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Home My Public Portal About05.06.85 VB Minutes r PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting PATE: May 6, 1985 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, D. Gullicksen, J. Bootz, J. Dement, K. Callanan. OTHERS PRESENT: J. West - Village Administrator, V, Krnac - Ville.ge Clerk, Village Attorneys - J. Harvey and R. Buck, Captain Lantz, H. Countryman, R. Miller. At 7:30 p,m, Mayor Latta called the meeting to order with the pledge to the flag , Roll call was taken. W, Sharp made a motion to approve the agenda with the addition of the approval/correction to the Board Meeting Minutes of April lst (Canvass of Votes), April 8th and 15th, 1985 requested by Mayor Latta; open nominations for the Trustee vacancy requested by K. Callanan; Executive Session on personnel acid litigation to reconvene. Seconded by J. Bootz. Vote by roll call. Sharp, aye; Gullicksen, aye; Bootz, aye; Dement, aye; Callanan, aye. 5 ayes, no nays. Motion declared carried. J. Dement made a motion to approve the minutes. of April 1st, 8th and 15th, 1985. Seconded by J. Bootz. Vote by roll call, Sharp, aye; Gullicksen, aye; Bootz, aye; Dement, aye; Callanan, aye. 5 ayes, no nays. Motion declared carried. D. Gullicksen questioned the invoice for $500.00 from Cook County Sheriff's Office - Captain Lantz stated it is tuition fee for Steve Byland for P.T.I. J. Dement questioned the invoice from Todd's Body Shop for $482.95 - Captain Lantz stated it was repairs to one of the squad cars. J. Dement stated damages to Village property or expenses out of the ordinary should come before the Board. After much. discussion it was the consensus of the Board to discuss procedures at a Work Shop. W, Sharp stated he would like to pull the invoice for $150.00 from Joliet Chamber of Commerce for discussion. J. Dement made a motion to approve the current invoices for payment with the exception of $150.00 from Joliet Chamber of Commerce. Seconded by W, Sharp. Vote by roll call. Sharp, aye; Gullicksen, aye; Bootz, aye; Dement, aye; Callanan, aye. 5 ayes, no nays.. Motion declared carried. Mayor Latta opened the meeting for nominations to fill the Trustee vacancy. K. Callanan naminated John N. Peterson of 408 Oak Street; Plainfield, Yllinois (no other nominations from the ,Trustees). Vote by roll call. Sharp, aye; Gullicksen, nay; Bootz, aye; Dement, aye; Callanan, aye;, Mayor Latta, aye. 5 ayes, 1 nay. Nomination approved to appoint John N. Peterson to fill the Trustee vacancy., Village Clerk, V,.ICrnac, gave the Oath of Office of Trustee to John N, Peterson. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting May 5, 1985 Page Twa Mayor Latta made appointments: Building Inspector - A11an Mauer Electrical Inspector - Donald Schmidt Plumbing Inspector - Melvin Dralle Collector - Vera Krnac Treasurer - Ed Geschke Health Xnspector - John Peterson Police Pension - Dale Gullicksen and Joe Bootz Computer Advisory Committee (New) - Walt Sharp, Joe Bootz, Jim West and perhaps another individual. Police Commissioner - John Peterson PLAN COMMISSION MEMBERS Arlo Simmons - Chairman Herb Bayer - Vice Chairman . Richard Neely - 3-year term Phil~.ip Bonelli - 3-year term Walt Schempf - 1 year to complete the term of Dale Gullicksen PLAN COMMISSION EX-OFFICIO MEMBERS Robert Russ - 1 1/2 mile territory Sig Hjemvick - Fire District Avon Arbo - School District Gene Cline & John Myers - 1/2 time each to represent the Plainfield Township Mayor Latta expressed her desire to change the method of voting. Her request was to change from "aye and nay"' to "yes and no". W. Sharp made a motion that the formal method .voting will be "yes and no". Seconded by J. Dement. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes, 6 yes votes. Motion declared. carried. Mayor Latta read a letter from Pride Petroleum Co./Thomas D. Hughes requesting a Class B liquor license. Mayor Latta stated by ordinance we have 7 liquor licenses and they are all in use at this time. It was the consensus of the Board not to amend the ordinance to add more liquor licenses in the Village. Mayor Latta directed the Village Clerk to write a letter to Pride Petroleum s;~ating there are no liquor licenses presently available and therefore your request is not being considered. Attorney Buck stated the Mayor should sign the letter. PLAINI'IELD VxLLAGE BOARD OF TRUSTEES Regular Meeting . May 6, 1985 Page 'Three Mayor Latta read a letter from the Lians Glub/Jack Townill requesting permission to close Chicago Street from Fox River to Desplaines Streets far their annual "Chicken Barbecue" June 16, 1985. D. Gullicksen made a motion to grant .the request of the Lions Club to close Chicago Street from. Fox Rivea^ to Desplaines on June l5, 1985 foa^ their. "Chicken Barbecue". Seconded by J. Bvotz. Vote by roll call.. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes votes. Nlotien declared carried. Mayor Latta. announced to the Board the Will County Municipal League monthly meeting Thursday, May 9th at Bremenhouse Restaurant, 159th (Rt. 6) and Oak Park Avenue, Tinley Park, Illinois. Any Board members interested contact the village Clerk. Mayor Latta re~tnded the Board of the Illinois Municipal League Conference far Newly Elected Officials June 7th and 8th, 1985 at Arlington Park Hilton, Arlington Heights, ,Illinois. Any Board member interested should contact the Village Clerk as soon as .possible. W. Sharp stated this Conference is very beneficial and in the past the Va.llage has paid for the Conference fee for each Board member and mileage (25~ per mile). Mayor Latta stated if the Village Clerk is notified within the next two (2) weeks we can authorize . payment for the Conference at the next meeting. Mayor Latta read a.notice from Northern Illinois Planning Commission to Mayors and Village Presidents of a meeting Saturday, May 18, 1985 at Stouffer's Qak Brook Hotel, 2100 Spring Road, Oak Brook, Illinois. Subject: Convening of the Assembly of Mayors and Village Presidents. Mayor Latta stated she will attend the meeting. Mayor Latta authorized the Village Clerk to write a thank you to our former Mayor Richard Selfridge for the painting and photograph that he donated to the Village. Mayor Latta read an invoice from Joliet Region Chamber of Commerce dues for year beginning April, 1985 $150.00. After some discussion it was agreed to pay this year and re-evaluate how much information we receive from the organization. W. Sharp made a motion to pay Joliet Region Chamber of Commerce $150.00 membership dues for the year beginning April, 1985, Seconded by b. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callahan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. Mayor Latta read a letter from American Legion Auxiliary /Hess Carlson requesting May 17th and 18th be proclaimed "Poppy Days" in Plainfield. Mayor Latta directed the Clerk to write a letter of approval. Mayor Latta read a letter from the Lioness Glob/Shirley Johnson requesting permission to conduct a "Carmel Corn Day" on May 3, 1985. Mayor Latta stated this is for the Board's information, the chairperson forgot to request this date earlier, but I am sure they will remember in the future. They did sell the corn on May 3rd. PLAINF'IELD VILLAGE BQARD OF TRUSTEES Regular Meeting May 6, 1985 Page "our Mayor Latta read a letter to our Police Department of appreciation and check for $25.00 from Mr. and Mrs. Louis Madison for their extra protection of their property during the past winter. Captain Lantz stated he has already sent a thank you to the Madisons. W. Sharp made a motion to approve Resolution No. 842 allowing Illinois Department of Transportation to do work on State highways in the Village. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Bootz, yes; Dement, yesz Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. W. Sharp read a letter from George Butcher requesting the Village install a street light in front of 806 Division Street due to darkness in the area and broken sidewalk. W. Sharp will stop and talk to the Butchers in reference to the street light. Also explain that the State is marking sidewalks in that area and that they will no doubt replace the broken area. After Route 59 is completed we will talk to Commonwealth. Edison about more lights. W. Sharp stated the Engineer John Djerf/Hamilton Engineering who worked with us on our 1985 street priority list was to have a report to us this evening but he is in the hospital. • W. Sharp reported we