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Home My Public Portal About06.06.83 VB Minutes~~ ~J PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE; June 6, 1983 AT: Village Hall MEMBERS OF THE BOARD PRESENT: Mayor Selfridge, G. Ansley,. J. Dement, D. Lambert, M. Latta, W. Sharp. .7. King was absent. OTHERS PRESENT: Village Administrator - J. West; Village Clerk - V. Krnac, Lt. M. Lantz; H. Countryman, A. Baish. Mayor Selfridge opened the meeting at 7:33 p.m. with the pledge to the flag. The agenda was approved with these additions; D. Lambert under .Police Commission - Communications far ESDA and Police Department, M. .Latta under Ordinances and Licensing - request to form committee to review an ordinance, J. Dement under Water and Sewer -- report on water main break on Eastern Avenue. D. Lambert made a motion to approve the agenda with the above additions. Seconded bX G. Ansley. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion tq pay two (2) invoices; Baldwin Insurance for Employees' Health Insurance fox May, 1983 - $4,088.00, and Ray Edwards Contractors for ex- posed water service. an. James Street - $1,015.00. Seconded by D. Lambert. Vote by roll call., Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; sharp, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion to approve the minutes of May 2, 16 and 31, 1983. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye.; Sharp, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge read a card of thanks from Georgia Stearns for having Leo Kelly on the. corner of Illinois and Lockport Streets during rush hours. Mayan Selfridge read a letter from M. J. See and D. Lambert requesting approval of the. parade route for Plainfield Fest on Saturday, July 16, 1983 at 9:00 a.m. The parade will begin on Eastern Avenue to Lockpart Street to Illinois Street to Ottawa Street to DesPlaines Street, then crossing Lockpart Street and disbanding at Oak Street. G. Ansley made. a motion to approve the parade route for Plainfield Fest on July 16, .1983. Seconded by J. Dement. Vote by roll call. Ansley, aye; Dement, aye; Lambert, akastain; Latta aye; Sharp, aye. 4 ayes, 1 abstention. Motion declared carried. Mayor Selfridge read two (2) letters, one from the International Youth Foundation Incorporated and the other from five girls from Plainfield High School requesting a donation from the Village for a trip to Denmark and Sweden to play softball on "Team Chicago" in these countries. Af ter much discussion, the Board decided it would not be proper tq use the tax payers dollars in this way. M. Latta made a motion to acknowledge receipt of the Plan Commission"s Report of ,May 24, 1983 on a County rezoning and Village variance. Seconded by W. Sharp. PLAIN~'IELD VILLAGE BOARD OF TRUSTEES Regular Meeting .Tuxie 6, 1983 Page two. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. M. Latta made a motion to support the Plan Commission's recommendation not to ob- ject to the request of a County Rezoning Case No. 255OC concerning a parcel of land on the south side of Caton Farm Road west of Essington Road (currently this land is zoned County A-1, their request is to rezone i~ to R-2a to allow construc- tion of a Fellowship Hall and garage) and have this communicated to the Will County Zoning Board of Appeals. Seconded by .7. Dement, Vote by ro]:1 call, Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion de- clared carried. M. Latta made a motion to concur with. the Plan Commission's recommendation to a,llpw the sign variance on Gase No. 119-42683V. This variance will allow Texaco to install a 25 square foot sign, but this sign must be well within Texaco's prop- erty and the sign should not over-hand on State property. This is a variance .for this particular sign. Seconded by W. Sharp, Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion de- clared carried. M. Latta made a motion to ap; #6.74 for increasing the size Division and Main Streets to erty. Seconded by w. Sharp. aye; Latta, aye; Sharp, aye. grove Ordinance #10.48 which is a variance to Ordinance of the Texaco Service Station sign at the corner of 25 square feet with the sign entirely on Texaco prop-- Vote by roll call, Ansley, aye; Dement, aye; Lambert, 5 ayes, no nays. Motion declared carried. M. Latta made a mota~on to approve Ordinance #1049 amending Ordinance #906 changing the time of appointing the Plan Commission officers to May and they shall begin their terms the.day after the first Board of Trustees Meeting in May. Seconded by J. Dement. Vote by roll call, Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye, 5 ayes, no nays. Motion declared carried. 