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Home My Public Portal About08.20.84 VB Minutesc: PLAINFTELD VTT,LAGE BOARD OF TRUSTEES Regular Meeting DATE: A~}gust 20, 1984 AT: Village Ha11 MEMBERS OF BOARD PRESENT: D. Lambert, J. Dement, G. Ansley, J. King, M. Latta, W. Sharp. Mayor Selfridge was absent. pTHERS PRESENT: Village Administrator -- J. West, Village Clerk -- V. Krnac, Sergeant Deering. • • ~n the absence of Mayor Selfridge, the Village Clerk opened the meeting at 7x33 with the pledge to the flag. D. Lambert made a motion to appoint G. Ansley Mayor Pro-tem. Seconded by W". Sharp. Vote by roll call. Lambert, aye; Dement, aye; Ansley, pass; K~.~ng, aye; Latta, aye; Sharp, aye.' 5 ayes, 1 pass. Motion declared carried. D. Lambert made a motion to approve the agenda with the addition of two (2) ordinances requested by M, Latta; an executive session on assets requested by J. Dement and far litigation requested by W. 5haxp, to reconvene. Seconded by S. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. I~. Latta made a motion to acknowledge receipt of Plainfield Plan Commission Annual Report for June 1, 1983 - Tune 1, 1984, approved by the Plan Commission at their last meeting. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried, M. Latta made a motion to approve Resolution No. 836 Setting Forth The Policy of The Village of Plainf field In Regards Ta Stray Dogs Picked Up Within the Municipal Limits. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J. West questioned, what line item will be charged for the stray dog costs. ~. Ansley stated it can came from administration miscellaneous funds. ~+?. Latta made a motion to pass ordinance No. 1068 allowing a sign variation for Firestone to erect a sign na larger than 30 square feet on their property on 143rd Street. Seconded by D. Lambert. Vote by roll call. Lambert, aye, Dement, aye; Ansley, aye; Kinge, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta made a motion to pass Ordinance No. 1059 to rezone 900 Division Street trom B-1 to B-2 zoning. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye.; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 5 ayes, no nays. Motion declared carried. PLAZNFIELb VfiLLAGE BOARD Off' TRUSTEES Regular Meeting August 20, 1984 Page two M. Latta made a report on the Workshop ($/13/$4).; Freedom of Information Act - The Board suggested M. Latta talk to Dick Curran from Illinois Municipal League. He has some information and is mailing it to the Village. -- Abandoned Gasoline Tanks - The consensus was if a business property changes hands and is no longer a gas station, the tanks should be removed, and if a station is abandoned we would like a requirement that the owner must remove the. tanks. we were unable to determine a time limit but maybe the attorney could :nqu`re frpm other communities what their time limit is. Also, if a station is abandoned for 6 months the property owner could petition the Board be,Ca~se,o~ unusual circumstances for an extension. We would also like a definition of the word "abandon:" Basically we would like Attorney Harvey to drat an ordinance. Tt was suggested by J. King to specify any tanks of combustible material. ~- Vehicle Stickers - The. consensus was to raise the price of non--resident stcls.ers from $1.OO to $5.00. question to J. Harvey,. by our ordinance, is it necessary ,for taxing bodies to Have vehicle stickers? J. Harvey stated our ordnanae.dpes not provide ;for any exclusions, it would apply to any district as. :t reads>now•. 1~I. Latta stated if they need stickers it was up for d.scus~on if we should charge $2:;00 for taxing bodies stickers. J. Dement Mated 1~e feels we should not charge other taxing bodies. 0'. West stated it cost about $2.50 per sticker, with time spent, in office and initial cast of sticker. J. Harvey stated it is not unusual to have exemptions from vehicle stickers in other communities. J. Harvey stated if it's the Board's pleasure you might blanket exemption in the ordinance for governmental bodies. M. Latta stated all vehicles from other governmental bodies should be owned and marked to be exempt from a sticker but if they want a sticker they must pay for it at the going rate. On religious organizations - it was the consensus of the Board, they must pay for their stickers. - Resolution on Building and Use Permit Fees - The Board would like .all departments involved, office staff, water and sewer department, street department to list average costs to da their portion of a permit, M. Latta stated we have received a notice from rllinois Waste, Inc. they no longer need a license for the Village of Plainfield. On $/14/84 we received a request from Central Illinois Waste, Inc. for a garbage license from the Village. M. Latta made a motion to grant the 5th garbage disposal license to Central Illinois Waste, Inc. Seconded by W. Sharp. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. • M. Latta .reported an error was made in the office, they only collected $25.00 license. fee from each of the garbage services. On November 7, 1983, prdnance No. 10.55 was passed, raising the fee to $50.00. The Board directed the Village Clerk tv send a letter to each garbage license holder stating there was a clerical error and $25.00 additional is due. PLAINFIELA VILLAGE BOARD OF TRUSTEES Regular Meeting August 20, 19$4 Page three J. King made a motion to hire Tom Fassioto as a full-time police officer effective September 4, 19:84 at a rate of $6.49 per hour. Seconded by D. Lambert, Vote by roll cal].. Lambert, aye; Dement, nay; Ansley, aye; King, aye; Latta, aye; ~liarp, aye. 5 ayes, 1 nay. Motion declared carried. D. Lambert reported, Candice Bump was hired as part-time dispatcher at the rate of $3.75 per hour. D. Lambert reported each. Board Member received a copy of the "Emergency Broadcast System Policy". Everyone can review it and we can discuss it at the next Workshop meeting. D. Lambert reported we have a list of items from the ESDA equipment that Plainfield Fire Distract would like to purchase. Tt was the consensus of the Board to sell. $715.00 of equipment and donate $1,770.00 of equipment. The Board agreed to contact ESDA Departments from Kane and Kendall Counties for any of the rest of the equipment and the Board directed J. West to return any other equipment that was requested. D. Lambert stated we will request of the Fire District, if any of the equipment were. needed for training in the community, this equipment could be used. Attorney Harvey stated this must be in an ordinance to donate Village property. The Board directed Mr. Harvey to compile an prd.nance. W;.~harp made a motion to advertise for bids for the 1984-1985 winter snow removal. Seconded by J. King., Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp recommended to the Board that we replace 13 squares on northeast corner from Pratt Lane to Plaza Drive and 35 squares from corner of Pratt Lane on Plaza Drive toward Route 59. G. Ansley stated we should also replace damaged lawn wath.sod at tFie northwest corner - Duane Littwillers property. Davis will replace all of these noted squares and lawns that are damaged. The Board,. directed W. Sharp and J. West to draft agreement and get back with agreement for nest Board meeting. W. Sharp stated he would like to publicly thank Lee Weir for his contribution of many hours of grading on Van Dyke Road. d. Dement reported the IEPA has contacted our engineering staff on our Facility Plan and they are in need of more information. They (IEPA) are concerned with our pond, it will have to be aerated. We had approved X number of dollars for the engineering fees for our Facility Plan but it will. not be enough. The TEPA wants to know if the pass5:ble alternative far our Facility Plan (plant expansion) is more cost efficient than the plan our engineering staff drew up originally. The IEPA will not fund something unless it is the most efficient. They want more figures from our engineering staff using a pond proposal as a holding reservoir during wet weather flows. G. Ansley stated the engineers did not like the pond proposal because it was more reasonable. J. Aement stated the engineers said PLANFIELD VITaLAC.~E BOARD OF TRUSTEES Regular Meeting August 20, .1984 Page tour.. there would be more odor and the added utility expense with the aeration. The. man from TEPA stated if our pond does not have an odor now, if we instituted this program we should not have an odor problem. Our plan is working now and we should utilize it now. We have to make some decision on our Facility Plan at the next meeting. W. Sharp made a motion. to approve the"Tax Levy for. Fiscal Year 1984-].985" (Ordinance No. 1070) Seconded by J. King. Vote by rail call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. G. Ansley questioned Attorney Harvey an the status of contacting Bada/Bertani on the'.repars of the streets in Whispering Creek'? Attorney Harvey stated he was directed by the Board to contact in letter form requesting an approval for the Village to repair a list of the streets in Whispering Creek that we deem nece~.sary for the health and welfare purposes and that would in no way be used for or against the Village in the litigation. That list was expanded to an additional street later. This list was sent to Mr. Bertani in letter form twice and talked to him personally, with no response. J. King made a motion to adjourn to by J. Dement. Vote by roll call. King, aye.; Latta, aye; Sharp, aye. 9:05 p.m. Executive Session to reconvene. Seconded Lambert, aye; Dement, aye; Ansley, aye; 6 ayes, no nays. Motion declared carried. 10.:31 p.m. W. Sharp made a motion to direct our attorney, J. Harvey, to contact Bertani/Bada to repair the hole on the street at 21..1 Meadow Lane by Thursday, August 23, 1984 and if they do not we (Village) will make temporary repairs needed. This action does not constitute acceptance of the streets in Whispering Creek but is being done for the safety of the citizens and school buses. Seconded by M. Latta. Vote by roll call. Lambert, nay; Dement, aye; Ansley, aye; King, aye;' Latta, aye; Sharp, aye. 5 ayes, 1 nay. Motion declared carried. D. Lambert stated she would like to go on record stating she would like to close tlie. street rather than repair, I' understand the seriousness of the problem but r' don't think this is the way to handle it. W. Sharp made a motion to adjourn, seconded by M. Latta. Mayor Pro-tem called for a voice vote. All. ayes, no nays. Motion declared carried. TiME. 10.:35 p.m. ~. Vera Krnac, Villag Clerk