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Home My Public Portal About11.07.83 VB Minutes• VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: November 7, 1983 AT: Village Hall MEMBERS OF THE BOARD PRESENT: Mayor Selfridge, J. Dement, M. Latta, D. Lambert, W. Sharp, G. Ansley, J. King. OTHERS PRESENT: Village Administrator/J. West, Village Clerk-absent, Sgt. Deering. Mayor Selfridge opened the meeting at 7:30 p.m. with the pledge to the flag. W. Sharp made a motion to approve the agenda along with a request for Executive (personnel) session. Seconded by J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye; 6 ayes, no nays. G. Ansley made a motion to approve the minutes of tlhe October 3 and October 17, 1983 Board meetings with the following change on page 5 paragraph 10 of the October 3rd minutes: change J. King to J. Dement made a motion that each Department Head..... Seconded by Dement. Vote by roll call. Latta, aye; Sharp, aye; Dement, aye; Ansley, aye; King, aye; Lambert, aye. Motion declared carried. Mayor Selfridge read a letter from Herschel Clark Assembly ~~116 Order of the Rainbow for Girls. Declared November 12, 1983 Tag Day to raise money for the Physical Therapy Department at St. ,7oseph Hospital. Mayor Selfridge read a letter from Linda Gergescz from the March of Dimes. Declared January 2$, 1984 from 8:30 a.m. until 2:00 p.m. as tag day for the annual "Race of Dimes". Mayor Selfridge appointed Merrilee Eighner Plan Commission Secretary at a rate of $15.00/meeting effective 11/$/$3. Mayor Selfridge stated "As of November 7, 1983, it shall be the Policy of the Village Board of Plainfield to allow all citizens to address the Board onl if they follow the below outlined procedures requesting to be placed on the agenda. A letter must be sent to the Village Board, in care of the Village Clerk and/or Village Administrator. The letter must state: -your desire and date to be placed on the agenda. - A brief statement of reasons for requesting to be on the agenda, include any specific facts regarding your request. -Your name, address and telephone number. The letter must be received in the Village Hall by 4:00 p.m., Wednesday before the Board Meeting date. Letters received after the Wednesday deadline shall be continued to the next regularly scheduled Board Meeting. Confirmation shall be given (to those requesting to be on the agenda) either by telephone or in writing and shall be at the discretion of the Village Clerk/and or Village Administrator. No person shall be placed on the agenda unless the above outlined procedures are followed! • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting November 7, 1983 Fage two M. Latta read the Plan Commission Report on Case 4117-38$3 PP and made a motion to acknowledge receipt of this report. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye, Sharp, aye. 6 ayes, no nays. Motion declared carried. M. Latta made a motion to approve the Plan Commission Recommendation that the preliminary plat of Lake Side Manar Subdivision (Case ~~117-38$3 FP) be reapproved. Seconded by J. King. J. Dement commented on whether Plainfield should stay strictly a residential community or develop into a business area. G. Ansley commented on the pond over flowing. Vote by roll call. Lambert, aye; Dement, nay,. Ansley, nay, King, aye; Latta, aye; Sharp, aye. 4 ayes, 2 nays. Motion declared carried. M. Latta made a motion to approve Supplemental Resolution ~~827 for use of Motor Fuel Tax funds for January 1, 1979 to December 31, 1979. Seconded by W, Sharp. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. 8:00 p.m. Deputy Village Clerk opened bids for Police Cars. -Rod Baker Ford-$10,536.72 per 1984 Ford LTD Crown Victoria "S" Full Size unit or $21,073.44 far two units - Police package with 5.8 L.H.O. Engine would cost an additional .$100.3$ per unit. -Ed James Chevy-Bolingbrook, 1984 Chevy Impala $11,040.94 per unit $22,081.88 per unit package. G. Ansley made a motion to acknowledge receipt of the bids. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. (Bids given to Trustee King for evaluation and report next Board meeting. M. Latta directed the Board to copies of letters in the agenda package that were received from Penn Road residents who were objecting to an apartment building being constructed at 920 Penn Road. The residents were informed their letters were reviewed prior to a building permit being issued and there is no legal reason to deny a permit since the Ordinance requirements have been met. Mr. C. Varley, a Penn Road resident, suggested parking be restricted to one side of the street. Mayor Selfridge suggested the Police Department look into this matter. M. Latta made a motion to rescind Ordinance ~~981 prohibiting left turns on Northbound Rt. 59 at Rt. 126. .The request was made by IDOT. Seconded by W. Sharp. Vote by roll call. Lambert, nay; Dement, nay; Ansley, nay; King, nay; Latta, aye; Sharp, aye. 2 ayes, 4 nays. Motion did not pass. The Village Administrator was instructed to notify IDOT of the Boards decision not to rescind Ordinance ~~981. • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting November 7, 1983 Page three M. Latta made a motion to approve Resolution ~~828 setting forth Regular Meeting and Workshop dates. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye.' 6 ayes, no nays. Motion declared carried. M. Latta na.ted the Liquor Ordinance revision shall be discussed at the November 14th 1983 Workshop and Attorney Harvey would be there to answer questions. G. Ansley proposed that Attorney Harvey not attend the Workshop and be prepared to answer the questions at the next Board Meeting. M. Latta made a motion to approve Ordinance ~~1055 amending the code of Ordinances relating to the licensing of scavenger and Garbage Collectors and setting the fee at $50.00 per year. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Sharp, aye; Ansley, aye; King, aye; Latta, aye; Dement, aye. 6 ayes, no nays. Motion declared carried. J. King made a motion to hire T. Herald as a full-time Police Officer at a= hourly rate of $5.49 per hour effective 11/7/83. Seconded by M. Latta. Vote by roll call. Lambert, abstained; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 5 ayes, 1 abstain. Motion declared carried. . J. King read a letter from Michael D. McCarthy concerning the appreciation they have for Officer De~rings assistance given to their family during an August $, 1983 accident. J. King directed this letter to be included in Officer Deerings personnel file along with a commendation to be drafted by Cpt. Lantz. J. King acknowledged Officer Mike Chelini's completion of 16 hours of training with the Illinois Department of Law Enforcement--Gypsy Training. J. King made a motion to direct the Village Attorney to collect a $221.38 outstanding receivable from a former Village Employee,. Seconded by J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays, Motion declared carried. D. Lambert called to the Boards attention two letters dated 11/1/83 and 10/28/83 re-establishing communication and Special Activity (Police) service to the High School. All service fees are to remain the same as last year. D. Lambert noted there is a need for two part-time dispatchers and Dona Unland is hired as a part-time dispatcher at $3.75/hr. to fill one of these vacancies. Mayor Selfridge stated he would like to talk to Ms. Unland and Trustee Lambert would set a meeting date. W. Sharp made a motion to reject the Sidewalk Bids and return the bid check to Henry. Concrete lnc. Seconded by G. Ansley. Vote by roll call. Lambert, aye; De..~.~.~t, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting November 7, 19$3 Page four W. Sharp made a motion to pass ordinance 461056 amending Chapter 9, ArticXe 9, Section 9~2-16, 9-2-37, 9-2-49, and 9-2-5$. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Ansley, aye; Dement, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to pass Ordinance 461057 establishing a three way stop intersection James at Commercial Street. Seconded by D. Lambert. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to authorize Harry Countryman and Gene Gordon to comply with IDOT's request per letter dated 10/24/83. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to authorize the Village Administrator to write I.D.O.T. to be sure the 59 widening extends south to the Plaza Drive improvement. Seconded by J. Dement. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to acknowledge the letter concerning Street light installation at Maple Court and Penn Road. Seconded by J. King. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. W. Sharp gave a brief report on the street department activities. Ie: clearing leaves, cold patching, Van Dyke Road, and garage heaters. J. Dement made a motion to acknowledge receipt of the draft of the Cable ~.V. Ordinance. Seconded by W. Sharp. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J. Dement made made a motion to acknowledge receipt of correspondence and rate increase information received fram Commonwealth Edison as a result of statements and letters sent after the last Board Meeting. Seconded by M. Latta. Vate by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motion declared carried. J. Dement made a motion to acknowledge receipt of a Resolution from New Lenox objecting to the Commonwealth Edison rate hike of October 7, 1983. .Seconded by W. Sharp. Vote by roll call. Lambert, aye; Dement, aye; Ansley, aye; King, aye; Latta, aye; Sharp, aye. 6 ayes, no nays. Motian declared carried. J. Dement noted November 10, 1983 is the I.C.C. hearing date concerning the rate increases. G. Ansley reported on the employee insurance. A11 claims not paid are being reviewed and will possibly have more information for the Board at the next meeting. PLAINFIELD VILLAGE BOARD OF' TRUSTEES Regular Meeting November 7, 1983 Page five G. Ansley made a motion to adjourn to Executive Session. Seconded by W. Sharp. Meeting adjourned at 10:05 p.m. 3ames E. West Deputy Village Clerk • •