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HomeMy Public PortalAbout09 11 2020 Tenative Budget MeetingMINUTES OF THE PUBLIC HEARING HELD BY THE GULF STREAM ON FRIDAY, SEPTEMBER 11, 2020 KOCH, JR. COMMISSION CHAMBERS OF THE TOWN STREAM, FLORIDA. TOWN COMMISSION OF THE TOWN OF AT 5:01 P.M. IN THE WILLIAM F. HALL, 100 SEA ROAD, GULF I. Call to Order. Vice Mayor Stanley called the meeting to order at 5:01 P.M. II. Roll Call. Present and Participating: Also Present & Participating: Scott W. Morgan Thomas W. Stanley Paul A. Lyons, Jr. Joan K. Orthwein Donna S. White Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Staff Attorney Police Chief Town Clerk III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2020-2021. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. Town Manager Dunham began by pointing out that the proposed millage rate is 3.7591, which is the 2021 rolled back rate and the prior year (2020) millage rate was 3.8606. He added the rate was lower because the gross taxable value for Gulf Stream went up again this year. Town Manager Dunham stated that for the last three years and proposed for this year, the ad valorem tax revenues that the Town collects from that will be $4,621,805 and thought that was a testament to good budget planning with all the projects, purchases, programs and training going on in Gulf Stream.. Town Manager Dunham stated there was a slight change in the total budget that was a result of health insurance costs going down. The Town had budgeted a 10% increase which meant there would be money in the budget that wouldn't be used for health insurance, but CFO Tew was able to re -distribute to other areas, which was around $50,000, he added. Town Manager Dunham then pointed out that the General Fund Budget for 2020-21 is $6,188,555, the Water Fund Budget is $1,367,000 and the Infrastructure penny Sales Tax is $50,800 with a total budget being $7,606,355. He noted that the change in the total budget from what was presented in July was $9,000. B. Comment from the Commission and the public. There was no comment from the public. Commissioner Lyons stated the presentation was excellent and liked the trend analysis that Town Manager Dunham and CFO Tew had put together. He added that he liked the millage rate comparisons going back to 2004 as well as the individual line items so you could see how the Town was spending money. Commissioner Lyons was pleased with the financial condition of Gulf Stream and stated it made him feel comfortable as a resident. He then brought up how to go about making a proposal to set up something on the Town Commission Budget Public Hearing Held On 9-11-2020 @ 5:01 P.M. Agenda in the next couple of months to go over performance and compensation for the Town Manager. Mayor Morgan stated that was basically how it was done, but if he wanted to put more structure to it, they could invite a couple of prominent members of the Town to join with either himself or someone designated to evaluate compensation and review, but it could only be one member of the Commission involved. Commissioner Lyons stated he thought that should be the Mayor. Town Manager Dunham stated that just like they had done with the Police Department, he wanted to do a compensation study for those who work in Town Hall in this next fiscal year. Commissioner Lyons then stated that CFO Tew had indicated that there was a line item contingency and if there were any changes made in the coming budget year, he wanted to know that the Town had the financial resources to do that. CFO Tew stated that was correct. Town Manager Dunham stated that there was a proposal of a 3% cost of living increase in the budget, but he would like to raise that to 4%. He added this has been a year like no other in terms of running a government and keeping a continuity of government and the staff had done a very good job of doing that. Town Manager Dunham stated even in the midst of the pandemic, this has been one of the busiest summers since he's been the manager and the staff has risen to every occasion without complaint and he was very proud of how everyone has reacted and kept the continuity in government going. The difference in cost between 3% and 4% would be $9,700. Mayor Morgan stated the Town Manager made a strong argument for it. Town Manager stated it wouldn't change the total budget, but it would change some internal categories. Commissioner Lyons took this moment to make another comment regarding the Town Manager. He said he wasn't suggesting the Town Manager wasn't doing the right job, he just didn't know how things were handled when it came to reviews. Commissioner Orthwein wanted to know how the Town Manager came up with 4% to which he responded he thought they should be rewarded for the excellent job they had done over the last five months to which she agreed and stated she thought the Town had an exceptional staff. Vice Mayor Stanley stated that Gulf Stream is primarily all residential and the residential taxable value is strong and will continue to increase. He observed that with Gulf Stream being residential it is not expected to experience a drop that towns with commercial buildings are expected to experience and that the Town was in a good budget position. Town Manager Dunham spoke highly of Lt. John Haseley who began working for Gulf Stream in September of 1992. Lt. Haseley was promoted to Sergeant in October of 2000 and then to Lieutenant in 2016. Town Manager stated that at the recommendation of Chief Allen, the Town would like to promote Lt. Haseley to Captain. Everyone was in agreement with congratulations all around. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal 2 Town Commission Budget Public Hearing Held On 9-11-2020 @ 5:01 P.M. Year 2020-2021. Commissioner Orthwein made a motion to adopt the General Fund Tentative Millage Rate of 3.7591 for Fiscal Year 2020-2021. The motion was seconded by Commissioner White with all voting AYE at roll call. V. Adoption of the Tentative Budget for Fiscal Year 2020-2021. A. General Fund Commissioner Orthwein made a motion to approve the general fund tentative budget of $6,188,555 for Fiscal Year 2020-2021. The motion was seconded by Commissioner White with all voting AYE at roll call. B. Enterprise Fund (Water) Commissioner Orthwein made a motion to approve the Enterprise Fund (Water) tentative budget of $1,367,000 for Fiscal Year 2020-2021. The motion was seconded by Commissioner White with all voting AYE at roll call. C. Penny Sales Tax Fund Commissioner Orthwein made a motion to approve the Penny Sales Tax Fund tentative budget of $50,800 for Fiscal Year 2020-2021. The motion was seconded by Commissioner White with all voting AYE at roll call. VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. Vice Mayor Stanley stated the public hearing date for final adoption of millage rate and budget would be September 22, 2020 at 5:01 P.M. VII. Resolutions. A. No. 20-04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF SEPTEMBER 2020. Commissioner Orthwein made a motion to approve Resolution 20-04. Commissioner White seconded the motion with all voting AYE at roll call. B. No. 20-05; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF SEPTEMBER 2020. 3 Renee Basel Assistant Town Clerk Town Commission Budget Public Hearing Held On 9-11-2020 @ 5:01 P.M. Commissioner Orthwein made a motion to approve Resolution 20-05. Commissioner White seconded the motion with all voting AYE at roll call. C. No. 20-06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF SEPTEMBER 2020. Commissioner Orthwein made a motion to approve Resolution 20-06. Commissioner White seconded the motion with all voting AYE at roll call. D. No. 20-07; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY FLORIDA, ADOPTING THE PENNY SALES TAX FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2020 AND ENDING ON SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY UPON ITS ADOPTION. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11TH DAY OF SEPTEMBER 2020. Commissioner Orthwein made a motion to approve Resolution 20-07. Commissioner White seconded the motion with all voting AYE at roll call. VIII. Adjournment. Vice Mayor Stanley adjourned the meeting at 5:37 P.M. 4