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Home My Public Portal About06.03.85 VB Minutes• PLAINFIELD VILLAGE BOARD Of' TRUSTEES Regular Meeting DATE: June 3, 1985 AT: Village Hall MEMBERS 0~' BOARD FRESENT: Mayor Latta, J. Dement, J. Bootz, K. Callanan, J. Peterson, D. Gullicksen, W. Sharp. OTIiERS FRESENT: J. West, Village Administrator, V. Krnac, Village Clerk, Attorney J. Harvey, .Captain Lantz. At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members present. W. Sharp made a motion to approve the agenda with correction from J. Peterson under communications (should read) - "Line Item Change Requests" (2). Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared carried. J. Dement made a motion to approve the minutes of May 6th and 20, 1985 ith correction by W. Sharp of 5/6/$5 page 5, paragraph 8, (to read) ~'~ "copy of letter to be placed in personnel files". Also requested by D. Gullicksen, to check the amount of funds requested for Senior ~~1 S_ervices - 1,000.00 ,'`~as reads in minutes 5/20/85) or $1,800.00. '.~"'~ ~ Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no: Motion declared ~~ ~~ carried. ~~ D. Gullicksen questioned the invoice for Meyerhoff Electric $3365.95. W. Sharp stated it was to replace the street light by Andreasen's (courtyard) that was knocked down to open and repair the electric box, concrete and electrical work and installing the electric pole of which we already had. K. Callanan made a motion to approve payment of invoices for May X985. Seconded by J. Dement. Vote by roll call. J. Dement, yes; Bootz, yes; Callanan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion declared carried. D. Gullicksen made a motion to acknowledge receipt of letter dated 5/13/85 from Argonne National Laboratory on their request that we pass a resolution on developing a regional economic development consortium and this should be brought to a workshop for discussion. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRTJSTEES Regulax Meeting June 3, 1985 Page Two Mayor Latta read a letter form Nabby's Inc./Robert Hlavin requesting a liquor license for their establishment. Mr. Hlavin was in attendance and spoke. After much discussion, Attorney Harvey explained the Village legally cannot promise anyone a liquor license if and when one is available. All applicants could be considered. Mayor Latta stated we have seven (7) liquor licenses by ordinance and all are being used. J. Dement stated he feels Nabby's is an asset to our community and many children are in and out of the establishment, it's not good to have beer and wine served. Mr. Hlavin stated there are also many adults that eat there, especially at noon, in fact it is mostly families. Mayor Latta stated the Liquor Commissioner issues ttie license, the Board creates the opening. It was the consensus of the Board not to amend the ordinance. W. Sharp made a motion authorizing the Mayor to execute Letter and the form to be sent to Joliet Urbanized Area Council, of Mayors approving Plainfield FY'86 share -- $755.62 for the services of Civil Engineer Joy Schaad. Seconded by J, Bootz. Vote by roll call. Dement, yes; Bootz, yes; Callahan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion declared carried, Mayor Latta read communications: - Letter of appreciation (5/20/85) from Mr. & Mrs. Harold E. Roby of 221 N. Willow Dr. E. for the efforts to repair the sewer, street, curb and driveway (approach) in front of their home. Special thanks to Ron Miller, Hintze Bros. and Todd Ferrari. Mayor directed the clerk. to put a copy of this letter into Ron Miller's personnel file. -- Letter from McClester-Nimmons Free Public Library (5/21./$5) requesting $4,000.00 from the Village of Plainfield Federal Revenue Sharing. - Letter from Commonwealth Edison (5/22/$5) stating their appre- ciation for the ongoing support from the Village of Plainfield with respect to maintaining emergency preparedness around their Dresden Nuclear Fower Station. Tn particular, the outstanding cooperation provided by Village Administrator, James West and Captain Melvin Lantz their ongoing efforts have been most appre- dated. Mayor Latta directed the clerk to insert a copy of this letter into the personnel files of J. West and Captain Lantz. 