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Home My Public Portal About01/05/1988 CCMORDER CHECKS - JANUARY 5, 1988 6319 Lefevere, Lefler, Kennedy, 6320 Delta Dental 6321 Physician's Health Plan 6322 Commercial Life 6323 League of Minn.Cities 6324 Postmaster 6325 Bus. Records Corp. 6326 Highland Superstores 6327 Oak Park Heights 6328 CDP 6329 Greater N.W.Office of R.E.Assess. 6330 Crow River News 6331 JoEllen Hurr 6332 Snyder Drugs 6333 Elm Creek Watershed 6334 Northwestern Bell 6335 A T & T 6336 James & Tracy Otis 6337 Wright -Hennepin Electric 6338 Culligan 6339 Dundee Nursery 6340 Medcenters Health Plan 6341 Jill Hodapp 6342 Henn.Co. Chiefs of Police Assn. 6343 Minn.Crime Prevention Officers Assn. 6344 State of Minnesota 6345 International Assn. of Chiefs of Police 6346 MEMA 6347 Minn.Police & Peace Officers Assn. 6348 Contract Programming 6349 Fortin Hardware 6350 Acme Typewriter 6351 Streichers 6352 Genuine Parts 6353 Uniforms Unlimited 6354 Emergency Service systems 6355 Loretto Towing 6356 City of Loretto 6357 Minnesota Cellular 6358 Sheriffs Dept. 6359 North Memorial Medical Center 6360 Henn Co. Treasurer 6361 Metro West Inspection Sery 6362 Metropolitan Waste Contro 6363 Jim Hatch Sales 6364 Minn Co m 6365 Long Lake Ford 6366 Hamel Building Center 6367 City of Wayzata 6368 Twin City Monorail 6369 Perry's Truck 6370 Ziegler 6371 Donna Roehl _ 6372 Reynolds Welding 6373 Long Lake Tire 6374 Jim Dillman O'Brien & Drawz 7,096.28 349.50 1,877.51 19.80 80.00 300.00 16.23 228.96 39.65 151.45 1,437.00 131.11 26.00 7.59 1,598.00 -,54.13 3 7S. 104.14 52.00 795.01 33.80 151.25 270.05 55.00 40.00 25.00 100.50 50.00 25.00 60.00 619.50 242.55 62.40 69.00 152.28 309.70 28.25 310.83 182.45 148.68 2,624.19 16.00 659.00 9,903.21 1,039.50 428.93 75.10 11.48 64.89 83.76 71.80 15.67 10.83 9.14 24.50 60.00 ORDER CHECKS - JANUARY 5, 1988 (CONT'D) 6375 Ben Young 6376 Bob Dressel 6377 'jury & Carlson 6378 Bryan Rock Products 6379 International Salt Co. 6380 Hassan Sand & Gravel 6381 NSP 6382 Safety Kleen 6383 Budget Printing 6384 Feed Rite Controls 6385 All Star Electric 6386 Minnesota Rural Water Assn. 6387 Nebs 6388 Swensons Our Own 6389 Minn. Pollution Control 6390 Metro Waste Control 6391 Geotechnical Eng. 6392 CBI Na-Con Inc. 6393 E.G.Rud 6394 Henn.Co.Treas. 6395 Zee Medical Service 6396 Farmers State Bank 6397 P.E.R.A. 6398 University of Minnesota PAYROLL CHECKS - JANUARY 5, 1988 10162 Thomas Anderson 10163 Anne Theis 10164 Robert Mitchell 10165 Stephen Schmit 636" 10166 Wilfred Scherer 10167 Wayne Wallace 10168 Jill Hodapp 10169 Richard Rabenort 10170 Michael Rouillard 10171 James Dillman 10172 Robert Dressel 10173 JoEllen Hurr 10174 Donna Roehl 10175 Laura Skarda 10176 Sandra Larson 10177 Benedict Young 10178 Carolyn Smith 10179 Jennifer Smith 10180 Prudential 10181 Law Enforcement Labor Services 10182 Farmers State Bank 10183 Ccumissioner of Revenue 10184 P.E.R.A. 10185 Farmers State Bank of Hamel 60.00 60.00 130.00 445.12 498.01 794.98 1,250.36 44.50 33.91 377.93 390.06 100.00 91.69 3.04 120.00 3,457.30 196.50 251,445.38 460.00 54.65 89.60 375.90 402.17 175.00 $293,810.70 �a� 150.00 98.55 100.00 100.00 100.00 236.65 308.16 354.43 365.97 348.68 760.64 330.01 906.95 246.41 186.62 710.33 25.18 10.25 8.30 39.00 637.85 281.69 324.49 375.90 $ 7,006.06 The Council of the City of Medina met in regular session on Tuesday, January 5, 1988 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Robert Mitchell, Anne Theis, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Engineer, Glenn Cook; Attorney, Ron Batty; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Scherer to discuss the following additional items: Lake Independence access Hennepin County, application for Compost Site, Update Motion declared carried 2. MINUTES OF DECEMBER 15, 1987 Robert Mitchell stated that the following Consent Agenda items should be added to the December 15th minutes: Dyslexic Society, Gambling License for Raffle on February 14, 1988 at Medina Recreation. Stop 'N Go Liquors, transfer of ownership from Ebert Partnership to Corporation. 