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HomeMy Public PortalAbout08.29.83 VB Minutes• PLAINFIELD VILLAGE BOARD OP TRUSTEES Regular Meeting DATE: August 29, 1983 AT: Village Ha11 (Rescheduled Meeting for September 5, 1983) MEMBERS OF BOARD PRESENT: Mayor Selfridge, W. Sharp, M. Latta, J. King, G. Ansley, J. Dement, D. Lambert. OTHERS PRESENT: Village Administrator-J. West, Village Clerk-V. Krnac, Lt. Lantz, Village Treasurer-E. Geschke, Building Inspector-A. Mauer. Mayor Selfridge opened the meeting at 7:30 with the pledge to the flag. G. Ansley made a motion to approve the agenda with the addition of an executive. session on personnel and litigation on Whispering Creek Subdivision and to reconvene after session. Seconded by W. Sharp. Vote by roll call. Sharp, aye;~`- Latta,aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. D. Lambert made a motion to approve the minutes of August 1, and August 15, 19$3. Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, pass; Ansley, aye; Dement, aye; Lambert, aye. Five ayes, one pass. Motion declared carried.. Mayor Selfridge read a letter of resignation from Lorin Robinson, effective September 1, 1983 from the Plan Commission. He and his family will be leaving Plainfield for California. around the middle of October. W. Sharp made a motion to acknowledge receipt of letter of resignation from Lorin Robinson. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from Plainfield Township Board. reflecting a verbal agreement between the Township Board and Village Board to construct a building to house E.S.D.A. equipment. This site was to be east of the Village. On April 4, 1978, Mr. Wrath of the Township, made a motion that the Township enter into an agreement with the Village to build said building sharing the costs equally. This project was verbally discussed, but never recorded in either Board's minutes, that in the event of E.S.D.A. evacuating the building, the building would become the sole responsibility of the township. The Township Board would ask the Village of Plainfield to formally acknowledge this agreement and have it read and recorded into the Village Board Meeting minutes. The Township would then execute the same acknowledgement into their minutes. • PLAINFIEI,D VILLAGE BOARD OF TRIISTEES Regular Meeting August 29, 1983 Page two. M. Latta made a motion to acknowledge receipt of letter and said letter read into the minutes. Seconded by J. Dement. Vote by roll. call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. Mayor Selfridge read a letter from E.J. & E. Railroad on the agreement dated August 1, 1976 covering an 18 inch sanitary sewer crossing Railroad property at a cost to the Village of $110.00 and an August 1, 1981 the rental adjustment was increased to $150.00 per annum. The E.J. & E. have the right to increase our rent billing every forir years. W. Sharp made a motion to accept the agreement with E.J. & E. Railroad for rent for our 1$ inch sanitary sewer to cross the railroad property at $150.00 per annum. Seconded by M. Latta. Vote by roll ,call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays.. Motion declared. carried. M. Latta made a motion to acknowledge receipt of the Plan Commission on Case No. 122-82385 Olson Development Company. Seconded by G. Ansley. Vote. by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. ,Six ayes, no nays. Motion declared carried. Mr. Ole Olson spoke, requesting a waiver of the subdivision regulations that requires him to tap-on to the Village water system for construction of the new building. Instead, he purposes to dig a new well to provide water to his new building.' Mr. Olson plans to lease his existing building to Ace lardware and move Ash Manufacturing into the, new building. Ash Manufacturing employs five people, and uses no water in their manufacturing. The only water used is for drinking and rest room facilities. He does not plan to subdivide the property at this time. He will maintain one parcel with two buildings on it. Both buildings will be connected to the sewer system. Building Inspector, A, Mauer stated, we gave Mr. Olson permission to proceed with his building, but we are unable to complete permits, not knowing the outcome of the sewer and water extensions. The nearest fire hydrant is more than the required 350 feet from building. Ash Manufacturing does not employ many people, but Ace Hardware is next door and they do stare kerosene; fire protection should be thought of. is the Village going to allow people to pick and chose if they want watex and/or sewer from the Village? It was very costly to the tax payers to extend the watex and sewer out to Whispering Creek. Is it proper to allow Mr. Olson to tap-on to the sewer and because it is too costly to tap-~on to the water ,we give him_ the option. J. Dement questioned Mr. Olsony i:s Ace Hardware going to use the existing well? Mr. Olson stated, yes and I plan an drilling a separate well for Ash Manufacturing. • PLATNFTELD VILLAGE BOA12D OF TRUSTEES Regular Meeting August 29, 1983 Page three. M. Latta made a motion to table this matter and refer Mr. 01son's project to our legal department, who will meet with the Village Administrator, Building Inspector, and Water and Sewer Department Chair.