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HomeMy Public PortalAbout01.03.83 VB MinutesPlainfield Villa e Board of Trustees Regular Meeting C~ DATE: January 3, 1983 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Selfridge, L. Robinson, C. Smith, G. Ansley, J. King, J. Jania, D. Lambert was. absent. OTHERS PRESENT: J. West, Village Administrator; V. Krnac, Village Clerk; R. A1lshouse, Resident Engineer. Mayor Selfridge opened the meeting at 7:30.p.m. with the pledge to the f lag . Rol]. Call was taken, D. Lambert was absent. J. King requested an executive session on personnel and real estate. G, Ansley made a motion to accept the agenda as written with above addition. Seconded by J. King. Vote by roll call. Robinson, aye; Smith, aye; Ansley, aye; King, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge reported there will be a Study Session on January 10th at 7:00 p.m. The Will County Municipal League will meet January 13th at the Holiday Inn, and any of the Board Members who would like to attend, please contact the Mayor. C. Smith made a motion to approve the minutes for Board Meetings of January 6th and 20th. Seconded by J. Jania. Vote by roll call. Robinson, aye; Smith., aye; Ansley, aye; King, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge announced, petitions are available in the Village Clerk's Office for the upcoming election on April 12, 1983. There will be three vacancies. Petitions must be filed with the Village Clerk between January 24th through January 31st. Mayor Selfridge read a letter from Eaglt~ Scout, Mark Nelson requesting to be on tonight's agenda to give his presentation on his Eagle Scout Service Project. Mark Nelson told the Board he has earned $75.00 per purchase 40 metal red flags to mark fire hydrants in Whispering Creek. When we get several feet of snow the hydrants are hidden. Plainfield Fire Department agreed to pay $50,00 if he would earn $50. He had many projects for earning money toward the cost of the flags, He had pictures to show the Board of his project. Mayor .Selfridge told A4ark, he made a special trip out to Whispering Creek to see the flags and he commended Mark for his project. Mayor Selfridge read a letter from United Cerebral Palsy of Will County requesting the week of January 17 through 23rd 1983, United Cerebral Palsy Week. G. Ansley made a motion to piss Resolution#823 denoting January 17th through 23rd as United Cerebral. Palsy Week. Seconded by L. Robinson, Vote by roll cal].. Robinson, aye; Smith, aye; Ansley, aye; King, aye; Jania, aye. 5 ayes, no nays, Motion declared carried. Minutes of Meeting Plainfield Village Board of Trustees January 3 , 1.9,8 3 Page two. Mayor Selfridge read three letters of resignation: J.E. Hamilton re- signing from the Plan Commission; Joan Schmitz resigning from the Village Clerk's office to go into nurses training; and Kathy Chapman who is going to another job. G. Ahsley made a motion to accept the three resignations. Seconded by C. Smith. Vote by roll call. Robinson, aye;. Smith, aye; Ansley, aye; King, aye; Jania, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from Plainfield School District 202 in- quiring will they have a change of address to 601 W. Fort Beggs Drive? Tt is time to order new stationary and they must know for a change of letterhead. J. West was directed to contact the School District and find out their time limit and it will be brought up at the next meet- ing. L. Robinson gave a report from the P7.an Commission regarding sidewalk/ bike path from Whispering Creek. to DuPage Raver. We received same in- formation from ID©T and it does not appear to be something that can be done in the near future, but it is being considered. C. Smith reported he feels if it is a bike path the residents want, that's recreational; therefore, it should be installed by the Park District. C. Smith reported there are many vehicles parked in the parking lots that are never moved. Chief Buehl has drawn a proposed chart as to how to organize the parking in these lots to allow everyone to use the parking lots. We will play this by ear and this Spring we will decide what we want to do. One parking lot an particular as used by one business al- most entirely and the Village should be subsidized for the use. C. Smith reported the Attorney could not find any proof that the road parallel to the river belongs to the Village. J. Harvey is still check- ing on the property at the end of River Lane. L. Robinson introduced Per. Lang from Benjamin and Lang Municipal Finance Consultants. He was present again for the Board to submit any questions in reference to the Sewer Plant expansion and,if passed by the Board, any questions about the Referendum for the April. 12, 1983 election. C.. Smith quoted. Mr. Lang from the meeting of December 20, 1982, as stated: "He doesn't know how long this can be put off before the EPA can force the Village to make these improvements.". C. Smith stated he has done some research and he can find nothing that indicates the EPA can force the Village to float a referendum, they can farce the Village to shut off the pollution of the source. Mr. Lang stated the EPA cannot force you to float a referendum, but they can file charges against the Village and they do have the ability to fine the Village it the Village fails to act. C. Smith stated he realizes they can farce us to clean-up the poll- ution at the source, but they cannot force us to have a referendum. . Mayor Selfridge questioned Mr. Lang, if we do not proceed with this tonight, what is our alternative? Mr. Lang stated, on or before Feb. 5 an ordinance calling for a referendum far the April 12 election should Minutes of Meeting