1988 Cigarette license approval for, Medina Recreations, Medina Motor Inn, Don Mayer Inc., Tom's Superette, Westbound Off -Sale, Stop 'N Go Liquors. West Hennepin Recycling Couunission, 1988 Joint Powers Agreement Official Depositories, Designation of Merrill -Lynch and Twin City Federal Moved by Mitchell, seconded by Theis to approve minutes of december 15, 1987, as amended. Motion declared carried 3. MULTIPLE SCLEROSIS SOCIETY John Ross and Sharon Grigel of the Multiple Sclerosis Soceity presented a check in the amount of $4572 to Gerald Dykhoff of the John Pohlker American Legion Post for work done on their building to make it handicapped accessible. * CONSENT AGENDA Thomas Anderson asked that 1988 salaries be taken from the Consent Agenda and discussed as a separate item. 3. PUBLIC WORKS DEPARTMENT * Hwy. 55, Water Tower Moved by Scherer, seconded by Theis to approve Change Order #1 of the Hwy. 55/Willow Dr. Water Tower Project, by reducing the dollar amount by $3200.00. Motion declared carried Tamarack Dr. Improvement Project Jim Dillman presented information regarding road alignment of Tamarack Dr. near the Jim Maki property. He stated that Mr. Maki would like the road moved to the west, which could be done if financially feasible. Council advised that until the cost was known they could not designate that the road be moved and if Mr. Maki intended to appeal, without an agreement from the Council, then he should continue the process, at this time. Tom Ely stated that Wilfred Scherer had told him that if he was assessed a full unit of assessment for Tamarack Dr. then he should not be assessed when Medina Rd. was improved. He stated that if that was the procedure he would not appeal his assessment. He explained that there would be a problem with taking his property to raise the road as there are trees in that area and the only good fields on the property are located at that point. Jim Dillman stated that it would be best to use property to the west so as to keep the road straight but that the work could be done to the east if that property owner would agree. Robert Mitchell suggested that Council could make such a decision after the area had been surveyed and the cost had been determined. Wilfred Scherer asked if Council would agree to reduce the number of units of assessment for the owners north of Blackfoot Tr. He suggested assessing them for one half of the units now being assessed, although Sheldon Coplin wants to apy only one unit of assessment. Sheldon Coplin stated that he could not see the benefit to his property,as it is to far removed from this project. Thomas Anderson stated that Tamarack Dr. and Blackfoot Tr. might be a thorofare line to Hamel Rd. sheldon Coplin asked if a token contribution of $800, or one unit of assessment, could be made and that they contribute further when Blackfoot Tr. is improved. Anne Theis asked if the remainder of the units could be assessed when Blackfoot Tr. is paved. Ron Batty explained that road assessments cannot be deferred, like utility assessments. Wilfred Scherer stated that paying for the improvement to Hamel Rd. will require a lot of participation. Moved by Scherer, seconded by Mitchell to adopt Resolution 88-1, amending the Tamarack Dr. Special Assessment roll by assessing Sheldon Coplin, $1600; Art Jubert, $1600; George Wessin, $2400; Burt Corwin, $1600. Robert Mitchell stated that if the property owners are going to appeal the amended roll then Council should not reduce the assessments. Voting Yes: Schmit, Scherer, Theis Voting No: Anderson, Mitchell Motion declared carried Ron Batty stated that anyone objecting to the amended assessments now has 30 days, from this meeting in which to file an appeal, if letter of objection is presented at this meeting. Arrowhead Dr. Moved by Scherer, seconded by Theis to accept the petition for closing of Arrowhead Dr. that had been presented to the Council at the december 15th Council meeting. Motion declared carried Police Chief, Rick Rabenort, stated tht the Police department had followed up as far as they could on the license numbers that had been turned over to them regarding dumping of refuse along Arrowhead Dr. He explained that some of the complaints had been referred to Corcoran and that the Police department would write letters to those that they knew who had been dumping in the area. Moved by Scherer, seconded by Theis to designate that Arrowhead Dr. remain open and that Public Works department continue maintenance as has been done in the past. Motion declared carried Topographic Mapping Glenn Cook explained that three firms are capable of providing topographic mapping of the city that will be used for various city project and be available to developers. Moved by Mitchell, seconded by Scherer to authorize that quotes be gotten for mapping of the eastern one-third of the city. Motion declared carried Tractor-Loader-Backhoe Jim Dillman reported that teh following bids and been received at 10:00 A.M. on January 5, 1987 for the purchase of a tractor-loader-backhoe: Long Lake Ford Tractor--$44,900; Case Power and Equipment--$56,242.00; Carlson Lake State Equipment Co.--$55,180.00. He recommended that the bid be awarded to Long Lake Ford Tractor as they meet all of the specifications. Moved by scherer, seconded by Theis to award the bid for the purchase of a tractor-loader- backhoe to Long Lake Ford Tractor for $44,900, with $4,900 to be taken from the street and road contingency fund. Motion declared carried Tamarack Dr. Improvement Jim Dillman reported that it would cost approximately $12,000 to move Tamarack Dr. to the west, as has been requested by Jim Maki. He explained that there is $120,000 budgeted in 1988 for base work on Tamarack Dr., but that it could cost $150,000 to do the work. He He stated that there might be funds available from other budget items if the roads do not need an excessive amount of spring work. Anne Theis stated that if the dollars are not available, the project should not be constructed. Glenn Cook stated that after January 14th the city would know how many owners would appeal their assessments and the city would know how much money it would have to construct the road. 4. PLANNING AND ZONING DEPARTMENT Mark Rauenhorst, Easement JoEllen Hurr explained that the legal description of the easement south of Highcrest dr. was incorrect and needed to be changed. Glenn Cook explained that the easement is used by the city for snow accumulation. Moved by Schmit, seconded by Scherer to approve the amended easement agreement with Mark Rauenhorst for property south of Highcrest Dr. Motion declared carried Maple Plain Dairy Queen, Subdivision and Conditional Use Permit JoEllen Hurr explained that the ownership of the Maple Plain Dairy Queen was changing, the property was being subdivided and that the parcel size would need to be increased to comply with city ordinance. She reported that the revised survey had not been received. Bob and Beverley Barrett explained that there are odor and grease problems on their adjoining property and that better filtering and a fence constructed farther to the east, would be helpful. Moved by Theis, seconded by schmit to table action on the preliminiary subdivision of the Maple Plain Dairy Queen property, pending receipt of teh proper survey. Motion declared carried Moved by Theis, seconded by Scherer to table action on the Maple Plain Dairy Queen Conditional Use Permit pending receipt of the landscaping and fence plan. Motion declared carried Barbara Hare, Subdivision Robert Mitchell stated that he would abstain on this matter as he has a conflict of interest. Barbara Hare explained that she had made application to subdivide 5.4 acres into two par- cels; that the soils do not meet requirements for conventional septic systems but that mound systems could be constructed as they have been constructed on abutting lots in Northridge Farms. JoEllen Hurr explained that the lots in question have two acres of conventional septic system soils but that the owners elected to have mound systems constructed. Barbara Hare stated