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HomeMy Public PortalAbout12.20.82 VB MinutesPlainfield Village Board of Trustees Regular Meeting • DATE: December 20, 1982 MEMBERS OF BOARD PRESENT: AT: Village Hall G. Ansley, J. King, L. Robinsonu C. Smith, D. Lambert, J. Jania. OTHERS PRESENT: J. West, Village Administrator; V. Krnac, Village Clerk; J. Harvey, Village Attorney; G. Gordon, Ajit Singh, Village Engineers. In the absence of the President, Vera Krnac,. Village Clerk called the meeting to order with the pledge to the flag. J. King made a motion to appoint G. Ansley as President Pro-tem. Seconded by C. Smith. Vote by roll call. Ansley, pass; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Jania, aye. 5 ayes, l pass. Motion declared carried. Roll Call was taken. President Selfridge was absent. D. Lambert made a motion to accept the agenda as written. Seconded by L. Robinson. No decending votes. G. Ansley brought to the Board's attention the list of expenditures each Board Member received with their agenda. He explained to the Board, this will be the first time to approve the invoices from the list . of expenditure list. C. Smith made a motion to approve the payment of invoices. Seconded by D. Lambert. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Jania, aye. 6 ayes, no nays. Motion declared carried. C. Smith wanted to make it known, Mr. West did some research on the invoice of IL Department of Transportation and found an error of approximately $26,000 The original cost was near $124,000. G. Ansley reported the Mayor wanted the Board to be informed the Liquor License has been issued to the Sunrise Restaurant. i• J. West reported he and Marilyn Gehrke discussed the dog pound fee collections will be collected in the Clerk's Office, Village Hall. Township will publish a notice in the newspaper. L. Robinson made a motion to pass the Resolution (R-822) to levy an additional tax of .02~ for McClester-Nimmons Village of Plainfield Free Public Library for equipping, maintenance, repair and alteration of its library building and equipment. Seconded by D. .Lambert. Vote by roll call. Ansley, aye; Y.ing, aye; Robinson, aye; Smith, aye; Lambert, aye; Jania, aye. 6 ayes, no nays. Motion declared carried. L. Robinson reported at the last Plan Commission meeting, a representative from Whispering Creek requested a sidewalk he constructed :from Whispering Creek on the south side of Route 30 to DuPage River Bridge. G, Ansley instructed J, West to contact Illinois Department of Transportation in regard to the easement on Route 30. Plainfield Village Board of Trustees December 20, 1982 Page 2 L. Robinson introduced Mort Lang from Benjamin and Lang Municipal Finance Consultants, Winnetka, Illinois, to give the Board some insight into the pending referendum on our. Facility Plan, Mort Lang explained to the Board the State and Federal Governments will pay at this time, 75~ of the total cost of the sewage plant improvements, which means the Village's share will be 25~ of the project. Due to the cut backs from Washington, this will be reduced to a 45~-55~ spread within a period of two years. He stated, he doen't know how long this can be put off until EPA can force the Village to make these improvements. He stated the engineers estimated the project will be about a 7~ million dollar project. The Federal. share at approximately $5,670,000. - Local share $1,875,000. The means available to the Village are: (A) General Obligation Bonds (B) Revenue Bonds only (C) Combination of A & B (D) or Cash If you want this referendum brought to the people at the April 12th election you must pass the Resolution no less than 65 days prior to April 12th and a certified copy of Resolution must be filed with County Clerk no less than 61 days prior to April 12th. Therefore the Board must act on this Resolution on the 3rd Monday in January (1-17-83). The Board must inform the public the financing plan, the effect on taxes and the effect on water and sewer rates. L, Robinson questioned Mr. Lang as to the latest dead line as far as a decision on this matter? Mr. Lang said no later than the 2nd meeting of January (1-17-$3). G. Ansley questioned approximately what are your charges? Mr. Lang said it would be about 3/4 of .Old of fatal Bond Issue, not to exceed $12,500. J. King noted the Federal Government will not pay 75~ of that cost. G. Ansley thanked Mr. Lang for his presentation. We will table this matter until the next meeting, due to the absence of the Mayor. L. Robinson reported to the Board, the Industrial Monitoring fees/sur charge on fats, oils and greases. We have had a problem with one of our useres. Sometime ago we established this sur/charge and at that time the Village Board stated we would give the industries and businesses time to get geared to this new ordinance. The first quarter after passing the ordinance we would charge them for 10~ of the monitored fats, oils and greases, second quarter 20~, third quarter 30~, fourth quarter 50~ then the would be charged 100 after that. This worked out very well with Y The have revam ed some of their operations, most of our ~ndustr~es. y P and most of them are paying a minimal charge. However Zartic Frozen Meat Company graduated to 100 field this last quarter and their sur/ charge is approximately $55,000.00 for one quarters usage. J. West L. Robinson, H. Countryman. and our engineers have had meetings with Zartic trying to work out their problems. They have installed a new water meter, we have taken 3 or 4 additional monitoring tests of which were paid for by Zartic, We have ask them to install two inspection manholes, they will install these manholes at their cost. L. Rabinson recommends we reduce this charge of Plainfield Village Board of Trustees December 20, 1.982 Page 3 $56,000.00 to $13,403.89 plus $387.80 for water and $249.00 for regular sewage ueeage. They had ask if this .was agreeable with the Board, could it be spread over 2 or 3 billings. L. Robinson recommends it be split between next 2 quarters, $7,288.75 be paid immediately and $6,701.94 at next regular billing. L. Robinson made a motion to charge ~artic this $13,000..00 pro rate over 2 quarter period and continue monitoring them. If the monitoring does not come down, then the burden is completely on them. Seconded by C. Smith. Vote by roll call. G. Ansley, aye; King, nay; Robinson, aye; Smith, nay; Lambert, nay; Janis, abstain. 