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Home My Public Portal About09 11 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 11, 2020 AT 4:00 P.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. NOTE: THERE WAS LIMITED PUBLIC ACCESS TO TOWN HALL. THIS TOWN COMMISSION MEETING WAS ABLE TO BE ACCESSED ONLINE, INCLUDING ALLOWING FOR PUBLIC COMMENT. I Call to Order Vice Mayor Stanley called the meeting to order at 4:00 P.M. II. Pledge of Allegiance Vice Mayor Stanley led the Pledge of Allegiance followed by a moment of silence in honor of those who lost their lives on September 11, 2001. Roll Call Present and Participating: Also Present & Participating: Scott W. Morgan Thomas W. Stanley Paul A. Lyons, Jr. Joan Orthwein Donna S. White Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Asst. Town Attorney Police Chief Town Clerk IV. Minutes A. Regular Meeting of August 14, 2020 Commissioner Orthwein made a motion to approve the minutes of the regular meeting on August 14, 2020. The motion was seconded by Commissioner White with all voting AYE at roll call. V. VI. Additions, withdrawals, deferrals, arrangement of agenda items Announcements A. Regular Meetings and Public Hearings 1. October 9, 2020 at 9:00 A.M. 2. November 13, 2020 at 9:00 A.M. 3. December 11, 2020 at 9:00 A.M. 4. January 8, 2021 at 9:00 A.M. 5. February 12, 2021 at 9:00 A.M. 6. March 12, 2021 at 9:00 A.M. B. Budget Meetings 1. September 11, 2020 at 5:01 P.M. 2. September 22, 2020 at 5:01 P.M. (Final Hearing & Adoption) Minutes of Town Commission Regular Meeting & Public Hearing Held September 11, 2020 @ 9:00 A.M. VII. Communication from the Public (3 min. maximum) Mr. Bob Ganger stated he was impressed with the way the Town had managed the water main project. Mr. Chet Snavely stated his appreciation for the new streetlights in Place au Soleil but wanted the staff to note that there was one that wasn't working and there were still two dark areas and asked if another light could be added. Town Manager Dunham stated that FP&L was working on getting the light that wasn't working fixed and he had spoken to them about adding a couple more lights in the dark spots and it shouldn't be a major issue. VIII. Reports. A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated that he and Mayor Morgan had a Zoom meeting with Comcast representatives and resulting from that meeting was a notice being put together by Comcast to mail to their existing customers letting them know they needed to make an appointment. He added that he didn't believe AT&T customers needed to make an appointment to make the switch -over. 2. Update-AlA Water Main Project Town Manager Dunham stated the work had now begun on AlA and is on schedule for completion the last week of October. He added once they are finished on AlA, they would be going back to asphalt N. County and Little Club Roads. 3. Update -Minor Road & Drainage Repairs (Core Area) Town Manager Dunham stated they were going to be doing the project block by block since each block is a little different, but the asphalting would be done all at one time. He added the Town would be putting door hangers on the houses to let residents know when this would be happening on their block. 4. Update -Water View Lane Development Town Manager Dunham stated the developer was still in negotiations with the owner at 2900 Avenue au Soleil but it hadn't stopped the application from moving forward. Commissioner White explained the history of Place au Soleil and asked that the name of the street in the new development stay within that history. Town Manager Dunham stated they could explain this to those involved. Vice Mayor Stanley stated it needed to be done sooner than later and before filing for the plat. Town Manager Dunham added that the F.I.N.D. property on the south side of Place au Soleil had been cleaned up after he sent a notice that used the words "special and magistrate". He added that the pump on Polo and Old School had been replaced. B. Architectural Review & Planning Board 1. Meeting Dates a. September 24, 2020 at 8:30 A.M. b. October 22, 2020 at 8:30 A.M. 2 Minutes of Town Commission Regular Meeting & Public Hearing Held September 11, 2020 @ 9:00 A.M. c. November 19, 2020 at 8:30 A.M. d. December 17, 2020 at 8:30 A.M. e. January 28, 2021 at 8:30 A.M. f. February 25, 2021 at 8:30 A.M. Vice Mayor Stanley called attention to the dates for the ARPB meetings. C. Finance Director 1. Financial Report for August 2020 Town Manager Dunham stated the report represented 11 months and asked CFO Tew to speak to the Commission Board. CFO Tew stated there are some clean-up items that happen with the budget every year in September, the last month of the fiscal year. She added there would need to be an adjustment made next month by resolution regarding Delray Beach Inspection Fees. D. Police Chief 1. Activity for August 2020 Chief Allen asked that the report be accepted as submitted and he pointed out a distraction theft from December 2019 that had now been closed due to the death of the thief. Vice Mayor Stanley accepted both reports as submitted. IX. Items for Commission Action. A. Ordinance No. 20/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES BY AMENDING CHAPTER 34, ARTICLE VI, ENTITLED "UNDERGROUNDING OF UTILITIES," SECTIONS 34-103 - 34-109; AND BY REPEALING AND REPLACING APPENDIX A - TELECOMMUNICATIONS ORDINANCE OF THE CODE OF ORDINANCES, KNOWN AS THE "TOWN OF GULF STREAM TELECOMMUNICATIONS ORDINANACE," WITH A NEW APPENDIX A ENTITLED "GULF STREAM COMMUNICATIONS RIGHTS -OF -WAY ORDINANCE"; PROVIDING INTENT AND PURPOSE, APPLICABILITY AND AUTHORITY TO IMPLEMENT; PROVIDING DEFINITIONS; PROVIDING FOR REGISTRATION FOR PLACING OR MAINTAINING COMMUNICATIONS FACILITIES IN THE PUBLIC RIGHTS -OF -WAY; PROVIDING REQUIREMENT OF A PERMIT;; PROVIDING APPLICATION REQUIREMENTS AND REVIEW PROCEDURES; PROVIDING FOR BONDS; PROVIDING FOR CONSTRUCTION METHODS; PROVIDING DEVELOPMENT AND OBJECTIVE DESIGN STANDARDS; PROVIDING FOR FEES AND TAXES; PROVIDING ENFORCEMENT REMEDIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICTS; PROVIDING AN EFFECTIVE DATE.(2nd READING & ADOPTION on September 11, 2020) Town Clerk Taylor read the ordinance which was passed on first reading August 14, 2020. Commissioner Orthwein made a motion to adopt Ordinance No. 20/5. The motion was seconded by Commissioner White with all voting AYE at roll call. 3 Minutes of Town Commission Regular Meeting & Public Hearing Held September 11, 2020 @ 9:00 A.M. B. Items by Mayor & Commissioners Commissioner Lyons had some questions regarding personnel reviews, specifically mentioning the Town Manager. He wanted to know if there were reviews regarding performance and compensation across the board. Vice Chairman Stanley stated it would need to be an agenda item and discussed with either the Town Attorney or Assistant Town Attorney to make sure it was being done correctly and in the sunshine. X. Adjournment. Vice Mayor Stanley adjourned the meeting at 4:40 P.M. Renee Basel Assistant Town Clerk 4