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Home My Public Portal About10.03.83 VB MinutesPLAINPIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: October 3, 19$3 AT: Village Hall MEMBERS OF THE BOARD PRESENT: Mayor Selfridge, U~. Sharp, M. Latta, 7. King, G. Ansley, .7. Dement, D. Lambert. OTHERS PRESENT: Village Administrator J. West, Village Clerk V. Krnac, Treasurer E. Geschke, Captain Lantz, R. Allshouse, R. Miller, J. Donahue. Mayor Selfridge opened the meeting at 7:30 P.M, with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition requested by .T. Dement for an executive session for personnel from Water and Sewer Dept. and W. Sharp has a few things on Streets and Sidewalks at the regular meeting. Seconded by D. Lambert. Vote by. roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. G. Ansley made a motion to approve the minutes for August 29 and September 19, 1983 with the following corrections: August 29th, Page 5 (report on Tax Levy), • the main part of the increase will be $51,050.00 ~ should have read_$.5~1~$.O0 August 29th, Page 4 (~inotion to advertise for bids- second paragraph), After same discussion, D. Lambert rescinded her motion ~ should have read, rescinded her second. Seconded by .T. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from the Salvation Army Lt. Colanel Paisley requesting permission to sell heir magazine,'"Christmas Char Cry", any two days between November 1st anal December 2/+tli, 1983. After no objection from the Board, 'Mayor Selfridge directed the Clerk to notify the Salvation Army of, the approval. Mayor Selfridge read a card from former Board Member, Lorin Robinson, who is moving to California.. Mayor Selfridge reported he met with Arlo Simmons and Mary Latta to decide on appointing a secretary to the ~1an Commission. They had Mary Latta in mind for the post but due to her being a liaison from the Board to the Plan Commission, they have to contact our attorney for a legal opinion. Mayor Selfridge appointed Philip Bonelli for the replacement on the Plan Commission. Mayor Selfridge announced the Homecoming is this weekend, October 7th and $th, and because the Mayor will be out of town, George Ansley will ride in the parade in his place. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 3, 19$3 Page two. M. Latta reparted at the last Plan Commission meeting they ask for an up-date on the Pheasant Chase punch list. The Plan Commission feels this is the only way Pirst Pederal of Chicago will know the problems in the area. J. West stated we can deny building permits on the vacant unimproved lots because they do not have sidewalks, trees, or buffalo boxes on those lots. After much discussion, J. Dement suggested we set up a date and have a meeting with the department heads, J. West, W. Sharp, J. Dement and the engineer. The Board directed J. West to set up a meeting to complete punch list on Pheasant Chase. M. Latta stated each Board member received a report on the negotiations between Mr. Olson and Administrator, J. West. The Board studied the report. M. Latta made a motion to authorize J. West to have our legal department draft an agreement between Mr. Olson and the Village of Plainfield, using the inform- ation in the report. Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta,' aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. M. Latta reported she and W. Sharp attended the Troy Township/5horewood Economic Development Meeting at Shorewood Village Hall. They were very impressed that the two governmental bodies are trying to work together. They had Craig Hollister and. Associates at the meeting to explain the meaning of Economic Development which is basically retaining businesses, getting new businesses. ~t is almost impossible to .get large new businesses to our communities, there fore we should work closely with small businesses to draw them to our commun- ities and this will create more jobs, money comes with industry. W. Sharp stated they are faced with the same problems, Joliet edging out to them, they alsv have sewer problems and this all proved to us we are all struggling for the same thing. M. Latta reported the amendment to the garbage license ordinance is at the attorneys for drafting, we wall have it for our next Board Meeting. Mayor Selfridge stated we will set up a Workshop date at the next. Board Meeting to complete the Liquor Ordinance and alternatives for the many trucks we have in the Village for garbage pick up. J. King made a motion to approve Charles Krasuski as an Auxiliary Police Officer. Seconded by G. Ansley. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye.. 6 ayes, no nays. Motion. declared carried. J. King made a motion to close Plaza Drive, Saturday, October $, 1983 from 7:30 A.M. to 10:00 A.M. for Harnecoming. Seconded by G. Ansley. Vote by roll ca11. Sharp, aye; Latta,aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 3, 1983 Page three J. King stated an article in the Enterprise last week, titled, "Chili Lunch to Benefit Police" was not authorized by the Board or Police Department. This article stated the money will be used for medical bills for Police Officers for unpaid claims from a bankrupted insurance company. We did have an insurance company that went into bankruptcy but to date we have only one (1) claim unpaid, but it is being processed.' Tn the article Plainfield Police Department is not mentioned, we have no idea what Police Department is going to benefit from this fund raiser. D. Lambert gave a report on the "Monthly Activity Report" for the Ambulance Service - 49 ambulance runs, response time ~- 1 minute, 6 seconds. E.S.D.A.