~nan (H. Countryman). Seconded by W. Sharp. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. M. Latta read to the Board an ammendment to the ordinance to raise the numbers of Garbage Licenses from four(4) to five'(5). J, King questioned:, what should be the procedure if a contractor is working in the Village and hires an unlicensed :scavenger? Possibly a temporary license? W. Sharp stated- some companies in the area have some hazardous waste, how can that be handled? J, King stated we have received complaints from residents on all the trucks in the Village and I think we should keep this in mind. Mayor Selfridge stated he has had many complaints-there are too many garbage trucks and they are on the streets at all hours. M. Latta stated?with the Board's permission T will check out temporary scavenger permits and hazardous waste. Mayor Self ridge .announced there will be a Workshop, September 6, 1983 at 6:30 p.m. on the .junk Yard Ordinance and Liquor License Ordinance. J. King stated copies from Tllinois Municipal Handbook was included in each Board Members packet-referencing page 1159, article 1118 answers to roll call votes. Due to the confusion of some members voting aye and nay and others voting yes and no. J. King made a motion that we comply with Municipal Handbook page 1{'159, article 118 and 1119 that all responses will be ayes and nays. Seconded by D. Lambert. Vote by roll call. Sharp, no; Latta, no; King, aye; Ansley, aye; Dement, no; Lambert, aye; Mayor Selfridge, aye. Four ayes, three no's. Motion declared carried. .7, King read a letter from Lt. Lantz stating he has been contacted by Commander Joe Broadrick of the Department of Corrections K-9 Unit stating the Police Training Institute Board of Tllinois will be contacting me in regards to using our K-9 Training Field on September 15, 1983 for an eight hour K-9 Seminar. This is a real honor for the Village of Plainfield and Lt. Lantz, The Police Training Institute Board split the State of Illinois in half and chose two K-9 Fields out of the entire State to be used for this Seminar. Plainfield Police Department K-9 Field was chosen for the northern half of the State. Lt. Lantz received in the mail today a notification from the Department of Correction K-9 Unit requesting, due to a scheduling conflict, the date for the Seminar be changed to September 22, 1983. • .T .. King read a, letter of resignation ,~x~vm Brent Oats. ~'xo~n dispatc.h.~ng e;~~ect::ve 12;01 aim, ,E~ugust 2/+, 1983 to accept full tune pos~t3~ort w~.th., Eame.~.r~;ency ~ervi.ces, • PLAINFIELD VILLAGE BOARD OI' TRUSTEES Regular Meeting August 29, 19$3 Page four. J. King made a motion to acknowledge receipt of Brent Oots resignation. Sec- onded by J. Dement. Vote by call call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. J. King made a motion to advertise for bids for two (2) squad cars. Seco~nde~d~ ~~~, by D. Lambert. After some discussion, D. Lambert rescinded her ~~~~~ ~a~A/g~ rn~: 7 J. King made a motion to advertise fox bids for squad cars. Seconded by D. Lambert. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. J. King made a motion to advertise for bids on the disposal of our three (3) unuseable squad cars. Seconded by G. Ansley. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. W. Sharp reported they have .contacted the owner of the Shopping Plaza on Route 59 requesting the .area behind the shops be ailed and it has been done. The sidewalk next to the cemetary is completed. The drainage ramp on the west side of the street is complete. This should complete Plaza Drive. Mayor Selfridge stated he thought when James Street is completed sometime around the end of September, we should have a ribbon cutting ceremony with the newspaper on hand to acknowledge the end of the project. Mayor Selfridge requested W. Sharp keep the Board posted so we know the proper date and place and it could be done prior to a Board Meeting.. W. Sharp stated, we have had some requests for street lights at the end of Maple Court and at the entrance of Penn Road at Route 126. The Board requested J. West to contact Mr. Barnes from Commonwealth Edison on the procedures for installing street lights. G. Ansley stated he has had. a request from the residents on Penn Road to have a "no outlet" sign at the entrance due to big trucks trying to by-pass the stop lights and once they get down there,. they have a hard time getting out. W. Sharp reported that at the Lions Club Chicken Barbecue there was a lot of trouble keeping people from parking on the south side of Chicago Street next to the Village Green. The "no parking" sign is small and people pay no attention to it. Lt. Lantz stated that the signs should be lowered. J. Dement question W. Sharp, have you any idea how long Bartlett Avenue and Route 126 will be tied up? It is very difficult to turn onto Bartlett from 126. W. Sharp stated that he will stop Wednesday and check to see what their time sched- ule is. r~ ~~ PLAINFIELD VILLAGE BOARD OF TRUSTEIaS Regular Meeting August 29, 19$3 Page five. J. Dement reported an the facility Plan Workshop, August 24, 1983. We met with Ajit Singh, Engineer. He presented us with alternative plans, of which I was not impressed with. Ajit informed us we were not in compliance with Illinois E.P.A. We need to do