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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 11, 2020 AT
4:00 P.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. NOTE: THERE WAS LIMITED PUBLIC
ACCESS TO TOWN HALL. THIS TOWN COMMISSION MEETING WAS ABLE TO BE
ACCESSED ONLINE, INCLUDING ALLOWING FOR PUBLIC COMMENT.
I. Call to Order
Vice Mayor Stanley called the meeting to order at 4:00 P.M.
II. Pledge of Allegiance
Vice Mayor Stanley led the Pledge of Allegiance followed by a
moment of silence in honor of those who lost their lives on
September 11, 2001.
III. Roll Call
Present and
Participating:
Also Present &
Participating:
IV. Minutes
Scott W. Morgan
Thomas W. Stanley
Paul A. Lyons, Jr
Joan Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
A. Regular Meeting of August 14, 2020
Commissioner Orthwein made a motion to approve the minutes of
the regular meeting on August 14, 2020. The motion was
seconded by Commissioner White with all voting AYE at roll
call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
VI. Announcements
A. Regular Meetings and Public Hearings
1. October 9, 2020 at 9:00 A.M.
2. November 13, 2020 at 9:00 A.M.
3. December 11, 2020 at 9:00 A.M.
4. January 8, 2021 at 9:00 A.M.
S. February 12, 2021 at 9:00 A.M.
6. March 12, 2021 at 9:00 A.M.
B. Budget Meetings
1. September 11, 2020 at 5:01 P.M.
2. September 22, 2020 at 5:01 P.M. (Final Hearing & Adoption)
Minutes of Town Commission
Regular Meeting & Public Hearing
Held September 11, 2020 @ 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
Mr. Bob Ganger stated he was impressed with the way the Town
had managed the water main project. Mr. Chet Snavely stated his
appreciation for the new streetlights in Place au Soleil but wanted the
staff to note that there was one that wasn't working and there were
still two dark areas and asked if another light could be added. Town
Manager Dunham stated that FP&L was working on getting the light that
wasn't working fixed and he had spoken to them about adding a couple
more lights in the dark spots and it shouldn't be a major issue.
VIII. Reports.
A. Town Manager
1. Utility Undergrounding,
Town Manager Dunham stated that he and Mayor Morgan
had a Zoom meeting with Comcast representatives and resulting from that
meeting was a notice being put together by Comcast to mail to their
existing customers letting them know they needed to make an appointment.
He added that he didn't believe AT&T customers needed to make an
appointment to make the switch -over.
2. Update-AlA Water Main Project
Town Manager Dunham stated the work had now begun on
AlA and is on schedule for completion the last week of October. He
added once they are finished on AlA, they would be going back to asphalt
N. County and Little Club Roads.
3. Update -Minor Road & Drainage Repairs (Core Area)
Town Manager Dunham stated they were going to be doing
the project block by block since each block is a little different, but
the asphalting would be done all at one time. He added the Town would
be putting door hangers on the houses to let residents know when this
would be happening on their block.
4. Update -Water View Lane Development
Town Manager Dunham stated the developer was still in
negotiations with the owner at 2900 Avenue au Soleil but it hadn't
stopped the application from moving forward. Commissioner White
explained the history of Place au Soleil and asked that the name of the
street in the new development stay within that history. Town Manager
Dunham stated they could explain this to those involved. Vice Mayor
Stanley stated it needed to be done sooner than later and before filing
for the plat.
Town Manager Dunham added that the F.I.N.D. property on the
south side of Place au Soleil had been cleaned up after he sent a notice
that used the words "special and magistrate". He added that the pump on
Polo and Old School had been replaced.
B. Architectural Review & Planning Board
1. Meeting Dates
a. September 24, 2020 at 8:30 A.M.
b. October 22, 2020 at 8:30 A.M.
2
Minutes of Town Commission
Regular Meeting & Public Hearing
Held September 11, 2020 @ 9:00 A.M.
c. November 19, 2020 at 8:30 A.M.
d. December 17, 2020 at 8:30 A.M.
e. January 28, 2021 at 8:30 A.M.
f. February 25, 2021 at 8:30 A.M.
Vice Mayor Stanley called attention to the dates for
the ARPB meetings.
C. Finance Director
1. Financial Report for August 2020
Town Manager Dunham stated the report represented 11
months and asked CFO Tew to speak to the Commission Board. CFO Tew
stated there are some clean-up items that happen with the budget every
year in September, the last month of the fiscal year. She added there
would need to be an adjustment made next month by resolution regarding
Delray Beach Inspection Fees.
D. Police Chief
1. Activity for August 2020
Chief Allen asked that the report be accepted as submitted
and he pointed out a distraction theft from December 2019 that had now
been closed due to the death of the thief.
Vice Mayor Stanley accepted both reports as submitted.
