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Home My Public Portal About09.17.84 VB MinutesPLAINFIELD VILLAGE BOARD OF 'TRUSTEES • Regular Meeting. DATE: September 17, 1984 AT: Village Ha11 MEMBERS OF THE BOARD PRESENT: Mayor Selfridge, M. Latta, W. Sharp, J. Dement, D. Lambert, G. Ansley. J. King arrived at 7:50 p.m. OTHERS PRESENT: Village Administrator - ,7. West, Village G1erk -- V. Krnac, Attorneys R. Buck/J. Harvey,. Captain Lantz, H. Countryman. Mayor Selfridge opened the meeting at 7:30 with the pledge to the flag. C~. Ansley made a motion .to approve the agenda with the addition. of letter from Brad Klett requested by M. Latta; an executive session for personnel and litigation and will reconvene regular meeting, requested by J. Dement. Seconded by J. Dement. Vote by roll call. Latta, aye; Sharp, aye; Dement, aye; Lambert, aye; Ansley, aye. 5 ayes, no nays. M. Latta distributed two (2) ordinance drafts to each Board member to review for. next workshop. Refersence "Abandoned Gas Tanks and Exemption of Fees Far Qther Municipalities far Vehicle Stickers. M, Latta read a letter from Michael .7. Elsen, reference a building permit application for building a home on 2,at #96 in Whispering Creek Subdivision. Mr, E1sen requested to appear in front of the Board. Mrs. Elsen and her attorney spoke. to the Board. M. Latta stated there is a hold-up on building permits :n Whispering Creek at the present. Mrs. E1sen's attorney addressed the Board requesting relief of the permit hold an their property, Lot #96 in Whispering Creek Subdivision. Attorney Buck stated there have been a great deal of problems in that area, agreements have not been fulfilled and the improvements on this property have not been accepted by the Village. The one major weapon we had was to cease building permits. Attorney Buck questioned, who is the present owner of the property you are purchasing. Mrs. Elsen's attorney answered, Union National Bank & Trust #2062. Attorney Buck stated because of the problems we are now in litigation. The problems are with. the developer, not the residents an Whispering Creek. M. Latta stated we (the Board) would like to discuss this at a workshop and get back to Mrs. Elsen as soon as possible. M. Latta read a letter from A--Way Disposal/Jerry Avram referencing at least two (2) reuse companies doing business in the Village who are not licensed. M. Latta read a memo from Captain Lantz to all Police Officers stating the five (5) licensed refuse companies hauling garbage with/~~Yie Village and any officer seea:ng anyone other than those five (5) are to be stopped and cited. Let the courts take action against them. The Board was in full agreement as to the action that has been taken. The Board directed the Clerk to send a letter to Mr. Avram, acknowledging his letter and stating an investigation is being done. PLAIN~"ZELD VILLAl~E BOARD Ok' TRUSTEES' . Regular Meeting September 17, 1984 Page two M. Latta read a letter from Brad Klett requesting the waiving of the requirement to install sidewalk in front of his property at 920 N. Penn Road. M. Latta stated inasmuch as there are na sidewalks further up on Penn Road, she suggested. the sidewalk be waived. The Board agreed. M. Latta stated the buffalo boxes should be put up to grade. The Occupancy Permits will not be issued until the outside work was completed. Mr. Klett stated the outside work should be completed by next weekend. Although Mr. Klett stated he has had difficulty getting answers from Building Inspector Mauer. Mx. Klett sf.ated th.e buffalo boxes are. on his property. Mr. West stated it was his understanding the buffalo boxes were located east of your property stake and that would put them on Village property and at that time you assured me they were on Village property. J. Dement stated he feels there are many problems on that street not only buffalo boxes but sidewalks and something should be done that in the future when an area is developed that it has sidewalk and buffalo boxes that are placed properly. M. Latta questioned Attorney Buck as to th.e procedure for creating an easement far Chase buffalo boxes. Mr. Buck stated we would need a legal description and we need someone to measure the property to make sure it is within Mr. Klett's property. Mayan directed