that she had spoken with Roger Machmeier of the State, who had said that the soils map should be used as a general guideline and is not an absolute. Thomas Anderson stated that the company that did the soil test had verified that mound systems should be installed. Moved by Schmit, seconded by Scherer to authorize preparation of a resolution denying the subdivision of the Barbara Hare 5.4 acre parcel, due to the fact that the soils do not meet septic system requirements. Motion declared carried Sam and Mary Claassen, Subdivision JoEllen Hurr explained that the Claassens had made application to subdivide 17+ acres on Pinto Dr. and Co. Rd. 24, into three parcels. She stated that the soils meet re- quirements, a private road, built to city specifications, will serve the three lots and a park dedication fee will be received for each parcel. She stated that the present owner had given a 60 ft. Pinto Dr. road easement some years ago and that the road is constructed on the western edge of the easement. Moved by Theis, seocnded by Schmit to authorize preparation of a resolution granting preliminary subdivision approval to Sam and Mary Claassen to subdivide 17 acres on Co. Rd. 24 and Pinto D r., according to Planning Commission recommendations and the engineers approval of road construction plans. Motion declared carried Richard Ziminski, Preliminary Subdivision JoEllen Hurr explained that Richard and Karen Ziminski had made application to subdivide 1.26 acres from their 8= acres to sell to Thomas Crosby the abutting property owner to the north. She stated that the Planning Commission had recommended approval with several conditions. Moved by Scherer, seconded by Theis to authorize preparation of a resolution granting pre- liminary subdivision approval to Richard and Karen Ziminski to subdivide 1.26 acres from their property, which will be combined with the property to the north, according to the recommendations made by the Planning Commission. 5. INDEPENDENCE BEACH ACCESS TAX FORFEIT LOTS JoEllen Hurr reviewed the list of tax forfeit lots in the Independence Beach area that Council had previously considered for sale or conveyance to the city for public purposes. She indicated that discussion had been held regarding the city using Lots 1 and 2, Block 2 for a parking area for access to Lake Independence. Anne Theis presented a letter from Dean Preston, 3167 Lakeshore Ave., owners across the street from the said lots, in which they list their reasons for opposing the proposal. She asked if the Prestons could purchase thetwolots in question. She also asked if the city should investigate municipal dockage which would allow for some sort of lottery to obtain a dockage slip. Thomas Anderson suggested that the Park Commission explore both situations. Moved by Schmit, seconded by Scherer to request conveyance to the city of Lots 1,2,3,4,5, Block 2, Independench Beach, with the Park Commission to investigate the possibility of using the lots for parking and whether or not publically owned docks should be provided on city property and public easements. 6. COMPOST SI`1'E JoEllen Hurr stated that five proposals had been received by Hennepin County for a compost site on Co. Rd. 201 and Co. Rd. 19. She stated that she was presently reviewing the pro- posals and would be meeting with the Task Force on January 21st. 7. ORONO COMPREHENSIVE PLAN Thomas Anderson stated tht the Orono Comprehensive Plan amendment should include such items as designation of the Co. Rd. 116 extension; Hwy. 12 alterations; and increase in sewer capacity for Medina. 8. LORETTO POLICE CONTRACT Council was notified that the Loretto City Council had approved and signed the 1987-1988 police contract. 