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HomeMy Public PortalAbout01.09.84 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES • DATE: January 9, 1984 Regular Meeting AT: Village Hall • MEMBERS OF BOARD PRESENT: OTHERS PRESENT: Mayor Selfridge, M. Latta, J. Dement, J. King, G. Ansley, W. Sharp, D. Lambert Village Administrator-J. West, Village Clerk- V. Krnac, R. Allshouse, H. Countryman, T. Deering Mayor Selfridge opened the meeting at 7:30 P.M. with the pledge to the flag. declared carried. G. Ansley made a motion to approve the agenda with the addition of an exe- cutive session on personnel requested by J. Dement, not to reconvene. Seconded by J. King. Vote by ro11 ca11. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion G. Ansley made a motion to approve the minutes of meetings for December 5 and December l9, 198,3 with a correction on page three, fifth paragraph - (12-5-83) strike "We are contacting," sentence should read "The Commerce Association and all businesses are purchasing new decorations for next year." Seconded by D. Lambert. Vote by roll call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from Roy Goodpasture, General Manager, Field Real Estate and Buildings Office, United States Postal Service, dated 12-20-83. This letter referenced the site on Route 59 (just north of the Texaco Gas Station) is not the Village's number one choice for re-locating the Post pffice. Also the letter referred to correspondence from Village Planner, Ann Hintze, dated 4-23-81, stating the Route 59 site was the "preferred site" because it is more centrally located. Mr. Goodpasture requested information regarding this site being in the flood plain. J. Dement stated although he was not in agreement with this site due to the traffic congestion it could cause on Route 59 and he was not on the Board at the time of this correspondence, why did Ann Hintze, Village Planner, speak for the Board, this should be the Soard's decision. D. Lambert stated originally there were three sites -- lot north, of J.D.Brown on Route 59, Eastern Avenue, south of Lakewood Nursing Home and this site north of Texaco Service Station. Of the three we felt this was the best site but we did not state it was the "preferred site". G. Ansley stated we did not actually approve any of the sites. Mayor Selfridge stated we did not approve of any of the sites and at that time we thought we would look into the site on illinois Street but the Postal Service decided the lot was not large enough. M. Latta questioned, do we have a drawing from IDOT showing where the flood plain begins and ends? J. West stated the only thing we have to show where the flood plains are located are the insurance maps. PLATNFTELD VILLAGE BOARD OF TRUSTEES Regular Meeting January 9, 1984 Page two M. Latta made a motion a letter be written to Mr. Goodpasture requesting a site plan for the Post Office location on Route 59 and it should show the entrances and exists to the property. Seconded by D. Lambert. Vote by roll call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. M. Latta made a motion a letter be written to E.P.A. inquiring where the flood plain begins and ends. Seconded by W. Sharp. vote by roll call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge appointed John Foens of the Park District to be the liaison between the Village and the National Organization on Disability and at this time the Mayor signed the form and Mr, Foens will send it to the organi- zation. M. Latta stated the Park District would like the Board to waive the permit for their fencing project. Mrs. Latta stated she has no problem with waiving the permit fee for the fence but there is a question on the pool punch list for the Final Building Inspection. Was the Park District required to install a sidewalk? M. Latta made a motion to direct the Village Administrator to meet with the Park District to determine if a sidewalk was required in front of the Park District Pool. After some dis- cession M. Latta rescinded her motion. It was agreed Mr. Foens and Mr. West would review this matter and return to the Board with the answer. J. King made a motion to enter into a contract with Ramar Electric, Inc. at Naperville Road in Plainfield. This will be for our monthly service agreement for the Police Department base station, vehicles, portable equipment at $293.00 per month. Seconded by D. Lambert. Vote by roll call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. At 8.00 F.M. Village Clerk opened the bids for the ~TOn truck: - Coffman Truck Sales Aurora, Illinois $8,429.94 - Ed James Chevrolet Bolingbrook, Illinois 7,620.00 G. Ansley made a motion to acknowledge receipt of the bids for ~ Ton pick- up truck. Seconded by J. King. Vote by roll call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge directed the bids be turned over to Mr. Dement and Mr. Countryman to go over and return with their recommendation at next meeting. M. Latta introduced the problem with waiving the tap-on fee to Pasch & Sans • for the Fire District. The problem has been brought to the Board at two other meetings. On December 5th the Board voted not to waive the fee, December 19th it was tabled.' It was brought out by J. Dement, we are not charging a taxing body, we are charging a private contractor, they should have included this cost in their bid. After much more discussion the Board voted. PLATNF2FLD VILLAGE BOARD OF TRUSTEES Regular Meetinq January 9, 1984 Page three J. Dement made a motion we must be fair and hold up our original motion and deny. Seconded by W. Sharp. Vote by ro17, call. Latta, aye; Dement, aye; King, aye; Ansley, aye; Sharp, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. W. Sharp stated the Board should have a study session and make a firm decision and get these kinds of things straightened out on charging or not to charge taxing bodies. W. Sharp .reported an January 3, J. West, H. Countryman, R. A1lshouse and R. Miller attended a meeting with two representatives from TROT concerning the widening of Route 59. Drawings were prepared by our Engineers and were not accepted by rDOT but the drawings that were prepared by Mr. Allshouse and other Village employees were accepted. The agreement that was sub- mitted to the Board, December 19 will have to be rewritten by IDOT. The letting for Route 59 widening will be in March. The widening will meet up with the Plaza Drive project. J. West stated we need input from the Board an the dollar value that can be spent for updating the valves, etc. before the widening is started. The due date is January 20 for the agreement. W. Sharp stated when we receive the invoice from Deuchler Associates it should be put on hold due to the drawings not being accepted by IDOT for this project. W. Sharp commended the Street Department crew for the snow removal this past snowfall. Also, we would like to remind the public, by Ordinance, vehicles must be removed from streets anytime, day or night, if snowfall measures 3" or more. W. Sharp stated the parking on Ottawa Street by Boy Scout Park should be looked into. J. Aement stated cars park an both sides of street and children run from between parked cars and it is dangerous, we could get with John Foens and work out a solution before baseball starts at the park. J. Dement stated we are going to review the second half of our Cable T.V. Ordinance at the Study Session, January 23, 1984. .T. Dement repoarted we have had two water breaks in the past week, one on Division Street, the other on Frederick Street. J. Dement reported the service window is almost completed in the office. Meeting adjourned at 8:92 P.M. to go into Executive Session, not to re- convene. ~,_ era .T. Krn Villa e Clerk