8s00.p.m, - G. Ansley made a motion to acknowledge receipt of bids for. weed cutting, Seconded by D, Lambert„ Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. Village Clerk, Vera xrnac, read the bids: Dave Matheis -- Equipment 7 foot chopper with John Deere tractor, truck and trailer. - I~Iari and Machine - $2$.00 per hour. - Three day notice. Walt Mathes, Jr^-- Equipment - J.D. 4020 and rotary mower. - $27,00 per hour. G. Ansley made a motion to acknowledge receipt of mowing bids. Seconded by D. Lam- bert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; sharp, aye. 5 ayes, no nays. Motion declared carried. PLATNFTELD ViLLAGE SpARD OF TRUSTEES Regular Meeting June 6,.1983 Page three. Due to the second bidder not having, the size. of the mower, the Board directed A. Baish to call both bidders and get more information and return to the meeting with results. Mayor Selfridge appointed a committee of M. Latta, Lt. Lantz and Officer Sennett to review the "solicitors, hawkers and peddlers" ordinance at the request of M. Latta. M. Latta made a motion to approve Ordinance #1050 amending our liquor ordinance, section 1-19-5 and Section 1--3.1, to read "'age of twenty-one (21)". With the cor- rection of Section 5, Section 1-31 of Chapter 2, Article 1, of the Code of Ordi- n~,nces of the Village of Plainfield, Illinois, the ordinance is hereby amended (re- move. in its entirety to read as follows). Seconded by D. Lambert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays... Motion declared carried. G. Ansley reported to the Board that Walt Mathes, Jr. was unavailable to answer any questions on his .equipment for weed cutting. A. Saish was able to contact Dave Matheis and his mower is a 7' chopper which makes it more desirable than a rotary mower along the highway because it will not be throwing stones. We have had Mr. Matheis before and we have been pleased with his servioes. M. Latta made a motion to accept the bid of Dave Matheis at $28,00 per hour to do the need cutting in the Village. Seconded by w. Sharp. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. D. Lambert made a motion to accept the resignation of Police Auxiliary Officer Andrew vanderlei, #205 (..5/3/83), and Police Auxiliary Officer Dennis Sullivan, #204 (.5/5/83). Seconded by G. Ansley. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. A. Lambert requested anyone coming into the building before or after office hours to please call down to the dispatchers and notify them you are in the building. D. Lambert made a motion to direct J. West to talk to our present security monitor- ing system for a contract to service. our monitoring system. Seconded by W, Sharp. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. D. Lambert reported Mr. & Mrs. Earl Andreasen, Sr „ have donated to the Plainfield Civil Defense the following equipment: Sunn Diagnostic Machine Wheel Balancing Machine Parts for Balancing Wheels F.M.C. Fire Machine and all accessories Sunn Volt Amp Tester D. Lambert reported in August, 1982, ESDA received $6,000.00 towards their share of funds for the fiscal year "82 - '83 and it was stated at the time the Board had PLAiNF'IELD VILLAGE BOARD OF TRUSTEES Regular Meeting June 6, 1983 Page four. approved $6,500.00 and ESDA would like the balance at this. time. G. Ansley stated that $6,500.00 was appropriated and he is looking into this matter. This will be discussed at the next meeting. D. Lambert read a letter from Pastor Geschke of Peach Lutheran Church thanking the ambulance service for their professional attendance when it was necessary to call them for his mother. Plainfield should be proud of the service offered to them. W. Sharp reported he has a request from Mr. & Mrs. Michael O'Connor. They would 1']ce. to replace the sidewalk in front of their house at 708 N. Eastern Avenue at na expense. to the village. Zn the letter of request, they stated they hereby grant ~u11 rights to this sidewalk to the Village and agree to hold the Village of Plain- field free from liability during the construction. W. Sharp made a motion to acknowledge receipt of the letter from Mr, ,& Mrs. Michael O"Connor requesting to replace ,the sidewalk in front of their property at 708 N. E.a.stern Avenue. Seconded by M. Latta. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays, Motion declared carried. W. Sharp reported c'i final inspection by IDOT on Plaza Drive was held on ,7une 1. In attendance: Robert carter, Delta Construction Gordan Burseth, IDpT Jpe Peck, IDOT James Nest, Village of Plainfield Gene Gordon,. Village Engineer Walter Sharp, Village of Plainfield Rpger Allshouse, Resident Engineer Each Board Member received a copy of the list sent. to the contractor advising Mr, Carter of Delta Construction what had to be changed or corrected before it can be accepted by IDOT. Mayor Selfridge questioned W. Sharp about the seeding in front of th.e Park's residence and also the manhole on James Street that is loose and children remove it and it's dangerous. Mayor Selfridge suggested something should be done to the manhole so the children cannot remove it. W. Sharp will contact R. Allshause tomorrow with these problems. The Federal Inspection of Plaza Drive is tentatively scheduled during the week of June 13, 1983. W. Sharp reported IDOT examined the sidewalk. on Plaza Drive and stated they do not feel it is bad enough to require the Contractor to replace it, but the Contractor should put the vinyl Covering on the sidewalk. w. Sharp made a motion to approve the Agreement with Bruce McMullin, executor of the Vivian Brown estate, to insure proper restoration in return for permission to work. on his property. Seconded by J. Dement. Vote by roll .call. Ansley, aye; Dement, aye; Lambert,. aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion de- clared carried. ~'iayar Selfridge announced the next Board Meeting will be rescheduled to June 27 instead of June 20. • PLAINFIELD V2LLAGE &OARD OF TRUSTEES Regular Meeting June 5, 1983 Page five. ~. Dement reported on the cost estimate of $5,000 and specs from the Engineer for installing a valve at the James Street Lift Station. J. Dement made a motion to authorize the Administrator to advertise for bids to install a valve at the James Street Lift Station. Seconded by D. Lambert. vote by roll call. Ansley,. aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. J. Dement reported due to an emergency last week of the water backing up an Eastern Avenue, we had to have National Power Rodding Company rod out the sewer due to the excess rains. We were unable to televise the line because of the water level be- ing tog hi,~h from the heavy rains. H, Countryman stated if we do not. have more hard wins, we could televise next week. J. Dement reported we had a water main break Sunday, June 5, on James Street. H. Countryman contracted Heintz. Bros. and the break was repaired today. This break was not involved in the new construction. G. Ansley made a motion to accept the resignation of Wendy Johnson effective imme~ diately. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion delcared carried. G. Ansley stated we. are authorizing Jim West to look for part-time help in the Village Office. G. Ansley made a motion to accept a letter of retirement from Kenneth Pennington effective June 24, 1983. Seconded by b. Lambert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; .Sharp, aye. 5 ayes, no nays. Motion de- clared carried. G. Ansley reported at the meeting of June 27 we will distribute the allotment of Federal Revenue Sharing. M. Latta. reported Lt. Lantz sent a memo to Mr. West stating Lt. Rick Mudron of the Plainfield Fire District removed .the Fire Flags in Whispering Creek. There is s,ti,ll one on a hydrant across the street frc~t- Sunrise Restaurant an Route 30. ~. Watson reported on the sirens for the Village. There were inquiries about the siren alerting the public on May 29 when a tornado touched down in Oakbrook, but we were not close enough to consider this to be an emergency. Tt was also stated that our sirens are not working. We do have permission from the Fire District in an emergency to use their sirens, but at present, due to their construction, their siren is dismantled. We da have one siren at St, Mary's School and. it would cost about $407.7$ to get it operational. we would like to get more sirens in the area, but it would cost $5,000 to $10,000 per siren, Yt might be a project for same or- ganizations within our area to raise funds for the purchase of sirens. Mayor Selfridge instruction J. Watson to contact the Jaycees, Lions Club and other organizations on this project. Meeting adjourned at 9:15 p.m. Vera J. Krn , Vi11 e Clerk