississippi ,e Elongated Aeration Tank A,a 223'6"x 1376"x 16'2"deep. „—„ — —Alit jill Two Clarifiers .. ,- 80'x 16'2" Consulting Engineers: ` EAI/WEI,LLC and Army Corp of Engineers-Memphis District : , - -- 4110.1111t City of Brooksville,Florida 1,500,000-Gallon Elongated Tank 215'Tong x 51'wide x 15'6"wall height i Also in project: 4 Sludge Holding Tanker z_ 40'x 14' ..Anoxic Tank 66'x 13'71/2" - -77 W f Two Clarifier Tanks V 55'x 15'2" _ - Consulting Engineers: .dry Coastal Engineering Associates,Inc. - 20150326CityCouncilPacket Page 182 of 215 20150320/jrl PAGE 29 Ili -- ,ate , .., - _ City of Daytona Beach,Florida - Westside Regional WWTP -y_ Elongated 5-Stage Prestressed - --di Concrete Treatment Basin 538'8"long x 243'wide x 17'9" ' � wall height 0 ' Three 700,000-Gallon Clarifiers f _ , _ _ 85'x 16'2" �, Consulting Engineers: -, - - ` McKim&Creed,PA -- ........— I - s ms's ?� .1� _ --'N n1: ll w - _ :� 4, J` • Okeechobee Utility Authority _ _ Okeechobee,Florida — =-" - One 1,580,000-Gallon Aeration Basin - z )' � 162'long x 93'wide x 16'wall height '' Four Clarifiers 80'x 14'2" _ Consulting Engineers: - -- _ Knepper&Willard,Inc. _ _ _ Clay County Utility Authority --"j - I. Middleburg,Florida ; _ '""`--- - Fleming Island WWTP • ■ - One Elongated Biological Treatment - Tank -7er; 198'2"long x 100'8"wide x 13'6"wall height 101 Consulting Engineers: - DRMP/North Beach Engineering,Inc. - - 20150326CityCouncilPacket Page 183 of 215 20150320/jrl MEN PAGE 30 TANKS FOR INDUSTRIAL APPLICATIONS The problem of maintenance is particularly severe in many industrial installations.The corrosive atmosphere in chemical plants and paper mills requires great care in the selection of construction materials and techniques that will not be susceptible to deterioration. Prestressed COMPOSITE vessels have performed well as mill water treatment tanks and reservoirs,chemical processing basins, and pulp storage chests lined with tile or fiberglass. Industrial plants build effluent water treatment facilities to combat stream pollution.As part of these installations,effluent treatment tanks are ideally built by the CROM system. — --� Chemical Plant . °mot .46— R �r i - Northern Kentucky ;" •,1....., -- 4007.---e.'44,--, - Two Aeration Tanks ., �. 7 80'x 20' Two Equalization Tanks �: � --_,, 80'x 20'. ie: Two Clarifiers .• a 40'x 13'6" F --- ' Consulting Engineers: bf Davy McKee - ','. -• - - - QI y ii a. _ ,4 a r Apr Cooper Recycling Plant "11 —I South Carolina ,� ; - Twenty-One-Million-Gallon - _ - Stormwater Collection Tank - a 378'2"x 26' _ Consulting Engineers: - B.P.Barber&Associates • 3 '�. +r --0_4L.... •f and Energaes Consulting; ' ,. :� A Joint Venture 20150326CityCouncilPacket Page 184 of 215 20150320/jrl PAGE 31 IIUUIIII '\im Citrus Processing Plant �, 3 Leesburg,Florida Ilk t' 1,400,000-Gallon Digester li "'. `` 100'x 24'6" , • _ 6,700,000-Gallon Wastewater • .} s • TreatmentTank , 215'6"x 24'6"with concentric clarifier wall iii 74'9"x 24'6" Consulting Engineers: `--,- U.S.Filter �• _ _�"�'�' Alli ill leiii. i 11 1 iir - -- . i . ..._,,,., -0 ,. ---___ ,„ ii, Paper Mill t:. i _ . L _ `- 1 h.�� Northern Florida. E . 494.,v--1111141.. I 1 rI1! 1 "!'s■� *-_i I P 2,500,000 Gallon Reservoir -a + - — 1 10'x 35'2". 