IX. Items for Commission Action.
A. Ordinance No. 20/5; AN ORDINANCE OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, FLORIDA, AMENDING THE TOWN CODE OF
ORDINANCES BY AMENDING CHAPTER 34, ARTICLE VI, ENTITLED
"UNDERGROUNDING OF UTILITIES," SECTIONS 34-103 - 34-109; AND
BY REPEALING AND REPLACING APPENDIX A - TELECOMMUNICATIONS
ORDINANCE OF THE CODE OF ORDINANCES, KNOWN AS THE "TOWN OF
GULF STREAM TELECOMMUNICATIONS ORDINANACE," WITH A NEW
APPENDIX A ENTITLED "GULF STREAM COMMUNICATIONS RIGHTS -OF -WAY
ORDINANCE"; PROVIDING INTENT AND PURPOSE, APPLICABILITY AND
AUTHORITY TO IMPLEMENT; PROVIDING DEFINITIONS; PROVIDING FOR
REGISTRATION FOR PLACING OR MAINTAINING COMMUNICATIONS
FACILITIES IN THE PUBLIC RIGHTS -OF -WAY; PROVIDING
REQUIREMENT OF A PERMIT;; PROVIDING APPLICATION REQUIREMENTS
AND REVIEW PROCEDURES; PROVIDING FOR BONDS; PROVIDING FOR
CONSTRUCTION METHODS; PROVIDING DEVELOPMENT AND OBJECTIVE
DESIGN STANDARDS; PROVIDING FOR FEES AND TAXES; PROVIDING
ENFORCEMENT REMEDIES; PROVIDING FOR SEVERABILITY; PROVIDING
FOR CODIFICATION; PROVIDING FOR REPEAL OF ORDINANCES IN
CONFLICTS; PROVIDING AN EFFECTIVE DATE.(2nd READING &
ADOPTION on September 11, 2020)
Town Clerk Taylor read the ordinance which was passed on
first reading August 14, 2020. Commissioner Orthwein made a motion to
adopt Ordinance No. 20/5. The motion was seconded by Commissioner White
with all voting AYE at roll call.
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held September 11, 2020 @ 9:00 A.M.
B. Items by Mayor & Commissioners
Commissioner Lyons had some questions regarding personnel
reviews, specifically mentioning the Town Manager. He wanted to know if
there were reviews regarding performance and compensation across the
board. Vice Chairman Stanley stated it would need to be an agenda item
and discussed with either the Town Attorney or Assistant Town Attorney
to make sure it was being done correctly and in the sunshine.
X. Adjournment.
Vice Mayor Stanley adjourned the meeting at 4:40 P.M.
Renee Basel
Assistant Town Clerk
4
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON FRIDAY, SEPTEMBER 11, 2020 AT 5:01 P.M. IN THE WILLIAM F.
KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order.
Vice Mayor Stanley called the meeting to order at 5:01 P.M.
II. Roll Call.
Present and
Participating
Also Present &
Participating:
Scott W. Morgan
Thomas W. Stanley
Paul A. Lyons, Jr.
Joan K. Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Staff Attorney
Police Chief
Town Clerk
III. Presentation of the Proposed Budget and Proposed Millage Rate for
Fiscal Year 2020-2021.
A. Explanation and discussion of Proposed Millage Rate as
compared to the rolled back rate.
Town Manager Dunham began by pointing out that the
proposed millage rate is 3.7591, which is the 2021 rolled back rate and
the prior year (2020) millage rate was 3.8606. He added the rate was
lower because the gross taxable value for Gulf Stream went up again this
year. Town Manager Dunham stated that for the last three years and
proposed for this year, the ad valorem tax revenues that the Town
collects from that will be $4,621,805 and thought that was a testament
to good budget planning with all the projects, purchases, programs and
training going on in Gulf Stream.. Town Manager Dunham stated there was
a slight change in the total budget that was a result of health
insurance costs going down. The Town had budgeted a 10% increase which
meant there would be money in the budget that wouldn't be used for
health insurance, but CFO Tew was able to re -distribute to other areas,
which was around $50,000, he added. Town Manager Dunham then pointed
out that the General Fund Budget for 2020-21 is $6,188,555, the Water
Fund Budget is $1,367,000 and the Infrastructure penny Sales Tax is
$50,800 with a total budget being $7,606,355. He noted that the change
in the total budget from what was presented in July was $9,000.
B. Comment from the Commission and the public.
There was no comment from the public. Commissioner Lyons
stated the presentation was excellent and liked the trend analysis that
Town Manager Dunham and CFO Tew had put together. He added that he
liked the millage rate comparisons going back to 2004 as well as the
individual line items so you could see how the Town was spending money.
Commissioner Lyons was pleased with the financial condition of Gulf
Stream and stated it made him feel comfortable as a resident. He then
brought up how to go about making a proposal to set up something on the
Town Commission Budget
Public Hearing Held
On 9-11-2020 @ 5:01 P.M.
