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HomeMy Public PortalAboutCC03STAFF REPORT TO: Mayor and City Council FROM: Kristie Ramos, City Clerk SUBJECT: Annual Board/Commission Reports DATE: March 21, 2024 SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 annual board/commission reports as presented. JUSTIFICATION OR INFORMATION The various City advisory boards and commissions are required to submit annual reports to update the City Council on their activities. Attached are reports for the below -listed boards and commissions: • Community Cultural Commission • Community Emergency Preparedness Commission • Community Parks and Trails Commission • Historic Preservation Commission • Housing Commission • Library and Observatory Advisory Commission • Library and Observatory Foundation Board • Mobilehome Fair Practices Commission • Planning Commission • Traffic Safety Commission ATTACHMENT(S): 1. Annual Board/Commission Reports AGENDA ITEM # CITY OF RANC 0 MIRAGE STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 FROM: Aaron Espinosa, Library Director (Cultural Commission Staff Liaison) SUBJECT: Annual Community Cultural Commission Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 Community Cultural Commission Report. JUSTIFICATION OR INFORMATION The City's Cultural Commission is charged with enriching the cultural life of the Rancho Mirage community. The Commission has established a special niche in the City, offering a variety of events with many creative surprises in its programming. The Cultural Commission of 2023 was made up of Commissioners appointed by the City Council. The Commissioners: • Sally Traidman, Chair • Frank Furino • Donna Malouf • Kayla Pressman • Michael O'Keefe The Commission has been notable for its successes and enthusiasm. In 2023, this highly creative and energetic group worked to bring in -person programming back to the Rancho Mirage Community. Mayor Steve Downs, Mayor Pro Tem Ted Weill, Council Member Lynn Mallatto, Council Member Meg Marker, Council Member Michael O'Keefe,former Mayor Richard Kite all served as Ex - officio non -voting members over the course of the year. They offered years of experience and a valuable sense of the kinds of events residents would enjoy. Aaron Espinosa, Library Director and T.J Hicks, Program Coordinator served as Staff Liaison and administrative support, respectively. AGENDA ITEM # March 21, 2024 2023 Cultural Commission Report Page 2 of 3 This is the schedule of programs offered by the City Cultural Commission in 2023 (note that the Commission's program schedule tends to align with the snowbird/more-populated season. Late 2022 featured 2 programs, and early 2024 is featuring 5 programs): January 18, 2023, Rancho Mirage Library and Observatory — ANGELS IN THE ARCHITECTURE: PETER SPRAGUE PLAYS THE MUSIC OF PAUL SIMON Jazz guitarist Peter Sprague led his ensemble through a tour of Paul Simon's sonic gems. Classics like "Cecilia," "Hearts and Bones," "Sound of Silence," and "You Can Call Me Al" took on a new light with Sprague's creative arrangements. The band featured vocalist Allison Adams Tucker along with Tripp Sprague on sax, Rob Thorsen on bass, Duncan Moore on drums, and Peter on guitar. The Library's community room reached full capacity for the concert, with 341 people enjoying the show. The concert was also livestreamed on the Library and Observatory's YouTube channel where it can be accessed for free at any time. February 2, 2023, The River at Rancho Mirage — FIRST ANNUAL LUNAR FESTIVAL Along with The River and Panana Events, the Cultural Commission sponsored the city's first annual Lunar Festival. A festive atmosphere featuring red lanterns and lion dancing welcomed everyone into the River complex to celebrate the Year of the Rabbit. The event kicked off with an opening ceremony at 11:30 am which was followed by performers from throughout the Coachella Valley showcasing their talents. A marketplace featured local and regional artists selling traditional and modern goods. Although the Commission has decided to fund new programs this year, the successful kick-off to this event last year has resulted in a return for 2024 with the continued involvement of the City's marketing department. March 25, 2023, Rancho Mirage Library and Observatory — TENTH ANNUAL RANCHO MIRAGE ARTISTS STUDIO TOUR AND POP-UP GALLERY 2023 saw the full return to all aspects of this popular program following two years of modified events due to the COVID pandemic. This in -person studio tour took place throughout the city and provided the opportunity for participants to view the work of 11 Rancho Mirage based artists at 8 locations (in most cases, the artists' home studios). A pop-up gallery at the Library featured 36 additional Rancho Mirage based artists along with a selection of work from the talented students at Rancho Mirage High School. All artists, Cultural Commissioners, City Council Members, and a number of special guests were invited to a special reception the evening before the tour — this has become a highlight for the participating artists who have continued to share how much it means to them to be recognized as vitally important to the culture of our city. Over 400 attendees officially signed up to take the tour, however the total participants taking part in either the tour or walk-in Library Pop -Up Gallery is estimated at several hundred more people. The City Council's annual budget for the Cultural Commission was $25,000 in FY 22/23, but was increased to $37,500 in FY23/24. The Commissioners have been careful stewards of those funds, booking performers and utilizing the skills and services of local vendors and city employees that prove to be of great value and interest to City residents while remaining free of charge to attendees/participants. Expenditures for programs offered remain under budget. AGENDA ITEM # March 21, 2024 2023 Cultural Commission Report Page 3 of 3 With a successful year of programming that included a return to in person events, the Cultural Commissioners look forward to providing more high -quality programming as we move forward into 2023. Respectfully submitted by: Commissioner Sally Traidman, Chair Commissioner Frank Furino Commissioner Donna Malouf Commissioner Kayla Pressman Commissioner Guido Portante Staff Liaison Aaron Espinosa Administrative Support T.J Hicks & Maribel Messersmith AGENDA ITEM # CITY OF RANC 0 MIRAGE STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 FROM: Community Emergency Preparedness Commission SUBJECT: Annual Community Emergency Preparedness Commission Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 Community Emergency Preparedness Commission Report. JUSTIFICATION OR INFORMATION The mission of the Community Emergency Preparedness Commission (EPC) is to motivate people, businesses, and