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Home My Public Portal About2008-10 Symbiomt Service Corporation Repair Project Community Center Swimming PoolRESOLUTION NO. 2008-10 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING THE REPAIR OF POOL HEATER AT COMMUNITY CENTER SWIMMING POOL (THE "REPAIR PROJECT"); AUTHORIZING AND RATIFYING POOL HEATER REPAIR WORK WHICH WAS DONE ON EMERGENCY BASIS; APPROVING AND RATIFYING VILLAGE MANAGER'S EXECUTION OF PROPOSAL, PURCHASE ORDERS AND RELATED DOCUMENTS FOR THE REPAIR PROJECT; AUTHORIZING EXPENDITURE OF FUNDS; AUTHORIZING IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council, upon the recommendation of the Village Manager, desires to approve the repair of the pool heater which serves the swimming pool located at the Community Center (the "Repair Project") pursuant to the proposal of January 28, 2008 (the "Proposal"), presented by Symbiont Service Corporation; and WHEREAS, the Village Council has previously authorized the Village Manager to proceed with the Repair Project on an emergency basis; and WHEREAS, the Village Council finds that pursuant to Village Code Section 2-85, competitive bidding was impractical for the Repair Project and does hereby waive competitive bidding for the Repair Project purchase transaction; and WHEREAS, the Village Council finds that the Repair Project was and is necessary for the enhancement of the use and enjoyment of the swimming pool and is in the best interests of the Village. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Capital Project Authorizing Resolution. A. That pursuant to Village Charter Section 3.07(b), this Resolution shall constitute a Capital Project Authorizing Resolution. The Capital Project is the implementation of the above described Repair Project at a total cost not to exceed Twenty Three Thousand, Six Hundred Thirty - Two ($23,632.00) Dollars. B. That the components of the Repair Project are described in the Proposal . Section 3. Project Authorized: Transaction Approved. A. That the Repair Project is hereby approved and ratified. B. That the Village Council hereby authorizes and ratifies the Village Manager's action in providing for the completion of the Repair Project for a cost which is consistent with this Resolution, to be funded from the funding source which is identified in the Village Manager's memorandum which accompanies this Resolution. C. That the Village Manager's execution of the Proposal and any necessary purchase orders or related documents for the Repair Project is hereby ratified and approved, once approved by the Village Attorney as to form and legal sufficiency. D. That the Village Manager is authorized to take any action which is necessary to implement and finalize the Repair Project. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. 2 PASSED AND ADOPTED this 25th day of March, 2008. MAYOR ROBERT L. VERNON CONCHITA H. ALVAREZ, CMC, VILLAGE CLE APPROVED AS TO FORM AND LEGAL SUFFICI VILLAGE ATT ' NE F:\100\ 103001\Resolutions\Capital Project Re Pool Heater Repair at Community Center.doc 3 VILLAGE OF KEY BISCAYNE Village Council Robert L. Vernon, Mayor Jorge E. Mendia, Vice Mayor Michael Davey Enrique Garcia Steve Liedman Thomas Thornton Patricia Weinman Village Manager Genaro "Chip" Iglesias Office of the Village Manager DT: March 12, 2008 TO: Honorable Mayor and o cil Me FR: Genaro "Chip" Iglesias, age Mana RE: RATIFYING EMERGENCY POOL HEATER REPAIR RECOMMENDATION It is recommended that the Village Council approve the resolution ratifying the emergency repair of the Community Center pool heater. This item was brought before the Village Council for consideration on January 29, 2008 as an emergency item. The Council approved the repair not to exceed $23,632. This approval stipulated that a resolution would come before Council, at a later date, to ratify the approval. The resolution before the Council serves to ratify the approval provided on January 29, 2008. BACKGROUND On January 21, 2008 the Community Center pool heater failed. The Parks & Recreation Director contacted the heater manufacturer, Symboint, and Skyline Management making them aware of the system failure. On January 23, 2008 Symboint representatives arrived on site to address the system failure. Symboint removed the damaged coils to investigate the location and cause of the failure. On January 25, 2008 Symboint began their "engineering evaluation for failed water coils." On January 28, 2008 a report stating the cause of the failure, a recommendation for addressing the issue, and a cost estimate was emailed to the Village. These items are attached as exhibit "A". The estimate exceeded the Village's discretionary expenditure limit. It was 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 \l1�ti1ON ->IATF\IFNT TO PRO\ IDI A SAFF, QtALFIV CO\1AIL1NII\ LN\IRO' \IF NT FOR ALL ISLANDI'RS HIROITGl1 RFtiIONS[IIII GO\FRN\II N'I wwu'.keybiscaynefl.gov determined that this item was an emergency repair and that it would be brought before the Council on January 29, 2008 for consideration. On January 29, 2008 the pool heater was added to the Council agenda. The Village Council was provided the documents provided in exhibit "A". The Village Council voted to proceed with the repair provided that staff returns before Council with a resolution ratifying the execution of the proposal. On January 30, 2008 and February 1, 2008 Symboint was on site performing the work identified in exhibit "A". The pool heater repair was completed on February 1, 2008 and the heater resumed functioning. Proposal SYMBIONT Pool Heating Air Conditioning 1-800-881=4328 S E RV I C ECORP. Electrical 4372 North Access Road Englewood, FL 34224 Lic# CAC035549 ■ Lic# EC0002946 * Lic# CPC1456477 vvww.symbiontservice.com (94 9 306 Fax (941) 473-9306 PROPOSAL SUBM1 [TED TO Village of Key Biscayne c/a Skyline Management 4040 NE 2nd Avenue, Suite 303 Miami. Florida 33137 PHONE 305-365-8904 JOB NAME DATE 4 /48720 Village of Key Biscayne 90 West McIntyre Street Key Biscayne, Florida 33149 PHONE We hereby submit specifications and estimates for: Install Plate Heat Exchanger &Lop Pump & Replace Bap. Heat ch lr ers; 1 90 GPM Intermediate Plate Heat Exchanger & Loop Pump evaporator Heat Exchangers installed on pool heaters Source Water: From existing well and pump, if adequate. Electric: From existing pool panel, if adequate. Complete installation including sales tax ................................................... $ 23,932.00 Manufacturer's Limited Warranty: One year Symbiont Service Corp all parts and labor on the installation. Not responsible for any damage to private or public unmarked underground lines, or repairs of landscape, painted or finished surfaces. We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: Twenty-three thousand six hundred thirty-two and no/100 dollars ;31632.00 Balance Upon Completion Authorized Signature rte/ A late fee of 1.5% per month will Bradded to all invoices that are 30 days or more past due. Any variation from this contract will be done only upon written order from the customer, accepted by Symbiont Service Corp (SSC) and will be in addition to the contract price. Agreements made only with autho- rized SSC personnel will be recognized. All material supplied by SSC shall remain the property of SSC until the contract and extra work have been paid. The customer hereby gives permission to SSC, to enter upon the premises and remove the material. All costs incurred as a result of non-payment will be paid by the customer. Any suit arising from this contract may be instituted in any court of competent jurisdiction in Charlotte County. Note: This proposal may be withdrawn by us if not accepted within 30 days. J1Ccep "c of Proposa T : above prices, •ecifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as • �• Payment will be ma : a outlined above Signature: '� g Signature: Date of Acceptance: Date of Acceptance: