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Home My Public Portal About05.07.84 VB Minutes pLAINF'IELD VILLAGE BOARD Off' TRUSTEES Regular Meeting DATE: May 7, 1984 AT: Village Hall MEMBERS OF THE BOARD PRESENT; Mayor Selfridge, D. Lambert, J. Dement, G. Ansley, M, Latta, .7. King, w. Sharp. OTHERS PRESEEdT: Village Administrator - J. West, Village Clerk - V. Krnac, Attorney J. Harvey, Cpt. Lantz, H, Countryman, R. Miller, Treasurer - E. Geschke, • C~ Mayor Selfridge opened the meeting at 7:32 p.m. with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition of an Executive Session on personnel requested by J. King, D Lambert, and W. Sharp. Seconded by D. Lambert. Vote by roll ca11. .Lambert, aye; Dement, aye; Ansley, aye; King, aye; T~atta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J. Dement made a motion to approve. the current invoices for payment. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge read a communication from Will county Municipal League announcing a meeting on Thursday, May l0, 1984 at 7:00 p.m., with a cost of $11.00 per person, at Merichka's Restaurant, Crest Hill, Mayor Selfridge read a letter from ,7oliet Urbanized Area Council of Mayors (CATS) requesting our commitment to share in the cost to continue the services of Joy Schaal Kirkpatrick, a registered civil engineer, as our (CATS) liaison for the Fed- eral Aa~d Urban Progra~l and other transportation matters. The City of Joliet will send an invoice during July or August, 1985, not to exceed $693.00 for the Village's share. W. Sharp made a motion to approve and send a letter of commitment to the Joliet Ur- banized Area Council of Mayors guaranteeing payment of our share of $693.00 for 1985. Seconded by M. Latta. Vote by tall call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye, 6 ayes, no nays. Motion declared carried. D. Lambert made a motion to approve the minutes of April 2 and 16, 1984 as written. Seconded by G. Ansley. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, pass; Latta, aye; Sharp, pass. 4 ayes, 2 passes. Motion declared carried. M. Latta made a motion to hire Kathy Krasuski as Plan Commission Secretary at a rate of $15.00 per meeting. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta made a motion to acknowledge receipt of the Alan Commission report on Case No. 126-4284. Seconded by G. Ansley. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, :aye; Latta, aye; Sharp, aye.. 6 ayes, no nays. Motion declared carried. PLATNFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting May 7, 1984 Page two. M. Latta reported this property is located at the southwest corner of Main Street (Rt. 126) and Division Street (Rt. 59). A vacant gas station is at 402 W. Main Street. Petitioner R. Marcley requested rezoning from B-1 to B-4 for the purpose of remodeling existing structure into an out-patient animal hospital. There was extensive discussion on this case at the Plan Commission Meeting. Last week a letter was received from Karen Mauer, realtor for this property, stating Mr. Prince, the developer, has cancelled his request far rezoning. The recommendation from the Flan Commission, by a vote of 7-0, was that the rezoning from B-1 to B-4 for 402 W, Main Street be denied. M. Latta made a motion to concur with the Flan Commission and deny the rezoning of 402 W'. Main Street from B-1 to B'-4. Seconded by J. King. Vote by roll call. Lambert, aye; Dement,, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta reported she, Mr. Mauer, Building 2nspector, and Mr. Simmons, Plan Commis- sion Chairman, had a meeting on the sign ordinance. Officer Bennett was supposed to attend but was unable to, M. Latta stated she would meet with Officer Bennett and get back to the Board with. the outcome of the meetings. M. Latta made a motion to approve Ordinance #1065-arnending Chapter 7, Article 5, Section 5-2-1-1 (1984 Electrical Code). Seconded by J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye, King, aye, Latta, aye; Sharp, aye: 6 ayes, no nays, Motion declared carried, M. Latta made a motion to approve Ordinance #1066, Chapter 9, Article 9, prohib~ iting parking on the north side of Ottawa Street from a point 886 .feet east of Dillman Street to a point 1,154 feet east of Dillman Street. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta made a motion to approve Resolution #834 issuing a Class "F" (temporary). Liquor License to Plainfield Commerce Association for Plainfield Fest, July 20, 2.1 and 22, 19:84. Seconded by J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta reported an a letter from Attorney Harvey in reference to the agreement between the Village of Plainfield and Olson Development. He finds no legal prob- lems other than that on page 3, paragraph 3, that if Olson is to receive permis- sion to construct a storage shed onto an existing building, the dimensions and lo- cation of shed should be in the agreement. The change in the agreement is on page 3, paragraph 1, "Whereas, it is but just and equitable", this is a recovery clause. The Board agreed we should have a time limit of ten years of recupera- tion. M. Latta stated she would like to table this agreement until everyone has time. to review it. ~?LATNFTELD VTLLA(~E BOARD OF TRUSTEES Regular Meeting May 7, 1984 Page three. 