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Home My Public Portal About02.07.83 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE; February 7, 1983 AT: Village Hall MEMBERS OF TF~E BOARD PRESENT: Mayor Selfridge, J. Dania, C. Smith, J. King, G. Ansley, L. Robinson, D. Lambert Resident Eng.- OTHERS PRESENT; Village Administrator- J. West, Village Clerk- V. Krnac, Roger A1lshouse Mayor Selfridge opened the meeting at 7:33 p.m. with the pledge to the flag. Roll call was taken, all members were present. J. King notified the Board he will not need an Executive Session tonight, agenda accepted. C. Smith corrected minutes of January 10, 1983, page 2. The minutes should have read: C. Smith. stated - H. Countryman went to a seminar a year ago last Spring. J. King made a motion to approve the minutes of January 3, 10, and 17 with the above correction. Seconded by D. Lambert. Vote by roll call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from the Little Gities Foundation requesting permission to hold their "Smiles bays" August 12 and 13, .1983. Permission granted, Clerk to write letter. Mayor Selfridge read a letter from the Plainfield United Methodist Church in regard to "Meals on Wheels" meeting set far February 15 at 7:30 p.m. to determine if a need exists for such a service. J. King will attend as a representative from the Board. Mayor Selfridge announced that next Monday, February l4, there will be a Village Board Workshop. Mayor Selfridge stated he received word from Rita Renwick of a Wildlife Sanctuary meeting to be held Thursday, February l0, 1983 at 10:00 a.m. at the County Bldg., 14 W. Jefferson St., Joliet, IL. We are to notify the Easter Seal Center when we set up the Revenue Sharing Hearing. Mayor Selfridge read a letter from the Plainfield Lions Club requesting the closing of Chicago Street between Fox River and DesPlaines Streets for their annual Chicken Barbeque, August 27 and 28, 1983. Permission granted, Clerk to write letter. Mayor Selfridge read a letter from Ashley Self, a fifth grade student at Central School, requesting the Mayor to change April Fool's Day to March 3l. Although this request cannot be granted, the Mayor directed the Clerk to send an answer to Miss Self. L. Robinson gave a Cable TV Committee report. He stated the Committee had reviewed . many ordinances from other municipalities and found the ordinance from New Lenox was the most complete for our needs. He has turned this ordinance over to our attor- ney to be updated for our Village. The attorney is now waiting far further in- formation from the FCC. PLA~NFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 7, 19$3 Page two. L. Robinson made a motion to acknowledge receipt of the Plan Commission Report. Seconded by G. Ansley. Vote by roll call. Janice, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. L. Robinson made a motion to concur with the Plan Commission recommendation to approve the rezoning of property on the southwest corner of Rt. 30 and Lily Cache Road for an office building. A letter of support is to be written to the will County Zoning Board. Seconded by G. Ansley. Vote by roll call. .Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays.' Motion declared carried. D. Lambert reported KinKo Ace Hardware and Portal's Liquors have been notified of ordinance violation - two structures at the rear of the businesses are being used for storage. Zn violation - zoning ordinance, building code and no building per- mit. They were given until March. l5, 1983 to remove these structures when viola- tion was served on December 15, 1982. C. Smith made. a motion to extend the time for complying with the violation. to July 1, 1983, to solve this problem so it is not a hardship for anyone. Seconded by J. Dania: Vote by roll call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye.. 6 ayes, no nays. Motion declared carried, J. King gave a radar update. We have contacted several companies on the possibility of leasing radar equipment, The repairs would be done by the contracted company. He will have more information at the next Board Meeting. R. Allshouse, Resident Engineer, gave a report. on the results of the meetings with the residents an James Street. He explained he had contacted cell the residents on James Street between 400 and 600 blocks. These meetings were set up to explain the future James Street construction and how it would affect each resident. The meet- ings were well received and the residents were pleased to have the construction ex- plained. C. Smith reported if there were snow, it would be impossible to plow due to the cars parked on some streets. The west side of Bartlett Avenue was most evident. Also, the residents should not shovel the snow from their driveways into the streets. Mayor Selfridge has had some complaints of Police giving speeding tickets an Naper- ville Road from Ash Street to the railroad and radar is not posted. Officer Mander stated 40 miles. per hour is posted on that stretch of street, J. King will look into this complaint. L. Robinson reported the valve an Ottawa Street east of James Street was completed on January 28, 19$3. The final cost was $4,013.00. The $300.OD increase over the $3,750.00 quote was due to the need to purchase a valve. After shut down tests were done by H. Countryman, it was decided that it is necessary to install another valve south of Ottawa on James Street; due to the severe leaking, it cannot be shut dawn. • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 7, 1983 Page three. Three quotes were given on the installation of the valve south of Ottawa Street an James Street: - Ray Edwards Contractors - $3,155.00 - T & R Construction - $4.300.00 D. E, Bennett Construction - $3,105.00 L. Robinson informed the Board that the office was notified the insurance for the lowest bidder will expire February 20, 1983. L. Robinson made a motion to approve the bid from Ray Edwards Contractors at $3,155.0.0 to install the valve south of Ottawa Street on James Street. Seconded by J. King, Vote by roll call. Janice, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge commended H. Countryman on the fine job he and his men did in clean- ing and painting the blower room at the Sewer Plant. L. Robinson stated the Board is to decide on the specific terms of the agreement with Zartic on their sur/charge. Zartic has awarded the contract to install the man-hole that the Village requires. The last test far fats and greases was very good. Mr. Lupton asked what the probationary period will be for Zartic. In this agreement Zartic agrees to pay $13,990.69. After much discussion, J. Dania. made a motion to table the sur/charge agreement proposal until our Legal Council can give us an opinion, we do not want to set a precedent.' Seconded by J. King. Vote by roll call, Dania, aye; Smith, aye; King, aye; Ansley, nay; Robinson, nay; Lambert, aye. 4 ayes, 2 nays, Motion declared carried. D, Lambert reported the Plainfield Test 1983 Committee is requesting some street closures on Friday, July 15 through Sunday, July 17, T983, Attached to this re- quest was a map showing the streets involved. J, King made a motion to approve the Plainfield Fest 1983. Committees' request as presented. Seconded by C. Smith. Vote by roll call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Motion de- clared carried. D. Lambert reported three quotes for carpet replacement in the basement of the Village Hall: - Floor Covering Associates, Shorewood - $500,82, installed - Carpetland Inc., Joliet - $611.00, installed - K ~ R Carpets, Joliet - $611.00, installed D. Lambert made a motion to approve Floor Covering Associates, Shorewood. Three rooms (.11' x 17', l8' x 8' and 15' x l6') all carpet. same style and color - $50.0.82 installed. Seconded by J. Dania. Vote by roll call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. PLAINFTELI7 VIZLAGE BOARD OF TRUSTEES Regular Meeting February 7, 1983 Page four. G. Ansley made a motion. to send our Village Administrator and Treasurer to a Financial and Budget Seminar. for small municipalities, February 19, 1983 at the Elgin Community College. The price is $15.00 each. Seconded by J. King. Vote by roll call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye. 6 ayes, no nays. Mction declared carried. G. Ansley made a motion to acknowledge receipt of the Motor Fuel Tax Report #35. Seconded by L. Robinson. Vote by roll .call. Dania, aye; Smith, aye; King, aye; Ansley, aye; Robinson, aye; Lambert, aye; 6 ayes, no nays. Motion dellared carried. Meeting adjourned at 8:55 p.m. Vera J. Krnac, illage Glerk •