organizations in the City of Rancho Mirage to take actions that reduce future natural disaster damages and enhance disaster preparedness, response, and recovery. The primary focus of the Commission has been to communicate readiness to the City's HOAs, residents and businesses. In calendar year 2023 the EPC -- comprised of commissioners, technical advisors, and volunteers -- reached out to residents, businesses, and the general public regarding emergency preparedness. During 2023, the Emergency Preparedness Commission members consisted of: • Chair Kirk Dandridge, MD. • Commissioners Mary Lou Suter, Caprice Leinonen, Toni Hyams, Mitch Brown, and David Richardson. • Technical Advisor Katie Stice. • Commissioner David Richardson resigned from the Commission in November 2023. • Commissioner Mitch Brown was appointed to the Commission in December 2023. Resident participation on the Emergency Preparedness Commission allows citizens to share their talents and skills with the community in significant ways: public speaking, community interaction, program planning and implementation and other important roles. Service on the Emergency Preparedness Commission is a unique way to contribute to the common good and to strengthen the community. AGENDA ITEM # March 21, 2024 2023 Emergency Preparedness Commission Report Page 2 of 4 Specific activities/programs of the EPC in calendar year 2023 included: Town Hall Forums The Commission elected to discontinue use of the event title 'Town Hall Forum' and instead develop unique marketing on a per event basis. While the title 'Town Hall Forum' has been dropped, the overall purpose and goal of the event remain unchanged: to provide an educational presentation to the public on an emergency preparedness for natural disasters topic. The last event to hold the title of Town Hall Forum was called: Earthquake Insurance: Financial Strength to Rebuild your Home and Community, held on Wednesday February 15, 2023, at 6:00 PM at the Rancho Mirage Library and Observatory. Glenn Pomeroy, Chief Executive Officer of the California Earthquake Authority, presented the audience with the financial options that are available to help residents and the community to successfully recover from the next major earthquake. The first rebranded event for 2024 has been titled `Readiness Seminar: The First 72 Hours'. Homeowners Association Monthly Radio Call/Drill The monthly HOA Radio Call was implemented in 2009 by the EPC and is conducted on the first Tuesday of each month at 7 p.m. The radio call tests the communication abilities of the City and HOAs. The HOA Radio System is intended for use during an actual disaster activation. The Radio System is intended to provide a method of sharing information between HOAs and the City of Rancho Mirage but is not intended to serve as an emergency lifeline. In February of 2024 the City renamed the program to the Rancho Mirage Disaster Radio System (RMDRS) to clarify and expand the system's intended scope to include all community groups within the City, not just homeowner's associations. Community Outreach Activities Every year Commission members are asked to present or be available at local community events or homeowners association meetings to discuss or share what residents and communities can do to prepare for a natural disaster. Commissioners also provide general consultation on emergency preparedness related matters. Some of the events and communities that were visited included: • Desert Braemar • Del Webb • Brookdale Mirage Inn • Rancho Mirage Mobile Home Community • Rancho Mirage Rotary • Desert Newcomers • Rancho Mirage Chamber of Commerce, Small Business Expo • Rancho Mirage Certified Farmer's Market AGENDA ITEM # March 21, 2024 2023 Emergency Preparedness Commission Report Page 3 of 4 Farmer's Market The Rancho Mirage Certified Farmer's Market occurs every Friday during the months of October through May. The Commission recently began hosting a booth at the market, twice a month, to hand out EPC branded 'Get Ready' bags containing preparedness literature to patrons. The distribution of bags has been particularly popular due to their usefulness with carrying purchased items from vendors at the market. The Commission has distributed several hundred bags since early 2023 when the Commission started attending the market and the distribution has had many fruitful interactions with Rancho Mirage residents and patrons. Community Emergency Response Team (CERT) The Commission continues to support and promote the City's biannual Community Emergency Response Team (CERT) 3 -Day Basic course with a one -day refresher course for prior attendees. The CERT course provides people with the basic skills necessary to perform limited disaster service work, such as providing basic first aid, triaging patients, understanding of the basic concepts of the incident command system (ICS), and much more. Each three-day course can accommodate up to 26 people per session, totaling 52 people per year. Safety and Preparedness Tips The Commission spearheaded the idea of distributing quick preparedness and safety tips in the City's regular weekly emails to the general public. Three (3) quick tips were distributed in July and August is a test launch of the program. The Commission desires to continue to support this endeavor. Great California Shakeout While some areas of California are more likely to have earthquakes than others, Rancho Mirage is at particularly high risk. You could be anywhere when an earthquake strikes: at home, at work, at school, or even on vacation. The Great California ShakeOut is an annual opportunity to practice how to be safer during big earthquakes: "Drop, Cover and Hold On." The ShakeOut has also been organized to encourage the public, communities, schools, or individual organizations to review and update emergency preparedness plans and supplies, and to secure their space in order to prevent damage and injuries. ShakeOut is also a reminder for Californians to be prepared financially, such as by exploring earthquake insurance. The not -for-profit California Earthquake Authority offers earthquake insurance throughout California for homeowners, renters, mobilehome owners and condo -unit owners. Commissioners participated in the Great California Shakeout at the Sunnylands Visit Center and Gardens with a booth setup to distribute literature and answer questions about emergency preparedness. Awards and Recognition Commissioner Mary Lou Suter was awarded the Senior Inspiration Award (SIA) on behalf of the City of Rancho Mirage. An honorary award luncheon with over 500 attendees was held on March 30, 2023, at the Fantasy Springs Resort Special Events Center. This major event was AGENDA ITEM # March 21, 2024 2023 Emergency Preparedness Commission Report Page 4 of 4 established in 