some drying bed renovation. We were told by E.P.A.. we were not in violation. Ajit suggested we should add 13 drying beds. E.P.A. stated our plant is sufficient, except in very wet weather. E.P.A. does not use wet weather calculations to put municipalities. on restrictions., they use dry weather calculations. We are looking into alternatives. G. Ansley stated he has talked to E.P.A. Consultant, Al Dinera. Mr. Dinera stated he would be very happy to meet with anyone to give us his help, but it would have to be in Springfield due to his schedules. It will be up to the Board to decide who will go to Springfield to meet with Mr. Dinera. J. Dement questioned G. Ansley, did Mr. Dinera state we are in compliance or not. G. Ansley stated, Mr. Dinera stated as far as the rules are today, according to the dry weather calculations, we are within our limits. M. Latta stated she is confused with the Illinois E.P.A. stating. on thing and our engineer stating another. G. Ansley stated that Ajit called him Thursday morning and apologized. Ajit stated, we can have up to 500 people under dry weather conditions, we can comply. G. Ansley stated, we want to be prepared for the future, but I don't think we have the answer yet. We do not want to go. to the extent of the last Band issue. J. Dement stated, from the opinion of the Board, maybe we should consider another firm to give us their opinoon on updating our sewer plant. Mayor Selfridge requested that J. West provide the Board with the cost of engineering for the Facility Plan to date for our next Workshop, and then we can make a decision at our next Board meeting. G. Ansley introduced the Board to the new format of the Treasurer's Report. It is set up with the code numbers so when it is time for the audit, it will reduce the cost of the audit. It is much more complete. G. Ansley made a motion to acknowledge receipt of the Treasurer's Report. Sec- onded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King,, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, na nays. Motion declared carried. G. Ansley reported on the Tax Levy. Last year the Tax Levy was $514,013.50, this year $528,,492..00. This is an approximate $].4,000.00 increase (2.$%). We re- ceived from our levy last year $353,753.00, we only get a portion of our levy. The main part of the increase will be ems' ^ ~'-rt°-more for employees hospitaliza- tion. We have levied $6,000.00 for Road and Bridge and $3,000.00 increase for the Street Department. ~'Jr ~n~',c~o r ~~ ~~~~ ~~ • PLA1N~'YELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 29, 1983 Page six. G. Ansley made a motion to pass the Tax Levy 1983-19$/+ (Ordinance ~~1053). Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, aye; .'. Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. G. Ansley made a motion to approve the Treasurer's Report of the expenditures for the last fiscal year, July 1, 1982-June 30, 1983. Seconded by D. Lambert. Sharp, aye; Zatta., aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Mota~an declared carried. J. Dement questioned Lt. Lantz,..dc~ we publish Folice reports such as burglaries, so the people know what's happening in their areas. Lt. Lantz stated, we~use to publish and l have been in contact with Mr. Ellis and we will be publishing the Folice Reports again, but tae will not specifically name an address,:'~ust the area. D. Lambert questioned, has anything been done about the cars being stored at the Mobil Station at the corner of Route 126 and Route 59. Lt. Lantz stated, the Police have received complaints and the Ordinance Officer and Lt. Lantz are setting up a meeting with the complainants Wednesday and we will go from there. G. Ansley made a motion, since J. King. was kind enough to furnish us with the "Sample Rules of Order and Procedures", we should acknowledge receipt of same. Seconded by D. Lambert. Vote by roll call, Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. Mayor Selfridge reminded everyone the next Board Meeting will be September 19,1983. At 9,17 p.m. the Board recessed to Executive Session. At 10:31 the Board reconvened. J, King made a motion to terminate Jean Wilkerson as of August 29, 1983., she will be notified by mail that this was a Board action of this evening. Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. PLATN~'TELD VTLLAGE BOARD OF TRUSTEES Regular Meeting August 29, 19$3 Page seven. J. King made a motion to hire Victor Sabastiano as a full time Police Officer at a salary of $6.48 per hour. Seconded by D. Lambert. Vote by roll call. Sharp, aye; Latta, aye;. King, aye; Ansley, aye;. Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. J. King made a motion at this time that Lt. Lantz be promoted to Captain at a salary of $23,000.00 and will be retroactive to July 1, 1983. Seconded by D. Lambert. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared Carded. G. Ansley made a motion to direct the Village Administrator,J. West, to get together with the attorney and send a~:_ correspondence to State Employment Retirement System on Social Security. Seconded by D. Lambert. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye; Lambert, aye. Six ayes, no nays. Motion declared carried. • On motion the meeting adjourned at 10:38 p.m. .Vera J. Kr c, Vil age Clerk •