5:00 p.m. FEDERAL REVENUE SHARING HEARING G. Ansley stated for the next fiscal year there will be approximately $40,000.00 to be given to the Village of Plainfield. We .have requests .from Easter Seal Re- halailitati:on Center, Wi11 County Sheltered Workshop, Tnc., Joliet-Will Caunty Community Action Agency. (_Nutrition Program) and McClester-Nimmons Village of Plainfield Fxee Public Library, Mr, Ansley invited anyone fram the audience to speak in reference to Revenue Sharing. Mrs. Nancy Nier and Blondie Hewlett spoke requesting funds for Joliet-Will County Community Action Agency (Nutrition Program/ Meals-on-Wheels). Debbie Gaglardo spoke requesting funds for Easter Seal Program. G, Ansley stated we will consider all the requests and the first meeting in June, 6/4/84, we will declare the distribution of Revenue Sharing. J. King stated he would like to acknowledge receipt of a $25.00 check fram Mr. and Mrs. Madison for the Police. Department picnic. J. King made a motion to appoint Tam Fassioto as an. Auxiliary Police Officer. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, .aye;..Sharp, aye. 6 ayes, no nays. Motion declared carried, J. King made a motion to send Tom F'assioto to Mandatory 24-hour Gun ScYnol, May 15, .16., 19. and 2.6, 19.84, at a cost of $60.00.. Seconded by D. Lambert, Vate by roll c.a17,. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Mahon declared carried. D. Lambent made. a motion to hire Walt Carlton as a full-time. dispatcher at $4.00 per hour with all benefits. Seconded by W. Sharp. Vote by roll call. Lambert, aye; Dement, aye.; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. D. Lambert stated ESDA will be under personnel in Executive Session and we will return fram Executive Session. W. Sharp stated. Ron Miller and David Countryman attended a training semixiar on May 3, 19:54 in Countryside, Illinois, on the maintenance and use of our street sweeper. W. sharp stated tli.e season for weed cutting. is upon us again and we have two alter- natives; (1 )_. the Village can advertise for bids, (2) the Village could purchase a mower, a copy of a quote was provided far each Board member. J. West stated if we purchase a mower, we could,recover the cost of the mower from cutting delinquent weeds. After much discussion, the Board decided to advertise for bids for weed cut- ting and delay the decision on the mower until the next meeting. W, Sharp ;trade a motion to advertise for bids for weed cutting as has been done in th.e past. ~ecanded by J. King. Vote by roll call. Lambert, aye; Dement,.aye; Ansle~r, axe; King, aye; Latta, aye; Sharp, aye, 6 ayes, na nays. Motion declared carried. PLAiNFrELD VTLLACE BQARD (?F TRUSTEES Regular Meeting day 7, 1.9:84 Page four. W. Sharp stated there are some large holes in the streets in Whispering Creek. These streets are in: very bad condition and something should be done. After much discussion by the entire Board and Ron. Miller from the Street Department, the Board was reluctant to do the repairs due to the streets have not been accepted ""~`°,,,•v. by the Village and it is in litigation. D. Lambert ms,de a motion to instruct the attorney to serve Mr. Bada with a notice of injunction to complete the repairs in the street at 221 Willow Drive Bast with- in seven days. Seconded lay J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion de- clared carried. W. Sharp stated he would have the Plaza Drive inspection completed by the next Board meeting. W. Sharp stated we have a request from Mr, & Mrs. Sidney White, 711 Center Street, to remove a box elder tree from the front of their property., to allow Commonwealth Edison to bring electrical service into their property. W. Sharp made a motion to grant permission to Mr. & Mrs, Sidney White, 711 Center Stre,e.t, to remove tYie tree. from in front of their property and they must also re- . place a tree. Seconded by, D. Lamlaert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays, Motion de- clared carried. W. Sharp reported a tree was cut dawn in front of 7~3 Commercial Street, permission was not granted. The matter will be looked into and reported an at the next Board meeting. c3, Ansley stated we must decide which streets we are going to repair and we should be. started 15y~ July. Mayor Selfridge questioned how much sidewalk, is going to be replaced? W. Sharp Mated, to date, we have approximately 100 squares. W. Sharp made a motion to call far bids on "Spring Clean-Up" for May 26, 27 28, June.. 2 and 3, 1984, dumpsters to be placed in rear parking lot at the Village Hall. Seconded by G. Ansley. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye, 6 ayes, no nays, Motion declared carried. J. Dement made a motion to advertise for bids to sell as is the 1974 Ford pick-up and 1963 Ynternational tanker. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J. Dement stated the Water and Sewer Department would like to keep the 1978 T,TD . ~"ord (:o1,d Police car) for reading meters. J. Dement reported the EPA contacted us a few months agc that we must have a sludge PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting May 7, 1984 .Page five. permit. We directed the engineer to complete the permit, but the State responded they need more information. Before we had a chance to respond,- the EPA called us and stated we could not spread any sludge at the plant on our acreage behind ~„ the plant, They directed us to look for alternatives and we have made every effort to find an alternative. We spoke with the EPA and they agreed to allow us to dump the sludge at the sewer plant, but we cannot spread it. In the future we must haul it away. We have directed our engineer to get all the paper work done far another designated area for spreading sludge. J. Dement made a znation to approve the proposal from Fluid Pump for the repairs of two raw sewage pumps at the lift station on ,Tames Street at a cost of $1.1,610.60, with a 2~ discount if paid within 30 days of invoice date,. and to be entered into the 1983/1984 budget. Seconded by M. Latta. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J, Dement stated the Street and Water and Sewer Department need more tools in their departments. G. Ansley stated each department should do an inventory of their tools and a list of their needs and the Village will add to their inventory. J. Dement made a ;not: Accoun No. 9.86. 987 9.88 989. Con to write-off uncollectable water bills: - $ 87.02 - 92.08 4p.40 - 3 9..9.. 9.0.. $619.40. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; ding, aye.; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from Priscilla Gruber, Attorney at Law, requesting information on renting the Old Village Hall. J. Dement stated we are still wait- ing for an answer from another governmental body. Mayor directed Village Clerk to direct a letter to Attorney Gruber as such. G. Ansley reminded all departments to get their budgets in as soon as possible, they must be in by the end of the month. W. Sharp reported we have not received a response from First Federal in reference to Pheasant Chase. We have made contact with Mr. John Djerf, engineer from Piamilton Engineering. Mr. Djerf and J. West toured Pheasant Chase Subdivision on April 30., 1984. Mr. Djerf will be available for the work shop an May 14 at 6:30 p.m,. W. Sharp di`re.cted J. West to contact Mr. Djerf. Mayer Selfridge will make the appointments at the next Board Meeting. J. Dement stated he WOUld like to alert everyone about the Regional Air Port that . ~'LAINFIELD VILLAGE BfJARD Off' TRiISTEES Regular Meeting May 7, 19.84 Page six. is being talked about at Lewis College. xe will get more information for the next Board Meeting. Qn motion, meeting adjourned to Executive Session at 9;25 p.m. to reconvene. Meeting reconvened at 11:02 p.m. D. Lambert read a letter from Mr. Joe Talarico, Director of Wi11 County ESDA, in reference to the meeting of May 1, 19.84, the following agreements were decided upon: 1. Will County Emergency Services and Disaster Agency will handle any emer~- gency situations that may arise until such time as a new coordinator is appointed.. 2. Arrangements will.be made to have a set of keys be placed in the dis- patchers' office, available for Mr. Talarico so he may se the office and garage when needed. C~~I~~~~ ~ ~- ~~ 3~ If a coordinator is not appointed at the May ~, 1984 meeting, Mr. Talarico will continue to act as acting coordinator until such time one is appointed. D. Lambert stated at this time there will be no coordinator appointed. Mayor Selfridge opened the meeting to the public, allowing three minutes each. Mr. ~7oe Talarico spoke and stated he will agree to be acting coordinator, but it will be necessary for him to appoint some. individuals from the community who would be in the area in case of an emergency. D. Lambert questioned are these people you would appoint active members? Mr. Talarico stated yes, they could be. D. Lambert questioned how many people would you need? Mr. Talarico stated two, pos- sibly three people would be needed. Would the Board consider removing the suspen- sion to try to get ESDA back together? D. Lambert stated she did feel he should have people under his command., but he should limit it to three people and we will need a list of those. people for the next Board Meeting. We will have an answer at the nett Board Meeting in reference to the suspension. All Board Members were in agreement. -Mayor Selfridge requested a step by step procedure from Mr. Talarico for our next Board Meeting. Mx. Talarico stated what if we have another emergency? D. Lambert Stated that our community is covered by our Fire District and Ambulance crew. W. 5'harp questioned if the Village has been covered by ESDA, where were a1 ], these people in the past year? J. King stated we asked for a list of names of ESDA membership and we have never received it. At the time we were trying to reorganize. We asked for volunteers and the only person that came forward was Walt Sharp, III and after he was appointed you (.Talarico) stated he was not qualified. D. Lambert made a motion to allow Mr. Talarico to appoint three people under his jurisdiction fox emergency access to equipment, only in an emergency. Seconded by PLATNF3'ELD VILLAGE BOARD Off' TRUSTEES Regular Meeting May 7, 198 Page seven. ~. Dement. Vote by ro11 call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. D. Lambert stated ESDA will be suspended until the next Board Meeting. W. Sharp made a motion to hire a part-time employee in the Street Department at $4.00 per hour. Seconded by G. Ansley. Vote by roll ca11. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion de- clared carried. Brent Oots questioned who's responsibility was it to sound the emergency warning system? J. King replied Joe Talarico was in charge, he should have been respons- ible for activating it. D. Lambert stated she did not know who was responsible, but we will investigate. pn motion, the meeting adjourned at 11:23 p.m. Vera Krnac, Villag Clerk •