1992 by Riverside County and all nine Coachella Valley cities to recognize the community's unsung heroes, senior citizens 65 years of age and older who inspire others through their volunteerism and contributions to the community. This 2023 honorees were: Martha Gutierrez and William "Bill" Senso (Riverside County), Jo Anne Kennon (Cathedral City), Javier R. Graciano (Coachella), Teresa Valencia Sanchez (Desert Hot Springs), Ginny Whitman (Indian Wells), Sylvia Tenorio (Indio), Ada Nuckels (La Quinta), Betty Baxter (Palm Desert), Evernell Black (Palm Springs) and Mary Lou Suter (Rancho Mirage). Earthquake Kiosk The Commission explored potential options and costs to overhaul the Earthquake Preparedness Kiosk that had been sitting in storage since 2020. Bunni Benaron, from the Hero In You Foundation, assisted in the discovery process. The initial estimates based on the desired scope of work were in the $20,000 - $30,000 range. Due to the high cost, this project remains suspended at this time. Coachella Valley Disaster Preparedness Network (CVDPN) The Commission continues to work collaboratively with the Coachella Valley Disaster Preparedness Network (CVDPN) on the unified mission of disaster preparedness. The CVDPN mission statement is: "CVDPN is an all -volunteer organization whose mission is to provide all citizens of the Coachella Valley with training, education, and networking opportunities to be prepared for all disasters. CVDPN's goal is to teach personal and community preparedness with the "No Community Left Behind" all-inclusive training in English and Spanish. We are educators, not first responders. We support all first responders." Regular Monthly Meetings Regular meetings are scheduled every fourth Tuesday at 2:30 PM at the Rancho Mirage City Hall, Conference Room 3. The Commission usually has no meeting in the month of August due to low activity across all Rancho Mirage affiliated boards and commissions that month. Regular meetings may be rescheduled or cancelled for various holidays throughout the year. AGENDA ITEM # TO: STAFF REPORT Mayor and City Council DATE: March 21, 2024 FROM: Fred Stroock - Chairman, Community Parks and Trails Commission Ryan Stendell, Public Works Director (Community Parks and Trails Commission Staff Liaison) SUBJECT: 2023 Community Parks and Trails Commission Report SPECIFIC REQUEST OR RECOMMENDATION Receive and file the 2023 Community Parks and Trails Commission Report JUSTIFICATION OR INFORMATION The information contained herein reflects the activities, per the commission -approved minutes, of the Community Parks and Trails Commission during the calendar year 2023. Community Parks and Trails Commission The Community Parks and Trails Commission met on five (5) separate occasions to discuss various items. Items Discussed and Recommendations Made: • The commission was kept informed and provided feedback of various hikes coordinated through Friends of the Desert Mountains. • The commission continued to explore the possible addition of a trail east of Frank Sinatra Drive and south of The Ritz -Carlton in order to provide safer access for hikers trying to connect with other City trails. • The commission was kept informed and provided feedback regarding pickleball clinics at the Community Park, and assisted City Library staff with several outdoor recreation focused lecture programs during the months of September — December, coordinated by the Friends of the Desert Mountains. AGENDA ITEM # DATE: March 21, 2024 Page 2 of 2 2023 Community Parks & Trails Commission Report JUSTIFICATION OR INFORMATION CONTINUED: • After more than a year of use data was collected, the commission was presented with several options from staff for increasing pickleball facilities at the Community Park. At their May 4th meeting, the City Council approved turning two (2) existing tennis courts into eight (8) pickleball courts. Construction commenced in winter, with completion anticipated in late February. • The commission reported findings on each park and reported to staff. o Wolfson Park: during this calendar year, the expansion to Wolfson Park was completed; the concept of which was envisioned by commissioners' input from routinely visiting this park. • The commission received communication and provided feedback to Marketing staff regarding local programs such as the farmer's market and resident golf program. • The commission evaluated prospective artists for the Festival of the Arts event, which was held on November 4th & 5th. They also chose Kurt Stell as the winner of the 2023 Commissioner award. • Videos for the city website were produced, highlighting specific city trails, providing a view of the dog park, and displaying an overview of the Festival of the Arts. AGENDA ITEM # CITY OF RANC 0 MIRAGE © ff STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 FROM: Craig Traupane, Chairman, Historic Preservation Commission Ben Torres, Planning Manager SUBJECT: Annual Historic Preservation Commission Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 Historic Preservation Commission Report. JUSTIFICATION OR INFORMATION In April 2003, the Municipal Code was amended requiring City Commissions and Boards to provide a brief annual report to the City Council. The following is a summary report of Historic Preservation Commission activities and accomplishments for the calendar year 2023. In 2019, the City Council replaced the provisions of Chapter 2.34 Historic Preservation Commission in a subsequently adopted Resolution regarding the process for nominating and appointing Historic Preservation Commissioners, changing the number of commissioners, and restating the functions and duties of the Historic Preservation Commission. In 2023 the Commission held six (6) meetings and reviewed three (3) residences and one (1) sign for designation: 71391 Mirage Road, 40267 Club View Drive, 40941 Thunderbird Road, and the Pink Elephant Sign at the Rancho Super Car Wash (71490 Highway 111). Except for the residence on Thunderbird Road, all other properties and Pink Elephant Sign were listed in the City's Historic Resources Survey. The Historic Preservation Commission recommended to the City Council designation of the Pink Elephant Sign and two residences (excluding 71391 Mirage Road) for placement on the City of Rancho Mirage Register of Historic Resources as structures important to the cultural, archaeological, social, economic, architectural, and/or political history of Rancho Mirage for the purposes of encouraging the preservation, improvement and/or promotion of such structures. The Pink Elephant Sign and residence located at 40267 Club View Drive were presented and designated as Historic Resources by the City Council in 2023, the remaining residence was considered in 2024. The Commission also reviewed minor alterations at 