1 Chemical Plant " "I- South Carolina. s Two Equalization Tanks '. f ` 160'x 25'6". T - `r 30'x 19'10". Two Secondary Clarifiers ,� 55'x 13'6". -. � . Two Sludge Tanks _ _ ° 30'x20'. Consulting Engineers: --'' r Lockwood Greene Engineers,Inc. 20150326CityCouncilPacket Page 185 of 215 20150320/jrl IMP PAGE 32 TANKS FOR CHILLED WATER STORAGE Thermal energy storage is a process whereby electric power requirements for cooling can be shifted from high demand to low demand periods.This is accomplished by storing ice or chilled water during times of low power demand and using it later at the time of peak demand. Prestressed COMPOSITE tanks built by The Crom Corporation are particularly well suited for these applications. • Prestressed concrete is the ideal material for water/ice storage tank construction. • Tanks may be partially or completely buried without concern for maintenance. • Aesthetically pleasing insulation systems may be added economically. • The free-span concrete dome can be designed to support the loads of internal piping or ice machines. • Interior surfaces do not require costly coatings or maintenance. Motorola Corporation Plantation,Florida. 1,485,000-Gallon Chilled Water Storage Tank 85'x35'. 0. F Consulting Engineers: lila Thompson Engineering + Consultants - _ t • :. • • Holder Properties Data Center Alpharetta,Georgia 435,000-Gallon Chilled Water Tank 55'6"x 24'with dome Consulting Engineers: Mallory and Evans,Inc. -T - 20150326CityCouncilPacket Page 186 of 215 20150320/jrl PAGE 33 IIII (Left) St.Mary's Hospital,Inc. West Palm Beach,Florida - - 1,400,000-Gallon Chilled Water Storage Tank 69'x 53' Consulting Engineers: Johnson,Levinson,Slider&Davila,Inc. (Right) - Walgreen Company—Warehouse& ail . Distribution Center lip West Palm Beach,Florida I il • 1,600,000-Gallon Chilled Water _ 1 P i Storage Tank 65'x 65' urn Consulting Engineers: '' The Korte Company ` 41111111111111.1411 . m .,-_ U.S.Army r, Fort Jackson,South Carolina 2,250,000-Gallon Chilled Water ' . Storage Tank + 98'x 40'. - _ Consulting Engineers: , 9 - U.S.Army Corps of Engineers - - F F Savannah District .. Fi` V 1 41111L. MI t ' Broward Community College „ 0 ' Central Campus Florida 750,000-Gallon Chilled Water Storage Tank f (L 68'x 27'6"with dome NI 1., , A .r , , � Consulting Engineers: N " - Engineering Matrix 20150326CityCouncilPacket Page 187 of 215 20150320/jrl MEIN PAGE 34 TANKS FOR ARCHITECTURAL TREATMENT Utility,low maintenance costs,watertightness,and beauty are all attributes of prestressed COMPOSITE tanks built by The Crom Corporation. Because of their proximity to sensitive residential or downtown neighbor- hoods,some installations demand superlative appearance.In these situations, prestressed tanks with architectural treatment are ideal. ft James City Service Authority ' Williamsburg,Virginia r I Two 500,000-Gallon Water Storage ` r �` Tanks 55'x 28'2"with domes Consulting Engineers: AES Consulting Engineers/ NICE Engineering ,1 Town of Cary,North Carolina _ Old Apex Road Pump Station --- -- 3,000,000-Gallon Water Storage Tank 150'x 23'with dome Consulting Engineers: Hazen&Sawyer 20150326CityCouncilPacket Page 188 of 215 20150320/jr1 PAGE 3511 ,i City of West Palm Beach,Florida Ibis Golf&Country Club Repump • _ Facilities 2,000,000-Gallon Reservoir -`0 110'x 28'2"with dome Consulting Engineers: ' Lindahl,Browning,Ferrari &Hellstrom,Inc. -ill 7. .,, I.,_. ii MI PM • • ifi ' _ a a City of Pompano Beach,Florida a, a Indian Mound Storage Tank&Pump f Station y . 1 i.., 11. ° ..% 1,200,000-Gallon Water Storage Tank r'*k 70'x 42'with dome Consulting Engineers: 9L, Hazen&Sawyer 9' I.,; ft 3 w f Knoxville Utilities Board Knoxville,Tennessee Mark B.WhitakerWTP 4,000,000-Gallon Clearwell 1 _ 135'x 38'3"with dome Consulting Engineers: Burns and McDonnell - . — LF —Y 20150326CityCouncilPacket Page 189 of 215 20150320/jrl PAGE 40 LONGEVITY Through the years,The Crom Corporation has built several tanks for the City of Riviera Beach,Florida.They are as serviceable today as dfr they were when they were built. *I *+. 