8:00 p.. m. - The Village Clerk V. Krnac opened the sealed bids for the Village of Plainfield "Spring Clean-up", they read as follows: Banner/Western Disposal 20 cu, yd. dumpster 2100 Moen Avenue $9$.00 per emptied dumpster Joliet, T'llinois 60434 PLAINSFIELD VILLAGE EOARD OP TRUSTEES Regular Meeting June 3, 1985 Page Three Spee-Dee Disposal 20 cu. yd. dumpsters P. 0. Box 861 $120.00 per dumpster emptied Joliet, Illinois 60434 Central Illinois Waste, Inc. 1203 Theodore Street Joliet, Illinois 60435 A-Way Disposal Service 200 Naperville Rd. Plainfield, Illinois 60544 20 cu. yd. dumpsters $140.00 per dumpster emptied 20 cu. yd. dumpsters $110.00 per dumpster emptied W. Sharp made a motion to acknowledge receipt of the four (4) bids for the "1985 Spring Clean-up". Seconded by D. Gullicksen. Vote by roll call, Dement, yes; Bootz, yes; Callahan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes.. 6 yes, 0 no. Motion declared carried. W. Sharp made a motion tv award to the low bidder Banner/Western Disposal at $98.00 per container 20 cu. yds., not to exceed $1,500.00 or/ 15 dumpsters picked up for the Village of Plainfield "1985 Spring Clean-up" and that a purchase order and a letter be sent to Banner/. . Western of the award. Seconded by D. Gullicksen., Vote by roll call. Dement, yes; Baotz, yes; Callahan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion declared carried (The "Spring Clean-up" is scheduled for June 7, 8, 9 - 2 dumpsters; June 10, 11, 12, 13 - 1 dumpster and June 14, 15, 16 - 2 dumpsters, all 20 cu. yd. dumpsters). Mayor Latta appointed Dr. John Wilson, 25034 W. Mary bane, Plainfield, Illinois, as an exofficio member from Plainfield Park District to the Plan Commission. Mayor Latta read a communication from Wi11 County Municipal League of their monthly meeting Thursday, June 13, 1985 at White Fence Farm, dinner at 7:00 p.m. Anyone wanting to attend, contact the Clerk for reservations. Mayor Latta read a communication from Joseph Talaricv/Will County Emergency Services and Disaster Agency notification of a certification test an June 4; 1985 at 10:00 a.m., of the Dresden Nuclear Power Station outdoor warning siren system. K. Callahan introduced Carolyn Baker, Program Coordinator far Will County Nutrition Program. Due to a misunderstanding of the date for the Revenue Sharing meeting, she requested to speak at this meeting about the Senior Nutrition. Program in the Plainfield area and the Region Twa Area Agency on Aging. We are not asking any specific amount tonight. We would like to come at a later date for a request of an actual amount. PLAINSFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting June 3, 1985 Page Four W. Sharp introduced John Djerf, Consulting Engineer/Robert Hamilton Engineers. W. Sharp explained Mr. Djerf is the engineer who with Ron Miller and Dale Gullicksen reviewed our Summer 1985 Street Repair Priorities. The following are the results of the repairs on the priority list: 1, Underground Drain on Indian Boundry. 2. Catch Basins at Dillman and Ottawa. 3. Van Dyke Road Bridge. 4. Drains on East Maple Court. 5. Numerous Streets to be seal coated (A-1). 6. Blacktop for Marybrook, Highview and Pratts Subdivisions. 7. Indian Boundry Patching. $. Pheasant Chase Drainage. 9. Lockport Street Curb and Gutters. W. Sharp made a motion to acknowledge receipt of .the letter/report on Street Priorities far Summer 1985 from John Djerf, Consulting Engineer. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared carried. D. Gullicksen. gave a report on the Will County Economic Affairs Commission meeting. He stated they are going to do another inventory of Will County businesses and try to keep them within Will County. Also they discussed the Arsenal. J. Peterson repprted the Communication Department was given a T.V. from an anonymous donor and Mr. Peterson sent a letter appreciation to donor. J. Peterson read a letter of appreciation from Pinu Pitroda/Plainfield Food Mart for the excellent job the Plainfield Police Officers are doing and inclosed was a donation of $50.00 check. J. Peterson made a motion to acknowledge receipt of a letter and $50.00 check to the Police Department from Pinu Pitroda/Plainfield Food Mart and directed the Clerk to send a thank you letter. Seconded by J. Baotz. Voice vote, 6 yes, 0 nv. Motion declared carried. J. Peterson made a motion to allow transfers in: Communications: $100..00 from 0102-501 / Capital Equip,. to (new) 01-02-305 -P.0.-0905C $100.00 from 0102301 to 01-02-823 T P.0.