1 Cody Court which is designated as a Historic Resource. As of this date, the City Council has designated 76 structures as Historic Resources. In addition, there are two designated Historic Districts in the City — Tamarisk Ranchos I and Cody Court. AGENDA ITEM # STAFF REPORT TO: Hon. Chair Downs Members of the Housing Authority Board FROM: Marcus J. Aleman I I, Housing Manager SUBJECT: 2023 Housing Commission Annual Report DATE: March 21, 2024 SPECIFIC REQUEST OR RECOMMENDATION That the Housing Authority Board receive and file the 2023 Housing Commission annual report. JUSTIFICATION OR INFORMATION In April 2003, the Municipal Code was amended requiring City Commissions and Boards to provide a brief annual report to the City Council. The following is a summary report of action executed by the Housing Commission in calendar year 2023. The Housing Commissioners have reviewed this report and recommend that the Housing Authority Board receive and file the report. Housing Commission In 2023, the Housing Commission reviewed and recommended approval to the Housing Authority Board, the fiscal year 2023-2024 rent recertifications for the Housing Authority owned age -restricted affordable housing properties. There is no further reportable action. It is requested that the Housing Authority Board receive and file the 2023 Housing Commission annual report. AGENDA ITEM # CITY OF RANC 0 MIRAGE STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 Members of the Library & Observatory Board FROM: Stephen Ezer, Library & Observatory Advisory Commission Chair Aaron Espinosa, Library and Observatory Director SUBJECT: 2023 Library and Observatory Advisory Commission Annual Report SPECIFIC REQUEST OR RECOMMENDATION Receive and file the 2023 Library and Observatory Advisory Commission Annual Report. JUSTIFICATION OR INFORMATION The Library & Observatory Advisory Commission (Advisory Commission) is charged with advising the Library Board/City Council and city staff on the development, operation, and maintenance of the Rancho Mirage Library & Observatory. Highlights from 2023 are listed below: Library & Observatory Operations 1. In the first full calendar year after the pandemic, there was a consistent and positive trend of rising visits to the library, increased circulation of library collections, and higher attendance in programs for people of all age groups and demographics. For the 2nd year in a row, our telescopes were the most checked out items, followed by the book, Lessons in Chemistry by Bonnie Garmus. 2. Programming • Summer Reading Club: The Library had over 1,800 signups for the Summer Reading Club, Read for the Stars, reading over 1.3 million minutes (which equates to over 23,000 hours) and more than 5,200 people in attendance. This year's program was funded by the Brian and Patricia A. Herman Fund as well as the Anderson Children's Foundation. • 161 kids and teens attended the Children's Creative Writing Club which was rebranded "The Scribblers" for the new school year. AGENDA ITEM # 3-13 March 21, 2024 2023 Library & Observatory Advisory Commission Annual Report Page 2 of 4 • Our Children's Department continued to offer monthly programs of Family Nights, LEGO Nights and Design It Make It attended by over 2,000 people. As always, our most popular program of the year was the Gingerbread House Event. This year we sourced unassembled gingerbread houses from a bakery in Pennsylvania instead of using graham crackers. We had 300+ attendees join us that night to make houses and take pictures with Santa and Mrs. Claus. • The Successful RMWF Writers Series continued with eight authors speaking at the Library and providing the community with 1,600 free books. • On -site exhibits include Rancho Mirage photographer John Henebry's work, a display featuring artifacts and memorabilia from the collection of astronaut Jerry Carr, the artwork of Rancho Mirage oil painter Elaine Matthews, and the antique typewriter collection and pop -art of LA Marler. • Three successful youth theatre productions: Willy Wonka JR. in May, Charlotte's Web JR. in July, and Elf JR. in late November. • Several new individuals and families stepped forward to sponsor programming, both full series and standalone events. • Throughout the year, several programs were so popular that full capacity was reached in the community room (approximately 340 patrons were in attendance). • Win/Win partnerships presenting programs in conjunction with several respected local organizations continued including but not comprehensive: The Living Desert, Osher Lifelong Learning Institute at California State University San Bernardino's Palm Desert Campus, Learning in Retirement, Sunnylands, Friends of the Desert Mountains, Palm Springs Gay Men's Chorus and Palm Springs Opera Guild. 3. Introduction of New Programs • Our newest program is STEAM Reads which was created to engage children using STEAM concepts (science, technology, engineering, arts, math) along with middle grade fiction novels. We welcomed authors Debra Green and Tae Keller and offered programs including turning milk into plastic, citrus fruit volcanoes and a tour of the observatory. This program is generously funded through a grant from the Smaby Family Foundation. • Presentations on the history of film (Steven C. Smith) and plant -based cooking (Chef Shannon Bush) continued to build audiences and receive positive feedback, resulting in regularly scheduled appearances by both Mr. Smith and Chef throughout the year and into the future. • Teen Programs continued to grow with programs such as the Teen Book Club and Teen Hot Cocoa and Crafts. • In addition to bringing in regular favorites (Peter Sprague, CA Cabaret, Opera), a diverse new set of music performers were featured and received overwhelmingly positive feedback: Paris Chansons, Coachella Valley Classical Voices, Sean Gaskell (African Kora), Jessica Fichot, Jacob Szekely Trio, Quarteto Nuevo, and more. AGENDA ITEM # 3-14 March 21, 2024 2023 Library & Observatory Advisory Commission Annual Report Page 3 of 4 4. Awards The library was the recipient of two CLA PRExcellence Award: one for the Youth Theatre Performance of Aladdin JR and the other for the Library and Observatory Foundation's Fall Solicitation. 