have received a phone call from Gordon Burseth, State Engineer on James Street, notifying us the contractor will be coming out to take care of the punch list on James Street. We need a change on Roger Allshouse, Resident Engineer, purchase order. Based on a prior letter if he was called out to work we would pay him $16.00 per hour instead of $12.20 per hour and reduce the hours. for the job to 25 hours. If we go into litigation we could issue another purchase order if we have to call him out again. W. Sharp made a motion to change Purchase Order No. 727 to read $16.00 per hour for approximately 25 hours. Seconded by J. Dement. Vote by roll call, Sharp, yes; Gullicksen, yes; Bootz, yes; Aement, yes; Callanan, yes; Peterson, yes. 6 yes, O no. Motion declared carried.. W. Sharp reported we need a representative to attend the Chicago Area Transportation System meetings,, Jim West will attend Thursday's meeting. W. Sharp made a motion to approve to work with the Township to repair 90 feet of road on the south end of Indian Boundary Road meeting the Township Road, contracting Heintz Bros. at a cost of $2800.00. Seconded by J. Bootz. Vote by roll call. Sharp, Yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes. 0 no. Motion declared carried. W. Sharp made a motion (reference the same section of road) to authorize payment for the blacktop the Township will use, approximately $1,000.00 to $.1,200.00 of blacktop. This should be written on purchase order. Seconded by J. Baotz. Vote. by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. PLAINFIELD VILLAGE BQARD QF TRUSTEES Regular Meeting May 6, T985 Page Five W, Sharp made a motion (Quote - on the advice of counsel it will not jeopardize our litigation) to repair the manhole at 221 Willow Drive East at $2,'300.00 and possibly any other cement work in driveway not exceed $3900.00 total (The purchase order will contain the entire work to be done, J. West questioned which, account these expenses are to be charged,. The Board stated it will be determined at a later date.) Seconded by J, Dement. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes, 5 yes, 0 na. Motion declared carried. J. Dement reported the Cable TV deadline May 20th. J. Dement made a motion to extend John Donahue's 4 hours personal time and 4 days vacation time for one (l) month due to illness in the water and sewer department. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Bcotz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Dement made a motion to have the engineer at the next work Shop (5-13-85) to explain the EPA letter to the Board. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Dement made a motion to acknowledge receipt of checks totaling $485.33 from Yllinais Bell for charges for non-existing lines. Seconded by J. Bootz. Vote by roll call, Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Dement made a motion to hire a part-time employee in the Water and Sewer Department for grass cutting and other work not to exceed 35 hours per week at $3.35 per hour from May to October, Supervisor will recommend to the Administrator. Seconded by w. Sharp. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Dement made a motion to approve Jo-Mar Company to do the telegrouting on 1200 linear feet of 8" sewer line on Eastern Avenue for $2,730.00. Seconded by D, Gullicksen.. Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes: 6 yes, 0 no. Motion declared carried. J. Dement made a motion that a copy of the letter written by xarry Countryman commending the action of Mark Stewart and John Donahue on 2/23/85 preventing damage at the James Street Lift Station. Seconded by w. Sharp, Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan y~~s~- ~ Peterson, yes. 6 yes, 0 no, Motion declared carried. r~~ J. Bootz made a moticn to acknowledge receipt of the rnon ly and quarter +~~ Treasurer's Reports. Seconded by W. Sharp, Vote by roll call. Sharp, yes; Gullicksen, yes; Baotz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. ___ --- -J PLAINFZELD VILLAGE BOARD OF TRUSTEES Regular Meeting May 6, 1985 Page Six' J. Bootz made a mota.an to approve the transfer of funds from the April 30th memo from Captain Lantz. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Baotz, yes; Dement, yes;, Callahan, yes; Bootz, yes; Dement, yes; Callahan, yes. Peterson, yes. 6 yes, 0 no. Motion declared carried.. J. Bootz made a oration to approve the publishing of the Revenue Sharing Public Notice inviting all citizens, especially senior c~.tizens, to submit written and oral, requests for Revenue Sharing Funds for the meeting of May .20, 19.85.. Seconded by J. Dement. Vote by roll call. Sharp, yes; Gullicksen,. yes; Bootz, yes; Dement, yes; Callahan, yes; Peterson, yes. 5 yes, 0 no. Motion declared carried. J. Boatz made a motion to hire Sikich, Gardner & Co. to do our audit for the fiscal year eliding June 30, 1985, not to exceed $7,800.00 ahd we will receive the audit results by September 30, 1985. Seconded by W. Sharp. Vote by roll. call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanah, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Bpotz made a motion to acknowledge receipt of the Property Appraisal Contract with Industrial Appraisal Company, notification from SWARM. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gu~.lioksen, yes; Boatz, yes; Dement, yes; Callahan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. West explained the SWARM "85-'86 Budget, this is being reviewed by the budget coirunittee of SWARM and then it will be prorated to us as our premium for the year. There are very large increases in certain areas, they range from 10~ to 35~ increase, oh the average there is a 24.69 increase overall. Insurance is getting higher every year, self-insured is still the lowest premium rates we can find. When we think of our apprap~'a~ation far next year we should keep in mind this. 25~ increase in insurance. J. Bootz made a motion to authorize the expenditure of the additional $829.00 for Workmen's Compensation Insurance (transferred from Optimum/Ideal to International Insurance Co.). Seconded by w. Sharp:. .Vote by roll call. Sharp, yes; Gullicksen, yes; Bootz, yes; Callanah, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. K. Callahan reported an the Plainfield Fest; Mar. Foens, Chairman, has requested some street closures.; we had a meeting with Mr. Foens, Rah Miller, Captain Lantz, Harry Countryman, Jim West, Karen Callahan, Tom~Deering. Officer Deering was .assigned to be the security for the Vest this year but he will be on vacation so Captain Lantz will be backup for the Fest. There will be further information for the next meeting. K. Callahan read a letter from Mayor John Bourg on the H.E.P.T. program of which he was inviting Mayor Latta to a meeting. K. Callahan attended the meeting for the Mayor. The outcome of the meeting, they are trying to work out a procedure for funding the H.E.P.T. program. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting May 6, 1985 Page Seven K. Callanan made a motion to release the hold of payment to Region 2/Senior Nutrition Program, our share is $914.00. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Gullicksen, yes; Boatz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes,. 0 no. Vote by roll call. K. Callanan read a letter from the Township stating they donated $1,000.00 to the H.E.P'r.'T. Program. W. Sharp made a motion to adjourn to Executive Session to reconvene. Seconded by K. Callanan. Mayor Latta called for a voice vote. Unanimous yes. Motion declared carried. 9:55 p.m. 12;02 a.m. D. Gullicksen made a motion to authorize the attorney to draft an ordinance stating the responsibility and the liability of the Planner as an independent contractor. Seconded by J. Boatz. Vote by tall call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Baatz made a motion to authorize advertising far Eull-time office clerk/ typist at $3,75 per hour. Seconded by ~7. Dement. Vote by roll call. Sharp, yes; Gullicksen, yes; Boota, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Motion declared carried. J. Baotz made a motion to hire Andru J. Vanderlie as a police officer contingent on a satisfactory recommendation from Naperville Police Department at $6.89 per hour. Secanded by W. Sharp. Vote by tall call. Sharp, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes; Peterson, yes. 6 yes, 0 no. Madan declared carried. On motion meeting adjourned. Unanimous yes. 12:06 a.m. ~~ Vera Krnac -- illage Clerk