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HomeMy Public PortalAbout02.04.85 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES • • • Regular Meeting DATE: February 4, 1985 AT: Village Hall. MEMBERS OF BOARD PRESENT: Mayor Selfridge, J. Dement, M. Latta W. Sharp, J. King, G Ansley, D. Lambert was absent. OITHERS.PRESENT: Village Administrator - J. West Village Clerk - V. Krnac Village Attorney - J. Harvey Mayor Selfridge opened the meeting at 7:32 p.m. with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition of a rezoning ordinance under Ordinances and Licensing requested by M. Latta; a discussion of the temporary permit under Develop- ment requested by W. Sharp; and Executive Session for litigation and personnel requested by G. Ansley, not to reconvene. Seconded by J. Dement. Vote by roll call. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion declared carried. W. Sharp made a motion to approve the minutes of January 7th and 21, 1985. Seconded by G. Ansley. Vote by roll call. Dement, aye Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion to approve .the current invoices for payment. Seconded by J. King. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes., no nays. Motion declared carried. Mayor Selfridge read communications from: - Illinois Dept. of Conservation, stating the Gasoline Station at 600 W. Lockport Street (now-The Courtyard) was entered in the National Register of Historic Places on November 13, 1985 - Governor Thompson requesting Village Administrator, J. West to attend a meeting on February 7, 1985, 7:00 p.m. at Free- dom Hall in Park Forrest to present a report outlining and giving priority to our Village's needs. Mayor Selfridge directed J. West and G. Ansley to attend. - Florence H. Boone, Chairman, Suburban Bus Board, announcing a meeting Tuesday, February 5, 1985 at 4:00 p.m. Council Chambers, Joliet City Hall, to discuss continuation and funding of bus service~fQr the e7.d~rly and handicapped (HEFT Service). Included with this meeting announcement was a survey based on random sampling of trips provided by HEFT on one (1) day in January, March.,. May, July, September, and October 1984 - total passengers 115. This survey stated to Maintain the service, the Village's share will. be $2,565.00 PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 4, 1985 Page Two minimum. J. West stated that figures to be approximate $22.00 per trip. Mayor Selfridge stated this should be checked into and these figures should be verified. Mayor Selfridge stated they could be considering the township and directed M. Latta to .look into this project and report to the Board at the next meeting and if she feels it necessary have their representative at the Board Meeting to explain their figures. - Letter from City of Joliet stating our share for the continu- ing services of Joy Kirkpatrick, Civil Engineer for Joliet Area Council of Mayors will be $660.00, 1/9 of the $5,940.00. W. Sharp made a motion to acknowledge receipt of the letter from CATS and pay our share of $660.00 for Jay Kirkpatrick, Civil Engineer. Seconded by M. Latta. Vote by roll call. Dement, aye; Ansley, aye; Latta, aye; Sharp, aye; King, aye. 5 ayes, no nays. Motion declared carried. M. Latta made a motion to approve Ordinance No. 1078 rezoning 706 Main Street from Residence A to A-2 Seconded by W. Sharp. Vote by roll call. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion declared carried. M. Latta stated she would like to add the Temporary Sign Ordin- ance (Draft) tp a Work Shop in the future, at the time we dis- cuss Municipal Lot Parking Ordianance, M. Latta stated she received a phone call from Mrs. Chobar stat- ing her husband Jim was unable to attend tonight's meeting. M. Latta stated under Unfinished Business - Position Descrip- tions should be under - Board; Municipal Lot Parking Ordinance- Work Shop/Latta; Temporary Sigh Ordinance,- Work Shop/Latta. M. Latta questioned have we had any response to Plumbing Inspec- tor and - J. West stated we received 3 applications. It was agreed to wait to review applications after the second week of the ad (2/6/85). M. Latta reported she, Captain Lantz and in reference to the Road Weight consenses to go back to the original Van Dyke Road. Unfinished Business Street Ordinance - Latta - change to Limit Ordinance - ~7iarp. anal officer Bennett met Limit Ordinance, it was their idea of a weight limit on - Road Weight Limit on - Van Dyke Road Weight M. Latta reported on Solicitors Ordinance, if the Board wants to do something with this ordinance, a committee should be formed. Mayor Selfridge suggested we wait for the new Board, stop spend- ing time on the Zoning Ordinance because we are not getting any