5. Certified Autism Center On May 24, 2023, the Library officially became a Certified Autism Center. Eighty percent of staff were trained to be fully equipped and certified in the field of autism. Library & Observatory Infrastructure The following infrastructure improvements took place in 2023: • On October 26, 2023, the Library & Observatory unveiled the much anticipated "Persian Tower" sculpted by Dale Chihuly. • The Community room theatrical lighting project began with the anticipated completion date of Spring 2024. The project includes motorized truss and new digital lighting system. • The fish tank and surrounding cabinets were replaced with a new tank and modern cabinets. • Upgraded the security camera to Verkada and increased the number of cameras to 37. • Upgraded the lighting controls for Observatory evening programs to include the ability to switch the light pole closest and overhead west entry lights on and off. • Installed new electric car chargers in the public and staff parking lots. • Installed dedicated 50amp outlets (4) designed to help with outdoor events, public work activities, etc. Observatory Programming 6. Observatory Public Exploration Night (O.P.E.N.) To address the challenge of Stargazing registrations, the Observatory Public Exploration Nights (O.P.E.N.) were created and designed as a drop -in, open -house style event in October 2022. As a result of this change, attendance increased in 2023 from a maximum of 40 patrons per event to an average of 110 patrons per event. The highest attendance was in February 2023, with 303 patrons in attendance. Following valley -wide trends, Observatory events see increased attendance from late fall to early spring. This is especially true on nights associated with holidays and upcoming Library and Observatory closures. AGENDA ITEM # 3-15 March 21, 2024 2023 Library & Observatory Advisory Commission Annual Report Page 4 of 4 7. Connecting Children to the Stars We welcomed 925 children for school field trips under our Connecting Children to the Stars program, sponsored by the Anderson Children's Foundation. This program provides opportunities for elementary school children to visit the Observatory at no charge to the school districts. 8. Great American Eclipse The Great American Eclipse was held on Saturday, October 14th. There were over 700 participants, and over 3,800 solar glasses were distributed to schools, residents, and attendees. The Library & Observatory continues to serve the residents, patrons, and community members of the Coachella Valley in ways other libraries and observatories have not. Mr. Donald Stein joined the Commission on February 14, 2023, replacing Mr. Joe Roberson, who passed away in late 2022. The Commissioners continue to be active in their advisory roles to the Library. The commission consisted of Steve Ezer, Lois Reese, Donald Stein, Dom Summa, Ron Treat, Technical Advisor Rick Lambright and Ex -Officio Members Mayor Steve Downs, Mayor Pro Tem Ted Weill, and Council Members Lynn Mallotto, Meg Marker and Michael O'Keefe. AGENDA ITEM # 3-16 CITY OF RANC 0 MIRAGE © ff STAFF REPORT TO: Mayor & City Council DATE: March 21, 2024 Member of the Library & Observatory Board FROM: Patrice Merritt, Library and Observatory Foundation Board Chair Aaron Espinosa, Library and Observatory Director SUBJECT: Annual Library and Observatory Foundation Board Report SPECIFIC REQUEST OR RECOMMENDATION That the Library and Observatory Board receive and file the 2023 Library and Observatory Foundation Board Report. JUSTIFICATION OR INFORMATION The past year for the Rancho Mirage Library and Observatory Foundation was characterized by the introduction of new strategies and fundraising initiatives that showcased the organization's fundraising prowess. In general, it was a successful year for the Foundation, with a proactive Board focused on enhancing donation opportunities and engaging donors further. Foundation Board Members included: Steve Downs, Mayor Patrice Merritt, Chair James Sowa, Vice -Chair Alison Soltysiak, Secretary Gary Galton Christine Hughes Robert Moon Lucy Tagmyer Leslie Usow Library and Observatory Foundation 2023 Solicitations: The Annual Spring Solicitation was mailed to Rancho Mirage Library & Observatory Foundation donors in early April. The solicitation included a postcard of the Library & Observatory on the front and a list of great things we are doing. Results: $41,120 (Goal was $25,000) AGENDA ITEM # 3-17 March 21, 2024 2023 Library & Observatory Foundation Report Page 2 of 3 The Annual Fall Solicitation was mailed to Rancho Mirage Library and Observatory Foundation donors in early November 2023. A poignant letter asking our supporters to help celebrate the 50th anniversary of the City and raise funds to secure the future of our library was met with great feedback and response. Results: $119,716.10 raised in 2023 (Goal was $80,000) Book Nook and Book Sales The Book Nook, Rancho Mirage's last remaining bookstore operates Monday — Saturday from 9a — 4p and operated by volunteers. These volunteers ensure a great level of customer service. Revenues raised via the Book Nook and Book Sales support the Foundation as needed. Total Book Sales Revenue: $39,234 Donor Events • Donor Appreciation Reception was held on February 28, 2023, at the home Foundation Board Member Christine Hughes and Abe Ostrovsky. The reception was an opportunity for our donors, City Council, Foundation Board and staff to mingle and get to know each other better. The evening was a success and garnered new opportunities for the Foundation. • Artist Studio Reception held on March 24, 2023, donors were invited to a preview of the 10th Annual Artist Studio Tour and Pop -Up event to interact with the Rancho Mirage artists, other donors and staff. This annual event is always a hit with the donors. • Chihuly Unveiling held on October 26, 2023, was one of the most anticipated events of the year at the library and donors were invited to partake in the festivities culminating with the unveiling of the Persian Tower. Youth Theater Programs The Library and Observatory Foundation was instrumental in presenting numerous Youth Theater Programs throughout the past year. The Youth Theater Programs are facilitated by Desert Theatricals and made possible by a generous gift from the Richard Brooke Foundation. Local youth between the ages of 7-17 can audition to join the productions. The experience includes fully orchestrated show music, amazing costumes, professional scenery and props, performances at the Rancho Mirage Amphitheater, and instruction from award -winning professionals. The following were presented throughout the year: Willy Wonka Jr. May 2023 Charlotte's Web July 2023 Elf Jr. November 2023 AGENDA ITEM # 3-18 March 21, 2024 2023 Library & Observatory Foundation Report Page 3 of 3 Significant New or One -Time Donations • The Richard Brooke Foundation increased their support of the Youth Theatre Program to $100,000 • Anderson Children's Foundation awarded the Foundation a grant in the amount of $50,000 for Summer Reading Club, Youth Theatre Program and Connecting Children to the Stars. • The estate of Ted Robles donated $50,000 to be used as needed. • Long-time library patron Mr. Horwich donated $25,000 to be used as needed. • A generous donation of $25,000 from the Williams family to support diversified and inclusive programming and