Plainfield Village Board of Trustees January 3, 1983 • Page three. be passed. This. ordinance should be ready for your next meeting. The ordinance must be passed no less than 65 days prior to election date and must be filed with the County Clerk no less than 61 days prior to election date. The next choice would be a referendum in the November election. The next step is to develop a financing plan. The people must be notified how this is going to effect them, whether it be by taxation or increase in water rates. Mayor Selfridge stated, the Board needs to make a motion whether or not to hire Benjamin and Lang, Mr. Lang gave the dollar amounts for their fees as finance consulants: General Obligation Bond - $ 8,000.00 Revenue Bonds - $ 9,500.00 Combination of General Obligations and .Revenue Bonds - $11,000.00 (_Payable from Bond issues only.) G. Ansley stated we would be charged this only if the Referendum. passes. Mr. Lang reminded the Board you only have l~ years to be elegible for 75~ grant, .then the grant is dropped to 50~. L. Robinson made a motion to employ Benjamin and Lang as our Finance Consultants and instruct the Attorneys to draw up papers. Seconded by G. Ansley. Vote by roll call. Robinson, aye; Smith, nay; Ansley, aye; King, nay; Jania, nay. 2 ayes, 3 nays. Motion denied. L. Robinson questioned the Board, whit are we going to do? Are we cap- able of doing this ourselves? If you have another consultant, bring this information to us. The time is running out. If we wait until November we must have Phase II and Phase III in operation by October 1, 1984. Mayor Selfridge remarked, it is our obligation to bring this to the people in a referendum and let them decide. L. Robinson informed the Board that the sewer plant is overloaded 250 days out of the year. G. Ansley also told the Board, it is our obligation to take this to the people and let them decide. J. King stated he was opposed to the referendum and has not changed.. C. Smith stated at this time it is un- fair to the people, the way the economy is today. Bveryone of the re- sidents would be paying at least $200.00 more a year. L. Robinson reminded the Board that at the last meeting they voted not to waive the $56,000.00 sur/charge for Zartic Frozen Meats. Robinson had suggested the charge be waived from $56,0.00.00 to $13,403.00 plus water charge and regular sewer charge. L. Robinson introduced Mr. Lupton, a representative of Zartic Frozen Meats. Mr. Lupton stated, according to the testing that has been made over the last 5 quarters, Zartic's cost, figuring at 100 on sur/charge, was in the vicinity of $11,133.00 and on the 6th quarter we jumped 5 times more, to $54,600. We feel something must be wrong with the testing. Zartic would like the Board to reconsider the previous offer. H. Countryman stated, the samples were very bad, we do not do the testing of the samples, they are done by Arro Lab. This charge comes from the period before they put . the grease trap in. J. King stated this problem went back to May of 1980, they were supposed to take care of it then.. L. Robinson stated he feels this is a terrible charge to put on anyone. G. Ansley suggested • Minutes of Meeting Plainfield-Village January 3 , 19 ~i 3 Page four. Board of Trustees we give .the firm a chance, C. Smith stated,before we vote on this I think we better get a Legal opinion. Tabled to the next meeting. L. Robinson reported an past due water bills. At the present we have $65,841.55 past due water bills, Ranges from $16.00 to aver $1,000.00. We need a direction from the Board. J. King questioned, what is our shut-i]ff policy? J. West stated, reminders have been sent. Advice from the Attorney, notify them, then shutoff within 15 days. L. Robinson made a motion, send a Letter on cell bills that are deliquent 2 bill~:.ng periods, then if they are delinquent 3 or more billing per- iods, notifying them they have 15 days to pay their bill or their water will be shut off. Seconded by J. King. Vote by roll call. Robinson, aye; Smith, aye; Ansley, aye; King, .aye; Janice, aye. 5 ayes, no nays. Motion declared carried. L. Robinson reported we have a list of three broken water meters of Which. are the responsibility of the property owners. All property owners have been contacted to get their meters repaired or replaced, no action has been taken. The decision of the Board was; letters will be sent to the property owners giving them 15 days to repair or replace the meters. The Board will set policy on broken water meters at the next meeting. J. Watson gave a report on the Army Corp. of Engineers charging the Emergency Services 30~ per bag for sand bags. We do not have the funds to pay that kind of money for sand bags. Complaints have been sent to Congressman O'Brien, and we feel the media should get it out to the people of this charge.. J. West .reported they finally decided where the plumbing is in the basement to put a shut off valve, in the position of the furnace room next to Neil's office. The most of installing the valve will be between $600.00 and $800.00 and in addition to that it will cost approximately $500.00 to replace the carpet and tile. The work will be done by vol- unteer personnel. At 9:10 adjourned to executive session. At 10:05 returned to regular meeting. C. Smith made a motion Roger Allshouse be appointed Resident Engineer at $12.00 per hour. Seconded by J. King. Vote by roll call.. Robinson, aye; Smith, aye; Ansley, aye; King, aye; Janice, aye. 5 ayes, no nays. Motion declared carried. There was some discussion from the resident on why the Board voted against the referendum.- Kevin Redman, Whispering Creek Subdivision. Meeting Adjourned at 10:12. Vera Krnac, ~illage Clerk