Agenda in the next couple of months to go over performance and
compensation for the Town Manager. Mayor Morgan stated that was
basically how it was done, but if he wanted to put more structure to it,
they could invite a couple of prominent members of the Town to join with
either himself or someone designated to evaluate compensation and
review, but it could only be one member of the Commission involved.
Commissioner Lyons stated he thought that should be the Mayor. Town
Manager Dunham stated that just like they had done with the Police
Department, he wanted to do a compensation study for those who work in
Town Hall in this next fiscal year. Commissioner Lyons then stated that
CFO Tew had indicated that there was a line item contingency and if
there were any changes made in the coming budget year, he wanted to know
that the Town had the financial resources to do that. CFO Tew stated
that was correct.
Town Manager Dunham stated that there was a proposal of a 3% cost
of living increase in the budget, but he would like to raise that to 4%.
He added this has been a year like no other in terms of running a
government and keeping a continuity of government and the staff had done
a very good job of doing that. Town Manager Dunham stated even in the
midst of the pandemic, this has been one of the busiest summers since
he's been the manager and the staff has risen to every occasion without
complaint and he was very proud of how everyone has reacted and kept the
continuity in government going. The difference in cost between 3% and
4% would be $9,700. Mayor Morgan stated the Town Manager made a strong
argument for it. Town Manager stated it wouldn't change the total
budget, but it would change some internal categories. Commissioner
Lyons took this moment to make another comment regarding the Town
Manager. He said he wasn't suggesting the Town Manager wasn't doing the
right job, he just didn't know how things were handled when it came to
reviews. Commissioner Orthwein wanted to know how the Town Manager came
up with 4% to which he responded he thought they should be rewarded for
the excellent job they had done over the last five months to which she
agreed and stated she thought the Town had an exceptional staff. Vice
Mayor Stanley stated that Gulf Stream is primarily all residential and
the residential taxable value is strong and will continue to increase.
He observed that with Gulf Stream being residential it is not expected
to experience a drop that towns with commercial buildings are expected
to experience and that the Town was in a good budget position.
Town Manager Dunham spoke highly of Lt. John Haseley who began
working for Gulf Stream in September of 1992. Lt. Haseley was promoted
to Sergeant in October of 2000 and then to Lieutenant in 2016. Town
Manager stated that at the recommendation of Chief Allen, the Town would
like to promote Lt. Haseley to Captain. Everyone was in agreement with
congratulations all around.
IV. Adoption of the General Fund Tentative Millage Rate for Fiscal
oil
Town Commission Budget
Public Hearing Held
On 9-11-2020 @ 5:01 P.M.
Year 2020-2021.
Commissioner Orthwein made a motion to adopt the General Fund
Tentative Millage Rate of 3.7591 for Fiscal Year 2020-2021. The motion
was seconded by Commissioner White with all voting AYE at roll call.
V. Adoption of the Tentative Budget for Fiscal Year 2020-2021.
A. General Fund
Commissioner Orthwein made a motion to approve the general
fund tentative budget of $6,188,555 for Fiscal Year 2020-2021. The
motion was seconded by Commissioner White with all voting AYE at roll
call.
B. Enterprise Fund (Water)
Commissioner Orthwein made a motion to approve the
Enterprise Fund (Water) tentative budget of $1,367,000 for Fiscal Year
2020-2021. The motion was seconded by Commissioner White with all
voting AYE at roll call.
C. Penny Sales Tax Fund
Commissioner Orthwein made a motion to approve the Penny
Sales Tax Fund tentative budget of $50,800 for Fiscal Year 2020-2021.
The motion was seconded by Commissioner White with all voting AYE at
roll call.
VI. Public Hearing Date for Final Adoption of Millage Rate & Budget.
Vice Mayor Stanley stated the public hearing date for final
adoption of millage rate and budget would be September 22, 2020 at 5:01
P.M.
VII. Resolutions.
A. No. 20-04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE
TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF
STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1,
2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN
EFFECTIVE DATE. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY
UPON ITS ADOPTION. PASSED AND ADOPTED AT A PUBLIC HEARING THIS
11TH DAY OF SEPTEMBER 2020.
Commissioner Orthwein made a motion to approve Resolution
20-04. Commissioner White seconded the motion with all voting AYE at
roll call.
B. No. 20-05; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE
FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON
SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS
RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION.
PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF
SEPTEMBER 2020.
3
Town Commission Budget
Public Hearing Held
On 9-11-2020 @ 5:01 P.M.
Commissioner Orthwein made a motion to approve Resolution
20-05. Commissioner White seconded the motion with all voting AYE at
roll call.
C. No. 20-06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE
FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON
SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS
RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION.
PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF
SEPTEMBER 2020.
Commissioner Orthwein made a motion to approve Resolution
20-06. Commissioner White seconded the motion with all voting AYE at
roll call.
D. No. 20-07; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY FLORIDA, ADOPTING THE PENNY
SALES TAX FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM
FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING
ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS
RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION.
PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF
SEPTEMBER 2020.
Commissioner Orthwein made a motion to approve Resolution
20-07. Commissioner White seconded the motion with all voting AYE at
roll call.
VIII. Adjournment.
Vice Mayor Stanley adjourned the meeting at 5:37 P.M.
Renee Basel
Assistant Town Clerk
4
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON FRIDAY, SEPTEMBER 22, 2020 AT 5:01 P.M. IN THE WILLIAM F.
KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order.
Vice Mayor Stanley
called the meeting
to order at 5:01 P.M. and
led in the Pledge
of Allegiance.
II. Roll Call.
Present and
Scott W. Morgan
Mayor
Participating:
Thomas W. Stanley
Vice Mayor
Paul A. Lyons, Jr.
Commissioner
Joan K. Orthwein
Commissioner
Donna S. White
Commissioner
Also Present &
Gregory Dunham
Town Manager
Participating:
Edward Nazzaro
Staff Attorney
Edward Allen
Police Chief
Rita Taylor
Town Clerk
III. Consideration of Adopted Tentative Millage Rate and Adopted
Tentative Budget for Fiscal Year 2020-2021.
Town Manager Dunham began by speaking on behalf of the
employees of the Town in thanking the Commission for their
support during this year that will be one to go down in history
and looking forward to 2021 with such a great team of employees.
A. Explanation and discussion of Tentative Millage Rate as
compared to the rolled back rate.
Town Manager Dunham stated the proposed millage rate was
3.7591, which is the 2021 rolled back rate, which means it will produce
the same ad valorem tax revenue that the Town received in 2019-2020.
B. Comment from the Commission and the public.
There was no comment from the public or the Commission.
IV. Adoption of the General Fund FINAL MILLAGE RATE for Fiscal
Year 2020-2021.
Commissioner Orthwein made a motion to adopt the General Fund
Final Millage Rate of 3.7591 for Fiscal Year 2020-2021. The motion was
seconded by Commissioner White with all voting AYE at roll call.
V. Adoption of the FINAL BUDGETS for Fiscal Year 2020-2021.
A. General Fund
Commissioner White made a motion to approve the general
fund final budget of $6,188,555 for Fiscal Year 2020-2021. The motion
was seconded by Commissioner Orthwein with all voting AYE at roll call.
B. Enterprise Fund (Water)
Commissioner Orthwein made a motion to approve the
Enterprise Fund (Water) final budget of $1,367,000 for Fiscal Year 2020-
2021. The motion was seconded by Commissioner White with all voting AYE
at roll call.
C. Penny Sales Tax Fund
Town Commission Budget
Public Hearing Held
On 9-22-2020 @ 5:01 P.M.
Commissioner Orthwein made a motion to approve the Penny
Sales Tax Fund final budget of $50,800 for Fiscal Year 2020-2021. The
motion was seconded by Commissioner White with all voting AYE at roll
call.
VI. Resolutions.
A. No. 20-08; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE FINAL
LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM
GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND
ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE.
PASSED AND ADOPTED ON SEPTEMBER 22, 2020.
Commissioner White made a motion to adopt Resolution 20-
08. Commissioner Orthwein seconded the motion with all voting AYE at
roll call.
B. No. 20-09; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL
YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30,
2021; PROVIDING FOR AN EFFECTIVE DATE. PASSED AND ADOPTED ON
SEPTEMBER 22, 2020.
Commissioner Orthwein made a motion to adopt Resolution
20-09. Commissioner White seconded the motion with all voting AYE at
roll call.
C. No. 20-10; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL
YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30,
2021; PROVIDING FOR AN EFFECTIVE DATE. PASSED AND ADOPTED ON
SEPTEMBER 22, 2020.
Commissioner White made a motion to adopt Resolution 20-
10. Commissioner Orthwein seconded the motion with all voting AYE at
roll call.
D. No. 20-11; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE PENNY
SALES TAX FUND FINAL BUDGET FOR THE FISCAL YEAR COMMENCING ON
OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING
FOR AN EFFECTIVE DATE. PASSED AND ADOPTED ON SEPTEMBER 22,
2020.
Commissioner Orthwein made a motion to approve Resolution
20-11. Commissioner White seconded the motion with all voting AYE at
roll call.
E
Town Commission Budget
Public Hearing Held
On 9-22-2020 @ 5:01 P.M.
VIII. Adjournment.
Vice Mayor Stanley adjourned the meeting at 5:12 P.M.
Renee Basel
Assistant Town Clerk
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