1,000,000-Gallon Reservoir 4 8 • 5'x 24'. j? Built in 1963 - Consulting Engineers: Barker,Osha&Anderson,Inc. (Formerly Brockway,Weber&Brockway) 1,000,000-Gallon Reservoir 90'x 21'. • Built in 1968 _ Consulting Engineers: Barker,Osha&Anderson,Inc. (Formerly Brockway,Owen&Anderson) "' 1,000,000-Gallon Reservoir 75'x 30'3". Built in 1980 Consulting Engineers: �'' / _ McKim&Creed (Formerly Briley,Wild&Associates) s� All three tanks were modified with Architectural Treatment and repainted in 1994/95. Consulting Engineers: Architects: Barker,Osha&Anderson,Inc. Island Design THE CROM CORPORATION IS AN ACTIVE MEMBER OF: National Sock,ty NAZI 1110e01671 11.1.4014 .11!F.I Air 11=I•Ai WI-11M Copyright©2005 by The Crom Corportion•All Rights Reserved. 20150326CityCouncilPacket Page 190 of 215 20150320/jrl MAYOR rn CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern p- Barry y Janet LeViner Brown Rob Callahan \ CITY ATTORNEY Bill Garbett Edward M.Hughes Monty Parks Paul Wolff °' 1° CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: March 26, 2015 Item: Public Hearing: Annual Review of Private Parking Businesses Explanation SUNRISE PARKING 1511 BUTLER AV OCEAN PLAZA BEACH RESORT 1401 STRAND RENEE G BRIDGES 1001 BUTLER AV BRAMBLE FAMILY 215 LOVELL JOYCE PRESCOTT 214 SECOND AV JACK ROSENBERG 203 FOURTEENTH ST Paper Work: X Attached* Audio/Video Presentation** X Electronic submissions are requested but not required. Please email to ileyinerra citv©ftvbee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Sharon Shaver Phone/Email:912 472-5072 I sshaver @cityoftvbee.org Comments: Date given to Clerk of Council March 19, 2015 20150326CityCouncilPacket Page 191 of 215 20150320/jrl ( 1 0 b •- CO cL W CO I Lon 20150326CityCouncilPacket Page 192 of 215 20150320/01 > So 1.1 <Al. 4 N N f• N ei e-I tY� o a ›- a W o w bli V V V V J' x Z Z 2 � Z � Z 5��s.4 ��12: ?C ?C X iC �C 7C N nor N' 0 N N Lb .4 o ro 4, (8Q eel 8 8 QD \\\ '� N N eV N N N �al, CO !i9 L7 N ttti ono n M ,-I O 1r1 N ei ei N M rl rl LA 2 d,aG dQ z < W a Ll W � LL' IFf 0 cc Q m w 0 e•l VI IL G7 rl Q rd N N N r4 ■ 1 2 Lei ii I--- cc a ct.< Z. 3 z Z z z o Y NE Y to 0. a Cl. s a u : flflLii ef © Q© n vs 20150326CityCouncilPacket Page 193 of 215 20150320/jrl �,.,www�r.n M.N..a1 w w m.' Lontw M R=a�w an '13 ra.rr bleJ 2iS L.ovF41 Ave. — — '7 .I� /-MF 1 J OC8 MANTNA S 4ANSEN W . °r ch sw:n g P4 r 4-00C4-39-009 In- tl n 5a�- 2 LO 454 &PT OF LOT 24A }aye rg w-, s 4.7.c. 5'WOOD . . m 57130'00'E MN' y f't�, wcc3 !'dole CLF METAL O .. .. .. � 1.pqr k. 13 Sp0cE5 o; 9ARBARA LOUT g C o.pac'I- 'i -000 Wig'VI FIN N 4-000 - •.� _ 5 5-44,,A arc' co Fi SOUTHERN 40' OF OT 24A • In 4J • ■ 7$.0' , • CC 1 AA 24.0 ��� JOYCE E4 PRESCOTT A/C WiETS 0 ■� Sims PIYJ #4--0004-D9-007 LOT 23II R 246 1- >� ism CO W■41-4 M Si n,Jor, or am 6e1• , y cLkes # q4 , CflPC. •C0P1C- auxx IN Ili CL accep+ 4.1,s S : rr. s� } .pA rK . lan. S � \\ I 311 F ›iisi r� �T 23A R ,J ra.1•k 240 MI U 2 C 44,44 10 16.6' a i k 1rtC fG'{.� �o-�_ •— 0 pu'``. s I2. CONC. ..�y'urelepl�[.rl;llllli. �q E _U5-Ota-2011'i l G — 1 C r. � i_ -� .� ��-� .