collection development. • In -kind donation of "Indians on a Horse" by Mark Keathley appraised at $24,000 was donated by Whelan family. • Continued support of our programming from the Bartush Performing Art Fund in the amount of $15,000 • The Smaby Family Foundation donated $10,000 to sponsor the STEAM Read program. • From long-time patron Karla Dally, the Foundation received $10,000 from her estate to be used as needed. Volunteers Volunteers and docents at the Rancho Mirage Library & Observatory play a pivotal role in enhancing the visitor experience, fostering community engagement, providing cost-effective support, offering specialized knowledge, ensuring flexibility in operations, serving as ambassadors for the institution, supporting educational programs, and preserving the cultural and scientific heritage represented by the exhibits and collections. Their dedication, expertise, and passion contribute significantly to the success and impact of the institution, enriching the overall experience for visitors, promoting outreach and awareness, and helping to fulfill the mission of the library and observatory. Total Volunteer Hours in 2023: 5,543.9 (equivalent to 2.75 full-time staff) Summary: In 2023, advancements were made alongside an active Board of Directors. Donors predominantly directed their contributions to areas of greatest need, with Premier Access following closely behind. This special access is granted to donors contributing $100 or more, offering early access to the library's premier programs. These donations empower the library staff to allocate funds to various programs and collections as required. The fiscal year 2022/23 concluded with a healthy surplus, and the outlook for FY23/24 suggests another promising year for the Foundation. AGENDA ITEM # 3-19 TO: Mayor Downs City Council STAFF REPORT FROM: Marcus J Aleman I I , Housing Manager DATE: March 21, 2024 SUBJECT: 2023 Mobilehome Fair Practices Commission Annual Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the Calendar Year 2023 Mobilehome Fair Practices Commission annual report. JUSTIFICATION OR INFORMATION Pursuant to Section 9.58.070 (F) of the Rancho Mirage Municipal Code, the Activity Report is to be submitted to the City Council on a semi-annual basis. The purpose of the Report is to inform the Council of activities, rulings, actions, results of hearings and other matters that have occurred at the Mobilehome Fair Practices Commission during the identified period pertaining to all mobilehome parks located in the City. The Mobilehome Fair Practices Commission reviewed this report and recommend that the City Council receive and file the report. Mobile Home Fair Practices Commission In 2023, there was no reportable action taken by the Commission regarding the Mobile Home communities listed below. Blue Skies Village Colony Mobilehome Park Rancho Mirage Mobilehome Community Rancho Mirage RV & Mobile Village, LLC It is requested that the City Council receive and file the Calendar Year 2023 Mobilehome Fair Practices Commission annual report. CITY OF RANC 0 MIRAGE © ff STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 FROM: David Grey, Planning Commission Chair Ben Torres, Planning Manager SUBJECT: Annual Planning Commission Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 Planning Commission Report. JUSTIFICATION OR INFORMATION In April 2003, the Municipal Code was amended requiring City Commissions and Boards to provide a brief annual report to the City Council. The following is a summary report of the Planning Commission's activities and accomplishments for the calendar year 2023. The Planning Commissioners have reviewed this report and recommend that the City Council receive and file the report. Planning Commission In 2023, the Planning Commission reviewed and evaluated the following projects: Eight (8) Preliminary Development Plans Five (5) Conditional Use Permits Two (2) Development Agreements Eighteen (18) Environmental Assessments Two (2) Zoning Text Amendments Two (2) Major Modifications Five (5) Sign Programs Three (3) Tentative Parcel Maps Two (2) Tentative Tract Maps Four (4) General Plan Zoning Map Amendments Three (3) Specific Plans/Amendments One (1) Annexation AGENDA ITEM # DATE: March 21, 2024 Page 2 of 6 2023 Planning Commission Report JUSTIFICATION OR INFORMATION CONTINUED: In summary, the Planning Commission convened 18 meetings (including one special meeting and two special study session meetings). The Planning Commission considered and acted upon a total of 27 planning projects in 2023. The Planning Commission also reviewed and recommended to the City Council the Annual Housing Element Progress Report on March 9, 2023, the General Plan Annual Progress Report on May 25, 2023, and the Periodic Review of Development Agreements Report on June 8, 2023 Some highlights of the projects reviewed by the Planning Commission in 2023 include the following: Annexation: • Section 24 Annexation Pre -Zoning - Environmental Assessment Case No. EA22-0019, Annexation Case No. ANN22-0001, General Plan Zoning Map Amendment Case No. GPZMA22-0003, and Specific Plan Case No. SP23-0001- Applicant: City of Rancho Mirage - The project site occupies approximately 257 acres of mostly vacant undeveloped land within the reservation of the Agua Caliente Band of Cahuilla Indians (Tribe) and within the City's Sphere of Influence. The site is currently in the annexation process with the Local Agency Formation Commission (LAFCO) to be annexed into Rancho Mirage, but the application is pending the outcome of the subject request. Pre -zoning must be established as part of LAFCO's application process. The project site is currently subject to the Tribe approved Section 24 Specific Plan, as the land is currently within the Tribal Reservation. Pursuant to the Section 24 Specific Plan, the project site has already been approved by the Tribe for the potential development of up to 3, 138,600 square feet of commercial, retail, office, restaurant, hotel and entertainment uses, and up to 1,206 multifamily residential units. The Tribe prepared and approved the Section 24 Specific Plan to guide the development of 576 acres of Tribal Reservation Land bounded by Ramon Road on the north, Bob Hope Drive on the east, Dinah Shore Drive on the south, and Los Alamos Road on the west in 2015. A General Plan/Zoning Map Amendment is proposed to amend the existing General Plan Zoning Map designations of the project site to be consistent with the currently applicable and effective Tribe approved Section 24 Specific Plan. Pursuant to the City's General Plan Zoning Map, the project site consists of Medium Density Residential (R -M), High Density Residential (R -H), and Community Commercial (C -C). Upon adoption of the General Plan Zoning Map Amendment, the entire project area is