Mr. West to measure the property, M. Latta mach a motion the Vi:ilage Board authorize Mr. Mauer to issue • Brad Klett hs~',(~ccupancy Permits on 9.20, 924, 926 and 928 Penn Road with the understanding the Easement Agreement will be issued and the buffalo boxes will be put up to grade. Seconded by W. Sharp. Vote by roll call. Latta, aye; Sharp, aye; King. aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, no nays. 8:10 p.m. the Village Clerk opened and read the one bid received for snow removal for the 1984 -- 1985 winter season. John Green Excavating Co. 3009 16th Street Joliet, 2llinois 00435 Snow removal for the winter season of 1984-1985. The rates are: Hough 4w/d 3~ cu. yd. endloader $70..00 per hour Tractor 1 cu. yd. endloader $55.00 per hour 2~ tan truck with a plow $55.00 per hour 1 ton truck with a plow $45.00 per hour 6-wheeler dump truck (3 axle) $38.00 per hour Tractor trailer dump truck (axle) $48.00 per hour W. Sharp made a motion to acknowledge receipt of the bid for snow removal far winter season of 1984-1985. Seconded by M. Latta. Vote by roll call. Latta, aye; Stiarp, aye; King, aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, na nays. Motion declared carried. W. Sharp made a motion to approve John Green Excavating Co, f"or the snow removal on call far winter season 1984-1985. Seconded by J. King. Vote by roll call. Latta, aye; Sharp, aye; King, aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, na nays. Motion declared carried. PLAINFI'ELD VTLLAC;E BOARD OF TRUSTEES Regular T'Ieeting September 17, 1984 Page three J. King made a motion to accept the letter of resignation from Officer James ~Iander. .Seconded by D. Lambert.. Vote by roll call. Latta, aye; Sharp, aye; King, aye; Dement, aye; Lambert, aye; King, aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, no nays. Motion declared carried. J. King made a motion to accept with regret the resignation of Officer Robert Bostanche. Seconded by J. Dement. Vote by roll call, Latta, aye; Sharp, aye; Icing, aye; Dement, aye; Lambert, nay. Ansley, aye. .~ ayes, 1 nay. Motion declared carried. w. sharp reported we sent a ,letter to Davis Concrete (_5-29-84) agreeing that he will remove and replace 13 squares of sidewalk on the northwest corner of Plaza Drive and Pratt Lane plus the 35 squares on the northeast earner of ~'laza and Pratt in lieu of replacing all the sidewalk sections to the shopping center. The work should begin by September 15, 1984 and be completed lad September 30, 1984. To date we have had no response. W. Sharp directed .7. West to write a letter tomorrow to Mr. Davis and require an absolute response by September 24, 1984 or we will be calling the Band, send letter certified. Copies of the entire package should be sent to the bonding company xm~mediately, also certified-mail. J. Dement reported we received another letter from the EPA reference our ~'aGi`lity Plan, requesting more information. Our engineering staff came up with ~; prwposa.l two or three years ago, since then G. Ansley and ,7. Dement had met wtli.same of the gentlemen from I.E.P.A. G. Ansley had made the suggestion for utilizing our pond for a retention during times of flood. The E.P.A. is now saying that idea might be the most cost efficient way to go. The E.P.A. wa`11 not fund anything .hat is not cost efficient. The E.P.A. wants our engineering staff to substantiate what they have presented and answer their questions. J. King questioned wasn't it just a short time ago our engineering staff stated to bring our Facility Plan up to date„ i~%'~"'~'~~~. us in the area o~ $850..00 and they were supposed to have done it. J. Dement stated we send ~l?e E.P.A. information but when they say Plainfield we want more answers, we are at their mercy. They cost ds many dollars by sending out their directives. Bit I' do ~ee1 these are valid questions. Mayor stated he feels we .should .acknowledge their letter but wait and revaluate the disconnects and road repair work. that has been done to elevate the flood waters on Route 59 and James Street. J. Dement stated E,P.A. is not saying we are not in compliance, they just want-more questions answered. G. Ansley stated we have to keep our Facility Plan u~ to date. M. Latta staffed it's like a never ending punch list. The