` � $ 017• 79.80' - S - 7130'00"W- J x THIRD ST. 60 R/W 1 LL SCALE: 1' =2D' ry PLAT OF LOT 23—A & THE SOUTHERN 40' OF LOT 24A, W WARD 1, 5TH G.M.D., TYBEE ISLAND, ■ CHATHAM COUNTY, GEORGIA ORES: 0.78 LEGEND: S.F.: 7,880 ACCORDING TO THE FLOOD INSURANCE •IPF IRON PIPE FOUND RATE MAP 13051CO214F DATED 9-26-.08 •C,1IF CONCRETE MONUMENT FOUND P, A. f3O THE SURVEYED PROPERTY LIES WITHIN _ FENCE LINE REFERENCES !. PLAT- A SPECIAL FLOOD HAZARD AREA LJWM WATER METER THIS PROPERTY LIES IN ZONE AE CLF CHAIN LINK FENCE CD 2. MAP BOOK 2, P. 9 CONC. CONCRETE 3. OS 127P P. 234 ALSO KNOWN AS: 215 LOVELL AVE. TYREE ISLAND, GA 37328 FIELD SURVEY DATE: 07/02/10 Ca SURVEYED MARIANNE BRAMBLE DATE 07/02/10 FOR: JOE,/ I0--006 s�ORG R 1 CERTIFY THAT IN MY OPINION THIS IS G,SS AN ACCURATE REPRESENTATION OF THE ERROEOF LO CLOSURE: AND. PT. g4, ' I, LAND PLATTED AND HAS SEEN i PREPARED IN CONFORMITY WITH THE ADJUSTED 8r.. COMPASS �M§,} re BO MINIMUM STANDARDS AND REQUIREMENTS 4 D, Il a d0a r/ vV OF GEORGIA LAW. i c, EQUIPMENT: SOKKM SET LS/SDR 33 R�,, . .1 a� . i GREG HARRIS LAND SURVEYING, LLC r'4 14;T�_ 110 SUFFOLK ROAD -'e.. -' J. *' SAVANNAH, GEORGIA w FA'L d y�j 0r at (972) 429-1833 e € yya 20150326CityCouncilPacket Page 194 of 215 20150320/111 c co a wr p ' g9 a r._ Cri g 4 ^ g E 7W ' N ii d ui a _, Z. r a o m �p � ca ca i "`4 6 5 cr 6 aim w t o_,—< 0 # Wan« . tLOdCD a o a `'''K m_e3° MIDI .08 3f1N3AV Li31111 M 14.44.81 S.-- �i100.6l•. 1 sP� .__..._ 5'% pr A-Pah els a[1 s-.s}Ih YYOZI- .Pex.S 3:Xd5 tqA _ Q4x5 P �mm , �fft - . d u v a)/ Ni BL < = H S112675 _,< ` i n p, ! 2 '..' o WO p qr a Ch , m 9 Q x" { ue. 1 R a O 1 b f n —0 0 z a a 1P 1 I• °° 1 C] , g. ¶ ,k,f,1 p'; r N ! 1- �^ 1 G ot902 F. N 0 : --I i 0 : IL. 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F i 7,Al, L.,, 13' 2115 aa,'SE � 1 20150326CityCouncilPacket Page 201 of 215 20150320/jrl ORDINANCE NO. 11-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES AS TO SECTION 2-36 SO AS TO CHANGE THE COMPENSATION OF THE MAYOR AND MEMBERS OF COUNCIL, TO PROVIDE AN EFFECTIVE DATE, TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City is authorized to set the compensation of its elected officials in the manner established by state law, O.C.G.A. § 36-35-4; and WHEREAS, the City has properly published the required notice of its intention to set the compensation of elected officials; and WHEREAS, an existing ordinance, Section 2-36 needs to be amended so as to reflect the change; and NOW, THEREFORE, it is ordained by the governing authority of the City of Tybee Island that the code of ordinances, Section 2-36, shall be amended. SECTION 1 Section 2-36 will be amended as hereinafter shown with the increase in compensation to commence with the term of its elected officials beginning service as of January 1, 2016 and will read as follows: Sec. 2-36. Compensation of mayor and councilmembers. The mayor shall receive as compensation $700.00 per month. Councilmembers shall receive as compensation $400.00 per month. This compensation is intended to defray expenses incurred. This provision shall have application to the mayor and councilmembers assuming office in January 2016 and thereafter, subject to future amendments. 20150326CityCouncilPacket Page 202 of 215 20150320/01 SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. SECTION 5 This Ordinance shall become effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/Tybee/Ordinances/2015/11-2015 compensation 03.02.15 EMH 20150326CityCouncilPacket Page 203 of 215 20150320/01 • ) Enforcement of rules and regulations. Enforcement of these rules and regulations shall be by employees of the city police department or the city marshal and/or the designees of either the police department or the city marshal. The duly employed police department employees and the city marshal and the designees of either are authorized to require persons using the beach or structures erected thereon to obey reasonable commands designed to protect the public and public property, and the failure to obey any lawful command of those individuals shall be a violation of this section. 