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HomeMy Public PortalAbout10.17.83 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: October 17, 1983 AT: Village Hall MEMBERS OF THE BOARD PRESENT: Mayor Selfridge, J. Dement, M. Latta D. Lambert, W. Sharp, G. Ansley, J. King. OTHERS PRESENT; Village Administrator/J. West, Village Clerk/V. Krnac, Captain Lantz, H. Countryman, Village Attorney/J. Harvey, Engineer/G. Gordan, Resident Engineer/ R. Allshouse, J. Watson. Mayor Selfridge opened the meeting at 7:30 P.M. with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition of a state- ment about "Meals on Wheels" requested by M. Latta and an Executive Session on salaries and some legal problems, requested by J. Dement. Seconded by D. Lambert. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; .Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to approve the invoices for payment. Seconded by J. Dement. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; King, aye. 6 ayes, no nays. Motion declared carried. Mayan Selfridge read a letter from Leo Kelly and William Lamping/Knights of Columbus requesting permission to conduct their annual "Tootsie Roll brive" on Friday, October 28th and Saturday, October 29th, 19$3. Mayor Selfridge directed the Clerk to send a letter of approval. M. Latta questioned if a meeting was set up for the Pheasant Chase punch- list. J. Dement stated that we are waiting for the engineer to up-date our punch-list. M. Latta stated, Robert Graham has indicated he might try to work with First Federal of Chicago in getting some of ,these things done that would be of benefit to Pheasant Chase and his own development, Lakeside Manor Unit 3. M. Latta read a letter from Village Engineer, Gene Gordon, stating after reviewing final plans he finds them to be in compliance with our Sub- division Control Ordinance. M. Latta stated the concern was that the pond in Pheasant Chase was eroding through land erosion rather than wave action and item 3 would be waived in accordance with letter dated July 3, 1983. The Board directed M. Latta to inform the Plan Commission they may vote on Lakeside Manor Subdivision, Unit 3. M. Latta made a motion to acknowledge receipt of the Plan Commission Report of Case ~~123-101183FP~October 11, 1983. Seconded by W. Sharp. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. PLAINFIFLD VILLAGE BOARD Ok' TRUSTEES Regular Meeting • October 17, 1983 Page two M. Latta read the Plan Commission Report vn Case ~~123-1Q11$3'F~; Location 30 Lockport Street, Present zoning - Residence A; Action requested ~- To divide the existing 21,648 Square foot lot into two (2) lots, one (1) with existing house 1.1,480 square feet and the vacant lot 10,7.68 square feet. After much discussion, the Plan Commission by a vote of 6 to 0 recommended that the Village Board approve the final plat of Stewart''s Subdivision. M. Latta made a motion to concur with the Plan Commission recommendation and approve the final plat of Stewart's Subdivision. Seabnded by W. Sharp. Vote by tall call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, nv nays. Motion declared carried. J. Harvey stated the Scavenger and Garbage License Ordinance will have to be recodified and another ordinance passed, it will be ready for next Board Meeting. M. Latta requested a Work Shop Monday, October 24, 1983 at 6:30 P.M. M. Latta reported she visited "Meals on Wheels" as of October 7th, a fatal of 52 clients, 581 meals served, 120 of those meals delivered to homes. It is a site for all senior citizens, they enjoy the food and the location. They would like all seniors to came. J, King reported the Halloween Trick'or Treat hours will be Monday, October 31, 183 from 4:00 P.M. to 6:00 P.M. ,T. King made a motion to accept the resignation of Greg Chapman effective October 14, 1983. Seconded by G. Ansley. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; Kind, aye. 6 ayes., no nays. Motion declared carried. ,J. King made a motion to re-advertise for bids on new squad cars. Seconded liy G. Ansley. 'Nate by tall call. Dement, aye; Latta, aye; Lambert, aye; Sharp, nay; Ansley, aye; King, aye. 5 ayes, 1 nay. Mohan declared carried. D. Lambert reported on ESDA Monthly Acta~vity Report - Ambulance runs -44; Rescues - 7; total 51. Treasurer`s Report Balance August 31, 1983 - $1,942.31; lncome $5,$42.00; Expenses - $4,882.67; Balance September 30, 1983 ~- $2,90.]