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Home My Public Portal About04.18.83 VB Minutes• PLATNFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: April 18, .1.983 AT: Village Hall MEMBERS OF' THE BOARD PRESENT: Mayor Selfridge, G. Ansley, J. King, L. Robinson, D. Lambert, J. Jania. C. Smith was absent. OTHERS PRESENT: Village Administrator - J. West, Village Clerk - V. Krnac, Village Attorney - J. Harvey, Village Engineer - G. Gordon, Resident Engineer - R. Allshouse, J. Donahue Mayor Selfridge opened the meeting at 7:35 p.m. with .the pledge to the flag. Roll call was taken. C. Smith was absent. The Board approved the agenda with the request from D. Lambert for an Executive Session on personnel not to reconvene. Mayor Selfridge announced this meeting wi11 be continued on Monday, April 25, 1983 for health insurance bids for Village employees and any other business... G. Ansley made a motion to .approve the invoices for payment. Seconded by L. Robinson. Vote by roll call. Ansley,. aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. Nta.yor Selfridge announced that we will canvass the votes for the Village Election that was held on April 12, 1983. The election was for the purpose of electing a Village Clerk to complete the unexpired term of two (2) years, and three (3) Trustees, each of whom is to serve a term of four (-4) years. Also at this election, a question to the voters - referendum - Sha11 bonds in the amount of $1,875,000 be issued for the improvement of the sewer system? By State Statutes, the Canvassing Board consists of the Mayor, Village Clerk and one Trustee. Mayor Selfridge appointed G. Ansley to the Canvassing Board. Canvassing of the Referendum: Precinct NLUnber Yes No 1 79. 120 2 69 126 3 82 130 10 163 218 393 574 Totals:- Yes - 393 No -- 574 Not Counted .. 6 Aefective, Not Marked & Objected T.o & Not Counted 2 1 0 3 6 It is hereby found, determined, declared and proclaimed that a majority of all the votes cast on said question were not cast in favor of said question and that the ~7illage has not been authorized to issue .said $1,875,000 Sewer Bonds. PLATNFiELD VILLAGE BOARD OF TRUSTEES Regular Meeting April 18, 1983 Page two. Mayor Selfridge made a motion that said resolution be adopted. Seconded by Trustee Ansley. Vote by roll call. Mayor Selfridge, aye; Trustee Ansley, aye; Village Clerk Krnac, aye: 3 ayes, no nays. Mohan declared carried. Canvass of votes for three (.3) Trustees and Village Clerk, General Election. FOR VTLLAGE TRUSTEE --- Prec. .Prec. Prec. Prec. No. 1 No. 2 No. 3 No. 10 Total. Charles H. Smith 79 ll8 94 144 435 Mary T. Latta 106 82 86 274 548 Jeffrey A. Dement 120. 134 152 232 638 Walter A. Sharp, Jr. 105 128 105 235 574 George R. Austin 75 38 45 90 248 Delores H. Smith 51 37 81 82 25,1 FOR VILLAGE CLERK Prec. Prec. Prec. Prec... No. l No. 2 No. 3 No.,10 Total Vera Krnac 155 165 1.92 289 8l1 Therefore, the Canvassing Board declares Jeffery A. Oement, Walter A. Sharp, Jr. and ;Mary T. Latta were elected as Trustees of the Village of Plainfield for a term of four (4) years. Vera Krnac was to be elected as village Clerk of the Village of Plainfield for the remainder of the unexpired term of Village Clerk. Mayor Selfridge made a motion to declare this the results of the election.. Seconded by Trustee. Ansley. Vote by roll call. Mayor Selfridge, aye; Trustee Ansley. aye; Village Clerk Krnac, aye. 3 ayes, no nays. Motion declared carried. L. Robinson made a motion to certify the results of the Canvassing Board. Seconded by D. Lambert. Vpte by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye. 5 ayes, na nays. Motion declared carried. Mayor Selfridge proclaimed Poppy Day, May 19 ,20 and 21. Mayor Selfridge read a letter from Will County Economic Affairs Commission requesting the Mayor to sign a contract for the $2,000.00 Fund Grant; monies from the will County Revenue Sharing and must be used by November 1, 1983 G. Ansley made a motion to approve the Mayor to sign this contract. Seconded by J. King. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion to acknowledge receipt of the Treasurer's Report. Seconded by J. Dania. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; ,7ania, aye. 5 ayes, no nays. Motion declared carried. FLAINFTELD ViLLAGE BOARD OF 'TRUSTEES Regular Meeting April 18, 1.983 Page three. Mayor Selfridge introduced Gene Gordon, Village Engineer, to give a report on the. problems that have developed with the James Street Project. G. Gox'don stated the problem occurs where the water main is less then ~' below the ground. We could have problems with the water main freezing being that close to the surface. Instead of lowering the water main,' we could change the grade of the street and that would give the water main enough cover when the street is complete. This change would save approximately $2,700.00 by changing the grade of the street. There was much discussion concerning' the lateral service lines that are tapped into the main. J, Jania made a motion to accept the Engineer's change in plans on James Street. In addition, check. three locations an James Street and take action to protect them; if a problem then occurs, retap and insulate. Seconded by L. Robinson., Vote by roll call. Ansley, aye; King, aye; Robinson,. aye; Lambert, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. G. Gordan announced EPA is having a seminar at. Bismark Hotel in Chicago on May ll and 12 to explain the latest policies an capi-tal planning, user charge systems and util- ity financial management. This would be very beneficial to the Village for some one from the Village to attend. It has a $30.00 registration fee. Deuchler's Associates are sending one of their Engineers and they would be happy to pay the x'egistration fe.e for someone from the Village to attend, After some discussion, G. Ansley stated J. West could check his schedule and if it is possible he will go. The decision will be made at the next Berard Meeting, G. Ansley made a motion to direct the Mayor to sign the letter to IDOT for the changes in the plans on James Street. G. Gordon and. R, A1lshouse will take this letter to ZDOT for approval tomorrow, April 19, 1983.. Seconded by L. Robinson. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye, 5 ayes, no nays. Motion declared carried. L. Robinson reported from the Plan Commission. Lakeside Manor, Unit III - due to all the problems that have been created in Pheasant Chase, L, Robinson feels Lakeside Manor III should revise their plans in accordance with Ordinance #988, our Subdivision Control Ordinance. The plans they have now do not comply with 8 sections of that Ordinance, G, Ansley made a motion that Lakeside Manor's Preliminary Plat is out-dated. L. Robinson should return to the Plan Commission and they should use Ordinance #988 for their recommendations. Seconded by J. Jania. Vote by roll call. Ansley,, aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye. 5 ayes, no nays. Motion declared carried, John Donahue, Water & Sewer Department employee, informed the Hoard that we have had some problems on Eastern Avenue with our sewer system, we believe this has been caused by clogged tiles in the area, He suggested the Village hire a company to clean the lines on Lockport Street from Eastern Avenue to Bartlett Avenue and on Eastern Avenue from the lift station south to Lockport Street. Also, televising the lines would help to find the problem at an estimated cost of $4,000.00. The Board told J. Donahue to check into better figures and bring to the next Board Meeting. PLATNFTELD VILLAGE BOARD OF TRUSTEES . Regular Meeting April l8, 1983 Page four. Ralph Bada brought in plans far a new apartment building on Penn Road. The Board referred him to the Plan Commission for their recommendation. D. Lambert made a motion to pass Ordinance #1047 establishing the inauguration date for newly elected officers of the Village of Plainfield to be May 2, 1983, Seconded by L. Robinson, vote by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; ,Tama, aye. 5 ayes, no nays. Motion declared carried, D. Lambert made a motion to authorize .7. West to secure a written service agreement with D 6 T Electronics for our security monitoring system. Seconded by L. Robinson. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; Jania, aye. Motion declared carried. J. King reported he would like to acknowledge receipt of a check to Plainfield Aux- iliary Police on April S, 1983 for $20.00. This was a donation from Butch Highley for the super job the Police Department did checking their home while the Highleys were on vacation. J. King made a motion the Board give him the authority to hire two part-time indivi- duals for the Police Department at $6.63 per hour. This is necessary due to two officers on sick leave. Seconded by L. Robinson, Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Lambert, aye; ,Tapia, aye. 5 apes., no nays. Motion de- clared carried. L. Robinson made a motion to grant the request from Les Quinn to remove and replace a tree in front of his home on Division Street at no cost to the Village. Seconded by G. Ansley. Vote by roll call. Ansley, aye; Icing, aye; Robinson, aye; Lambert, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. G. Ansley reguested each department compile a tentative budget for the coming fiscal year. Meeting adjourned at 9:15 to continue on Monday, April 25, 1983 at 7:30 p.m. Vera J. Krnac ~llag~ Clerk •