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Home My Public Portal About10.15.84 VB Minutes L VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: October 15, 1984 BOARD OF TRUSTEES PRESENT: AT: Village Hall Mayor Selfridge, G. Ansley, D. Lambert, J. Dement, J. King, M. Latta. W. Sharp was absent. OTHERS PRESENT: Village Administrator - J. West, village Clerk - V. Krnac, Attorney ,7. Harvey, Captain Lantz, H. Countryman, J. Donahue, R. Miller, R. Allshouse. Mayor Selfridge opened the meeting at 7:30 p.m. with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition of an Executive Session for personnel requested by D. Lambert and for litigation requested by G. Ansley, not to reconvene. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from Karen Lockman, RN/Copley Health Awareness Center requesting permission to place the Capley Care-A-Van on T1linois at Lockport Streets on November 21, 1984 from 11:00 a.m. to 5:00 p.m. The Board had no objections to this request. Mayor Selfridge directed the Clerk to write a letter to Ms. Lockman of the approval. Mayor Selfridge read a letter from Joliet Junior College requesting the Village of Plainfield proclaim October 13 -- 20, 1984 as National Higher Education Week in Plainfield. The Board had no objections and Mayor Selfridge signed the Proclamation. Mayor Selfridge read a letter from Illinois Department of Transportation notifying the Village of the reconstruction of the Naperville Road EJ&E railroad crossing. The crossing will be closed for 12 days starting October 22, 1984. Mayor Selfridge read a letter to Mr. West from Citicorp in reference to Pheasant Chase Subdivision requesting copies of subdivision agreemtn, pre- annexation agreement, annexing ordinance, planned unit development documents, developers agreement with the Village including any documents, letters, letters of credit or any escrow agreements executed by First Financial or its successors. These documents would assist them in pursuing any future handling of this matter. G. Ansley stated he is willing to direct the Village Administrator to send Citicorp the copies they requested and invoice them for the copies and the time. • PLAINF'TELD VILLAGE BOARD OF 'T'RUSTEES Regular Meeting October 15, 1984 Page two Dick Curran addressed the Board in reference to the Metropolitan Housing and Planning Council survey. Mr. .Curran stated this survey is helpful information for our plans and needs for sewer/water or any utilities i;n the future, They are trying to get some Legislation passed for the .future for municipalities to receive assistance from the Federal Government, G. Ansley questioned, we assume this is used to get legislation passed but what strings attached? D. Curran, none at this time. M. Latta questioned, is this a private or public survey? D. Curran, private. It was the consensus of the Board to send in the completed survey. D. Curran reported on the Illinois Commerce Commission on its own motion-- investigation of the proper treatment of municipal franchise fees and taxes, free municipal rates and services and reduced rate municipal rates and services - #84-0436. He wi1L be attending the meeting in Springfield on October 19, 1984 to oppose I.C.C. proposed resolution to change franchise agreements to municipalities. G. Ansley made a motion to acknowledge receipt of the Illinois Commerce Commission letter.. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Lambert, aye; Bement; aye; Ding, aye; Latta, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion to authorize J. West to send a letter of support of the Will County Municipal League Resolution No. 10-$4-1. Seconded by J, Dement. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye. Latta, aye. 5 ayes, no nays. Motion declared carried. Attorney Harvey stated the individual responses on the survey from Metropolitan Housing Planning Council will be held private.. Mayor Selfridge read a thank you letter to J. West from Cub Scout Pack $2, Den 3 for showing them the operations at the Village Hall, Mayor Selfridge read a letter from Leo Kelly/Knights of Columbus Council 5573 requesting permission to conduct their annual Tootsie Roll Drive on October 26 and 27, 1984. The Mayor directed the Clerk to send a letter of approval. M. Latta directed Attorney J. Harvey to draft an. Ordinance requiring sidewalks on any new construction within the Village of Plainfield. J. King made a motion to rescind the motion of hiring Mike Chaplin on October 15, 19$4 and make his effective hiring date October 8, 1984 so he could start his P.T.I. training in Cook County which stai'ted~~on October 8, 1984. Seconded by G. Ansley. Vote by roll, call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, na nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 15, 1984 Page three ~T. King made a motion to reinstate Wayne Sokolowski as an auxiliary officer, he has been to gun training, own weapon and his uniforms are still available, this will be effective immediately. Seconded by G. Ansley. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye.; Latta, aye. 5 ayes, no nays. Motion declared carried. J. King, read a memo from Captain Lantz stating Officer Mike Chelini was asked to speak at the Plainfield Central PTO and they sent a $10.00 donation to the Officer Friendly Program. J. King made a motion to acknowledge receipt of $l0.Op donation from Plainfield Central PTO to the Officer Friendly Program. Seconded by J. Dement. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, no nays. Motion declared carried.' 8:00 p.m. the Clerk opened two bids for the truck conversion to a dump truck and snow plow: Monroe Truck Equipment 1012 Collins Street ) $10,352.00 Joliet, Illinois 60432 ) Hoyle Road Equipment Co. ) Route 38 East, F.O. Box 505 ) $10,419..00 Dixon, Illinois 61021 ) J. King made a motion to acknowledge receipt of the bids. Seconded by G. Ansley. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, no nays. Motion declared carried. G. Ansley made a motion in the absence of W. Sharp, Ron Miller, Jim West and Jef£ Dement evaluate the 2 bids and we approve their decision. Seconded by .T. Dement. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye, 5 ayes, no nays. Motion declared carried. J. Dement reported on three (3) quotes on a new flow meter for the sewage plant: Fisher-Portier, Inc. Total $9,920.00 Brooks instrument Tatal 5,741.00 Gasvoda & Assoc. Inc. Total 3,260,00 (W/Village Crew Installing) J. Dement made a motion to purchase a Polysonic MFM Ultrasonic flow meter from Gasvoda & Assoc. Inc. at a cost of $3,260.00. Seconded by M. Latta. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 15, 1984 Page four J. Dement made a motion to purchase a BIF Mod. 259-21 recording totalizer from Gasvoda and Assoc. Inc. at a cost of $2,090.00. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Iaatta, aye. 5 ayes, no nays. Motion declared carried. J. Dement reported we have had some N.S.F. checks, we think it would be to our advantage to charge for these checks. After some d~.scussion it was the consensus of the Board to wait for another quarter and see the outcome, then bring it back to the Board. J. Dement reported on the Facility Plan letter dated September 14, 1984 from IEPA stating there is extremely ,limited funds for State and Federal grants. J. Dement made a motion to change the Lease Agreement between the Village of P1a~.nfield and Plainfield Historical Society (Draft) -- (Paragraph 3) - Except in the case of any ma'or structural problems that ma occur durin said lease, said ma'or structural items shall include but not limited to roof, floor, walls or rebuildi~. (Paragraph, 6) - It is further agreed by the Tenant that neither the Tenant nor Tenant's legal representatives will sublet said premises, or any part thereof, or assign this .lease, without written consent of Landlord. The Village will contact our insurance carrier and insert in Paragraph 7, the proper amount of insurance to be carried on the building. We will then take the lease to the Historical Society. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, pass. Latta, aye. 4 ayes, l pass. Motion declared carried. J. Icing made a motion to pay Jim Mander his last pay rate, paid with regular payroll and he will receive 20$ per mile if he uses his personal vehicle, for court cases coming up that he was the arresting officer. Seconded by D. Lambert. Vote by tall call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; Latta, aye. 5 ayes, no nays. Motion declared carried. Mayor Selfridge introduced Mr. Ed Alms from Northern Illinois Gas Company who came as a guest. G. Ansley made a motion to adjourn to Executive Session not to reconvene. Seconded by J. Dement. Vote by roll call. Ansley, aye; Lambert, aye; Dement, aye; King, aye; z,atta, aye. 5 ayes, no nays. Motion declared carried. 8:35 p.m. Vera J. Krnac, V~ loge Cle k