-082C Police: $3,000.00 from 01-05-115 (part-time) to 01-05-201 (over-time). Seconded by J. Bootz. Vote by roll call. Dement., yes; Bootz, yes; Callanan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion declared carried. PLAINSFIELD VILLAGE BOARD OE TRUSTEES Regular Meeting June 3, 1985 Page Five J. Peterson made a motion to hire Gindy Fox as a full time employee with full benefits effective 6/10/$5 at the same salary. Seconded by J. Bootz. Vote by roll call. Dement, yes; Bootz, yes; Callahan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. 6 yes, 0 no. Motion declared carried. J. Petersan read a note from Captain Lantz, the E. J. & E. are repairing the railroad crossing on Eastern Avenue to be completed in one (1) week. Also they will be doing Center Street crossing after they finish Eastern Avenue. J. Peterson requested the Workshop far June 10, 1985 be devoted to discussion on job discription for a Police Commission. J. Peterson made a motion the board employ the services of Frank Alberico and Bob Starke to conduct a staff .study of the Plainfield Police Department by August 31, 1985, which will include a set of recommendations to the board for the: prof essianalization of the police department. Compensation for the study sha11 not exceed $2,.200 to be paid in two installments from the $5-86 budget. Also we will not require a Certificate of Insurance for Alberico and Starke. Seconded by J. Baotz. Vote by roll call. Dement, yes; Bootz, yes; Callahan, yes; Peterson, yes; Gullicksen, yes; Sharp, yes. ' 6 yes, 0 no. Motion declared carried. J. Peterson reported there will be a graduation Thursday, June 6, 19$5 at 11:00 a.m. of 7 K~9 dogs at the K~9 Fie1d. W. Sharp reported we are giving the residents of the Village the opportunity to ca11 the Village Office to have their sidewalks considered for replace- ment, the cost for replacement would be divided 1/2 homeowner's cost and 1/2 Village's cost. W. Sharp reported the Cable T.V. Bids will be opened at the June 17th meeting at 8.00 p.m. J. Dement reported the Park District has requested to have their water turned on at the Village Green sprinklers, tvliets, swimming pool and the ball diamond. The Village requires a $25.00 turn~an fee. We have required this fee from residents and businesses. Now they (Park District) is over due on their $100.00 turn-on fee. J. West stated every year they request a turn-off before winter on those 5 locations and they remove the water meters, then in the spring they install the water meters and request a water turn-on. We were told to send a bill to the Park District of $100.00 for the turn-on and to date we have not heard from them. It is 30 days over-due. J. Dement directed J. West t4 contact the Park District, why this invoice has not been paid, also request an answer in writing. to the Board. K. Callahan stated if the Park District expect a waiver on the fee, they should make formal request in writing. J. Bootz stated he feels they should be treated as any other water user. PLAINSFIELD VILLAGE Regular Meeting June 3, 1985 Page Six r~ BOARD OF TRUSTEES J. Dement reported the Historical Society have requested the removal of the phone booth next to the 01d Village Ha11. We need to find a place to relocate the phone booth. J, Bootz suggested it be relocated infront of Illinois Bell building. J, Dement stated he will get back with Illinois. Bell on the relocatian and everyone look for a good spot. J. Bootz made a motion to acknowledge receipt of the April monthly Treasurer 'Report. Seconded by J. Dement. Voice vote. 6 yes, p no. Motion declared carried. J. Baptz informed the Board, J. West has hired Norma Gall as a part time office employee (effective 5/29/85). for 30 days probationary period and then to be consi.derEd for full time with benefits. W. Sharp reported the Computer Advisory Board have arranged far a Radio Shack Computer and .Printer far word processing. To be on loan to the village for 5 days. Due to the need of a typewriter in the office, we feel a computer for word processing could work for many purposes. A lady from the audience suggested the relocation of the phone booth could be at the Park (Village Green). J. Dement stated he would like to commend the Crossing Guards for their difficulty in crossing the children during the construction on. Route 59 (Division Street). J. Peterson made a motion to adjourn. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. 9:25 p.m. L_ ~.. , ~ Vera Krnac - Vi age Clerk