where., leave it on unfinished Business far the future, we PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 4, 19$5 Page Three need a professional to do the zoning ordinance. Work on some of the other Unfinished Business projects and finish them. The Board was in agreement. M. Latta stated Plan Commission Chairman, Arlo Simmons has made arrangements to interview the applicants for Village Planner. M,. Latta stated she has sent out letters for information on Codi- ~`caton of our ordinances. J. King made a motion to enter Electronics for service to the ular and portable radio equipm~ ed by G. Ansley. Vote by roll Sharp, aye; King, aye; Ansley, declared carried. into an agreement with Ramar Police Dept. base station, vehic- ent at $293.00 per month. Second- call. Dement, aye; Latta, aye; aye. 5 ayes, no nays. Motion J. King made a motion enter into an agreement with Timberline Animal Hospital for our Canine Unit dogs, Blackie and Prince for the period of one (1) Year at $200.00 per dog, .total $400.00. Seconded by W. Sharp. Vote by roll call. Dement, aye; Latta, . aye.; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion to declared carried. J. King reported Officer Friendly is involved in the "Self-Fro- tection for Women" class at the High School. Officers Deering, Hines and Offerman will be attending the relicensing class on the. operation of the Breath Test device at Oak Brook Police Dept. February 7, T9$5. J. King stated we are trying to qet the loose ends cleared up with ESDA equipment. The receipts for the equipment have been given to our attorney we are directing the attorney to compile an ordinance stating the disposal of the ESDA equipment. W. Sharp reported our Street Dept. have repaired some street lights, still have some to be repaired. The new converted truck (snow plow) preformed very well. W. Sharp reported R. Allshouse, J. West and R. Miller went through our map files and could not find a print lay-out of the alley north of the Methodist Church. He will contact Deuchlers pffice (our engineers) they might have a print of the ,alley. W. Sharp stated he would like to discuss in a Workshop the di- rective of M. Latta's that has caused us some problems in the Court yard opening and will elevate the problems the Board has had ix: .the .past ...two (2):weeks. The .back grcaund to this problem - Approximately two (2) weeks ago Carl Bryant contacted W. Sharp stating the Courtyard was ready to open one (1) office and he asked for final building inspection. Zn accordance. with the PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 4, 1985 Page Four directive Inspector Mauer could not give an approval for moving in. A letter of approval was circulate to all Board Members but due to other problems they could not move in. Inspector Mauer had done a prelimary inspection with a listing (punch list) of things that had to be completed. Tonight we received a final electrical inspection report from Electrical Inspector Schmitz which hid a punch list on it. Sharp contacted Schmitz and was told the punch list was not serious problems but he was compell- ed to list them, they we waiting for Cam. Ed. to switch their power form temporary to permanent power and most of the punch list would be completed at that time. The outside finish work is not done and we knew it wouldn~t be done until the weather breaks. Andreasens did moved in today. This directective must be made more clear, so the office staff and inspectors know how to handle these kinds of situation. Sharp stated M. Latta found as ordinance #1008 which does talk about a temporary six (6) months :occupancy. W. Sharp stated we have a letter on file from Carl Bryant dated 123/85 stating the things they will be finish- ing as soon as weather permits. W. Sharp made a motion to acknowledge receipt of a letter from Carl Bryant, Contract Development Corp. dated January 23,.1985 Stating the outside work that will be completed as soon as weath- er permits. Seconded by M. Latta. Vote by roll call. Dement, aye; .Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion declared carried. J. King questioned the attorney, we have a building being occupi- ed without a Certificate of Occupancy, what is our legal situa- tion? Attorney Harvey stated obviously they are in violation of our ordinances, but I don't feel there is any liability on the part of the Village due to the fact they moved in without our permission, we are not liable for money damages. The liability is on the person(s). that moved in unless it's rectified quickly to ~e in compliance with our ordinances, it should be their pri- mary concern. W. Sharp stated we had set up a meeting on March 11, 1985 with David Dodd from Greater Joliet Tnc, and Richard Etheridge form Plainfield Commerce Assoc. on development in the village. We are changing the date to March 25, 1985, W. Sharp directed the Clerk to write both gentelmen and acknowledge the date change. G. Ansley stated the handling of the Courtyard situation was handled badly. He had no problem with the people moving in due to the situation was different than most, however, they were aware of their intentions on moving in and should have brought PLAINFIELD VILLAGE BOARD TO TRUSTEES Regular Meeting February ~, 1985 Page Five their problem to the Board at our last meeting (1-21-85). In the future if anything comes up like this it should be directed to the next Board Meeting. M. Latta stated the Board approved the directive (8-31-84), this memo may not be correct but it will allow us to know what has not been done. J. Dement stated everything should be ear-marked on a drawing (sidewalks, land- scaping and etc.) before any one starts construction. And I was in agreement to allow these people to move in but when the con- tractor was knocking on Trustees doors asking us for our approval, if we signed we were completely ignoring our Building ..Inspector. Attorney Harvey read a portion. of Ordinance #100$ ~ No occupancy certificate for a new use of any structure. of land shall be issued until the premises have been inspected by the Building Inspector and determined to be in full and complete compliance with all the applicable regulations for the zoning district in which it is located. Pending the issuance of a permanent occupancy cer- tificate, a temporary occupancy certificate may be issued to be valid for a period not to exceed six (6) months from its date pending the completion. of any addition or during partial occu- pancy of the premises. An extension for a defenite period of time can be obtained from the Building inspector. An occupancy certificate shall be issued, or written notice shall be given to the applicant stating the reasons why a certificate cannot be issued.¢ within two (2) after the receipt of an .application therefore. Attorney stated the permit is in the hands of the inspector by ordinance if you want to remove that power you would have to do it by ordinance. The directive does not have power over the ordinance, directive is policy. J, Dement stated in our Auditors Management Letter under Water- works and Sewerage Fund, they keep us very mindfull that we are running a thin line as far as sewer & water rates are con- cerned. We are very close to not having. the amount of cushion they recommend. We are close to the stage of increased water and sewer rates. Mayor Selfridge stated according to that letter we are just making ends meet. J. Dement reported all the rooms in the building are being paint- ed, new runners installed, draperies are being cleaned, thanks to J. West, G. Kinley and the extra help we have at this time (work program). Everything is looking very nice. W. Sharp stated he received the Cable T.V. Ordinance tonight, it needs to be proof read, it will be presented at the next Board Meeting. G. Ansley made a motion to acknowledge receipt of the Auditor's Mangment Letter (June 30, 1984 - Audit Report). Seconded by W. Sharp. Vote by roll call. Dement, qye; Latta, aye; Sharp,, aye; King, aye; Ansley, aye. 5ayes, na nays. Motion declared carried. • PLAINFIELD VILLAGE Regular Meeting February 4,.1.985 Page Six • BOARD OF TRUSTEES G. Ansley made a motion to acknowledge receipt of the Treasurer's Monthly and Quarterly Reports. Seconded by M, Latta. Vote by roll. call. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley., aye. 5 ayes, no nays. Motion declared carried,. Mayor Selfridge commended the Village Office staff in regards to the Auditors comment of improvements in record keeping in the Village Offices. G. Ansley reported we have received a check credited to the [dater Dept. fox $2331.65, through the efforts of R. Allshouse and J. West, after tracing down the telephones and found the Water Dept. was paying. for a non-existing telephone. This check was a refund for aver payment with interest from Illinois Bell. G. Ansley .reported the acknowledgment of the part-time employ- ment of Carole Witt-man in the Village Office at $3.70 per hour. G. Ansley made a motion to allow the Administrator to get rid of th.e (unwox°kable)_ copy machine and billing machine. Seconded by tia. Sharp. Vote by roll call. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays. Motion declared carried. W. Sharp made a motion to adjourn to Executive Session, not to reconvene. Seconded by J. King. Dement, aye; Latta, aye; Sharp, aye; King, aye; Ansley, aye. 5 ayes, no nays, Motion declared carried. 8:45 p,m. Vera Krnac - a.llage Clerk