- Treasurer's Report.- Balanee July 31, 1983 - $696.87; Income $9,590.$5; Expenses $$.345.41; balance August 31,,19$3 $1,942.31 plus Certificate of Deposit $7,916.87 with a fatal of $9,.$59.1$. J. King stated, all Board Members will receive reports from Ambulance Service and E.S.D.A. monthly. 8:00 P.M. Village Clerk opened the bids for snow plowing - 1983-19$4 season: John Green Excavating Company 1 cu.yd.tractor endloader ................$45.00 per hour Hough 4W/D 3z cu.yd.endloader............$65.00 per hour 2~ ton truck with plow ...................$50.00 per hour 1 ton truck with plow.. .$40.00 per hour 6-wheeler dump truck (3 axle)........e...$35.00 per hour Tractor trailer dump truck (5 axle)......$45.00 per hour This price valid from November 1, 1983 through April 30, 1984. Phil's Hauling 2 -~ Six Wheeler Dump Trucks 1 -- 1979 Ford 12 yard dump 1 - 1975 I.H. 12 yard dump ($40.00 Per Hour - Per truck with driver) 1 - Four Wheel Dump Truck 1975 Chevy 7 yard dump ($30.00 Per Hour with driver) 1 - 644 John Deere Rubber Tire End Loader 3Z yd. bucket for snow loading ($65.00 Per hour with operator) All prices are on call anytime 24 hours a day. J. King made a motion to acknowledge receipt of bids for snow plowing. Seconded by W. Sharp. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 3, 1983 Page four M. Latta made a motion the committee for the Streets and Sidewalks review the bids for snow plowing and return to next Board Meeting with their findings. Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. The Village Clerk opened the bids for the sale of the three (3) squad cars: Speicher & Gaylord Auto Wreckers, Plainfield, Illinois 2 - 1978 Ford LTD 1 - 1974 Buick LaSabre Total Bid - $557.00 Patrick Baker, Lincolnwood, Illinois 3 - Squad cars - $400.00 G. Ansley made a motion to acknowledge receipt of the bids for sale of three (3) squad cars. Seconded by J, King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. J. King made a matian to accept the bid from Speicher & Gaylord Auto Wreckers at $567.00. Seconded by D. Lambert. Vote by tall call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. The Village Clerk opened the bids for the purchase of new squad cars: Rod Baker Fard, Plainfield, Illinois 1984 Ford LTD Victoria S. 4-door Sedan - $10,536.72 (2 Vehicles) - $21,073.44 Schaumburg Dodge, Schaumburg, Illinois 1984 Dodge Diplomat ~ $10,559.00 G, Ansley made a motion to acknowledge receipt of bids for squad cars. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. Mayor Selfridge directed the bids be turned over to the Police Commissioner and Captain Lantz for review and the Board can make a decision at the next meeting. W. Sharp made a motion to authorize J. West to advertise for bids to replace 47 squares of sidewalks in the Village to be opened at the October 17th meeting. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes,. no nays. Motion declared carried. PLAINT'IELD VILLAGE BOARD OF TRIISTEES Regular Meeting October 3, 19$3 Page five W. Sharp made a motion to request J. West to prepare specs fora one (1) ton dump truck with an $ ft. snow plow for Street Department. Seconded by M. Latta. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to have an ordinance drafted for no parking, to fulfill the specs for no parking on Plaza and James Streets. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. W. Sharp made a motion to direct the attorney to compile an amendment to the ordinance, no truck traffic on Michigan .Street from Rte. 126 to Naperville Road. After much discussion, W. Sharp rescinded his motion. G. Ansley made a motion to appropriate $12,000.00 from Motor Fuel Tax for snow removal, as soon as specs are available. Seconded by J. Dement. Vote by ro11 call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. 6 ayes, no nays: Motion declared carried. ,7. Dement presented the Board with a Communications Study for Water/Sewer and Street Departments? prepared by John Danatiue. There was much discussion between J. Donahue and the Board Members. on the quotes for equipment from Wilson, Force, Motorola and Regency. J. Dement made a motion to approve the quote from Raymar/Wilson for mobile units for Water/Sewer and Street Departments. - 4 mobile radios @$1,720.00; 5 vehicle antennas @$125.00; 3 removable brackets @$17.85 ;5 external speakers @$43,$0, installation @$80.00; Warranty - 1 year limited; delivery time - 2 days; Total package - $1,9$6.65. Seconded by D, Lambert. Vote by roll call. Sharp, ayes Latta, aye; King, aye, Ansley; aye; Dement, aye; Lambert, aye. 6 ayes, no nays.. Motion. declared carried. W. Sharp requested Cable T.V. be added to the agenda. Also he announced there will be a Calile T,V. Meeting, Wednesday, October 5, 1983 at 7:30 P.M. ~~ At 9:00 P,M. the Board recessed to Executive Session. ~n~~ At 10,17 p.M, the Board reconvened. ti ~~,~~ made a motion that each. Department head (,Board member in charge of each department) will provide a job description and salary 1eve1 for their department employees, at the next Board Meeting, October 17, 1983. Seconded by J. King. Vote by ro11 ca11, Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement,. aye; Lambert, aye. 6 ayes, no nays. Motion declared carried. On motion meeting adjourned at 10:20 P.M. i• Vera J. Kr Vill ge Clerk