20150326CityCouncilPacket Page 204 of 215 20150320/01 ORDINANCE NO. 12-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, AS TO SECTION 12-1, RELATING TO USE OF MUNICIPAL BEACHES AND FACILITIES TO PROVIDE AN EFFECTIVE DATE, TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, including the environment thereof, and therefore the need to increase the regulation of activities on the beaches of the City; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend Section 12-1(c) so as to provide an effective date, to repeal conflicting ordinances and for other purposes. NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that the Code of Ordinances, Section 12-1(C), Enforcement of rules and regulations, is amended so that hereafter the section shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended so as to amend Section 12-1(c) which shall read as follows: (c) Enforcement of rules and regulations. Enforcement of these rules and regulations shall be by employees of the city police department or the city marshal and/or the designees of either the police department or the city marshal. The police department employees and the city marshal and the designees of either are authorized to require persons using the beach or structures erected thereon to obey reasonable commands designed to protect the public and public property, and the failure to obey any lawful command of those individuals shall be a violation of this section. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared 20150326CityCouncilPacket Page 205 of 215 20150320/01 illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/12-2015 Sec 12-1c enforcement of rules 03.05.15 EMH 20150326CityCouncilPacket Page 206 of 215 20150320/01 • Sec. - of municipal beaches and facilities. (a) Rules and regulations.All persons entering upon the public beaches,or structures erected thereon,shall comply with the following rules and regulations,and failure to do so shall constitute a violation of this article: (19) Smoking prohibition, f Formatted:Font:Not Italic Jt shall be unlawful for any person to smoke any tobacco or similar product or to Formatted:Font:Not Italic possess a lighted tobacco or similar product intended for inhalation in any manner or in any form,including cigarettes,cigars,pipes,the use of E-cigarettes,or the use of any oral smoking device,on the beaches,crosswalks,or the pier,or any other structure of the city except as specifically allowed in designated smoking areas which shall be established by the city manager and marked with reasonable signage. In areas where smoking is permissible,it shall be unlawful to litter by leaving cigarettes,trash,or other debris on the sand or ground,and/orIto throw,place, [Formatted:Font:Not Italic deposit,sweep,or scatter any cigarette butts,cigars,pipe debris in other than a container [Formatted:Font:Not Italic designated for that purpose. 