..64; Certificate of Deposit - $7,916.87. Annual Treasurer's Report - balance September 30,.19$3 - $5,997.70; Income ~ $74,480.55; Expenses - $77,575.61; Balance September 30, 1983 - $2,901.64. After some discussion the Board directed D. Lambert to contact the Fire District on their plans for the Ambulance Service and she wi11 Have a report for the next meeting. W. Sharp made a motion to accept the bid from John Green Excavating Co., for on-call snow plowing for winter of 19$3-1984. Seconded by D. Lambert. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRITSTEES Regular Meeting October 17, 1983 Page three W. Sharp reported Plaza Arive is ready .for final acceptance by State. James Street, nothing has been approved to date. The No Parking Ordinance for James Street will be ready for next Board Meeting. W. Sharp made a motion to rescind his motion from last meeting of October 3, 1983 for bids for a new truck in the Street and Water & Sewer Departments. Seconded by J, Dement. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried, 8:00 P,M. Village Clerk opened bids for sidewalk replacement: Ferrari. Concrete - Plainfield, Illinois Hemove and replace 4$ squares of sidewalk @$48,00 per square $'2,304.00. - Henry Concrete, Inc. - Lockportp Illinois 48 sections of sidewalk as per bid specifications, will px'avide performance Surety Bond and Certificate of Insurance. Attached cashiers check .for $416,00 (`10% of laid) ~- Tatal $4,160.00 GJ. Sharp made a motion to acknowledge receipt of sidewalk bids., Seconded by M. Latta.. "Vote. lay .roll call. Dement, aye; Latta, aye, Laanliert, ayes Sharp, aye; Ans~leyA aye; KXng, aye. 6 ayes, no nays. Motion declared carried. ~'. Dement Galled on .,Gene Gordon to .report on our grant ,for up-dating our sewer disposal system. There is a grant available .far the pra,ject but we are 61:6th.on tYie priority list and .we have little.'chance of receiving the grant. J'. Dement stated the 'Village wants to stay current with the Illinois E,P.A. and not ge.t an a restricted status. J, Dement made a motion to direct the engineers to keep current with the Illinois E,P:A. and stay within the guide lines of Sludge 'Management Study and any future znateri:al must be brought to the attention of J. West, Village Administrator, J. Dement and the entire Board at a cost of $947.00. We will stay in the grant program. Seconded by G. Ansley. 'Nate by roll call. Dement, aye; 'Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; Kiang, aye. 6 ayes, no nays, Motion declared carried. J, Dement reported on aver-due water bills, at the last quarter we had $17,540.37 delinquent. Since that time we haroe collected.'..on many of tli.ose accounts and we have $4,,105.87 balance,of tY-at $4,19'$.44 is in a liankruptcy, leaving a balance of $1,86.2,02 to >ae collected. J. Dement made a motion to write aff $45..41. (Account ~~1082~~} due to the • inability to find the person. Seconded ny' W. 8tiarp. Nate by xa7,1 c~7,7,. Dement, aye; Latta, aye; Lambert, aye, 8liarp, aye; Ansley~g aye; K.ing~ aye.. 6 ayes, na nays, 1~foton declared carried, FLAINFTELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 17, 1983 Page four J. Dement stated he is very concerned about Commonwealth Edison rate increase. We spend about $83,000.00 in electric bills for the. Village. We should make every attempt to contact the Illinois Commerce Commission, the Governor, Dick, Curran of the County Municipal League and of course, Commonwealth Edison. Due to this raise it could come to a water rate hike. We should alI protest, every Village and City in Northern Illinois. who is serviced by Commonwealth Edison. J. Dement made a motion that we draft a letter and send it to Commonwealth Edison, Illinois Commerce Commission, the Governor, elected Officials and other Villages and Cities in. Northern Illinois. Seconded by J. King. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to acknowledge receipt of the Treasurer's Report and the Quarterly Status Report. Seconded by D. Lambert. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to acknowledge receipt of the Audit and the Management Letter.. Seconded by J. Dement. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to authorize someone from the office to go to the IMR'F Workshop, November 17, 1983, mileage reimbursed by .the Village. Ann Martin was scheduled but due to .illness she might not be able to attend. Seconded by M. Latta. Vote by roll ca1T. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. W. Sharp and M. Latta requested a Workshop on the Audit and Management Letter and also the Treasurer''s Report. G. ,Ansley stated we will set up a Workshop as soon as.possible. W. Sharp reported he received the Cable T.V. Ordinance from the attorney tonight. This ordinance will be copied for all Board members to study.. J, Harvey stated this ordinance is a good basis to start, .good frame work to start with. W, Sharp stated there will be a Board Study Session on this ordinance. M. Latta made a motion to have a Workshop on the 2nd and 4th Monday of the month at 6.30 F.M. to 9:00 F.M. Seconded by W. Sharp. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley., aye; King, aye. 6 ayes, no nays. Motion declared carried. r ~ ~J PLATNFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 17, 19$3 Page five A resident from the Village questioned the Board on the unpaid medical bills by the insurance company for claims by Village employees. The Board explained, Iowa State Travelers Insurance Company is in bankruptcy and it was taken over by the State of Illinois. Some claims are late in being paid due to those claims being filed improperly, they did not follow procedure. M. Latta made a motion to direct the Village Administrator to compile a letter to find out haw many claims are outstanding and the employees should contact J. West if they feel they have a problem with their claim. The Board should receive copies of their information so we have facts to back up our information: The letter should be included with employee pay cheeks. Seconded by W. Sharp. Vote by roll ca11. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. Joe Talarico gave a talk to the Board. He stated the E.O.C. appreciated the use of the Village Hall for the Dresden drills.' The feelings are very law in ESDA, we have .very little communication between the Board and HSDA. We could lose our volunteers in ESDA. Citizens of Plainfield would be the loasers. There is nothing greater than volunteer work in a community. At 9:30 P.M. the Board recessed to Executive Session. At 11:08 P.M. the Board reconvened.. J. King made a motion to raise the full-time Police Department salaries 5% tetra-active to July 1, 1983 for employees who were hired full-time before June 30, 19$3 currently employed, with exception of two (2) officers recently promoted (full-time Police personnel). Seconded by M. Latta. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. J. Dement made a motion to raise all full-time Water and Sewer employees wages by 5% tetra-active to July 1, 1983. Seconded by D. Lambert. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye;. King, aye. 6 ayes, no nays. Motion declared carried. J. Dement made a motion to authorize the Mayor to sign the Agreement authorizing the passage of the Ordinance for sewer and water for Ash Manufacturing ca: upon approval of Agreement by Ash Manufacturing Co., Ordinance No. 1054. Seconded by J. King. Vote by roll call. Dement,, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to give the full-time Office personnel and Mr. Kinley a 5% raise, tetra-active to July 1, 1983. Seconded by J. Dement. Vote by tall call. Dement, aye; Latta, aye.; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 17, 1983 Page six G. Ansley made a motion to increase the comp-time for Supervisors, they may accumulate up to 80 hours per year. Seconded by M. Latta. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion, because of the emergency (short-handed in office), Sim West's comp-time will be extended into next fiscal year. Seconded by J. King.. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, na nays. Motion declared carried. D. Lambert made a motion. to increase all full time Dispatchers salaries 5% xetro-active to Suly 1, 19$3. Seconded by S. King. Vote by roll call. Dement, aye; Latta, aye; Lambert, aye; Sharp, aye; Ansley, aye; King, aye. 6 ayes, no nays. Motion declared carried. G. Ansley announced if there are any increases next year it will be through the merit system. Hope to have job descriptions in the near future. Qn Motion, meeting adjourned at 11:25 P.M. • Vera S. Krn Vi~ age Clerk :]