proposed to have an underlying designation of Mixed Use (M -U) and the Section 24 Specific Plan is proposed to be adopted to establish seven (7) Planning areas within the subject site. The property the City is proposing to annex and amend the pre -zoning designation for is only the Tribal Planning Areas (1-7) identified in the Section 24 Specific Plan. The remainder of the Section 24 Specific Plan area had been adopted and annexed with the Pulte/Del Webb project. There are no development projects currently proposed with the Specific Plan. Location southwest corner of Ramon Road and Bob Hope Drive (APNs: 685-410-005, -006, -007, -012, & -013) 013) on approximately 257 acres. AGENDA ITEM # DATE: March 21, 2024 Page 3 of 6 2023 Planning Commission Report JUSTIFICATION OR INFORMATION CONTINUED: Conditional Use Permit: • Environmental Assessment Case No. EA22-0011 and Conditional Use Permit Case No. CUP22-0005 — Applicant: Smartlink LLC on behalf of AT&T Wireless. Consideration to install an unmanned 75 -foot -tall stealth wireless telecommunication facility designed to resemble a eucalyptus tree (mono -eucalyptus) with ground equipment located within a 990 square -foot enclosure at the existing Southern California Edison Santa Rosa Substation. The subject property is located at the northwest corner of Monterey Avenue and Clancy Lane, 732 feet south of Verbenia Road (APN: 682-250-057). General Plan Zoning Map Amendment: • Environmental Assessment Case No. EA23-0004, Zoning Text Amendment Case No. ZTA23-0002, & General Plan Zoning Map Amendment Case No. GPZMA23-0001 Applicant: City of Rancho Mirage. Consideration of an Ordinance to amend Title 17 (Zoning) of the Rancho Mirage Municipal Code to implement the goals, policies, and programs of the certified Housing Element by amending Chapters 17.14 (Overlay Districts), 17.22 (Affordable Housing Incentives/Density Bonus Provisions), 17.26 (Parking and Loading Standards) and 17.90 (Definitions). In addition, a General Plan Zoning Map Amendment is proposed to create an affordable housing overlay for two properties (APNs: 685-090-011 & 689-180-012) and to change the land use designation for APN: 689-180-012 from Mobile Home Park (MHP) to High Density Residential (R -H). City-wide & APN's: 685-090-011 & 689-180-012. Major Modification: • Environmental Assessment Case No. EA22-0015, and Major Modification Case No. MOD22-0035 — Eisenhower Cardiac & Vascular Institute Clinic Building. The project proposes to demolish the existing one-story Desert Cardiology Center and replace it with an up to four- story 128,620 square foot outpatient Cardiac and Vascular Clinic. The modification also includes the development of new parking and associated site improvements located within the Eisenhower Medical Center campus at 39000 Bob Hope Drive (APNs: 685-270-011, -014, -020, & -021). Preliminary Development Plan: • Environmental Assessment Case No. EA22-0020 and Preliminary Development Plan Case No. PDP22-0005 — Cotino Residential Design Guidelines. Applicant: DMB Development LLC on behalf of ECRM Residential. Consideration to establish master residential design guidelines for detached single-family residences and modify the development review process from discretionary to ministerial if in compliance with the proposed project. The design guidelines will serve as a companion document to the Section 31 Specific Plan by providing additional guidance for detached single-family residential development within the Section 31 Specific Plan area, which is comprised of approximately 618 acres. The Section 31 Specific Plan area is bounded by Gerald Ford Drive to the north, Monterey Avenue to the east, Frank Sinatra Drive to the south, and Bob Hope Drive to the west. AGENDA ITEM # DATE: March 21, 2024 Page 4 of 6 2023 Planning Commission Report JUSTIFICATION OR INFORMATION CONTINUED: • Environmental Assessment Case No. EA23-0005 and Preliminary Development Plan Case No. PDP23-0001 — Cotino Clubhouse Campus and Parr House. Applicant: DMB Development LLC on behalf of ECRM Residential. Consideration to construct the Clubhouse Campus and "Parr House" on approximately 8.3 acres within the Section 31 Specific Plan area, also known as the Cotino development. The Clubhouse Campus serves as an amenity for club members and consists of 8 single -story buildings totaling 18,600 square feet of interior space: the lobby, restaurant, beach bar, studio/locker rooms, fitness center, creativity center, water sports rental center, and pool equipment storage. The project also proposes site amenities, such as two bocce ball courts, two tennis courts, six pickleball courts, a lap pool, spas, event lawn areas, and areas for overflow parking and future expansion of sports courts. The Parr House is a 5,577 square -foot two-story residence with a 552 square -foot detached garage intended as an additional amenity for club members and their families and guests. The Parr House will be located on a 25,690 square -foot lot adjacent to the Clubhouse Campus. The subject property is in the northeastern quadrant of the Section 31 Specific Plan area, at the intersection of Prismatic Boulevard and Brilliance Avenue (Tract Map No. 38291, Lots 176 (portion), 179-183, 184 (portion); APNs: 685-220-039, 685-220- 016). • Environmental Assessment Case No. EA23-0008 and Preliminary Development Plan Case No. PDP23-0003 — North Restaurant and Town Center Phase 1 Master Infrastructure of Section 31 (Cotino). Applicant: DMB Development LLC on behalf of ECRM Residential. Consideration to construct a two-story 13,050 square foot restaurant and the Town Center Phase 1 Master Infrastructure of Section 31 (Cotino), which includes the development of streets, parking, landscape, and related infrastructure to support the first phase of the development within the Section 31 (Cotino) Town Center. The subject property is located approximately 740 feet south from the intersection of Monterey Avenue and Gerald Ford Drive, on the west side of Monterey Avenue within Section 31 (Cotino); Lots 184 and 185 of Tract Map 38291 and APN: 685-220-033. • Environmental Assessment Case No. EA23-0011 and Preliminary Development Plan Case No. PDP23-0005 - Cotino Town Center Phase 1. Applicant: DMB Development LLC on behalf of EC Rancho Mirage Holdings LP. Consideration to construct the first phase of the Catino Town Center, which includes two restaurant buildings totaling 9,057 square feet, three in -line retail buildings totaling 25,254 square feet, the Artisan Village, a 4,440 square -foot back of house building, and ancillary structures and uses such as the park, shade structures, and restroom/utility building. The Artisan Village consists of nine small tenant buildings totaling 1,844 square feet. The proposed Project will result in 40,979 square feet of combined commercial