20150326CityCouncilPacket Page 207 of 215 20150320/01 ORDINANCE NO. 13-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, AS TO SECTION 12-1(a), RELATING TO USE OF MUNICIPAL BEACHES AND FACILITIES TO PROVIDE AN EFFECTIVE DATE, TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, including the environment thereof, and therefore the need to increase the regulation of activities on the beaches of the City; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend Section 12-1(a) so as to create an additional rule thereunder to be subsection(19), Smoking prohibition, and to provide an effective date, to repeal conflicting ordinances and for other purposes. NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that the Code of Ordinances, Section 12-1(a)(19), Smoking prohibition, be created so that hereafter the section shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended so as to create Section 12-1(a)(19) which shall read as follows: • Sec. 12-1. - Use of municipal beaches and facilities. (a) Rules and regulations. All persons entering upon the public beaches, or structures erected thereon, shall comply with the following rules and regulations, and failure to do so shall constitute a violation of this article: (19) Smoking prohibition. It shall be unlawful for any person to smoke any tobacco or similar product or to possess a lighted tobacco or similar product intended for inhalation in any manner or in any form, including cigarettes, cigars,pipes, the use of E-cigarettes, or the use of any oral smoking device, on the beaches, crosswalks, or the pier, or any other structure of the city except as 20150326CityCouncilPacket Page 208 of 215 20150320/01 specifically allowed in designated smoking areas which shall be established by the city manager and marked with reasonable signage. In areas where smoking is permissible, it shall be unlawful to litter by leaving cigarettes, trash, or other debris on the sand or ground and/or to throw,place, deposit, sweep, or scatter any cigarette butts, cigars,pipe debris in other than a container designated for that purpose. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR 20150326CityCouncilPacket Page 209 of 215 20150320/01 ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/13-2015 Sec 12-1-a-19 smoking prohibition 03.05.15 EMH 20150326CityCouncilPacket Page 210 of 215 20150320/01 C U Q E .� a) c c < 0 0 = v a E o L co O v '3 O t O 00 O 3 _a co 0 O •- E m 0 L i1 L (1) > Q C v > z a a) v (a a) (n a) a) U S)IlllyW3ll 2 LE �' o a) -pro a>i co 2 (a LJ 'N U hA +� C to Y C L C bb Q >_ N 0 cc a) C L 0 ❑. ra ti i v a) •E C13 o z o CL o 4- ; + o a) v a v (a a) a)v, aJ 0 +, 7a cu ro p a�i v �o a) C o u (a •8 0 0 > 0 Q N Q 3 v, ° .� a U a v co 31V0 HSINI3 031J3f011d ul 0 N 31VG llIV1S O31J3f011d E E E E O 0 U U a) a) L 1N3WN91SSb' U U Q 7 7 L L a) }' a--+ 0 In 0 4- 4- N C C C 0 U 9NIdf1ON9 a) cc C C a) a) O 0 E L (n a) a) v) u h0 L L (a � L U U L a) a) a) `~ 7 C CC CC C d W N L 0 N C a) N U C (a 0 U U U 0 vi a-+ t SV1 b.0)I a) a) v 4- v v a , U) E to a) C -D U o (a a) 0 0 to. -o 00 7 CO Q (a C D H 00 '5 Q = 00 O a) E c 5 c CZ 00 o o I Sao 0o v a) a) >-a a) ( cc a) (n -o u a u (a t E 00 ao n O a 2 a U a D d- d- d- cr saloA Jo aagwoN/9NI1d21 20150326CityCouncilPacket Page 211 of 215 201503201jrl » \ a) / & \ 8 ± / k \ E 1- 4, 0 2 # m y a 2 C 0 0 = U u –a) 2 a) e 0 # & z & _ / C 0 C (N — 0 " , \ / C % s \ Q & @ – u a @ t E . 0 > m = & Q 0 cu U a) 4 / \ " co _a / E / § cc a) m c 0 .k 2 / / / ) c ° cc a a 0 V' 0 / # CL — 0 s > cu \ Q e e � •m s = B -0 X 0 0 • -C < 2 6 a 2 • 3 \ 2 a) 0- o \ \ CO > a \ \ • ƒ C \ ) E § c k / '\ E E % § E t & e ± m & m / m 2 2 E « $ 73 2 7 m 0 / I E S / \ { c C E C 7 / 5 & 2 0 7 E / o 0 E 1 2 % / % _ OA ttO C C C 5 5 5 C C C _ _ _ C C C = e a) e o E E E \ _C _C _C _ = = a) a) E » \ (V C 0 3 I• I . 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