2 ayes, 3 nays, 1 abstention. Motion denied. J. West reported the roof on the Old Well on Route 59 has collapsed. To replace it with a wood cover, that would last about 5 years, would cast approximately $500. To replace it with a concrete cover, would cost approximately $$52.00 and it would last a life time. This is a junction. for all wells, its the Village's Old Well House. J. King made a motion to replace the Old Well House roof with concrete for $852. Seconded by D. Lambert. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Janis, aye. 6 ayes, no nays. Motion declared carried. L. Robinson would like to know if this property to the Old Well House is the Village's. L. Robinson reported the rugs have been removed from the downstairs that were destroyed from the flood. J. West reported he is receiving drawings of the plumbing downstairs and should receive them this week. He advises no replacement of rugs should be done until a shut off valve is installed. L. Robinson reported they are installing heat in the Civil Defence garage. D. Lambert reported on the Old Village Hall Lease Agreement. G. Ansley suggested we bring this back to the next meeting, the Board just re- ceived this agreement and they would like to study it before they came to any decision. D. Lambert made a motion Julia Blum receive retroactive back pay of $316.20, from July 1, 1981 to December 12, 1982 the last pay period, also her rate will increase to $4.60 per hour. Seconded by. L, Robinson. Vote by roll call. Ansley,. aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Janis, aye. 6 ayes, no nays. Motion declared carried. J. King made a motion to renew the contract with Timberline Animal Hospital for the health. contract on the 3 dogs @ $200.00 per dog per year - total $600. This takes care of rabies vaccine, drugs and ills the dog may have. Tt does not include any special food for the dogs. Seconded by D. Lambert. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Janis, aye. 6 ayes, no nays. Motion declared carried. Plainfield Village Board of Trustees December 20, 1982 Fage 4 J. King made a motion to purchase the Vehicle Stickers for 1983-84 and the cost will be $1,207..70, Seconded by C. Smith. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Janice, aye. 6 ayes,. no nays, Motion declared carried. C. Smith reported to the Board Mr. Stepina owner of Fox Valley Vending is in violation for parking his dumpster in the alley between his business and Plainfield Post Office. Complaints were, his dumpster blocks the alley. Mr, Stepina told the board, the dumpster has been there for 16 years. L. Robinson suggested, without a dumpster for Mr. Stepina's business, it would be impossible, L. Robinson made a motion to give Mr. Stepina permission to leave the dumpster in the alley on a trial basis. Seconded by C. Smith. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Jania, aye, 6 ayes, no nays. Motion declared carried. C. Smith made a motion to apply for Motor Fuel Tax in the amount of $12,000.00 for snow removal, for the period of January 1, 1983 through December 31, 19$3. Seconded by J. King. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye; Jania, aye. 6 ayes, no nays. Motion declared carried. C. Smith reported there has been some discussion and disagreement between the Village and Doris Albright who lives at 400 River Lane, relating to repairs on River ,Lane. It is not known if the land belongs to her or the Village. D. Lambert suggested J. Harvey, Village Attorney, check the cost of a track search on this property. J. King made a motion to acknowledge receipt. of the Treasurer's Report. Seconded by C. .Smith. Vote by roll call. Ansley, aye; King, aye; Robinson, aye; Smith, aye; Lambert, aye;. Jania, aye. 6 ayes, no nays. Motion declared carried. J. King made a motion, because there was no wage adjustment this year, (this will be a ane time only} each full time employee will receive $100.00 and each part-time employee will receive $50.00 for Christmas. Seconded by D. Lambert. Vote by roll call. Ansley, aye; King, aye; Robinson, pass; Smith, nay; Lambert, aye; Janice, abstain. 3 ayes, 1 pass, 1 absention, 1 nay. r7otion declared carried. C. Smith stated to the Board he feels due to the present economic situation it is almost obscene to give any Christmas bonuses to people who are employed., G. Ansley replied he was sure this was true, but the fact we didn't do anything on wages this year, I think it befitting. J. Jania reported on Ambulance Service for the month of November - 35 ambulance calls and 4 rescue calls total of 39 calls, The average response time was l~ minutes.. The approval by the voters of the referendum transfers the Ambulance from 'the Township to the Fire District. Plainfield Village Board of Trustees . December 20, 192 Page 5 They had a meeting on November 30 and at this meeting it was brought up there would be no money available from this referendum until about the middle of 1984. The Township has a contract that will run with the Ambulance Service until April 1, 1983. They can continue as is with no trouble from now until. April 1, 1983, then they are not sure. L. Robinson reported the Cable TV Committee will sometime in January. At the present, each of th reviewing the New Lenox ordinance, getting ideas D. Lambert stated that, included with agenda was Jean Dunlap and the dispatchers far the fine job thru P,Tovember 2 8th . have another meeting committee members are for our ordinance. a memo commending they did on November 15th J. King made a motion to ajourn the meeting at 9:35 p.m. Vera J. Kr c, lage Clerk •