and office space. The subject property (Tract No. 38291, Lot 186 and Tract No. 37563, Lot 6) is in the northeastern quadrant of the Section 31 Specific Plan area and can be accessed from Monterey Avenue (APNs: 685-220-032 & 685-220- 033). AGENDA ITEM # DATE: March 21, 2024 Page 5 of 6 2023 Planning Commission Report JUSTIFICATION OR INFORMATION CONTINUED: • Environmental Assessment Case No. EA22-0014, Tentative Parcel Map Case No. TPM23-0001 (TPM38692), Development Agreement Case No. DA22-0002, and Preliminary Development Plan Case No. PDP22-0002 — Eisenhower MCA — Applicant: John Greenwood, Prest Vuksic Greenwood Architects - Consideration to construct three single story buildings on 4.31 acres. The one-story buildings will consist of 19,890 square feet for a memory care center, 17,116 square feet for childcare center, 37,724 square feet for an administration office, 136 parking spaces and various onsite improvements. A Tentative Parcel Map (TPM38692) for condominium purposes and Development Agreement, which includes but is not limited to, establishing shared parking at the Eisenhower Medical Center (39000 Bob Hope Drive) are also proposed. The project site is located at Southeast corner from the intersection of Country Club Drive and Wilshire Palm Drive (APN: 682-010-021). • Environmental Assessment Case No. EA22-0012, General Plan Zoning Map Amendment Case No. GPZMA22-0002, Specific Plan Amendment Case No. SPA22- 0002, Tentative Parcel Map Case No. TPM22-0004 (TPM38399), Development Agreement Case No. DA22-0003, and Preliminary Development Plan Case No. PDP22- 0001 — Desert Island Hotel. Applicant: FM 71777, LLC. The Desert Island Specific Plan Amendment will occupy 17.2 acres within the existing Desert Island development. A General Plan/Zoning Map Amendment is to amend the underlying designation of Private Open Space (OS/PV) to Resort Hotel (Rs -H) for 10.5 acres of the existing Desert Island golf course for the development of a new 34 -key boutique hotel and 11 private hotel residences along with passive outdoor gathering areas, tennis, pool, cafe, and yoga amenities. A new golf training park and new maintenance building will be built to replace the existing driving range and old maintenance building being displaced by the hotel project. Located south of Frank Sinatra Drive and west of Island Drive on a portion of the Desert Island golf course (APNs: 688-040- 001; 688-050-005; 688-060-006; -008). Sign Program: • Sign Program Case No. SIPR23-0002 - Applicant: DMB Development LLC on behalf of ECRM Residential - Consideration of a sign program to establish sign criteria for various types of signage throughout the Cotino residential community. The project site is the Section 31 Specific Plan area and is comprised of approximately 618 acres, bounded by Gerald Ford Drive to the north, Monterey Avenue to the east, Frank Sinatra Drive to the south, and Bob Hope Drive to the west. Specific Plan Amendment: • Rancho Monterey Specific Plan Amendment Environmental Assessment Case No. EA22-0001, General Plan Zoning Map Amendment Case No. GPZMA22-0001, Specific Plan Amendment Case No. SPA22-0001. Applicant: MSA Consulting. The Rancho Monterey Specific Plan Amendment project site occupies approximately 35 acres of vacant undeveloped land west of Monterey Avenue and north of the Dick Kelly Drive/Ginger Rogers Road alignment. The project is within the boundaries of the Monterey Specific Plan which AGENDA ITEM # DATE: March 21, 2024 2023 Planning Commission Report Page 6 of 6 JUSTIFICATION OR INFORMATION CONTINUED: encompasses approximately 320 acres. The project proposes a mixed -use development of up to 400 residential units, up to 150,000 square feet of commercial retail space (including up to 150 hotel keys) and associated improvements. A General Plan/Zoning Map Amendment is also proposed to amend the underlying designation of Community Commercial to a combination of Mixed Use and Community Commercial. Location: The project site is located at the northwest corner of Monterey Avenue and Dick Kelly Drive (APNs: 685-090-002, -003, -005, -006, and -007) on approximately 35 acres. The following table compares Planning Commission activity in 2023 to previous years: Year Total # Meetings Held Total # Projects Considered Total # Single -Family Homes Considered 2023 18 27 22* 2022 13 18 45* 2021 18 64 35 2020 13 47 23 2019 13 59 14 2018 16 49 18 2017 15 39 20 2016 8 29 12 2015 10 30 15 2014 15 54 14 2013 14 36 17 2012 14 18 12 2011 12 26 10 2010 13 29 10 2009 11 23 3 2008 11 35 12 2007 15 54 22 2006 25 107 50 *Senate Bill 9 (SB9) became effective on January 1, 2022, and required that new single family home submittals in residential zones be processed at the staff level. Therefore, no new single family home applications were considered by the Planning Commission after 2022. The single- family homes that are listed were processed at the staff level and are included for reference purposes. AGENDA ITEM # CITY OF RAnC 0 MIRAGE STAFF REPORT TO: Mayor and City Council DATE: March 21, 2024 FROM: Ryan Stendell, Public Works Director (Traffic Safety Commission Staff Liaison) SUBJECT: 2023 Traffic Safety Commission Report SPECIFIC REQUEST OR RECOMMENDATION That the City Council receive and file the 2023 Traffic Safety Commission Report. JUSTIFICATION OR INFORMATION The information contained herein reflects the activities, per the commission approved minutes, of the Traffic Safety Commission during calendar year 2023. Traffic Safety Commission The Traffic Safety Commission met once in calendar year 2023. Items Discussed and Recommendations Made: • Adding Bike Lanes to Bob Hope Drive Bridge Crossing The commission was informed bike lanes along Bob Hope Drive bridge crossing, north and south, would be included in the citywide striping project in Fall 2023. • Engineering & Traffic Speed Survey The commission was briefed on the RFP in May 2023 in which Minagar & Associates, Inc. was the awarded company for this survey, which includes a total of 67 segments. The survey was conducted in Fall 2023. The data collected helps to determine what the 85th percentile is driving and uses that speed to be enforced by local police. • Externally Illuminated Solar TS40 Regulatory and Warning Sign The commission was informed signage will be placed along Highway 111 at the curvature near Paxton Drive and also at Indian Trail Road. Also, placement of solar power LED light armed edge for lighting at night. AGENDA ITEM # DATE: March 21, 2024 Page 2 of 2 2023 Traffic Safety Commission Report JUSTIFICATION OR INFORMATION CONTINUED: • Da Vall Drive & McCallum WayNia Tuscany Multi -Way Stop Control Warrant The commission was briefed on the report conducted by Michael Baker International in March 2023 which warranted a stop sign at this 4 -way intersection. AGENDA ITEM #