9. HARRIET HOLASEK Donna Roehl explained that Harriet Holasek had made application for a Senior Citizens deferal of Hunter dr. special assessments. She stated that the property was not on Green Acres so assessments could not be deferred under that program. Moved by Mitchell, seconded by Theis to approve the Senior Citizen deferral of Special Assessments for Harriet Holasek in connection with Hunter Dr. No. improvements. Motion declared carried 10. ECONOMIC DEVELOPMENT GUIDELINES Donna Roehl explained that guidelines for granting loans from the Glenwood/Medina economic development program needed to be adopted so that the city would have rules in place when enough funds are accumulated so that loans may be made. She stated that the money will need to be loaned in a timely manner or the state will ask that the funds be turned over to them. Moved by Mitchell, seconded by Theis to adopt the Economic Development Guidelines, as presented. Motion declared carried * 11. ST. ANNE'S CHURCH Moved by Scherer, seconded by Theis to approve the Gambling license for St. Anne's Church to conduct Bingo on January 17, 1988 and february 21, 1988. Motion declared carried * 12. 1988 CIGARETTE LICENSES Moved by Scherer, seconded by Theis to appove the following 1988 Cigarette licenses: Big Woods Saloon, Kunz Oil Co., Inn Kahoots, Rolling Green Country Club. Motion declared carried * 13. 1988 APPOINTMENTS Moved by Scherer, seconded by Theis to approve the following 1988 appointments: Public Safety Commissioner, Robert Mitchell Administration, Health and Welfare, Parks Commissioner, Stephen Schmit Public Works Commissioner, Wilfred Scherer Planning and Zoning Commissioner, Aanne Theis Promotion and Development Director, Robert Mitchell Pioneer Creek Watershed Commission Representative, Anne Theis Elm Creek Watershed Commission Representative, Laurence Elwell Lake Minnetonka Cable Commission Representatives, Thomas Anderson and Jerome Roehl Weed and Tree Inspector, Howard Schleif Fire Marshal, Loren Kohnen Sign Administrator, Loren Kohnen West Hennepin Recycling Commission Representative, Donna Roehl Deputy Clerk, Laura Skarda City Engineer, Bonestroo, Rosene, Anderlik and Associates Inc. City Attorney, LeFevere, Lefler, Kennedy, 0"Brien and Drawz Official Newspaper, Crow River News Official Depositories, Farmers State Bank of Hamel, First National Bank of Minneapolis and St. Paul, Dain Bosworth, American National Bank of St. Paul, Marquette National Bank, Merrill Lynch, Twin City Federal Acting Mayor, Wilfred Scherer Motion declared carried 14. 1988 SALARIES Thomas Anderson stated that he had previously asked if the salary schedule for Sandra Larson was correct at the time that she was hired and had been told that it was, when if fact, it was listed at $7.43 per hour and she was hired at $7.50. He also questioned the part time public works employees wages being changed from $10.50 per hour to $11.00 per hour on the salary schedule. Anne Theis stated that they had negotiated the $7.50 per hour with Sandra Larson. Jim Dillman stated that the snow players assumed that they were receiving $10.50 per hour in 1987 and that it should be worth $11.00 per hour to the city to ask them to come to work on as -needed basis. Moved by Mitchell, seconded by Anderson to adopt the 1988 salary schedule according to the prepared 1988 budget. Voting Yes; Anderson -Mitchell Voting No; Scherer, Theis, Schmit Motion not carried Stephen Schmit stated that he agreed that it should be worth $11.00 per hour to be able to call in someone to plow snow on short notice. Moved by Schmit, seconded by Scherer to adopt the 1988 salary schedule as budgeted with part time office at $7.50 and part time public works for snow plowing at $11.00 per hour. Voting Yes; Scherer, Schmit, Theis Voting No, Anderson, Mitchell Motion carried 15. HENNEPIN COUNTY ASH DISPOSAL Thomas Anderson asked that a letter be written to Hennepin County informing them that Medina does not want ash hauled to Woodlake Landfill, as ash is hazardous material and the landfill is not constructed to contain such substances. j 16. BILLS Moved by Scherer, seconded by Theis to pay the bills; Order Checks #6319-6398 in the amount of $293,810.70 and Payroll Checks # 10162-10185 in the amount of.$7006.06. Motion declared carried Moved by Theis, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 10:45 P..M. Clerk -Treasurer January 5, 1988