Board directed ,7. Dement to contact the engineers to reply to E.P.A. but should supply the yrllage with a cost estimate also a copy of everything pertaining to the Facility Plan that our office does not have. J. Dement stated in the past year tae have had complaints from some people on procedure of collecting water bills, our system isn't perfect so we need input. Qur staff and the public has some ideas and we want to hear them. There has been so~le.concern on the mailing and 30 days to pay. Also there has been some suggestions on the due date on the bill. We want to make them as easy as PLAINFI~ELD VI'Ll~AGE BOARD OF TRi7S'I'EES . Regular Meeting September 17, 1984 Page four possible for people tc get them paid. Due to the problems we would like to set up a meeting at the Village Hall for 4:00 p.m. Monday, September 24, 1984 open to .the public for any suggestions. Mayor Selfridge stated the biggest complaint lie hears are the turn-offs. G. Ansley stated it's not fair to those people who pay their bills on time to suffer and have their rates raised due to the people who don't pay theirs. We know there are hardship cases and arrangements can be made. J. Dement opened the meeting tc anyone in the audience to speak. Mr. Carey stated the bills are simple enaugli now, all you have to da is pay them. Mr. Bootz stated his problem is with the letter. J. Dement questions what do you think is fair, you have 30 days and a, grace period of 13 days which is 43 days? Mr. Bootz stated another billing. I't isn't necessary to take that dractic action, that soon. G. Ansley stated you are talking about two quarters which would be six months. Another resident questioned are there any provisions made for old people? Mr. West stated we have a listing of those people and who to contact. M. Latta stated she would like to see the men when they go to a residence to shut off the water to knock on the resident's door and notify them. J. WEst stated on the habitual delinquents about 40~ we require cash only. J. Dement stated we want the s~rs~tem to work for everyone. G. Ansley made a motion to send Vera Krnac, Village Clerk to the Clerk's Seminar in Urbana on Qctober 21st to 26th at a cost of $470.00. Seconded by J. King. Vote by roll call. Latta, aye, Sharp,. aye, King, aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a public announcement of a workshop Monday, September 24, 1984 at 6:30 p.m. in the Village Hall on Pheasant Chase and we are having Hamilton Engineering go over their report. Joe Jania is the liaison to the homeowners and will contact them. G. Ansley made a motion to go into executive session and will reconvene. Seconded by W. Sharp. Vote by roll call. Latta, aye; Sharp, aye; King, aye; Dement, aye; Lambert, aye; Ansley, aye. 0 ayes, no nays. Motion declared carried. 9:0.0 p.m. Reconvened at 11:22 p.m. D. Lambert made a motion to acknowledge receipt of the Treasurer's Report. Seconded by M. Latta. Vote by roll call. Latta, aye; Sharp, aye; King, aye; Dement, aye; Lambert, aye; Ansley, aye. 6 ayes, no nays. Motion declared, carried. J. Dement made a motion to approve a 30~ an hour increase for each. Ann Martin, reason - to bring salary to grade; John Donohue, reason - passed his Class i~II Operators License; Ron Miller, reason - his fob responsibility, to b~ effective October 1, 1984. Seconded by G. Ansley. Vote by roll call. Latta, aye; Sharp, aye; King, aye; Dement, ape; Lambert, aye; Ansley, aye. 6 ayes, no nays. Motion declared carried. PLA2N~'TELD V1LI,AGE BgARD qF TRTJSTEES • Regular :Meeting September 1"7, 1984 Page five ~'. Dement made a motion to approve a 40~ per hour increase for all full--time employees effective ~ctaber 1, 1984. Seconded by M. Latta. Vote by roll call. Latta, aye; Sharp, aye; King, nay; Bement, aye; Lambert, nay; Ansley, aye; Mayor Selfridge; aye. 5 ayes, 2 nays. Motion declared carried, J. Dement made a motion to approve a 20~ an hour increase 'for all part--time employees, effective October 1, 1984. Seconded by M. Latta. Vote by roll call. Latta, aye; ,Sharp, aye; King, nay; Dement, aye; Lambert, nay; Ansley, aye; Mayor Selfridge, aye. 5 ayes, 2 nays. Motion declared carried. .T. Dement made a motion to adjourn at 11:26 p.m, Seconded by M. Latta. Voice vote all ayes. Vera .7. Krnac, y"Y/llage Clerk •